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HomeMy WebLinkAbout03-09-15 Council MinutesFi RECORD OF PROCEEDINGS Minutes -of Dublin City Council ON LEGAL BLANK, INC., FORM NO. 10148 March 9, 2015 Held Lt, CALL TO ORDER Mayor Keenan called the Monday, March 9, 2015 Regular Meeting of Dublin City Council to order at 6 p.m. at the Dublin Municipal Building. ROLL CALL Meeting Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici-Zuercher, Mr. Lecklider, and Mr. Peterson. (Mr. Reiner and Ms. Salay arrived at 6:05 p.m. and joined the executive session in progress.) Staff members present were Mr. McDaniel, Ms. Readler, Mr. Foegler, Ms. Mumma, Chief von Eckartsberg, Mr. Hartmann, Ms. Crandall, Ms. O'Callaghan, Mr. Hahn, Ms. Puskarcik, Mr. Langworthy, Mr. Hammersmith, Ms. Rauch, Ms. LeRoy, Mr. Clarey, Mr. Gracia and Mr. Kridler. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss the purchase of property for public purposes, conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action, and personnel matters related to the appointment of a public official. Ms. Chinn ici-Zuercher seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Chinnici-Zuercher, Mr. Peterson, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes. (Mr. Reiner and Ms. Salay arrived at 6:05 p.m. and joined the executive session in progress.) The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Mr. Reiner led the Pledge of Allegiance. PROCLAMATION • Dublin Business Appreciation Day - Friday, March 13, 2015 Mayor Keenan presented a proclamation to Dan Wiblin, Vice President, Supply Chain, Perio, Inc. in recognition of Dublin Business Appreciation Day to be observed on Friday, March 13. Mr. Wiblin commented that they appreciate the support and services from the City of Dublin. Thank you to the City Council and the City of Dublin! SPECIAL PRESENTATIONS • Blarney Bash - Dublin A.M. Rotary Julie Rinaldi, President, Dublin A.M. Rotary introduced President -Elect Wolf Lant, President -Elect, Dublin A.M. Rotary. She announced that the Blarney Bash is back! She thanked the City for all the support provided to the Rotary in coordinating this event. The Blarney Bash will take place on Saturday, March 14. Mr. Lant stated that they are very excited about hosting this event, and have lots of support from area businesses. They appreciate the help from the City, Washington Township and the Convention and Visitors Bureau. He shared a poster for the event and presented passes for Council to attend the event. Mayor Keenan stated that the Dublin St. Patrick's Day Parade will take place at 11 a.m. on Saturday, and many festivities are planned for the rest of the day. MOMENT OF SILENCE Mayor Keenan noted that Sherman Sheldon, former Village Council Member, Clerk - Treasurer, Village Administrator and Village Manager passed away on February 24. He RECORD OF PROCEEDINGS Minutes—o£___ Dublin City Council Meeting_ DAYTON LEGAL BLANK, INC., FORM N6-16-148- March 0.10148March 9, 2015 Page 2 of -13 Held 20 served the community for nearly 25 years. He hired employees including Chief von Eckartsberg and Fred Hahn, Director of Parks and Open Space. Mr. Sheldon served during three pivotal moments of Dublin's modern history — the construction of I-270, the location of Ashland Chemical in Dublin, and the development of Muirfield Village. The July 4"' fishing derby is named after him. All of Council and staff stand on the shoulders of visionary leaders such as Sherm Sheldon. The City extends heartfelt condolences to his wife, Clara and family. A moment of silence followed in honor of his contributions to the City. CITIZEN COMMENTS Steve Palm -Houser, 230 E. Pacemont Road, Columbus, Ohio noted he is also a member of Unitarian Universalist Justice Ohio. He commented regarding the Casto Corporation and some of the low wage jobs that Casto supports. One of the contractors hired by Casto is C&T Office Maintenance. This contractor pays janitors as little as $9,000 per year. These kinds of jobs add to the rising poverty rate in Central Ohio, which has nearly doubled over the past decade. The Casto Corporation is now pursuing a large residential development in Dublin's Bridge Street District. As members of Dublin City Council, he asked that they take the lead in making sure that corporations benefitting from public tax dollars act responsibly and give back to the community. He is aware that Council shares the commitment to economic development in the region and to communities like Dublin, where many of their members and families live and work. He urged Council to require as a condition of any project approved that Casto be committed to hiring responsible companies that provide quality jobs to all of their employees. Janelle Reinhardt, 86 N. Hampton, Al2t. A, Columbus, Ohio stated that she is a member of SEIU Local 1, the janitors and security officers union in Columbus. She is a taxpayer and lives in Central Ohio. Her request is that corporations who benefit from tax dollars give back to the taxpayers. Currently, big corporations are keeping wages low for their own gain and it is hurting everyone, weakens the economy, and makes it harder for families to put food on their tables. Casto Real Estate Company is a prime example of this. Casto is one of the largest property owners in the country and owns more than $41 million of commercial real estate in the Columbus area. This company was made possible, in part, by taxpayers. Casto's projects have received millions in subsidies, but instead of making the economy stronger by supporting good jobs, Casto is driving down standards by doing business with irresponsible contractors that pay poverty level wages. This is unacceptable. CONSENT AGENDA Vice Mayor Gerber moved approval of the five items on the Consent Agenda. Mr. Chinnici-Zuercher seconded the motion. Vote on the motion: Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. 1. Approval of Minutes of Special Meeting of February 17, 2015 2. Approval of Minutes of Regular Meeting of February 23, 2015 3. Notice to Legislative Authority of Transfer of D5 and D6 liquor permits from Thomas & King, Inc., dba Applebee's, 6669 Dublin Center Drive to AJ Dublin, LLC, dba Average Joe's Pub & Grille, 6711 Dublin Center Drive 4. Resolution 26-15 (Introduction/vote) Accepting the Lowest and Best Bid for Crack Seal Program. 5. Resolution 27-15 (Introduction/vote) Accepting the Lowest and Best Bid for the Darree Fields Northwest Parking Lot Project. RECORD OF PROCEEDINGS Minutes of Dublin City Council March 9-201-5 - Held Page 3 of 1 20 --Meeting SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 13-15 Rezoning 3.3 +/- acres Located on the Northeast Corner of the Intersection of Emerald Parkway and Bright Road from R-1, Restricted Suburban Residential District to SO, Suburban Office and Institutional District. (Case 15-006Z/CU) (COTA Park and Ride) Ms. Rauch stated there are no changes since the introduction of this ordinance. Mayor Keenan invited public testimony. Scott Haring, 3280 Lilly -Mar Court, Dublin noted that at one time, there were two items related to this — a portion related to rezoning and a portion related to a land swap with COTA. Will the COTA land swap be re -introduced later as a different ordinance? Ms. Readier responded that the legislation before Council tonight is the rezoning. There is a separate ordinance related to a development agreement with COTA, and that is scheduled for consideration at the March 23 meeting. Ms. Chinnici-Zuercher stated that this is a rezoning action and not related to any specific company or retail establishment. She asked staff to state, for the record, what uses are permissible under the proposed rezoning. Ms. Rauch stated that the zoning designation that staff and the Planning Commission are recommending approval of is SO, Suburban Office/Institutional. Permitted uses are administrative business office, professional office, institutional organizations, child and adult daycare. Conditional uses would be any auto -oriented uses, research and development, restaurant, fitness, park and ride facilities. Ms. Chinn ici-Zuercher stated that Council is not voting on a conditional use this evening. The uses are consistent with what the Community Plan envisioned, correct? Ms. Rauch responded that is correct. Ms. Chinnici-Zuercher stated that the conditional use would be a separate approval by the Planning and Zoning Commission. Ms. Rauch confirmed that is correct. Mr. Lecklider stated that there has obviously been lots of discussion regarding this matter and, in particular, by some of the residents in the Bright Road area, suggesting this is an inappropriate location for use as a COTA Park and Ride. While respecting COTA's analysis and their business decision, personally, he has some concerns with respect to locating a Park and Ride at this location. Some have suggested, and it has generally speaking been a philosophy of Council to maximize the value of property. In this instance, there is some suggestion that the property would be more valuable developed as something other than a COTA Park and Ride. He is hopeful that with further discussion, COTA might be encouraged to give thoughtful consideration to other options that may exist. He is aware that a lot of study has gone into this, but the City needs to be mindful of its interests as well. Ms. Chinnici-Zuercher agreed with Mr. Lecklider. After more study, it does not seem to be the best location for a COTA Park and Ride. To her, that is a separate issue from the rezoning on tonight's Council agenda. But it is only fair to put this on the table now, as citizens have testified that they do not support the Park and Ride in this location. There are other opportunities within Dublin that staff had reviewed with COTA, and those options can be reviewed again, indicating those were better options for COTA to select from. Mr. Lecklider stated that there is clearly a financial component to this. Certainly, Council needs to be good caretakers of the taxpayers' money. He is also hopeful that, given this community's support otherwise for COTA in terms of its levies over the RECORD DObF PCF ly? c!RFci DINGS 1Vlinuress��. -- --- Mceting— DAYTON LEGAL BLANK, INC., FORM NO. 10748 March 9, 201-5 Page 4 of 13 20 years, COTA would be cooperative and collaborative with respect to what the City is trying to achieve overall here — which is moving the Bridge Street District projects forward. He looks forward to and would appreciate COTA's cooperation in that effort. Mayor Keenan stated he, too, has concerns with respect to this use of the land, as well articulated by Mr. Lecklider and Ms. Chinnici-Zuercher. He suggested that it is appropriate for staff to have further discussions with COTA. He moved to postpone Ordinance 13-15 (until the next regular meeting on March 23, 2015). Mr. Reiner seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes. Ordinance 15-15 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.013 acre, more or less, Permanent Easement and a 0.007 Acre, More or Less, Temporary Easement from Laney and Barbara Stroble, for the property located at 8622 Hyland -Croy Road for the construction of a Shared -use path Connection. Mr. Hammersmith stated that this legislation relates to the acquisition necessary from the Strobles for a shared -use path connection north of Brand Road along the east side of the roadway, leading to Tartan West. The property owners have agreed to accept the appraised value of $1,225.00 and staff recommends approval of Ordinance 15-15. Vote on the Ordinance: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici-Zuercher, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 22-15 Authorizing the Provision of Certain Incentives to Healthspot, Inc. to Induce it to Retain an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. (Second reading/public hearing March 23 Council meeting) Vice Mayor Gerber introduced the ordinance. Mr. Gracia stated that staff has been in discussions with Healthspot regarding retention and expansion of their corporate headquarters in Dublin. The agreement provides for a four-year, 10 percent performance incentive on withholdings — capped at $75,000 over the term of the agreement. In consideration, the company will retain 50 existing employees and add 40 new employees by the end of 2018. Ms. Chinnici-Zuercher recalled when this company's concepts were originally brought to Council. It is great that this start-up company has developed something so essential to the healthcare community. She is pleased that they are located in Dublin. Mr. Gracia responded that Healthspot actually launched the first prototype at the Dublin Recreation Center. There will be a second reading/public hearing at the March 23 Council meeting. Ordinance 23-15 Authorizing Additional Police Officer Positions for a Temporary Period of Time, and Declaring an Emergency. (Request to dispense with public hearing) Vice Mayor Gerber introduced the ordinance. Mr. McDaniel stated that this legislation addresses the need to hire Police officers in anticipation of certain vacancies that will occur due to retirement. Staff is requesting a modification to the staffing level authorized in the 2015 operating budget. Staff will propose amendments to appropriations later in 2015 to fund the additional positions. MinUte_S_Qf __. DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held RECORDDuOb]in Cify?oC EDINGS Meeting _ March -9, 2015 Rage 5 of 1-3 Chief von Eckartsberg added that the retirements were not anticipated at the beginning of 2015. Vice Mayor Gerber moved to dispense with the public hearing and pass as an emergency. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes. Vote on the Ordinance: Mayor Keenan, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes. Ms. Chinn ici-Zuercher requested that staff provide information regarding the budgetary impacts of this change for the Finance Committee meeting scheduled in April. Ordinance 24-15 Amending Section 2 ("Wage & Salary Structure/Administration of Ordinance No. 73-06 ("Compensation Plan for Non -Union Personnel"), and Declaring an Emergency. (Request to dispense with public hearing) Vice Mayor Gerber introduced the ordinance. Mr. McDaniel stated that this legislation relates to the reclassification of the Information Technology Director position. The previous Director retired in January, and the position is currently vacant. Staff is requesting that the position be reclassified — in both pay and its stature within the organization. The position would then be a department head versus division head position. This is reflective of the ongoing need to ensure the City is incorporating technology within all departments, divisions and operations, and with the anticipation of ever-increasing information technology demands, the use of technology, leveraging technology in business practices as well as IT operations. He also anticipates that this individual would assume responsibilities relative to Dublink, the City's broadband initiative, which has many requirements — in both capital development, programmatic development, and leveraging with economic development. He believes it is appropriate to recommend reclassification of the position. Ms. Chinnici-Zuercher asked for confirmation that the position as reclassified would be re -advertised. Mr. McDaniel responded that he had a discussion today with the search firm, and the position will be re -advertised. Vice Mayor Gerber moved to dispense with the public hearing and pass as an emergency. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes. Vote on the Ordinance: Mayor Keenan, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes. OTHER • Bridge Park East Preliminary Plat (Case 15-002PP) Ms. Ray stated that the request for preliminary plat approval relates to a 30.9 -acre Bridge Park project. She shared a slide of the overall Bridge Street District, including the area between the US 33 interchange and Sawmill Road. The site is outlined in yellow, and is east of the future relocated Riverside Drive, north of SR 161 and west of Dale Drive. The basic development plan and basic site plan for this project were approved by Council on January 20, 2015. That included the overall 30.9 -acre site that has a grid RECORD qff F'�?CE,1EMNGS Dubin i ounce Minutes of meting - DAYTON LEGAL BLANK, INC., FORM NO. 10148 March 9-,2015 Page 6 -of 13 - Held street network, nine blocks for future development, five new public streets and the future mixed-use shopping corridor, in addition to other development. She noted that this preliminary plat application is simply a technical review of the plan elements that Council reviewed and approved in January. Dublin Code requires that the Planning and Zoning Commission reviews and makes recommendation to Council prior to consideration by Council of the plat. The Commission reviewed the preliminary plat on February 5, 2015. • The preliminary plat is the first step in a subdivision of land and dedication of right-of-way for public improvements. • Because this is only a preliminary plat, final plat sections will be required before land can be subdivided and recorded with the county auditor. • The preliminary plat shows the future vacation of the Dale Drive east/west portion of that right-of-way; realignment of portions of the existing right-of-way that will take place following the approval of future final plat sections; and the execution of a development agreement between the City, the developer, and all other property owners within this particular area, such as COTA. • The preliminary plat includes a number of other technical elements listed and detailed in the staff report. • One of the more technical elements included is a condition that Council approves a plat modification for the requirements that rights-of-way lines at street intersections must be connected with straight line tangents. Instead of having a cut-off corner that is typical of rights-of-way in more suburban environments, the street intersection corners just need to be met with a 90 - degree intersection. This relates to buildings being located closer to the street in a more urban environment. It is consistent with other approvals in the Bridge Street District. • Planning and Zoning Commission recommended approval of this preliminary plat to Council on February 5, 2015 and the conditions have been satisfied. • Staff recommends approval of the preliminary plat at this time. She offered to respond to questions. Vice Mayor Gerber stated that in reviewing the Commission minutes, they referenced the 12 -foot clear areas. It seems they were not pleased with these, but in the end they all voted approval for it. Condition #2 indicates that the applicant ensures that any minor technical adjustments and other adjustments as noted in this report are made prior to the final. What does this second condition address? Ms. Ray responded that it is a standard condition and relates more to technical engineering details than planning considerations. She agreed that the Commission talked extensively about the streetscape and expressed concern that there be plenty of space within the streetscapes for bicycles. At the end of the discussion, they determined that at the next level, staff is talking with the developer about patio areas and seating areas within that public/pedestrian realm within the streetscape to ensure the developer is providing that clear area and a wide enough streetscape. Vice Mayor Gerber summarized that discussion is therefore ongoing, and that will be considered at the final development plan stage. Ms. Ray responded that is correct. Mr. Lecklider asked if the applicant will make comments tonight. Ms. Ray stated that the applicant is present to respond to any questions. Mr. Lecklider commented that last week, a glossy piece of junk mail arrived in Dublin mailboxes - suggesting that Dublin City Council was being reckless with respect to its Bridge Street District plan, the very plan that has undergone five years of study, debate, and public participation. What distresses him is that certain local critics of the Bridge Street District plan who profess their love of the Dublin community have invited the interests of billionaires from hundreds of miles away outside of Ohio - who have never set foot in Dublin. These critics and outside interests would have one believe RECORD OF PROCEEDINGS Minutes of Dublin City Council DAYTON LEGAL FORM NO. 10148 March 9, 20T5 Page 7 of 13 hat the City Council responsible for accumulating record cash reserves in excess of 55 million, through a recession, and the City Council whose wise financial decisions ever the last decade have resulted in the award of the highest possible ratings from body's and Fitch has suddenly lost its mind. He welcomes differences of opinion and healthy debate concerning the facts as opposed to the distortions favored by the ritics. Dublin has enjoyed success over the years in large part because its leaders gave made wise decisions, independent of the influence of outside interests. The concern is not the Bridge Street District; the real concern is the danger posed by these outsiders and those who have invited them to meddle in Dublin's affairs. Mayor Keenan noted this was well stated and well -articulated. Mr. Reiner moved approval of the Bridge Park East Preliminary Plat. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. STAFF COMMENTS Mr. McDaniel: 1. Noted he distributed information on the dais related to the Senior Project Manager position in the Planning division. During the budget hearings, he requested the addition of a Senior Project Manager within the Division of Planning. The focus was to have someone in that division dedicated to strategic planning, in addition to monitoring and advising on current and future trends; Community Plan updates; ongoing assessment and update of the City's form -based Code in support of the Bridge Street District; ongoing assessment and updating the City's zoning code; and management and execution of various special projects related to strategic, forward -thinking planning. Mr. Langworthy, current Director of Land Use and Long Range Planning has agreed to move into this position. With his extensive consulting background and institutional knowledge of the Codes, particularly the form -based code, it is imperative that Mr. Langworthy move into this role. The City will do a search for a new Planning Director. He requested a motion to waive the competitive selection process for the Senior Project Manager in order to appoint Mr. Langworthy to this position. Ms. Chinnici-Zuercher moved to waive the competitive selection process for the Senior Project Manager in the Planning division, in order that Mr. Langworthy can be appointed to this position by the City Manager. Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes. 2. Thanked staff for their work on the State of the City, especially Ms. Puskarcik and her staff, Shared Vision and the support staff. He thanked Wendy's for allowing the City to use their great facility, which was enjoyed by all who attended. 3. Recommended to Council that they schedule work sessions on Monday, April 6; Monday, May 11; and Monday, June 15. Staff will provide a list of the proposed topics for discussion at these work sessions. If Council has other items for these agendas, those can be included as well. 4. Reminded everyone of the St. Patrick's Day Parade on Saturday, March 14, beginning at 11 a.m. and all of the other related activities in the City. He wished everyone a safe St. Patrick's Day experience and encouraged everyone to celebrate! r RECORDDuOblin �itR YC C�EDINGS Minutes_of Meeting__--. _. DAYTON LEGAL BLANK, INC.. FORM NO- 1014A March 9, 2015 Page 8 of -13— Held 13 Held 20 COUNCIL COMMITTEE REPORTS Ms. Salay, Chair, Public Services Committee stated that in January, staff provided a memo regarding options for changes/improvements for the July 4"' celebration. The changes were intended to make the table sale process smoother and allow more people to be involved. In addition, there have been record crowds at the stadium event in recent years and the Committee discussed ways to ensure this is a Dublin event and not a regional event. To that end, the suggestion was to implement the sale of general admission wristbands for a nominal fee that would guarantee Dublin residents entry into the stadium. Some Dublin residents were closed out last year, because of the record crowds. The Committee also discussed not promoting the event on the radio station to reduce the promotion to the region but rather make this more of a Dublin event. To that end, staff suggesting the following changes: Limiting the table sales to one per Dublin resident • General admission wristbands at cost of $5 required At the suggestion of a Committee member, staff agreed to: • Schedule the table sales on a Saturday morning in May instead of on a weekday. This would enable those who work during the week to attend the table sale on a Saturday morning. Ms. Salay stated that the wristbands would be available prior to the event to only Dublin residents. Non-residents could obtain wristbands the day of the event, if any wristbands remain. She recalls that 10,000 wristbands would be available. Ms. LeRoy stated that the Fire Department is reviewing the exact number, based on the measurements provided by GIS. They will likely have this number determined within the week. Mayor Keenan invited staff to present. Ms. LeRoy stated last year, the stadium gates had to be closed at 9 p.m. and many residents were left outside the gates. She heard many comments from people who have attended the July 4"' event for 15 years and had not previously encountered this problem. Staff therefore believes changes are needed. The two main goals are to keep the guests safe in the stadium and enable more Dublin residents to attend the event. By limiting the tables and having the wristbands, these two goals can be addressed. Ms. Chinn ici-Zuercher asked if there was discussion at the Committee about setting the fee for tables for non-residents to perhaps $200, which would still be a $20 fee per person for a table of 10. This is not exorbitant, but would differentiate what is provided to the residents versus non-residents. Ms. LeRoy responded that in the last five years, there have been no tables remaining for purchase by non-residents. Tables are first sold to Dublin residents, and any remaining tables are sold beginning June 1 to non-residents. Ms. Chinnici-Zuercher stated that the minutes reflect a concern that the second tables purchased by residents were being given or sold to non-residents. Ms. LeRoy responded that a resident has been allowed to purchase two tables, and there is no way to know who is occupying all of those seats. They could be Dublin residents, but it is not possible to determine. Mr. Reiner stated that the discussion centered around the early morning lines for the tables, and the fact that many do not get a table – because of the two tables allowed for purchase. This will open the process up and allow more residents to purchase a table. The regional draw from the great bands is attracting followers of the bands, and Dublin residents are not able to get tables. There are many good reasons to implement this new system. Vice Mayor Gerber asked Mr. Salay to explain the wristband proposal. He would like additional clarification. r-- RECORD OF PROCEEDINGS Minutes of. Dublin City Council Meeting DAYTON LEGAL BLANK. INC., FORM NO. 101 4P, Ir Mancff-9; 2015 Page 9 of -13 Held 20 Ms. Salay responded that the wristband sales would be for admittance to the stadium grounds. The purchase of a wristband would ensure a Dublin resident could access the event. There was discussion of providing wristbands at no cost to Dublin residents, but it was felt that people don't value things that are free and may not use them. This could preclude some from attending who want to attend. Vice Mayor Gerber asked if sales of the wristbands would occur at the same time as the table sales. Ms. LeRoy responded that staff is considering wristband sales beginning on Monday, June 1. Mayor Keenan asked about the charge for wristbands and where they will be sold. Ms. LeRoy responded the charge is $5 each and they will be sold at the Rec Center so that residency can be confirmed. Vice Mayor Gerber asked about limitations, such as for a family of six. Ms. LeRoy responded that the proposal and the Committee's recommendation is to limit sales to five per person. However, she noted that a person could return and purchase additional wristbands, as a list is not being kept. Mr. Reiner stated that perhaps an exception would need to be made for a family with more than five members. Ms. LeRoy responded that the Rec Center staff could determine the need to make the accommodation for a larger family. Ms. Chinnici-Zuercher agreed, noting that citizens should not have to come to the Rec Center twice to purchase wristbands to accommodate their family members. Mr. Lecklider stated that his comments as reflected in the minutes were intended to challenge Council about what this event has grown into and if Council is satisfied with this pattern and its potential/inevitable growth. Ms. Chinn ici-Zuercher asked when the entertainment would be announced for the July 4"' concert. Ms. LeRoy responded that contract negotiations are ongoing, but the goal is to announce at the March 23 Council meeting. Mayor Keenan asked about the traffic issues related to the July 4t' event and what discussion took place at the Committee. Chief von Eckartsberg stated that a good traffic plan is in place, and the addition of the roundabout at Brand and Coffman has helped immensely. Parking will be available at the former Verizon buildings, based on arrangements being made. Ms. Chinnici-Zuercher stated that the roundabout was open last year as well, and the traffic was problematic. She is hopeful that the management of traffic exiting the lots will be improved. Chief von Eckartsberg responded that the lots north of the high school are still a problem, but less so because one large private parking lot is gone. There are many private parking lots north of the high school and the cars all exit at the same time; it is therefore difficult for traffic to flow unimpeded northbound on Coffman Road, so the one-way southbound traffic pattern will be used to move the majority of traffic out. Vice Mayor Gerber stated that some Franklin County sheriffs were assisting with traffic north of the high school and perhaps they were not coordinating with Dublin police. Chief von Eckartsberg responded that the Franklin County Sheriff's office has special duty officers at Forest Run/Coffman. Their role is to facilitate the exit of those who park in that neighborhood, so it is difficult to coordinate. RECORD O�' PROCEEDINGS Dubin City Council Minutes .of Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 March 9, 2015 Page 10 of 13 Held 20 Mayor Keenan acknowledged the traffic operation is challenging, but Council does hear feedback about the problems. Ms. Salay stated that there was lengthy discussion about the traffic issues, but the City does have a plan in place. However, with thousands of vehicles exiting at the same time, it is extremely difficult to address. Many factors are out of the City's control. Chief von Eckartsberg added that the traffic plan would be publicized, including suggestions about where to park. Mr. Reiner commented that in view of the number of cars parked at the high school leaving at the same time, he did not believe the delay was unreasonable. The Police are doing an excellent job. Mr. Lecklider asked about the private parking lots north of the high school and if they are required to have special duty law enforcement. Chief von Eckartsberg responded this is not a requirement. Police do provide enforcement for the school lots, but the church lots to the north are private lots. The large Eggspuehler property is no longer used for this purpose. Mr. Lecklider stated that what he has experienced in the past, heading north on Coffman, is that those operating the private lots are directing traffic. How is that authorized? Chief von Eckartsberg responded that it is not authorized, and when the Police observe this, it is prohibited. However, with the other duties of the Police that evening, it is difficult to control all of this. Mr. Lecklider suggested that the private lot owners be approached ahead of time to remind them that their personnel or staff are not authorized to direct traffic. Chief von Eckartsberg stated that could be done. Ms. Salay moved to approve the following recommendations of the Public Services Committee related to the July 4t' event: 1. July 4"' table sales limited to one per Dublin resident. 2. Implement a $5 charge for general admission wristbands for Dublin residents aged four years and over. 3. Table sale scheduled on a Saturday in May versus the current weekday sale. 4. Offer the wristbands to Dublin residents only at the DCRC prior to the event. Offer the remaining wristbands at no cost the day of the event. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes. Ms. Salay, Planning & Zoning Commission representative reported that a meeting is scheduled on Thursday, March 12. Vice Mayor Gerber, Administrative Committee Chair stated that interviews of board and commission candidates are scheduled on March 10 and 11 beginning at 6 p.m. Mr. Reiner, Community Development Committee Chair stated that the Committee recommendations for the Beautify your Neighborhood grants will be provided at the March 23 Council meeting. There were three applications reviewed at the Committee meeting on March 4. Mr. Reiner, Dublin Arts Council representative encouraged Council members to support the upcoming Garden Party, scheduled on Friday, April 17 at OCLC. Mr. Peterson, Council liaison to the Dublin Board of Education reported that he, Mr. McDaniel and Ms. Mumma met with Dr. Hoadley and Board of Education members RECORD OF PROCEEDINGS _ Minute�ofDublinty Council FORM NO. 10148 Held March 9-20-1T------- Page 11 of 1-3 recently. The Dublin staff did an excellent job of explaining the New Community Authority process. The dialogue will continue. Ms. Chinnici-Zuercher, Council representative to Mid -Ohio Regional Planning Commission stated that the Commission meets this week. COUNCIL ROUNDTABLE Meeting _ Mr. Peterson thanked Mr. McDaniel and staff for their work on the State of the City presentation. All who attended should feel positive and encouraged about the state of the City. He thanked staff for all of their efforts. Ms. Sala v echoed the comments about the State of the City presentation. The event was well attended, everyone enjoyed it, and she left feeling very proud to be a resident of Dublin and a member of City Council! Ms. Chinnici-Zuercher: 1. Reiterated the positive comments about the State of the City presentation. She observed many new faces this year, which is a positive thing. 2. Noted she is glad to hear of Mr. Peterson and staff meeting with the Board of Education in view of the rumors on social media, e-mails, postcards, etc. that the School District is losing money over the City's decisions with the Bridge Street District. It is good for the Board of Education to clarify to their public what the arrangements are and what the relationship is with the City in the agreement regarding the Bridge Street District between the City and the School District. FF Mr. Lecklider: 1. Referenced the Items of Interest report regarding the status of the Dublin Road South shared -use path project. Does this mean the project will not occur in 2015? Mr. McDaniel responded that as it currently stands, the project will not occur this year. With all of the activity related to the SR161/Riverside Drive roundabout project and the maintenance of traffic as well as the I-270/33 interchange improvements project, closing Dublin Road south will not be possible. This would reduce detour options. However, the City will continue with preparation for the shared -use path project, including utility work and temporary restoration until it is possible to begin construction. Ms. Salay asked if the City is committing to construction of the shared -use path in 2016 for Dublin Road South. Ms. O'Callaghan responded that staff will monitor the traffic impacts arising from the other projects as the year progresses. If any of those are completed earlier, bidding for the shared -use path project can be considered yet this year. It is unlikely that much, if any of this project could be built in 2015. The goal is to bid the project this year and build it next year. Ms. Salay asked how long of a construction period is anticipated for the shared -use path project, assuming typical weather conditions occur. Ms. O'Callaghan responded that it is estimated as five months for the entire construction of this complicated project that involves stonewalls on many properties. Staff will monitor the status of the other construction projects to determine when this project can be accommodated. Ms. Salay asked if staff has considered moving the walls in advance of the project or other items that can be done in advance of a road closure. Ms. O'Callaghan responded that staff would review all options. Dublin Road will be an important alternate route during the two other major projects taking place. It is simply a timing issue. Mr. Gerber stated he understands the situation, but there are residents who have been anticipating this connectivity and have been promised it for several years. It RECORD OF PROCEEDINGS Dublin City Council Mictute�of Meeting DAYTON LEGAL BLANK, INC., FORM NO, 10148 March 9, 2015 Page 1-2—of 1'3---- Held 3— -Held 20 would be helpful to do any work as suggested in advance of the actual project and commit to the residents when the project will occur. Ms. Chinnici-Zuercher stated that a letter notifying the residents would be appropriate. Mr. McDaniel responded that staff wanted to share this information with Council and will follow up with the affected residents, and engage the homeowner associations as well about the sequencing issues. Ms. Salay noted that the Mid -Century Neighborhood Association, Llewellyn Farms and Waterford would be interested in this information. Ms. O'Callaghan stated that staff will let the residents know about the status of the project and will communicate about the plans going forward. Mr. Lecklider continued: 2. He notices that the neighborhood association meeting is scheduled for Thursday, April 23 at LaScala instead of at a City facility. He asked for confirmation that the City is not paying for use of this space. Mr. McDaniel stated that the City is not paying for use of the space. 3. Reported that he attended the Chamber Economic Forecast Breakfast on February 24 at Dublin Methodist Hospital. The speaker was a Wells Fargo economist from Kansas who had connection to Ohio. The presentation was well attended and was a generally positive outlook on the Central Ohio economy. 4. Noted that he attended the visitation in Grove City for Sherm Sheldon on Saturday and spoke with his wife and family. They had many interesting stories to share, particularly about the "risk" in taking the first Village Administrator position in Dublin! The sons commented about riding dirt bikes in the area where land was being cleared for what would become Muirfield Village Golf course! 5. He is looking forward to participating in Dublin Business Appreciation Day on Friday, March 13. He encouraged other Council members to participate, as it is a fun experience. Mr. McDaniel noted that the City has expanded the event this year, adding two bands in order to visit more businesses. Mayor Keenan commented that he participated last year and the businesses really appreciate this event. Mr. Reiner stated that staff did a great job at the State of the City presentation. He encouraged any citizens who were not able to attend to view the program on DubTV. They will find it informational, providing details about the initiatives underway in Dublin. Vice Mayor Gerber: 1. Echoed the favorable comments about the State of the City presentation. 2. Noted that he and Ms. Chinnici-Zuercher have participated in the Citizens Police Academy and found it a rewarding experience. He encouraged other Council members to consider participating. The application deadline is approaching. The sessions are held on Thursday evenings. 3. Commented that serving on City Council has been rewarding, yet humbling for him. The hallmark of City Councils over the years has been that, although members may not always agree, they have been constructive in the way that the affairs of the City have been conducted, demonstrating experienced leadership. This is a core value, and something the residents appreciate. Looking forward, it is important that City Council members continue to embrace that core value of constructive and experienced leadership. He has decided to run for re-election this fall and hopes to advance that same core value. Mayor Keenan: 1. He has just returned from an eight-day visit to Japan upon the invitation and at the expense of the Ministry of Foreign Affairs. It was a very productive trip, with a focus on economic development and encouraging friendships and F_ Held INC_. FORM NO. 10148 RECORD OF PROCEEDINGS Dublin City Council _ _ _ _ __ Meeting March 9, 2015 —Page 1"3 of -1-3 relationships with cities in Japan. Columbus 2020 was in Japan at the same time and will be there for a few more days. Ms. Gilger, Director of Economic Development is accompanying Columbus 2020 staff. He noted that they crossed paths at the parent company of Hidaka in Saitama. Everyone they met was extremely gracious. He also had the opportunity to visit the U.S. Embassy and met with the Deputy Ambassador. He noted the security measures in place at the Embassy, commenting that the diplomats who serve our country around the world are on the front lines and performing a tough job. They toured the new Honda plant in Yorii, which is completely robotic. They visited a golf facility that will host the 2020 Olympics to be held in Tokyo. Many he met had connections to Ohio State and to Dublin. 2. Also during his visit, they toured the City of Mashiko. The City is world renowned for its ceramics and has an Historic District filled with shops. They were very gracious. The group visited a local school for a Taiko drum performance. Even the Mayor joined in the performance! Their Council Chambers were very large, bright red, and their City of 23,000 has a Council with 15 members. It was fascinating to hear about their government. He will provide a written report to City Council regarding his trip. 3. He shared the various gifts presented, including those from Japan -American Society (JASCO). He will provide more details in his report. ADJOURNMENT The meeting was adjourned at 8:15 p.m. ayor — Presiding bfficer Clerk of Council