Resolution 02-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No._02-24 Passed. ,
ACCEPTING THE LOWEST AND BEST BID FOR THE 4130
TULLER ROAD DEMOLITION PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code, for the 4130 Tuller Road Demolition Project; and
WHEREAS, Council has determined that the bid submitted by Complete Clearing,
Inc. on January 24, 2024 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, __[ p__ of its elected members concurring, that:
Section 1. The bid submitted by Complete Clearing, Inc. in the total amount of
$387,692.00 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Complete Clearing, Inc. for performance and completion of the 4130 Tuller Road
Demolition Project, pursuant to the Advertisement, Proposal and Contract
Documents for said Project on file in the office of the City Manager.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this 5% day of February, 2024.
A ae
Mayor — Presiding Officer
ATTEST:
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: January 30, 2024
Initiated By: Robert Taylor, P.E., Director of Asset Management and Quality Assurance
Brian Ashford, Director of Facilities and Fleet Management
Kendel Blake, Assistant to the City Manager
Re: Resolution No. 02-24 – Accepting the Lowest and Best Bid for the 4130 Tuller
Road Demolition Project
Summary
On January 24, 2024, six (6) bids were received and publicly opened for the 4130 Tuller Road
Demolition (Project). The scope of work for this Project was developed as part of the Tuller Road
to Emerald Parkway over I-270 Crossing Project within the 2024-2028 Capital Improvements
Program (CIP). The future bridge connection will relieve traffic on Sawmill Road and the Sawmill
Road/I-270 interchange, and also become a gateway to Mount Carmel’s Northwest Healthcare
Campus on Emerald Parkway. Dublin has completed the planning phase with detailed design of the
crossing expected to begin in spring 2024 and construction to follow pending a complete funding
plan.
The City closed on the Vivo Living property, 4130 Tuller Road, in December 2023 for $10,950,000.
Ordinance 36-23 contained appropriations of $900,000 to execute the acquisition and demolition.
Since closing, the City hosted an online furnishings auction, in accordance with Section 37.07 of
the Dublin Code, to reduce the cost of demolition and enhance sustainability by diverting items
such as refrigerators, furniture, televisions, wall décor, and more from the landfill. The City was
able to recoup $19,583.84 in gross profits and donate 188 pounds of goods to the Dublin Food
Pantry. Additionally, the property offered a unique training opportunity for Washington Township
Fire/EMS and Dublin Police. Fire/EMS and Police use such abandoned properties to conduct various
realistic training exercises for firefighters, EMS personnel and police officers. Using such properties
is a rare opportunity and adds to our ability to effectively train and develop various skills, as well
as, practice with equipment.
The Engineer’s estimate for the demolition was $385,000. Staff has reviewed the bid and a
summary of the bids received is listed below.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Resolution 02-24 – Accepting the Lowest and Best Bid for 4130 Tuller Road Demolition Project
January 30, 2024
Page 2 of 2
Bidder Bid as Read Bid as Read Responsive* Over (+) or Under (-)
Engineer’s Estimate
Raze International, Inc. $299,777.00 (-) 22.2% No
Evans Landscaping Inc. $304,430.00 (-) 20.9% Yes
Complete Clearing, Inc. $387,692.00 (+) 0.7% Yes
Eagle Abatement & Demolition $465,000.00 (+) 20.8% Yes
Dore & Associates, Inc. $496,600.00 (+) 29.0% No
Baumann Enterprises, Inc. $786,777.00 (+) 104.4% No
*Responsive indicates a complete bid submittal
Pursuant to Dublin Code Section 37.02, when the City engages in a competitive bidding process
the City will make an award to the “lowest and best bidder.” After receiving a bid, Staff determine
if a bid is responsive, lowest and best as part of the bid review process. In some cases, a bid will
be determined to not meet the criteria for one of these categories and is therefore not accepted.
Raze International, Inc. did not provide a responsive bid and therefore its bid was not accepted.
Evans Landscaping Inc. provided the lowest responsive bid; however, upon checking their
references, the feedback was not favorable and they were determined to not have the best bid.
Considering the next lowest responsive bid was 0.7% higher than the Engineer’s estimate, staff
determined the bid from Complete Clearing, Inc. reflects the true cost to perform this work and is
lowest and best.
The Project is expected to commence as soon as possible to address the safety risks associated
with vacant structures. The completion date is April 30, 2024. The typical and customary
communication methods will be used to convey construction information to residents and local
businesses throughout the duration of the work for this Project.
Recommendation
Staff has thoroughly reviewed the Complete Clearing, Inc. bid and found it to be a complete and
acceptable cost to perform the specified work for these services. Previous experience with
Complete Clearing, Inc. has been favorable, including these recent projects: 62 W Bridge Street
Demolition (2022); 5498 Avery Road Demolition (2020); 5555 Avery Road Demolition (2020); 4338
Bright Road Demolition (2018).
Staff recommends Council approval of Resolution 02-24 accepting the lowest and best bid received
from Complete Clearing Inc. in the amount of $387,692.00 and authorizing the City Manager to
enter into a contract with Complete Clearing Inc. for this Project.