HomeMy WebLinkAboutResolution 70-23RECORD OF RESOLUTIONS
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 30045
70-23
Resolution No. Passed , 20
ACCEPTING THE LOWEST AND BEST BID FOR THE
WATERWAYS MAINTENANCE PROGRAM — YEAR 1 PROJECT
(22-030-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Waterways Maintenance Program —
Year 1 Project, 22-030-CIP; and
WHEREAS, Council has determined that the bid submitted by V3
Construction Group, Ltd. on September 26, 2023 constitutes the lowest and
best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, __(y of the elected
members concurring, that:
Section 1. The bid submitted by V3 Construction Group, Ltd. in the total
amount of $789,670.24 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with V3 Construction Group, Ltd. for the performance and completion of the
Waterways Maintenance Program — Year 1 Project, 22-030-CIP pursuant to
the Advertisement, Proposal and Contract Documents for said work on file in
the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 23" day of October, 2023.
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To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: October 17, 2023
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Michael B. Hendershot, P.E., Deputy Director of Engineering – Utilities
Re: Resolution 70-23 – Accepting the Lowest and Best Bid for the Waterways
Maintenance Program – Year 1 Project (22-030-CIP)
Background
The Waterways Maintenance Program (Program) – Year 1 Project (Project) to begin construction in
2023 includes the bank stabilization of eight stream sites along the North and South Fork of Indian
Run in the City of Dublin. The Project consists of clearing and grading activities, stream bank
reshaping and stabilization, riprap and erosion protection matting installation, installation of
temporary sediment controls, permanent stabilization of disturbed areas and riparian buffer zone
plantings to enhance channel stability. The Project was identified as part of the Program, which has
been established to preserve and improve the stability and flood carrying capacity of the waterways
and to protect riparian corridors and infrastructure. The eight stream sites included in the Project
were prioritized based on the severity of erosion and other relevant factors. City Council approved the
Program as part of the 2023-2027 Capital Improvements Program (CIP).
Summary
On September 26, 2023, two (2) bids were received and publicly opened for the Project. For City
Council’s reference, a copy of the construction drawings for the Project can be provided upon request.
The budgeted funds for the Project in the 2023-2027 CIP is $400,000 (SW23M03). The Engineer’s
estimate for this Project is $778,270. Additional funding is available from the annual CIP
appropriations to fund the Project.
V3 Construction Group, Ltd. submitted the lowest and best bid of $789,670.24. Staff has reviewed all
bids, and a summary of the bids received is listed below.
Bidder Status Bid as Read Bid as Read
Over (+) or Under (-)
Engineer’s Estimate
V3 Construction Group, Ltd. Responsive $789,670.24 +1.5%
Ironsite, Inc. Responsive $855,709.00 +10.0%
Construction activities for the Project are expected to commence in late October/early November of
2023 and be completed by April of 2024. The City will have a designated engineering project
inspector assigned to the work for this Project who will provide coordination, be available to answer
any questions and manage access needs throughout the performance of the work.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 70-23 – Accepting the Lowest and Best Bid for the Waterways Maintenance Program – Year 1
Project, 22-030-CIP
October 17, 2023
Page 2 of 2
Communication and Education with Residents and Business Owners
The City promotes the importance and benefits of healthy waterways to residents and business
owners through various programs, events and social media communication. The City has a website
for the Waterways Maintenance Program, which details the goals for the Program as well as
anticipated improvement areas for the next three years. See: https://dublinohiousa.gov/waterways-
maintenance-program/. In partnership with Franklin Soil and Water Conservation District (FSWCD),
education material is delivered to property owners that are responsible for maintaining waterways on
their property that outlines best management practices for maintaining waterways. Property owners
may also contact City staff for guidance and input on maintaining waterways on their property.
Other programs and events include:
• Water Quality Partnership Program – Provides stormwater education to businesses on pollution
prevention.
• Community Backyards Program – Provides conservation education to residents on
sustainability best management practices.
• Get Grassy Program – Provides education to lawn care companies to promote best
management practices for clean water lawn care.
• Volunteer Water Quality Sampling Program – Provides volunteers the opportunity to perform
water quality sampling of City waterways.
• River Clean-Up Days Event – Provides volunteers the opportunity to clean waterways.
Information regarding best practices for homeowners that have waterways running through their
property will be included on the Waterway Maintenance Program website identified above.
For the Project, the typical and customary communication methods will be used to convey
construction information with the residents, impacted property owners and adjacent home owners
associations throughout the duration of this work.
Recommendation
Staff has thoroughly reviewed the bid submitted by V3 Construction Group, Ltd. This contractor has
not previously performed work for the City of Dublin; therefore, Staff made inquiries with references
of V3 Construction Group, Ltd. and received positive feedback regarding their work with owners of
projects involving stream bank stabilization. Staff is confident that V3 Construction Group, Ltd. will
perform well on this Project.
Staff recommends City Council approve Resolution 70-23 accepting as lowest and best the bid of V3
Construction Group, Ltd. in the amount of $789,670.24 and authorizing the City Manager to enter into
a contract with V3 Construction Group, Ltd. for this Project.
01/01PROJECT INDEX MAPAS NOTEDGRAPHIC SCALE01 inch = 100 feet20050 100DATEREVISIONS
DATE DESCRIPTIONMARKSCALEJOB NO.SHEET2022-0903September 25, 2023CITY OF DUBLIN, FRANKLIN COUNTY, OHIOEXHIBIT
FORDUBLIN WATERWAYSMAINTENANCE PROGRAM YEAR 1 CITY OF DUBLIN22-030-CIPSITES 4, 5, & 5B INDEX MAPSITE 7 INDEX MAPGRAPHIC SCALE01 inch = 200 feet400100 200BRAND ROADBEAR RUNSOUTH FORK INDIAN RUNHAVERHILL DRIVEEARLINGTON PARKWAYBARDSTON DRIVEDUBLINSHIRE DRIVE
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PLACEASHBAUGH ROADNORTH FORK INDIAN RUNCOFFMAN PARK DRIVEPOST
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ALDRIDGE PLACECRAWLEY DRIVE
HEATHERWOOD LANEBRISTOL PARKWAY
TENBURY DRIVESHANNON