Resolution 04-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No.__04-24 Passed. ;
ACCEPTING THE LOWEST AND BEST BID FOR THE
SHARED-USE PATH AND PARKING LOT MAINTENANCE
PROGRAM 2024 (24-009-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Shared-Use Path and Parking Lot
Maintenance Program 2024, 24-009-CIP; and
WHEREAS, Council has determined that the bid submitted by Chemcote, Inc.
on February 7, 2024 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin, and Union Counties, State of Ohio,__ "I ___ of the elected
members concurring, that:
Section 1. The bid submitted by Chemcote, Inc. in the total amount of
$571,049.39 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Chemcote, Inc. for performance and completion of the Shared-Use Path
and Parking Lot Maintenance Program 2024, 24-009-CIP pursuant to the
Advertisement, Proposal and Contract Documents for said work on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
appropriate officers of the City to prepare and sign all other agreements and
instruments and to take any other actions as may be necessary to implement
this Resolution and complete the work for these Programs.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 26 day of February, 2024.
Lhe >—
Mayor — Presiding Officer
ATTEST:
Clefk of Cedincil
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: February 20, 2024
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Director – Capital Projects
Jared Groves, P.E., Civil Engineer II
Re: Resolution 04-24 – Accepting the Lowest and Best Bid for the Shared-Use Path
and Parking Lot Maintenance Program 2024 (24-009-CIP)
Summary
On February 7, 2024, three (3) bids were received and publicly opened for the Shared Use Path and
Parking Lot Maintenance Program 2024 (Program), 24-009-CIP, which provides annual maintenance
in various locations on the shared-use path network and City parking lots. Please see the attached
exhibit for general work locations. For Council’s reference, a copy of the construction drawings for this
Program can be provided upon request.
The budgeted funds for the Program 2024 in the 2024-2028 Capital Improvements Program (CIP) are
$598,000 from accounts MB24M01, Annual Shared Use Path Maintenance ($485,000) and ST24M02,
Annual Parking Lot Maintenance ($113,000). The Engineer’s estimate for this Program is $598,000.
Chemcote, Inc. submitted the lowest and best bid of $571,049.39 – $474.918.99 for shared-use path
maintenance and $96,130.40 for parking lot maintenance. Staff has reviewed all bids and a summary
of the bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Chemcote, Inc. $571,049.39 - 4.5% N/A
Strawser Paving Company $613,771.70 + 10.3% N/A
Decker Construction Company $725,119.65 + 21.3% N/A
The work for this Program is expected to commence in April 2024 and completed by September 2024.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted property owners throughout the duration of this work. The City will
have a designated Engineering Project Inspector assigned to the work for this Program who will
provide coordination, be available to answer any questions, and manage access needs throughout the
performance of the work.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 04-24 – Accepting the Lowest and Best Bid for the Shared-Use Path and Parking Lot
Maintenance Program 2024 (24-009-CIP)
February 20, 2024
Page 2 of 2
Recommendation
Staff has thoroughly reviewed the bid submitted by Chemcote, Inc. Previous experience with
Chemcote, Inc. has been favorable, including these recent projects: Shared Use Path and Parking Lot
Maintenance Project 2021 and 2020; Parking Lot Maintenance 2019 and 2018. Staff is confident that
Chemcote, Inc. will perform well on this Program.
Staff recommends Council approval of Resolution 04-24 accepting as lowest and best the bid of
Chemcote, Inc. in the amount of $571,049.39 and authorizing the City Manager to enter into a
contract with Chemcote, Inc. for this Program.
Shared Use Path and Parking
Lot Maintenance 2024