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HomeMy WebLinkAbout04/19/1999 '1....1 IWfJlll:V+'ffli!'"f!:'1 .1 RECORD OF PROCEEDINGS '~m$$H$U$UUUUffUU'ffU~ffU~m~~ffU~~J~!!!!};!u~~~~QLm~m~~h~m,wmff~m~h~m~,w,mUUbl1IrCrry~COuric11:1YreetinIr~~~$$~m~~ffU'~ffU~$~7age rmumw,mu~w~~~~m~,ee!!~g,~'~U~~#mUffi DAYTON LEGAL BLANK CO FORM NO 10148 Heln April 19, 1999 19 Mayor Kranstuber called the Dublin City Council Meeting of April 19, 1999 to order at 7:10 p.m. Mrs. Boring led the Pledge of Allegiance. ~ Roll Call Council members present were: Mayor Kranstuber, Vice Mayor Boring, Mr. McCash, Mr. Peterson, Ms. Hide Pittaluga and Mr. Reiner. Mr. Adamek was absent (excused). Staff members present were: Mr. Hansley, Mr. Helwig, Mr. Smith, Mr. McDaniel, Mr. Harding, Mr. Kindra, Ms. Clarke, Ms. Gibson, Ms. Bearden, Mr. Hahn, Mr. Hale, Chief Geis, Mr. Husenitza, and Ms. Heal. Approval of Minutes of Meeting of April 5, 1999 Mayor Kranstuber moved approval of the minutes. Mr. Reiner seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes. Correspondence The Clerk stated that notices to legislative authority were sent to Council regarding the liquor permits for Donerick's Pub at Dublin Village Center and Vincenzo's on Sawmill Road. There were no objections from Council regarding the issuance ofthese permits. "...-.., Proclamations/Special Recognition Mayor Kranstuber read a proclamation in honor of Earth Week - April 17 through April 24. Earth Week poster contest winners from Dublin Schools were recognized. Mayor Kranstuber also honored two students from Dublin Coffman High School, Heidi Hullinger and Phillip Kilanowski who were selected as winners of the 1998 Siemens A ward for Advanced Placement. Citizen Comments ( items not on the agenda) Wallace Maurer. 7451 Dublin Road addressed Council regarding his concerns about Section 3.06(d) of the Revised Charter. He still believes that this matter is an extremely dangerous provision to have in the Charter in view of large business enterprises coming to the City who may attempt to influence Council's decisions. He then asked for clarification of whether Washington township is a taxing body and who finances services provided by the township. Mr. Hansley noted that the township has enacted various levies to fund their services, i.e., fire levy, park levy, etc. Mr. Maurer asked if more public meetings are scheduled for the southwest area plan. Mayor Kranstuber responded that the future meeting schedule will be discussed at the end of tonight's Council meeting. Mr. Maurer asked for clarification about the dates of the Cardinal Health rezoning consideration by Council. ,......... Ms. Clarke responded that Planning Commission will likely have further discussion about the application at their May 21 meeting. Following the recommendation of Planning Commission, the application will be brought to Council for public hearing. Presentation by Metro Parks John O'Meara. Metro Parks Director noted that the Metro Parks is seeking voter approval on May 4 of a 0.65 mill ten year levy to support the parks system. The levy replaces an expiring 0.55 mill levy, and the estimated cost is less than $20 per year to the owner of a $100,000 residential property. The levy will support the continued operations of 11 existing parks, and will enable the Metro Parks system to grow with the Central Ohio community. It will allow the system to open three new parks in the greater Franklin County area over the next ten years. He encouraged everyone to vote for the levy on Tuesday, May 4. He also noted that they have now completed acquisition of 192 acres r Ii "il,l !;tHPLF ,:::~,; ~I I it!! ,! i RECORD OF PROCEEDINGS ~uumm~~m_um$~m~~'$ffmh__~ 1-Ynutes oLH~_u~~~_uu-'-mmllif C1ty tOtffic1T1Vreerrng-~----~gTem_$~$'- M~~~E~~um~'~~mum'ffUu DAYTON LEGAL BLANK CO. FORM NO. 10148 Hel 19 for the proposed Metro Park outside of Dublin. He distributed brochures on the levy and noted that yard signs are available as well. r- Staff Comments Mr. Helwig noted that the Southwest Traffic Task Force was scheduled to meet on Tuesday, April 20; however, the residents would like to continue to network with other neighborhood residents prior to the next meeting, and have therefore requested that the meeting be rescheduled for Thursday, April 29. Brief discussion followed, and the consensus of the Council Members serving on the Task Force was to schedule the meeting for April 29, with an alternate date of Tuesday, May 4. Ms. Puskarcik reported that two memos were distributed to Council tonight - one relating to the millennium celebration and one to the'St. Patrick's Day celebration in Dublin in 2000. She will be seeking direction from Council on these proposals at the next Council meeting. Ms. Clarke reported that area developers met with Randall Arendt of the National Land Trust on Friday regarding the Southwest Plan. The meeting went extremely well, and she is guardedly optimistic of their support of the proposed plan. Chief Geis reported that, in cooperation with the FBI, the perpetrator of the bank robbery at the Dublin Plaza has been apprehended. Secondly, a letter has been distributed to -- Council tonight regarding the City of Bellefontaine's request for assistance with policing of a rally sponsored by a subgroup of the Klu Klux Klan. The Dublin Division of Police plans to cooperate in providing assistance to them in this manner. Mr. Helwig reported that, in response to concerns voiced at the last Council meeting, Preston Hale, Building Inspector is present tonight to provide an update on the status of the project at Bright and Sawmill Roads. Mr. Hale stated that he contacted the developer who has taken over the project and the bank which is financing it. The proj ect has been on hold for some time due to a bankruptcy situation. The City has requested that they do a general clean-up ofthe entire site by May 1. Construction of the remaining buildings will begin shortly. Mr. Smith added that the process of litigation in a bankruptcy situation is lengthy and expensive. A better option would be to delay occu.pahcy permits pending satisfactory condition of the property. Brief discussion followed. Mrs. Boring suggested that the builder be notified that there will be no occupancy permits issued for any other buildings until the project meets the requirements of the Code. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 70-98(Amended) - An Ordinance Providing for a Change in Zoning for 99.475 Acres Located on the North Side of Brand Road, Approximately 2,400 Feet r--. West of Avery Road, from: R-l, Restricted Suburban Residential District, to: 1 PLR, Planned Low Density Residential. (Belvedere) (Applicant: Ben Hale, c/o Smith i .... & Hale, 37 W. Broad Street, Suite 725, Columbus, OH 43215, representing Shawnee Hills Land Company) Ms. Clarke stated that a few years ago, a development which included a par three golf course was proposed for this site. There was a commitment at the time of the annexation of the land to keep the density on the entire parcel to 1.85 dwelling units per acre. The density commitment has been met in this plan, and the proposal includes a major piece of open space through the center of the site which will add to the City's park system. She noted that the county line runs through the site. She then showed ground slides of the site and surrounding area. The plan for Belvedere includes an entrance on Brand Road and on A very Road. The original plan was for 182 units and the plan now includes 178 units. To the west is the proposed third high school site. ,i:;lkTrl'il ;'f'; 'HI, ""F~<III!ilfIJ"llI,j; ;; llt.'!fWI: :,'Il,~ti!IH~'ltH"H+_'lIi;'ffl!itc''''~~*~.;, I; j I RECORD OF PROCEEDINGS ~#u~~muu~~"m~m~m#uu~#uu~m~~J~!i!l U t~~2ML~~~uu~~~M~--~n&'lb1irHUlvT~I~mmi11Vf~:et"=~'.-i&~$~~_M&~m_m""1'a::'~m'3~mMm$~$mm~~m- Meeting u m 1 y ounC1 ee mg age ~U_$U~~mUUWmMmU~ff~m~UUUUmuu~ DAYTON LEGAL BLANK co.. FORM NO. 10148 Heln April 19, 1999 19 Planning Commission heard this application twice, and approved it on January 7, 1999 with 22 conditions: 1) That the open space dedication include a greater amount of usable/developable r--. land and that the 200- foot setback along A very Road and the 1.6 acre portion of the Brand Road setback not be considered as open space; " 2) That an eight-foot concrete bikepath be extended along the south side of the main road through the subdivision linking the bikepaths along Brand and A very Roads; 3) That the front yard setback of lots along the main road through the subdivision be increased to 30 feet or greater to accommodate the bikepath; 4) That the depth of lots adjacent to the western and northern property lines be increased to accommodate the tree row; 5) That a bikeway link be provided to the Brand Road bikeway from the southwestern-most loop road, to the satisfaction of staff; 6) That Lots #116 and 117 be reconfigured prior to submitting a preliminary plat; 7) That a tree survey, tree preservation plan and revised street tree plan be provided at the time of preliminary plat submittal; 8) That a 40- foot reserve be provided to accommodate the bikepath link to the adjacent high school, and that the text be revised to reflect same; 9) That right-of-way along Brand and A very roads be dedicated consistent with the Thoroughfare Plan; 10) That the right-of-way and street pavement width meet the approval of the City Engineer; 11) That floodplain/floodway lines be designated on all future plats, plans and - building permit drawings; 12) That the text be revised to require dimensional roof shingles; 13) That the park be expanded to include Lots 129 through 132, and that the park be developed by the developer, subject to staff approval; 14) That hammerhead-shaped turnarounds be provided on stub streets, subject to staff approval; 15) That the eastern entry road be built as a boulevard between A very Road and the floodplain park; and then to the west of the park as well; 16) That a 30- foot front yard setback be provided for lots along the boulevard entrance; 17) That the diversity of architecture be demonstrated at the preliminary plat stage, to the satisfaction of the Commission; 18) That all ponds be aerated; 19) That a 30-foot no-build zone be established on Lots 178, 179, 180, and 182; 20) That the Homeowner's Association text, Section IX A, Reserve Fund, be revised to read: "The Board shall establish a reserve fund..." 21) That this rezoning is subject to all other commitments made by the developer at this meeting; and 22) That all conditions be met, subject to staff approval. The property is being rezoned to a Planned Low Density Residential District, and the r-! plan will also have to be reviewed at the preliminary plat and final plat stages. There ! are agreements by the developer to diversify the architecture and to use natural -_l materials on the houses, including brick, stucco and hardy plank. The text reflects these agreements. Ms. Hide Pittaluga asked for more clarification about "architecturally diverse" in their frame of reference. Ms. Clarke stated that this will be more clear at the preliminary plat stage. The diversity is likely not to the extent that Council desires, but is more closely characterized as an "anti-monotony" of elevations. She added that having more builders in a development would provide this diversity; however, the Law Director has indicated that this requirement would not be legal. Mr. Reiner indicated that he agrees with Ms. Hide Pittaluga on the architectural I Ii HI '!ii,l,i!t,j[;T',HTLmrT ' 1 i i : i " . "" .'-'I"'Vrl', 'r~-'t"'~-'l'?~Mit'!l!P!fl""il!l'-i ~'" !ittJmH:nll'~t:!lt-:i'h'W'W!"1~1'!ffft;l>f '~f[} 1, -I: - I RECORD OF PROCEEDINGS Minutes of Meeting Dublm C1ty Counc1l Meetmg Page 4 DAYTON LEGAL BLANK o. FORM NO. 10148 HeIr! ^ ....v;l 10 1 (\(\(\ 19 , I I I diversity point. He is hopeful that the southwest plan will provide some new ideas to address the issue. He asked if there is any requirement in the text that all sides of the ,-... houses be of one natural material - in other words, all brick or all plank, etc. Ms. Clarke responded that the requirement is that the materials be natural for the whole building. In regard to blank facades visible from the roadway, this will be addressed at the preliminary plat stage. Mr. Reiner asked about any requiremept for a "right in, right out" turning lane to help I traffic flow. Ms. Clarke responded that left turn stacking lanes are being built by the developer; there I is no "right turn in" lane added. The City's policy has been to widen streets only when necessary, and there has been no recommendation from Engineering for a deceleration lane. Mr. Reiner asked if the current site plan reflects a 200-foot setback. Ms. Clarke confirmed that it does. Mrs. Boring asked if a deceleration lane could be considered at the preliminary plat stage. Ms. Clarke responded that whenever possible, staff tries to advise the developers early in the process of requirements that may come about at the preliminary plat stage, especially ones that are costly. Mrs. Boring suggested that if the intention is to have the front and sides of the house of all natural materials, this should be addressed in the text. Ms. Clarke agreed that this needs to be clarified. Mrs. Boring asked if staff is satisfied with the bikepath connections between -, neighborhoods provided with this plan. Ms. Clarke responded affirmatively. Ben Hale, 37 W. Broad Street, Columbus, Ohio noted that he represents the developer. He commented briefly on the features of the plan. If it is Council's desire that a right turn lane be added, they are willing to do so. He assured Council that no lots will be split over the county line. In response to Mr. Reiner, he indicated that he would be reluctant to agree to using all one material, as some diversity may be desirable. Discussion followed. Mrs. Boring stated that it would be important to notify futllre buyers of the utility providers to the development. She asked if the Hensel property will be provided with water and sewer service in conjunction with this development. Mr. Hale responded that the lines are stubbed to their property. Vote on the Ordinance - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Ordinance 05-99(Amended)- An Ordinance Providing for a Change in Zoning for 0.76 Acres Located on the Southwest Corner of West Bridge Street and South High Street, from: CCC, Central Community Commercial District, to: PUD, Planned - Unit Development District. (Old Dublin Town Center, Municipal Parking Lot and 27-29 S. High Street) (Applicant: Patrick Grabill, 5500 Frantz Road, Dublin, Ohio 43017 representing Russell Bettis, President of Dublin Marathon Services Co. and City of Dublin, 5200 Emerald Parkway) Ms. Clarke indicated that the City is a co-applicant. The proposal is for a PUD including the redeveloped gas station lot, the parking lot owned by the City, and the City-owned building at 27-29 S. High Street. The text was put together by architect Dave King, working with staff, and the Planning Commission recommended approval on March 18, 1999. This rezoning is not required, but is desirable in terms of long term administration of the site. She then showed slides of the site and surrounding area and proposed elevations for the building to be constructed on the site. There was concern expressed at Planning Commission about street trees along Bridge Street and I I, II t ii ! , RECORD OF PROCEEDINGS ~~uuh~~uu,~uuum~mum~mm~$w_wuuuuu1Y!i}2~l~~u!?i~u_~$~uu$_u$umhuu$~$m~mmDUbliirufy"Coiffici1lVfeetingkw~~--~---'~ 'Page suum~_~~~uumUUdu$!Yf~~til'l:K~~.~mmu.'m'M~~ DAYTON LEGAL BLANK CO. FORM NO. 10148 Heln April 19, 1999 19 the need to move them back for protection. Staff will address this. She noted that the architect attempted to capture the feel of Old Dublin with the massing of the structure and the residential scale. The site has been granted several variances by BZA, so the plan is ready to proceed without the rezoning being in place. Staff, however, recommended that the site be rezoned as part of a more comprehensive look at the area. The standards for this site can be applied to other sites in the future. The conditions appended by Planning Commission are: 1) That any property line issues be worked out to the satisfaction of the Law Director and Division of Building Standards prior to issuing building permits; 2) That any future expansion or site/building alterations be subject to final development plan approval from the Planning Commission; 3) That speakers not be utilized in the outdoor seating areas; and 4) That a pre-submittal meeting be scheduled prior to applying for building permits. Mr. Peterson asked if it still the intention to have residential housing above the businesses. Ms. Clarke responded that this is not the developer's intent, although staff believes that it would make sense over the long run. The intent currently is to have offices on the second floor. Mr. Peterson stated that his concern with residential housing would be the parking needed for residents. He asked if there would be any hour restrictions on parking in the lot for patrons of the City's pub, similar to what is in place at the library for Brazenhead and Tucci's. - Ms. Clarke responded that this has not been discussed. Mr. Helwig stated that the City can set whatever hours they wish. Currently, it is posted that no parking is allowed between 2 and 6 a.m. to discourage overnight parking of vehicles. Ms. Hide Pittaluga expressed her appreciation to everyone who has worked on this project. It is a tremendous improvement to this very visible community location. Mr. McCash clarified that he voted against the rezoning at the Planning Commission because there is no need for a rezoning for this project. He believes that the City should instead develop an historic development district ordinance for the entire Old Dublin area, as opposed to rezoning this individual site. The proposed historic development district ordinance was referred to the Old Dublin working group during the Community Plan, but that group has now disbanded. He believes that staff is continuing to work on this, and encourages them to do so. Mr. Reiner complimented the developer on this project, especially the use of natural materials. Vote on the Ordinance - Mr. McCash, no; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Ordinance 34-99 -An Ordinance Accepting the Lowest/Best Bid for Emerald ,........ Parkway Median Maintenance. I Vote on the Ordinance - Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; I Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Boring, yes. Ordinance 35-99 - An Ordinance Accepting the Lowest and Best Bid for a Technical Package for the Dublin Community Recreation Center Phase II. Vote on the Ordinance - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. INTRODUCTION & FIRST READING - ORDINANCES Ordinance 41-99 - An Ordinance Accepting the Lowest and Best Bid for Floor Maintenance Services for 1999. Mayor Kranstuber introduced the ordinance. . I IT 'II "'. ' ,.,jkiIlU:Ii, I I I RECORD OF PROCEEDINGS 'hmh"'~$~mUmm"~~MhUU~$MWm~~UUMu~,~M}EEj;!~mu~2.L~HM'''$$~Um~~~M~u-~TItib1ifi~City~Council1\1eetmg~N~UUmm4mm~m$~~~~'$mPageMo~"U~mh$~_~M~etil!.gH"MH~UMm~mmH DAYTON LEGAL BLANK CO., FORM NO. 1 14 HeIr! ^ ~~;1 1 (\ 100(\ 19 , Mrs. Boring asked why there was such a large range in the bids submitted. Mr. Hahn noted that two of the contractors did not make a field visit and perhaps did not understand the bid specifications. The low bidder was the contractor who took the ,-., time to visit the site. There will be a second reading and public hearing at the May 3 Council meeting. .',~~ Ordinance 42-99 - An Ordinance Accepting the Lowest and Best Bid for the Dublin Recreation Center Parking Lot Expansion. Mr. Helwig noted that Planning & Zoning Commission tabled the parking lot expansion in order to allow time for meetings with the affected residents. P&Z also suggested that some of the design elements be reconsidered. Keeping in mind that the bids are valid for 60 days, Council can table this until the review work by P&Z is completed. Mr. McCash agreed. Mr. Hansley added that, technically, there is not a requirement that P&Z review the parking lot expansion. The bids were very favorable, and he would not want the time frame to elapse during the additional review time. Mayor Kranstuber added that there are some other issues to be addressed relating to the actual parking lot needs to accommodate a few special events per year. Mr. Hansley responded that the concerns about parking requirements originated at the Planning Commission in conjunction with the Phase 2 expansion. Mayor Kranstuber stated that he would like some specific figures regarding projected parking needs before Council votes on this. Mr. Hansley noted that another goal is to preserve the existing grass field to the east of - the Rec Center - the more it is used for parking, the more damage to the grass. Following discussion of a course of action, Mr. Hansley suggested that this be held over for second reading on May 3. At that time, Council can table the ordinance if necessary. There will be a second reading and public hearing at the May 3 Council meeting. Ordinance 43-99 - An Ordinance Declaring the Procurement of Mobile and Portable Radio Equipment for the Division of Police as a "Single Source" Purchase, Waiving Competitive Bidding Requirements, and Declaring an Emergency. Ms. Hide Pittaluga introduced the ordinance. Wallace Maurer. 7451 Dublin Road noted that this ordinance includes language about a "single source" while Ordinance 44-99 has language about a "sole source". What is the distinguishing factor? Mr. Harding responded that these terms are interchangeable. Mr. Hansley explained that the issue involved is that the current equipment is all from the same manufacturer, and for compatibility, staff would recommend staying with the same type of system. Mr. Harding reported that Section 8. 04( c) of the Charter permits Council to waive competitive bidding requirements for items that are considered to be single source. He ,..-.., explained that later this year, the Division of Police will upgrade its radio system to t become 800 trunking compatible, and the radios will need to be secured from the same I ..- manufacturer, Motorola, for compatibility reasons. Trunking equipment is proprietary to the manufacturer. Staff is requesting emergency action due to the need to expend funds from bond money for this purpose by May 5, per IRS regulations. Mayor Kranstuber moved to dispense with the public hearing and treat this as emergency legislation. Mr. Peterson seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Vote on the ordinance - Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. I T ill ',"",,1.1 1 Ii . ,. "." d" "X-""','''''" '.'1;"',"~"."~""""",'YT"III'." ;.,:.".!I:t"'IWi"~'1:"'If'~l;;'lI'-c"PT.V!U'FU~,.';:tlflii..",n~'flr1' I: ,I: . I RECORD OF PROCEEDINGS ""'4'~_hmm$4"$_Um~mUmUUU'$ffUUU_~~umm~ Mim!}uu~~~m'$!2L~~~.m,~u~uu~~~mh_~um-DU151m-CilYCouficir~ee1ing~~~-~h~mmmhm~#$~m-~'~~age/m$--m__m$$~$4$!1~~h~E#g_u_m'~'m_#uum_ DAYTON LEGAL BLANK CO., FORM NO 10148 Heln April 19, 1999 19 Ordinance 44-99 - An Ordinance Declaring the Procurement of Computer Equipment as a "Single Source" Purchase and Waiving Competitive Bidding Requirements. r--- Mayor Kranstuber introduced the ordinance. Mr. Harding stated that this is a sole source situation relating to a second IBM AS-400 computer and related hardware for police dispatching and emergency 911 applications. Only one manufacturer's equipment is compatible with the present equipment, and for this reason, staff is requesting that Council waive the competitive bidding requirements. There will be a second reading and public hearing at the May 3 Council meeting. Ordinance 45-99 - An Ordinance Providing for a Change in Zoning for 81.2858 Acres Located on the South side of Post Road, North of US 33, Approximately 900 Feet West of Avery-Muirfield Drive, from: R, Rural District, to: PCD, Planned Commerce District. (Lane property/File No. 99-040Z) (Applicant: Ben W. Hale, Jr., representing owner BJL L.P., 37 W. Broad Street, Suite 725, Columbus, OH 43215) Mrs. Boring introduced the ordinance and moved that it be referred to Planning & Zoning Commission. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Ordinance 46-99 - An Ordinance Amending the Thoroughfare Plan for the City of Dublin. Mr. McCash introduced the ordinance. - Mr. Hansley stated that this ordinance is brought forward at Council's request to amend the Thoroughfare Plan to reflect the closure of Wilcox at Woerner Temple. There will be a second reading and public hearing at the May 3 Council meeting. INTRODUCTION & PUBLIC HEARING - RESOLUTIONS Resolution 25-99 - A Resolution Adopting Goals for 2000. Mayor Kranstuber introduced the resolution. Mr. Hansley stated that this resolution reflects the discussion at goal setting and is based upon the reports generated from that session. Vote on the Resolution - Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. OTHER Hotel/Motel Tax Grant Recommendations from Finance Committee Mr. Reiner, on behalf of the Finance Committee, brought forward the recommendations for each of the seven applications reviewed by the Committee on April 6, 1999. The applicants were notified of the Committee recommendation, and invited to attend the Council meeting tonight if they did not concur with that recommendation. 1. Washington Township Firefighters 1999 Ohio State Firefighters Softball Tournament --. Their request was for $3,000 to offset the costs of the Tournament to be held on August i i 14-15, 1999 at Avery Park. Recommendation of the Committee is to provide one third I of the actual cost related to ballfields, park fees, lighting/electrical, special duty/security, park staff support, permits/fees, sanitation/dumpsters, total not to exceed $3,000 with conditions as listed in the Committee minutes. Mr. Reiner moved approval of the Committee recommendation. Mayor Kranstuber seconded the motion. Vote on the motion - Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes. 2. Columbus Chill Youth Hockey Association/Chiller Figure Skating Club The request is to fund the purchase and installation of bleachers at the Chiller facility to provide seating for spectators at events held at the facility. The recommendation of the Finance Committee is to grant funding for the bleachers, not to exceed $34,202 with I I T! :::j,; in:];;;;::: ;r;::,w:mJ:, i."$~.i!1 I , , , I I RECORD OF PROCEEDINGS Minutes of Meeting Dublm C1ty COUnc1ll\1eetIl1g Page 8 DAYTON LEGAL BLANK co.. FORM NO. 10148 I I I Hel 19 I I' I the conditions listed in the minutes of the Committee meeting of April 6, 1999. Mayor Kranstuber moved approval of the Committee recommendation. Mr. Reiner seconded the motion. .-.... Vote on the motion - Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. McCash, abstain; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. 3. Central Ohio Soccer Association The request is for $12,000 to offset costs of the 1999 Jarosi/Willis Memorial Cup soccer tournament. The Committee's recommendation is denial of the application based on the fact that it does not meet the criteria for the hotel/motel grants. Mayor Kranstuber moved approval of the Committee recommendation. Mr. Reiner seconded the motion. Vote on the motion - Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; 4. Ohio Wine Producers Association Vintage Columbus - Annual Ohio Wine Festival in Dublin at Coffman Park - June 18-20, 1999 The request is for $15,000 and $3,225 in fee waivers associated with the event. The recommendation of the Committee is to grant one-half the actual cost of City services, not to exceed $1,500 and to waive rental fees for City owned equipment, not to exceed $3,225, with the conditions listed in the minutes of the Committee meeting of April 6, 1999. Mr. Reiner explained that the proceeds of this event are donated to charity. Its purpose is to promote and celebrate Ohio wines and horticulture. The Committee recommendation was by a split vote, with Mrs. Boring voting against the grant. Ms. Hide Pittaluga stated that she will oppose approval of this because of alcohol being - served in the City park. Mayor Kranstuber moved approval of the Committee recommendation. Mr. Peterson seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, no; Ms. Hide Pittaluga, no; Mr. Peterson, yes; Mayor Kranstuber, yes. 5. Old Dublin Association Saturday Strolls The request is for $17,600 to support the costs of entertainment, advertising, permanent signage, and banners associated with the Saturday Strolls in Old Dublin events for June 12, July 10, August 14, September 11 and December 11, 1999. The Committee is recommending a total grant of $10,700 to cover the following: the actual cost of a permanent sign, not to exceed $6,500; actual costs of banners up to $1,200; funding of $3,000 toward costs of Strolls; and provision of a maximum of 18 hours of Special Events staff time to be performed during normal City work hours. The conditions are listed in the minutes of the Committee meeting of April 6, 1999. Mrs. Boring noted that a stipulation with the funds provided last year was that the group provide a final report of their expenditures. That report has been distributed tonight to Council. She asked if this is the standard type of report provided as a follow-up. Ms. Gibson stated that for bed tax grants, the City would receive the actual invoices which would then be paid by the City from the hotel/motel tax funds. In this case, Council authorized a grant to ODAIM.O.O.D. for $4,000, and the funds were dispersed directly to them. Mrs. Boring asked if Council is satisfied with the detail provided in the reporting. ,-..., Mr. Peterson noted that there apparently was a miscommunication in regard to the reporting requirement, and it will be addressed this year through the requirement in place for the hotel/motel tax process. Ms. Hide Pittaluga asked if eligibility for bed tax grants is restricted only to 501c3 organizations. A 501c3 and 501c6 are different categories, and she would like more clarification. Mr. Hansley stated that the ordinance does not specify this. The hotel/motel tax guidelines adopted by Council specify funding of federally recognized, tax exempt, non- profit organizations. Council, however, can waive this provision if they so choose. Mrs. Boring stated that this issue was raised previously. The guidelines do not specify the subcategories of 501c status. Council may want to discuss this further in another setting. Ms. Hide Pittaluga stated for the record that her objection to the Vintage Wine application is because of the alcohol. RECORD OF PROCEEDINGS ~UH#muu$u~UQ#m~hmu#um,w,wmmH~~UQh$m~Mill~t~2w~,2,L$#mm~mu~$~~_u~~u~m~hlJuo1iircrrydCounCi1M1YIeeftfigwmu~~~muu~mUffWUm$U$~m~UUh$mffmUUP'age~UUM'~mmmUQ~m~_mm#!\1~~J~~~UUQmUQ~$m~mm~' DAYTON LEGAL BLANK CO.. FORM NO. 10148. ... . . ..., Heln April 19, 1999 19 Mr. McCash noted that the Old Dublin Association is also a 50lc6 entity. Mayor Kranstuber added that restricting the grants further would eliminate Council's discretion about certain groups, i.e., schools, merchant organizations, etc. Discussion followed. In regard to the Old Dublin Association application, Mr. Reiner noted that the group was also asked to work together to develop a mutually beneficial plan, using the guidelines of the Community Pl~n, to resolve the parking issue in Old Dublin before requesting additional funds. Mr. Reiner moved approval of the recommendation of the Committee. Mr. Peterson seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Peterson, yes. 5. Dublin Kiwanis 34th Annual Frog Jump Festival The request is for $4,000 to offset the cost of City services during the event scheduled on June 26, 1999. The recommendation of the Committee is to grant funding to cover the actual cost of City services not to exceed $4,000 with the conditions listed in the minutes of the Committee meeting of April 6, 1999. Mayor Kranstuber moved approval of the recommendation. Mr. Peterson seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. Reiner, yes. 6. Grandview Bicycle Race Company The request is for $1,200 to offset the cost of City services for the Wendy's ....-- International Sports Festival - a cycling event to be held on August 6, 1999 in Dublin. The recommendation of the Committee is to grant funding to cover the actual cost of City services, not to exceed $1,200, with the conditions listed in the minutes of the Committee meeting of April 6, 1999. Mayor Kranstuber moved approval of the recommendation. Mr. Peterson seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes. Shannon Glen 3 Entry Feature Sign Encroachment Mr. Hansley stated that a detailed staff report has been provided. The City Engineer is recommending approval of this encroachment. Joe Luebbe. R.D. Zande & Associates. 1237 Dublin Road stated that their intent is to mirror what has been done across the street at Balmoral in Muirfield. The original proposal for this subdivision included the sign in the median, but due to the bikepath and utility constraints, many of the walls done at Balmoral cannot be duplicated at this location. They would still like to retain the wall in the median as a main identification sign. Mrs. Boring asked who will maintain this sign. Mr. Luebbe stated that the responsibility for maintenance of the island and the sign will be by the homeowners association. If any type of easements are required, that would be acceptable. The responsibility for maintenance will be noted on the final plat. ,........, Mr. Kindra pointed out that the final plat has already been approved by Council, so I language cannot be added to the document. This matter has probably been addressed, I f but approval can be contingent upon maintenance being done by the homeowners association. Mrs. Boring moved approval of the encroachment with the understanding that the island and sign will be maintained by the homeowners association. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Peterson, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Tuttle Crossing Alignment West of Wilcox Road Mr. Helwig stated that staff was requested at an early Southwest Plan session to undertake an analysis of the feasibility of moving the alignment northward of the Tuttle Crossing extension from Wilcox to A very Road. A report was distributed prior to the last Council meeting and redistributed for this packet. There were some preliminary RECORD OF PROCEEDINGS Minutes of :Meeting Dublm CIty Counc1l Meetmg Page 10 DAYTON LEGAL BLANK CO. FORM NO. 10148 Hel 19 I I estimates of the cost of moving this to the north as outlined in the memo from Mr. I Kindra. Mayor Kranstuber asked if the $780,000 figure in the memo is for construction costs ,~ alone. Mr. Kindra responded that this includes additional construction costs as well as the additional right-of-way needed. Mayor Kranstuber indicated that Mr. Cline has estimated the right-of-way costs at much higher, and it is important to have an accurate cost estimate before making any decisions. Mr. Smith noted that the report does not take into consideration the damage to residuals associated with the change of alignment. He suggested that Council authorize some appraisals to be made in order to determine preliminary numbers about the amount of acreage involved in the take and, based on the current lot lines, the damage to the residual. Mayor Kranstuber asked if Council agrees with this course of action. Mr. Peterson noted that the other options identified in Mr. Kindra's memo should also be explored. Mrs. Boring stated that she has concern with honoring some commitments made to residents, i.e., the Wilcox Road issue, and not honoring others, i.e., the alignment of Tuttle Crossing. Mayor Kranstuber noted that there are three courses of action available to Council tonight: vote to realign the road, vote against realigning the road, or delay the decision until the costs are understood. Mr. Hansley noted that, as outlined in Mr. Cline's memo, there are commitments in place regarding the alignment: one with the City of Columbus regarding the present alignment which was jointly engineered and secondly, a moral commitment to the property owner impacted. If Council wants additional information, the request should be specific because ,--.., of the cost of appraisals, engineering studies, etc. I Mayor Kranstuber moved to direct staff to investigate Mr. Kindra's options contained in I the memo of March 8, 1999 and to obtain appraisals for the costs associated with moving i the road in terms of right-of-way. Ms. Hide Pittaluga asked that he amend his motion to include bringing forward other options for realigning the road. Mayor Kranstuber accepted this amendment. Mr. Reiner seconded the motion. V ote on the motion - Mr. Reiner, yes; Mr. Peterson, yes; Mrs. Boring, no; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Mrs. Boring moved that staff notify all of the affected parties of the proposed realignment. There are affected Dublin residents who live in the Hilliard School district and therefore do not receive the Dublin News. Mr. Smith suggested that staff assemble the information and, prior to scheduling this item on a future Council agenda, a public information notice be sent out by the City. It was the consensus of Council to have staff send out a letter informing affected parties about the alignment matter prior to the next hearing. Council Round Table/Committee Reports Mr. Peterson noted that he is optimistic about the southwest planning effort after attending the meeting with the developers on Friday. He was encouraged by their positive response to the proposal. ,-.., Ms. Hide Pittaluga commented as follows: 1. She has received an advertisement for a video of Robert's Rules of Order. This may be of interest to staff or Council members. 2. The light sequence at Coffman Road and Emerald Parkway seems delayed at late night hours. She asked that staff check on this. 3. She asked if there is any more news on the possibility of funding for storm water problems. Mr. Helwig responded that the CIP forms have been distributed by Ms. Grigsby for summer CIP sessions. In terms of outside funding, he is not aware of any new developments, but staff will continue to pursue any such opportunities. 4. As discussed previously at goal setting, she would like to propose tonight that the concept of a business center be explored for Dublin, possibly as an extension or as a part of the new municipal facility being considered. She has spoken with the Convention Bureau and the Economic Development Division about this RECORD OF PROCEEDINGS ,~wmh~m'~"U$mU",mhm~~""~,mm",,~Min~t~2uu-2mLuu~~~~u~~mh$~u~m~m~u15mrcrryU#CouiiCirMee1iffg~~$um~,~uu~$~W"~h$uu~$~m~PageUfft1m~m$mU~m~~~,,~~~~et~!!"gm~mffmU~U$$UU DAYTON LEGAL BLANK CO., FORM NO 10148 Helr! A __~ 1 1 (\ 1 (\(\(\ 19 , concept, and there is a company interested in participating in this kind of project which would involve multi-media, high tech applications. This would provide an enhancement for the business sector in the community as well as being ~ utilized by the City. She would ask that Council tonight establish a Committee which she would be willing to chair to investigate what other communities are doing in this regard. Ms. Hide Pittaluga moved to establish a Committee to investigate the concept of a business/technology center in cooperation with the Chamber, the DCVB, the business community, and any other interested entity. Mr. Reiner seconded the motion. Vote on the motion - Mayor Kranstuber, yes; Mr. McCash, no; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes. Following discussion, it was suggested that the composition of the Committee be three representatives of Council, one rep of the Dublin Chamber, one rep of the DCVB, one rep from Dublin Schools, one rep from Washington Township Fire Department, Mary Bearden, and Peter Husenitza. After further deliberation, it was the consensus of Council to first have a staff/Council group explore the concept prior to convening a community committee. This initial committee would be composed of two Council members, a representative of the Economic Development Division, Information Technology Division and City Manager's Office. Mayor Kranstuber moved that the exploratory committee be comprised of himself, Ms. Hide Pittaluga, a rep of Information Technology, a rep of Economic Development, and a rep of the City Manager's office. - Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, no; Mr. Reiner. yes; Ms. Hide Pittaluga, yes. Mr. Reiner: 1. Thanked Ms. Gibson for her assistance to the Finance Committee with the hotel/motel tax applications. 2. Enjoyed the letter to the Police division regarding their timely assistance to a grateful citizen. 3. Agreed that the Friday meeting with developers regarding the southwest plan went very well. The consensus of that group seems to be that they are supportive of the plan. Mrs. Boring commented: 1. There were several items in the packet from the City Engineer. In regard to the bridge replacement over Cramer Creek, will they replicate the existing bridge? Mr. Kindra responded that it will be a new standard type of bridge. They have agreed to paint the guardrail brown and add some stone to the handrails. 2. Thanks to staff for addressing the issues raised by the Inverness Condominium resident. 3. Reminded Council about the reception for Peter Lenz on Wednesday evening, April 28. 4. Board and Commission recognition is scheduled at 6:30 p.m. on Wednesday, ...- April 21, and she hopes that everyone will be attending. -! 5. Noted her concern that the traffic modeling contained in the Community Plan is not being taken into consideration in the decision making process for current issues. There were many opportunities for public input during the Plan process, and she is concerned with the disregard of the traffic element of the Plan adopted in 1997. ~.'<, Mayor Kranstuber commented as follows: 1. What is the status of the "no right turn on red" for Post Road at Emerald. Mr. Helwig responded that this was installed a couple of weeks ago. It prohibits the turn from 7 to 9 a.m. to facilitate access to the roadway for Willow Grove residents. Mr. Helwig reported that directional signage has been added at Emerald and Post and will soon be added at Emerald and Coffman. 2. What is the status of the Sells Mill traffic matter? Mr. Helwig responded that staff was directed to provide a report at the May 3 Council T lJfff~in i ! - ; I ! I ",I ,;1'11""''''',., J ~ "'itl'ltlj1'jHJt'<!<i1!'l"t#tIH+,lIir';~tIlt.INhbiilfttjl 1'1: ' I RECORD OF PROCEEDINGS ,"$#wm#uum#,~uu~muuffU,"mffU~#~mH$,"'~~mffffUM!!!h~t~2m~2,L~_~~'~m$$~#mffmuu#m~~w'D(io1inffUctfyffUCouffcit'1Vfeefffi~r#W-$U~UmffUffUhuu~~muumH~~u~uYage$iLu#'muu~'~#'ffU~~umm'!!!~j;!~JLffUmu~~'ffUffm DAYfON LEGAL BLANK CO., FORM NO. 10148 Heln April 19, 1999 19 meeting and R. D. Zande has been retained for this review. 3. Asked for discussion among Council of whether there is a desire to schedule another session for the southwest plan prior to the introduction of any ,--., legislation. Following a lengthy discussion, it was the consensus of Council to schedule another meeting with the consultants in the next couple of weeks in order to clarify some issues in the proposed plan prior to legislation being drafted - issues such as lot size, and whether exceptions will be made to the Plan for a unique development, etc. Mr. Helwig will work with his staff to schedule this meeting. Mrs. Boring requested that staff provide to all Council members a set of the information distributed at the Friday meeting with the developers. Mr. Helwig agreed to do so. Ms. Hide Pittaluga stated that in view of th~ intense interest in this issue, it is important that the facts are communicated to the public about the process and the plan. She suggests that the Community Relations Division could assist with this communication effort in a proactive manner. Mayor Kranstuber stated that Council has not yet endorsed the southwest plan concept, and therefore it would be premature to indicate that they have via City communication pieces. There is no set process for such a plan, other than the public hearings of the legislation which adopts the plan. Mayor Kranstuber invited a citizen to testify at this point. - David Patch. Amlin. Ohio testified that the citizens who live in the township areas , outside of the City and outside of the Dublin School district have not been aware of this planning effort. He asked if there will be additional public meetings on the plan. They would like to have representation and input in the process as they have properties affected by the plan. Lengthy discussion followed. Mayor Kranstuber summarized that in approximately two or three weeks, Council will meet to discuss the Plan. Following discussion about the format, it was the consensus of Council that the meeting will begin at 7 p.m., with approximately an hour of Council questions for the consultants, followed by public comments and questions. In this way, the residents will be able to hear the response of the consultants at the same time that Council does. He noted that in view of the frustration expressed about communication with the Hilliard Schools portion of Dublin, he would like some suggestions from staff about addressing this. At the minimum, ads and an article in the Hilliard and Dublin SNP would be desirable. Ms. Puskarcik stated that she can provide options to Council for this communication effort, including working with the Dublin reporters, advertising, etc. Mr. Patch asked that this information also be posted at the community center in their area as well as the post office. Mr. Hansley emphasized that it is important to understand that Council is considering - only a Plan for this area, portions of which lie outside of Dublin. The desirable outcome would be that those outside of Dublin would find the Plan attractive and would then consider annexation to the City at a future date. Mayor Kranstuber asked if an executive session is needed related to the letter he received recently from Metro Parks. Mr. Hansley suggested that Mayor Kranstuber work with staff and other Council members to draft a response on behalf of Council to the Metro Parks proposal. It could be later discussed at a Council meeting. The Law Director stated that, based upon his review, he believes that in its present form, this is not an appropriate topic for an executive session. Mayor Kranstuber stated that he does not plan to take any action at this point. He stated that the matter will be deferred until the next meeting of Council when all members are present. Mrs. Boring requested an executive session for personnel matters. . I !I I I ; " " I .. ".. ..,.."...1';..........","..., ,..."....;u.,'<..,,','M!lHU'"'IIJ..'.'......, ',\I1.1'lJ1M..,"~fl.."..t!'n..'n~1'l'ifl..,'i:,a"."IIJ'I'.,hl_ij! ,"'J I RECORD OF PROCEEDINGS ~~hwff~mH'u~~~~'#u.ffUm~muuu~~ffmffmm$w'mMj!l!1 t~2~hELm~~um$U~~~~U~~m$&~ff~UUlJUbnirtify CouncTI1VIeellng ~~~_~&m__$~h1>ageTT~h~$~m~~~- M~~!illg'mumm~'MmmmmmffU" DAYTON LEGAL BLANK CO FORM NO t0148 Helrl ^ ";1 1 (\ 1 (\(\(\ 19 , Mayor Kranstuber moved to adjourn to executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee or official. Mrs. Boring seconded the motion. V ote on the motion - Mr. Peterson, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. The meeting was adjourned to executive session at 10:30 p.m. ~f=/ ~ C!- ~~ Clerk of Council ,~, - I I Ii !II ,'!,J,iIIUliI" 1 I I I' '. ,,,..