HomeMy WebLinkAbout12-11-23 Regular Meeting MinutesRECORD OF PROCEEDI| GS Dublin City Counci Minutes of Meeting
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148
Held December 11, 2023 6
CALL TO ORDER
Mayor Fox called the Monday, December 11, 2023 Regular Meeting of Dublin City
Council to order at 6:30 p.m.
ROLL CALL
Present were Ms. Alutto, Ms. Amorose Groomes, Mayor Fox, Mr. Keeler, Ms. Kramb
and Mr. Reiner. Vice Mayor De Rosa was absent.
Staff members present were Ms. O'Callaghan, Chief Paez, Ms. Weisenauer, Ms. Blake,
Ms. Goliver, Mr. Hammersmith, Mr. Stiffler, Mr. Earman, Mr. Ashrawi, Ms. Willis, Ms.
Rauch, Mr. Gracia and Mr. Althouse.
Others present: Imran Malik, Chair and Nikki Lombardo, Vice Chair of the Community
Inclusion Advisory Committee; Rex Pryor, Chair of the Community Services Advisory
Commission; Russ Hunter and Brent Crawford, Crawford Hoying.
ADJOURN TO EXECUTIVE SESSION
Mayor Fox moved to adjourn to executive session for the purposes of:
e To consider Confidential Information related to a Request for Economic
Development Assistance that involves Public Infrastructure Improvements
that are directly related to an Economic Development Project, and which
executive session is necessary to protect the possible Investment or
Expenditure of Public Funds to be made in connection with the Economic
Development Project.
Ms. Alutto seconded.
Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes;
Mayor Fox, yes; Ms. Amorose Groomes, yes.
RECONVENE (7:00 P.M.)
PLEDGE OF ALLEGIANCE
Mayor Fox invited members of Boy Scout Troop #117 to lead the Pledge of Allegiance.
SPECIAL PRESENTATIONS
e Community Inclusion Advisory Committee (CIAC) Report
Mayor Fox invited Mr. Malik forward to give an update on the work of the CIAC.
Mr. Malik shared that they implemented the Rules of Order, which provides
more structure and regular practices to their public meetings. He stated that
the CIAC has spent a majority of the time this year doing in-depth reviews of
City practices and committee partners on the strategic initiatives in CIAC’s
purview. This has been an enlightening, educational and collaborative process.
The Committee has advised City staff on a number of initiatives such as
language translation, MLK Civic Services and the Citizenship ceremony. He
noted the City’s perfect score on the Municipal Equality Index. He expressed
pride in the City’s active social media and Dublin Link Bridge lighting as
expressions of many cultures and beliefs in Dublin. Dublin is a model
democracy that is connected, resilient and sustainable in many ways and
inclusion helps to ensure the hallmarks of recognizing residents and corporate
resident diversity.
Ms. Lombardo thanked Council for their support and shared that she is looking
forward to continuing work in 2024.
e Community Services Advisory Commission (CSAC) Report
Mr. Pryor came forward to provide an annual report to Council. He stated that
CSAC has been hard at work this year. The Commission has helped provide
guidance, expertise and perspective on several programs, such as:
o Speed Management;
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Parks and Recreation Master Plan;
Community Health Needs Assessment,
Sustainability Framework;
Native Plants; and
o Dublin Community Recreation Center (DCRC) Refresh.
CSAC also provided a recommendation to Council recently regarding an
ordinance amending the City’s Code of Ordinances to include a prohibition on
outdoor feeding of wild animals and animals running at-large. Council adopted
this ordinance on November 27.
He stated that the Commission looks forward to continuing to support Council’s
initiatives. He thanked Council for their trust in the Commission to provide input
on important topics. They look forward to continuing their work in 2024. Oo 00 0 CITIZEN COMMENTS
There were no comments.
CONSENT AGENDA
e Minutes of the November 27, 2023 Regular Council Meeting
There was no request to remove an item from the consent agenda.
Ms. Alutto moved to approve the consent agenda.
Mr. Reiner seconded.
Vote on the motion: Mr. Reiner, yes; Mayor Fox, yes; Mr. Keeler, yes; Ms. Kramb, yes;
Ms. Amorose Groomes, yes; Ms. Alutto, yes.
SECOND READING/PUBLIC HEARING - ORDINANCES
Mayor Fox moved to waive Council Rules of Order and read Ordinances 60-23 through
62-23 together.
Ms. Alutto seconded.
Vote on the motion: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mayor Fox, yes; Mr.
Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes.
Ordinance 60-23
Authorizing the City Manager to Execute an Easement with Property
Owner Heather Properties, LLC Along the Indian Run Meadows Planned
Use Development Corridor for Landscape Maintenance
Ordinance 61-23
Authorizing the City Manager to Execute an Easement with Property
Owners Jason and Megan Miller Along the Indian Run Meadows Planned
Use Development Corridor for Landscape Maintenance
Ordinance 62-23
Authorizing the City Manager to Execute an Easement with Property Owners
Tyler and Elizabeth Stafford Along the Indian Run Meadows Planned Use
Development Corridor for Landscape Maintenance
Mr. Earman stated that there are no changes to these Ordinances from the first
reading. He noted the addition of a list of plant species provided to Council for this
meeting. The list represents some of the plants that could provide screening once the
Honeysuckle is removed.
There were no public comments.
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Mr. Reiner stated that evergreen, specifically arbor vitae and spruce, is what was
intended and he was supportive of the list of options.
Vote on the Ordinances: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes;
Mayor Fox, yes; Mr. Keeler, yes; Mr. Reiner, yes.
Ordinance 63-23 (Amended)
Amending the Annual Appropriations for Fiscal Year Ending December 31,
2023 (Q4)
Mr. Stiffler stated that this Ordinance was amended to include Sections 17-25. The
supporting memo provides explanation for these sections. Staff recommended
approval.
There were no public comments.
Ms. Amorose Groomes asked about Section 9 regarding the Woerner Temple TIF,
specifically, that it is not generating the revenue that was anticipated. She asked if that
was expected to resume and what gap that would cause in the budget. Mr. Stiffler
stated that this advance was programmed about 18 months ago and there was a Board
of Revision decision that lowered the revenues for last year and this year that results in
the shortage. This is likely to be permanent because it is a Board of Revision decision,
so the City will repay this advance over time.
Vote on the Ordinance: Mr. Keeler, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes;
Mayor Fox, yes; Ms. Alutto, yes; Ms. Kramb, yes
Ordinance 64-23
Establishing Appropriations Based on the 2024 Operating Budget of the City
of Dublin, State of Ohio, for the Fiscal Year Ending December 31, 2024
Mr. Stiffler stated that there were no changes to this Ordinance from the first reading.
Staff recommended approval.
There were no public comments.
Vote on the Ordinance: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Mayor Fox, yes;
Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes.
Ordinance 65-23
Amendments to Zoning Code Sections 153.002, 153.170-153.178, and
Appendix G regarding the Architectural Review Board development
requirements and procedures. (Case 23-097ADMC)
Ms. Rauch stated that the year identifier was removed from the map in the Code
section. There were no other changes to the Ordinance from the first reading. Staff
recommended approval.
There were no public comments.
Vote on the Ordinance: Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner,
yes; Mayor Fox, yes; Ms. Amorose Groomes, yes.
Ordinance 66-23 (Amended)
Amending Zoning Code Section 153.074 regarding Accessory Uses and
Structures to address language regarding Renewable Energy Equipment for
Solar and Declaring an Emergency
Ms. Rauch stated that there was a minor change regarding applicability from the first
reading and the desire to pass this Ordinance as an emergency measure, effective
upon passage. Staff recommended approval.
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There were no public comments.
Vote on the Ordinance: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes;
Mr. Reiner, yes; Mr. Keeler, yes; Ms. Alutto, yes.
Ordinance 67-23
Authorizing the City Manager to Enter into a Development Agreement and
other Related Agreements for the Development of Y Block with Crawford
Hoying Development Partners, LLC
Ms. O'Callaghan stated that there are no changes to this Ordinance from the first
reading. She introduced Russ Hunter and Brent Crawford, who were present, from
Crawford Hoying.
There were no public comments
Mayor Fox noted a typographical error on page four of the agreement and asked about
whether or not Crawford Hoying would like to speak to the conceptual master plan for
the whole parcel.
Russ Hunter, Crawford Hoying, 6640 Riverside Drive, stated that the newest part of
the conceptual plan is residential on top of the hill, where Montgomery Inn Is currently.
It is the least solid of plans at the moment because it will be impacted by the decisions
made regarding the areas around it. The intention is that will be residential. They are
trying to think 10 to 15 years ahead to make sure that this development stays relevant
and integrated.
Mayor Fox stated that this will be going through the planning process, so there will be
time for resident engagement.
Ms. Amorose Groomes stated that this is an economic development agreement for a
potential project. The City looks forward to navigating that process with Crawford
Hoying, but that process is going to happen in many phases. She stated that if there
are residents that are concerned about the agreement being authorized, she wanted to
reassure them that this would follow the same process that any other development
would navigate. If everyone is in agreement at the end of the process, then this
agreement states the financial agreements. She stated that she has high confidence in
the developer and the planning staff to bring the project forward.
Vote on the Ordinance: Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Amorose
Groomes, yes; Mr. Keeler, yes; Ms. Alutto, yes.
INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS
Resolution 86-23
Adopting the 2023/2024 Franklin County Multi-Jurisdictional Hazard
Mitigation Plan
Ms. Alutto introduced the Resolution.
Chief Paez stated that the Federal Emergency Management Agency requires local
communities to adopt a natural hazards mitigation plan (HMP) as a condition of
eligibility to receive federal funds available through their agency. Franklin County
Emergency Management and Homeland Security (FCEM&HS) initially adopted a
countywide HMP in 2007, with subsequent updates in 2018. Over the past year,
FCEM&HS have diligently worked on an update for 2023/2024. Member communities
now need to adopt the new plan. The 2023/2024 Franklin County Multi-Jurisdictional
Hazard Mitigation Plan Update identifies mitigation goals and actions to reduce or
eliminate long-term risk to people and property in Franklin County and its jurisdictions
from the impacts of future hazards and disasters.
The County's current plan expires on December 26, 2023. FEMA guidelines state that
jurisdictions can adopt the HMP before it receives 'approved pending adoption’ status.
It is recommended that the HMP be formally adopted before the plan expires, as
adopting the plan before it expires will ensure eligibility to apply for and receive FEMA
pre- and post-disaster funding. The City is not required to take any actions or allocate
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funds toward any projects identified in the plan. However, adopting the plan ensures
the City's eligibility to receive federal mitigation funds as they become available. Chief
Paez thanked Tom Hirschy for his work on this plan update.
There were no public comments.
Vote on the Resolution: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms.
Amorose Groomes, yes; Mayor Fox, yes; Ms. Alutto, yes.
Resolution 87-23
Authorizing the City Manager to Execute a Grant Agreement with the Ohio
Department of Development and Accept Grant Funding through the Ohio
Broadband, Utilities, and Infrastructure for Local Development Success
Water and Wastewater Infrastructure Grant Program for the Waterline
Replacement - Phase VII Project (23-016-CIP)
Ms. Alutto introduced the Resolution.
Mr. Hendershot stated that staff identified the Ohio Broadband, Utilities, and
Infrastructure for Local Development Success Water and Wastewater Infrastructure
Grant Program (Program), administered through the Ohio Department of Development
in partnership with the Ohio Environmental Protection Agency, as a potential funding
source for the City’s water and wastewater (sanitary sewer) projects within the Capital
Improvements Program (CIP). Staff submitted grant applications for nine water and
wastewater CIP projects to the Ohio Department of Development for consideration to
receive grant funding through the Program. On July 21, 2023, the City of Dublin was
selected by the Ohio Department of Development to receive $340,000 in grant funding
for the Waterline Replacement — Phase VII Project. The Program’s initiative aligns with
the purpose of the Project, which is to provide a better level of water service to the
impacted areas with increased pressures and reduction in water outages through the
replacement of aging 2-inch water lines with 6-inch water lines. Reliability of the water
distribution system is a key component of customer welfare and satisfaction.
Construction activities for the Project are expected to commence summer 2024 and be
completed by fall 2024.
The Ohio Department of Development has announced that a new round of grant
funding has been made available to Ohio communities through a grant funding
application and selection process. Staff is actively submitting grant applications for
water and wastewater CIP projects for consideration to receive new grant funding
through the Program.
There were no public comments.
Mayor Fox expressed her appreciation for staff applying for and receiving the grant.
Vote on the Resolution: Mr. Keeler, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Kramb,
yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes.
Resolution 88-23
Authorizing the City Manager to Enter into a Contract for Public Health and
Plumbing Services with the Board of Health of the Franklin County General
Health District for 2024
Ms. Alutto introduced the Resolution.
Ms. O'Callaghan stated that this Resolution authorizes a contract with Franklin County
Public Health for the provision of public health services, plumbing plan review and
inspection services for 2024. Franklin County Public Health serves as the public health
agency for Dublin, including the portions of the City in Delaware and Union Counties.
The Board of Franklin County Public Health approved a rate increase for 2024 of 3%
over the 2023 rate. The City’s costs for the 2024 contract is $486,795.89. This is an
increase of $14,293.98. This amount has been budgeted as part of the 2024 Operating
Budget. Ms. O’Callaghan stated that the City values its partnership with Franklin
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County Public Health and the services that they provide.
There were no public comments.
Vote on the Resolution: Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Reiner,
yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes.
Resolution 89-23
Accepting the Lowest and Best Bid for the Brandonway Drive Bridge
Replacement Project (22-033-CIP)
Ms. Alutto introduced the Resolution.
Mr. Gable stated that staff solicited bids for the Brandonway Drive Bridge
Replacement. The new bridge will be similar in appearance and size to the existing
bridge, while slightly wider to allow pedestrian facilities on both sides of Brandonway
Drive connecting with existing pedestrian extensions adjacent to the structure. This
project is funded through the 2023-2027 CIP and amended by Ordinance 36-23 to
provide $600,000 of additional funds for the construction of this bridge replacement.
On November 16, 2023, six bids were received and opened. George J. Igel & Co., Inc.
submitted the lowest and best bid of $1,608,376.74. The project is expected to
commence in July 2024 and the completion date is October 31, 2024. Brandonway
Drive will be closed to traffic for four months beginning July 1, 2024, between Brand
Road and Wellston Court/Aldridge Place. Staff recommended approval.
There were no public comments.
Vote on the Resolution: Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Amorose
Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes.
Resolution 90-23
Acceptance of amendments to the Historic Design Guidelines applicable to
Historic Dublin and outlying historic properties on Appendix G (Case 23-
097ADMC)
Ms. Alutto introduced the Resolution.
Ms. Rauch stated that this Resolution is a request for acceptance of amendments to
the Historic Design Guidelines to address City Council's direction regarding
preservation within the District, specifically focusing on the contributing/non-
contributing terminology and how the demolition criteria applies based on that
terminology. This is a companion document to the Code Amendment that was just
passed by Council earlier (Ordinance 65-23). Staff conducted research of properties
within the District to determine their preservation status and how the demolition criteria
could be applied, which resulted in an amendment to the Historic District Zoning Code
requirements and Design Guidelines. Staff recommended the following amendments to
the Code and Guidelines:
e The replacement language for the contributing/non-contributing nomenclature
to be “landmark” and “background”, respectively;
e The reduction of the number of landmark buildings in the Historic District;
e More structures eligible for lesser demolition criteria;
e The addition of The Architectural Review Board (ARB) requested site restoration
language; and
e The change in the terminology of building/structure/property to resource as
appropriate.
Ms. Rauch reviewed the public input sessions and discussions held regarding these
proposed modifications. ARB and Planning and Zoning Commission (PZC) have both
reviewed and recommended approval to City Council.
There were no public comments.
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Mayor Fox was supportive of the effort and the preservation of landmark buildings.
She shared her support for designating background buildings as part of this work. She
also shared her support for ARB review and stated that she believed Historic District
residents agree with ARB review. She stated that when a historic district is maintained
by ARB review, it actually increases property values and maintains the character of the
district in the whole. It protects structures and the negative spaces, the gardens,
streetscape, historic walls and historical features.
She stated that her concern is with the definition in the Guidelines. She expressed
concern that when changing the definition from contributing and non-contributing to
landmark and background, a loophole was opened. She stated that the definition of
Background in the Guidelines, is:
Background buildings and cultural resources within the Historic District are
those that do not add to the historic associations, historic architectural qualities
or the architectural value of the area as expressed in the Historic and Cultural
Assessment.
She stated that this definition meets the criteria for demolition. The definition is the
criteria. An applicant could come forward and say they meet the criteria because of the
definition and offer no other criteria. She would like to see verbiage added that would
give ARB some other criteria or some other definition to lean on in case there is
something about a particular background building worth saving. She believes the
objective was to have criteria that should have to be proven.
Mr. Keeler stated that he agrees with the statement regarding a historic district
maintained by ARB review actually increasing property values. The result is a better
product and better district, which benefits every property. He is supportive of the
language as it is written because the purpose was to allow more latitude in
demolishing properties that are note contributing. He also added that Council has
shown that if an Ordinance is not working as intended, we are willing to revisit it.
Ms. Kramb stated that she is supportive of approving the resolution as submitted by
staff. She added that these are minor word swaps and there are no other changes
from the Guidelines that have been in use for the last couple of years.
Vote on the Resolution: Mayor Fox, no; Mr. Keeler, yes; Ms. Amorose Groomes, yes;
Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes.
STAFF COMMENTS
Ms. O'Callaghan shared the following updates:
e Each December, the Wreaths Across America initiative helps place wreaths on
the graves of veterans. Last year, over 2 million wreaths were placed in more
than 2,500 locations. For the past few years, Dublin’s former Grand
Leprechauns have taken the lead to secure sponsorships, assist with the wreath
placement in all of the Dublin cemeteries, and organize a public ceremony. This
year’s ceremony will be at the Dublin Cemetery Saturday, December 16 at
10:30 a.m. The City provides event assistance and Councilmember John Reiner
will be speaking. Community members are invited to help place the wreaths on
the veterans’ graves immediately following the ceremony.
e With this being the last City Council Meeting of 2023, she thanked Council and
staff for a fantastic year. Together many successes were achieved, we have
advanced Council's visionary goals, implemented innovative new initiatives, and
strategically planned for our future, all while continuing to provide world-class
city services. It has been a challenging and very busy year, and she expressed
pride for all that was accomplished. Because of the many planning efforts this
year, significant milestones will be achieved in 2024. The Envision Dublin
Community Plan update is on track to be completed in early spring. Residents
will begin getting access to fast, reliable broadband as the Fiber to the Home
project advances. In addition, efforts to revitalize Metro Center will continue,
aided by extensive public engagement efforts. She stated that she is looking
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COUNCIL REPORTS
COUNCIL ROUNDTABLE
forward to furthering the workplace culture initiative, guided by the new Culture
Playbook, which was developed by a group of key stakeholders, including
Mayor Fox and Councilmember Alutto. In the City of Dublin, we are driven by
excellence, better together and dedicated to service. She thanked Council for
their continued support and vision. She wished everyone a happy holiday
season and she looks forward to many more great things ahead in the New
Year.
US 33 Corridor: Mr. Keeler shared that Marysville has awarded two facade
grants, one for $70,000 and one for $50,000. They match 50% up to $70,000.
Plain City has 5,000 residential living units planned consisting of single-family,
multi-family and townhomes. They also have development agreements for 11
acres of commercial and 60 acres of retail. Union County is working on two
solar arrays that are under construction. It has been estimated that with Intel
and power growth capacity needs to be doubled in 10 years. Union County is
also working on waterway maintenance in Mill Creek. He advocated for the
townships to hold developers accountable to get some of these improvements
needed along Industrial Parkway.
Planning & Zoning Commission: Ms. Amorose Groomes stated that a significant
meeting was held last week. She thanked the members of the public, staff and
members of the Commission for handling difficult topics in a sophisticated way.
It is an example of the democracy that we try to instill in this community.
MORPC: Ms. Amorose Groomes shared that the FRA Grants were awarded last
week and four corridors were awarded in the State of Ohio. Two of the
corridors are of particular interest to Dublin: the Chicago to Pittsburgh line and
the Three C and D corridor, which is Cincinnati, Columbus, Cleveland and
Dayton. She shared that this will be a heavy lift for all of the places along the
corridors. The study that will be conducted is expected to last between 12 and
18 months. The results will be submitted back to the Federal Government and
the FRA will evaluate the routes. There will be many negotiations happening.
The Bipartisan Infrastructure Law did carve out $2.4 billion a year for the next
four years that will be spent on rail expansion across the country. She is
pleased that Dublin has an opportunity to be part of the conversations and
participate in rail across the country.
Veterans Committee: Mr. Reiner thanked the Boy Scouts that were present
and stated that they will honor our fallen heroes with the Wreaths Across
American on December 16 at the Dublin Cemetery. This program is to honor, to
remember and to teach. He thanked Bob Adamek for his work on this program
each year.
Ms. Alutto: She thanked staff for a wonderful year. She expressed appreciation
for the City Manager and her leadership. She thanked the board and
commission members and volunteers. She thanked her fellow Council members
for their support and conversation. She thanked the residents for making this
City what it is and wished everyone a happy holiday and a safe, happy New
Year.
Ms. Amorose Groomes: She stated that she meant to mention that she is
happy to welcome the Township Administrator from Plain City to the Executive
Committee for MORPC. She stated that there have been many challenges this
year and she is proud of the way that we have navigated those challenges as a
City. She is proud of the residents for having the difficult conversations and she
is grateful to live in a community such as this. She wished everyone safe
travels, if travelling, and to enjoy time spent together.
Ms. Kramb: She thanked Council Member Amorose Groomes for her work and
the hundreds of hours she has put into MORPC and advocacy for Dublin. She
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thanked our board and commission members for their work, the public, and the
staff. She wished everyone a wonderful holiday.
e Mr. Keeler: He thanked staff for the Christmas Tree Lighting event. He stated it
has been a great year full of great accomplishments. He reflected on the great
accomplishments of past Councils, City Managers and staff. He stated that the
possibilities are endless and he thanked everyone for the hard work. He wished
everyone happy holidays.
° Mr. Reiner: He thanked his colleagues and staff. He thanked the City Manager
for keeping this City number one of all the cities in the greater Columbus area.
He is proud of all the accomplishments. He wished everyone a Merry Christmas
and Happy Holidays.
e Mayor Fox: She stated we have done so much this year. She encouraged
residents to read the City Manager's report on the website to see what has
been accomplished. She stated the City is blessed to have a fantastic staff. She
wished everyone a blessed and beautiful holiday season and very happy and
prosperous New Year.
ADJOURNMENT
The meeting was adjourned at 8:07 p.m.
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