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11-13- 23 Council MinutesMinutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held November 13, 2023 20 CALL TO ORDER Mayor Fox called the Monday, November 13, 2023 Regular Meeting of Dublin City Council to order at 7:00 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O’Callaghan, Mr. Ranc, Chief Paez, Ms. Weisenauer, Ms. Blake, Ms. Goliver, Mr. Hammersmith, Mr. Gable, Mr. Stiffler, Mr. Earman, Mr. Ashrawi, Ms. Willis, Ms. Wawszkiewicz, Ms. Rauch and Mr. Althouse. Others present: Jeanette Paras, Artist; John Houseal, Houseal Lavigne; Perry Morgan, Kimley Horn; and Duncan Webb, Webb Management (Virtual). PLEDGE OF ALLEGIANCE Mayor Fox invited Vice Mayor De Rosa to lead the Pledge of Allegiance. SPECIAL PRESENTATION e Jeannette Paras, Artist A video was shown of Ms. Paras’ pumpkin art that brought a great deal of attention to Dublin — Taylor Swiftkin. Mayor Fox invited Ms. Paras to say a few comments. Ms. Paras stated that she has lived in Dublin for 38 years. She has been painting celebrities’ likeness on large pumpkins for 35 years. She stated that she is trying to raise awareness and funds for breast cancer research with the Stephanie Spielman Fund. She appreciated Council inviting her to come to a meeting and talk about her craft and fundraising. Mayor Fox read the congratulatory letter from City Council to Ms. Paras regarding her successful fund raising campaign. CITIZEN COMMENTS There were no comments. CONSENT AGENDA e Approval of Minutes of the October 23, 2023 Regular Council meeting e Approval of Minutes of the November 6, 2023 Special Council Meeting e Approval of Minutes of the November 7, 2023 Special Council Meeting e Excuse the Absence of Council Member Amorose Groomes from the October 23, 2023 Regular meeting There was no request to remove an item from the consent agenda. Ms. Alutto moved to approve the consent agenda. Mr. Keeler seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 44-23 Adopting and Enacting a Supplement (S-54) to the Code of Ordinances for the City of Dublin, Ohio Mr. Ashrawi stated that there are no changes to this Ordinance from the first reading. RECORD OF PROCEEDINGS iieutwe.ot Dublin City Council Meeting OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 2 of 22 Held 20 There were no public comments. Vote on the Ordinance: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 46-23 Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non- Union Personnel) Ms. Alutto introduced the Ordinance. Ms. Miglietti stated that this Ordinance is a companion ordinance to the operating budget. There are several changes to the Compensation Plan as outlined in the memo to Council. Many of the changes reflect clarifying language to mirror current practices. Ms. Miglietti highlighted a few additional changes under Section 2, Wage and Salary Structure. Staff is proposing the inclusion of an updated list of job classifications consistent with the proposed operating budget. In the same section, it is proposed per the consultant’s recommendation, to update the pay grade table after an extensive review of market pay data. Ms. Miglietti also shared that under Section 4, Instant Bonus Program, removal of the language regarding the value of the average instant bonus is proposed. In Section 9, Vacation Leave, it is proposed to reference the Code of Ordinances, Chapter 33, the Human Resources Policies to clarify employees who separate service and the eligibility for converting vacation to pay. Also in Section 9, it is proposed to change the language of the employees at the executive level to specifically refer to divisional and departmental directors in the 1.2 to the 3.2 range. There were no public comments. Second Reading/Public Hearing is scheduled for November 27, 2023. Ordinance 47-23 Amending Section 91.12 "Feeding of Waterfowl Prohibited" of the Codified Ordinances of the City of Dublin Ms. Alutto introduced the Ordinance. Ms. Goliver stated that, over the past year, the Community Services Advisory Commission (CSAC) has been addressing the topic of deer management. Based on information provided in a report conducted by the Ohio State University, as well as feedback received from a public survey over the summer, staff presented several tactics for deer management to CSAC earlier this year. Tactics include both lethal and non-lethal options. CSAC was supportive of recommending to Council a no feed Ordinance to address the density of deer in residential areas. Ultimately, CSAC was supportive of encompassing nearly all wildlife in the no feed Ordinance as opposed to restricting the Ordinance to just deer. This is a preemptive measure that can be taken to eliminate the need to pass legislation to address any future high-density animals. Ms. Goliver reviewed some of the definitions in the Ordinance, such as animals running at-large and wild animals. She noted that Section B of the proposed language clarified that this Ordinance is not intended to prohibit bird feeders on private property. She highlighted the importance of using bird feeders appropriately so not to attract wild animals. While some property owners may not mind deer and other wildlife grazing in their yard, the deer will move into adjacent properties and could cause landscape damage. Staff recommended approval at the second reading/public hearing. There were no public comments. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023" Page 3 of 22 Held 20 Ms. Amorose Groomes asked if it was known, what kind of impact an Ordinance such as this will have on the size of the herd. Ms. Goliver stated that the impact should be seeing less deer congregating in residential areas and spreading out the herd. She added that this is the Ohio Department of Natural Resources’ first recommendation to a community in deer management. Ms. Amorose Groomes asked if deer strikes were being tracked as well. Ms. Goliver responded affirmatively and stated she would provide additional information to Council. Mayor Fox stated that some people might worry that if they are not allowed to feed wildlife that the wildlife may not have access to sufficient food sources. She added that there is plenty of natural food in the environment. Second Reading/Public hearing is scheduled for November 27, 2023. Mayor Fox moved to waive Council Rules of Order and read Ordinances 48-23 through 51-23 together. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes. Ordinance 48-23 Appropriate a Temporary Right-of-Way Easement from AGNL Exercise, LLC, from the Property Located at 3825 Hard Road, identified as Franklin County Parcel Number 273-012153-00, for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge Ordinance 49-23 Appropriate Two Warranty Deeds with Reservation of Access, Two General Easements for Highway Purposes with Reservation of Access, and a Temporary Right-of-Way Easement from The Village at Inverness Professional Office Condominium, from Two Parcels Located at the Corner of Bright Road and Sawmill Road for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge Ordinance 50-23 Appropriate a Warranty Deed with Reservation of Access, a General Easement for Highway Purposes with Reservation of Access, and a Temporary Right-of -Way Easement from Miller Investments, Co., an Ohio General Partnership, From the Property Located at the Corner of Bright Road and Sawmill Road identified as Franklin County Parcel Number 273- 009469-00 for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge Ordinance 51-23 Appropriate a Warranty Deed with Reservation of Access, and a General Easement for Highway Purposes with Reservation of Access, from Realty Income Corporation, a Delaware Corporation, from the Property Located at 7135 Sawmill Road parcel identified as Franklin County Parcel Number 273- 008890-00 for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge RECORD OF PROCEEDINGS Minutes.of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 4 of 22 Held 20 Ms. Alutto introduced the Ordinances. Ms. Wawszkiewicz stated that improvements are planned for the Bright Road Corridor and a roundabout at the main entrance of the Mount Carmel site along Emerald Parkway and are included in the current Capital Improvements Program (CIP) as well as the Infrastructure Agreement with Mount Carmel Health. These improvements are based on the recommendations of the 2019 Sawmill Road Corridor Study and the Mount Carmel Traffic Impact Study. The Bright Road Corridor improvements include an eastbound and westbound through travel lane along Bright Road, a second northbound left turn lane from Sawmill Road to Bright Road and a dedicated right turn lane from Bright Road to Sawmill Road. The project also includes pedestrian bicycle facilities along with landscaping and street lighting. The project requires acquisition from 11 parcels. Appraisal reports and associated information were provided to the property owners in June of this year. The City has reached agreement with three property owners and Mount Carmel Health will donate the right-of-way and easements needed for the project. The remaining property interests are from five parcels with four owners. Staff will continue to work with these owners to reach mutually agreeable resolution to the acquisitions. Ordinances 48-23 through 51-23 allows for the appropriation process in order for the project to remain on schedule. Staff recommended approval at the second reading/public hearing. There were no public comments. Second Reading/Public Hearing is scheduled for November 27, 2023. Mayor Fox moved to waive Council Rules of Order and read Ordinances 52-23 through 56-23 together. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. Ordinance 52-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Interests from SKS Bright Road, LLC, from a Parcel Located at 4025 Bright Road, identified as Franklin County Parcel Number 273-008609-00, for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge Ordinance 53-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Interests from Stephen T. Newcomb, from a Parcel Located at 3985 Bright Road, identified as Franklin County parcel number 273-008606-00, for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge Ordinance 54-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Interests from S & K Real Property, LLC, from a Parcel Located at 38700 Bright Road for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge Ordinance 55-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Interests from Village RECORD OF PROCEEDINGS Minutes of blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 5 of 22 Held 20 at Inverness Condominium Association, from a Parcel Located along the South Side of Bright Road, for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be Open to the Public without Charge Ordinance 56-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Interests from BRC II, LLC and Bishop Campbell Frederick of the Catholic Diocese, from a Parcel Located at the Corner of Emerald Parkway and Bright Road identified as Franklin County parcel number 273-008380 for the Public Purpose of Constructing and Improving Roadway Infrastructure, which Shall be Open to the Public without Charge Ms. Alutto introduced the Ordinances. Ms. Wawskiewicz stated that these acquisitions are the same project as discussed in the previous Ordinances (48-23 — 51-23), and these property owners have come to an agreeable solution with the City. There are three owners for five parcels. She briefly reviewed each site on a map. Staff recommended approval at the second reading/public hearing. There were no public comments. Second Reading/Public Hearing is scheduled for November 27, 2023. Ordinance 57-23 Establishing the Law Enforcement Custodial Fund Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that the creation of this fund follows best practices in law enforcement and financial policies. It would allow the City to immediately transfer any funds that are seized from the evidence room to a financial institution for safekeeping. Staff recommended approval at the second reading/public hearing. There were no public comments. Second Reading/Public Hearing is scheduled for November 27, 2023. Ordinance 58-23 Authorizing a Modification of the City's Investment Policy Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that the Investment Policy has been discussed with the Finance Committee twice this year following several hearings on the topic last year. The changes this year are intended to be clarifying in nature and not necessarily substantial from a policy perspective. The Finance Committee discussed the following: e Investment Policy Modifications e Benchmarking — this will not be part of the Investment Policy but will be provided by investment management advisors and investment consultant advisors for comparison purposes at annual meetings. e Investment Reporting Information o Reporting between investment managers and Finance o Reporting between Finance Department and Finance Committee (annually) e Soliciting a Request for Proposals (RFP) for Investment Management Services Mr. Stiffler stated that a summary of the primary modifications, as prepared by Redtree Investment Group, to the Investment Policy are as follows: RECORD OF PROCEEDINGS Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 as: as <4 November 13, 2023 Page 6 of 22 Held 20 Summary of Primary Modifications Adopted Standard Calculations for Diversification * Consistent language throughout investment policy on calculation methodology for allowable investments * — Standard calculation will be based on the City's total portfolio, excluding funds held in bank accounts and STAR Ohio * Each investment advisor will consider their respective funds managed as the total portfolio for any calculations Revised Language and Mortgage-Backed Securities (MBS) SiS + Amended language to better identify Agency and Non-Agency MBS guidelines * — Will eliminate any confusion on asset class to reduce risk REDTREE INVESTMENT GROUP Mr. Stiffler stated that these are not substantive changes, but they are intended to make it easier to understand how the policy has been administered. Section Authorized Discovery ORC Reference Modifications 35.99 Investments AIK | Agency Mortgage- Language not consistent with (K). No reference to Agency or non- Agency Clean up language to better Backed Pass Through Language states Agency MBS Mortgage-Backed Securities in ORC 135.14 | identify agency and non-agency Securities (GNMA} and | securities may have remaining or 135.35. MBS. A non-agency MBS would non-Agency Morigage maturities greater than five years, carry a higher degree of Backed Pass Throughs | but not greater than 10 years. The perceived risk. Thus, the stricter remaining life of any agency guidelines. mortgage-backed pass through will be determined by the weighted Remain consistent on the % average life of the security. limitation calculation is based on the City's portfolio. Language in (K) states maximum remaining maturity is five years or less and a 5% limitation of the City’s portfolio for mortgage-backed pass through securities. (K) A non-agency mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond. Securities eligible for investment under this section shall be rated in a rating category of "AA” or its equivalent or better by an NRSRO and havea maximum remaining maturity of five years or less. Purchase of securities authorized by this subdivision shall not exceed 5 percent of the City's total portfolio available for investment at the time of purchase- F Commercial Paper and | Language states the limit of both ORC 135.14 allows up to 40% of interim Suggest adopting standard % Bankers Acceptances combined shall not exceed 40% of | funds for combined allocation of commercial | calculations to be based on City the average portfolio. paper and bankers acceptances. portfolio. Removes uncertainty for how interim funds or average ORC 135.35 allows up to 40% of total | portfolio is determined. average portfolio to be allocated to commercial paper and bankers acceptances. ORC 135.01(F) defines Interim moneys including the statement “that such moneys will not be needed for immediate use but will be needed before the end of the period of designation.” Therefore, this calculation while subject to various acceptable interpretations is best calculated using the cash balance less encumbrances expected to be immediately used. (F) The combined total of commercial paper and bankers acceptances shall not exceed 40% f the City’s total portfolio available for investment at time of purchase. average-pertfelie- ASOGHPCBH a lation mathodeles-ass ered bythe Finance Dire OF Oo The words “total portfolio” were added in several sections to clarify what will be used as the denominator of the equation when investments are divided. Again, this is clarifying language and has been a common practice in finance for some time. Staff recommended approval at the second reading/public hearing. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 7 of 22 Held 20 There were no public comments. Second Reading/Public Hearing is scheduled for November 27, 2023. Ordinance 59-23 Amending Chapter 35 of the Codified Ordinances and Other Applicable Sections to Revise the Schedule of Fees and Service Charges for City of Dublin Services Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that this Ordinance is the annual update to the Cost Study or Schedule of Fees and Service Charges. Mr. Stiffler stated that Ordinance 94-13 established the alternate year inflationary increases to the Annual Cost of Services Study. The Government Finance Officers Association (GFOA) adopted the practice of identifying full cost for services as a best practice in 2021. The City was well ahead of the GFOA in identifying this as a best practice. The Finance Committee discussed the Cost Study including the inflationary measure and the application of that measure to the appropriate fees, on May 9 and September 12, 2023. Staff recommended adoption of this Ordinance on November 27 so the fees can be in place on January 1, 2024. Mr. Stiffler stated that 2022 was a comprehensive update year, where a full Cost of Services Study was conducted. 2023 was an inflationary year and a 4.25% inflationary measure was used. Fee Adjustments were made to the following work units: Building Standards, Engineering, Park Operations, Planning and Community Events. In addition to the inflationary updates, the following work units are proposing the addition of new fees or changes to current fees in 2024: Park Operations, Court Services and Recreation. Mr. Stiffler provided detail on each of these additions. With regard to Recreation, he stated that in 2018, Council increased the cost of memberships for recreation and pools. They had not been increased in several years. At that time, it was decided to implement a plan that would increase these fees 5% every other year. Inflation changed significantly in 2023. Staff applied the 4.25% inflationary measure for these membership fees. There has been an increase in part-time wages and utility costs so that 4.25% will help offset some of those increases. In terms of Dublin Community Recreation Center (DCRC) passes, the same calculations have been done. Family of | Family of | Family of Family of 6 Month Pass: Individual Two Three Four Five or Resident $170 $460 | $290 Sasa | $375 $360 | $435 $445 $445 : more _ Annual Pass: Resident $470 $630 $720 $770| | 70 Visit Annual Pass for College Students: - 25 years of age and under w/valid student S265 SASS $668 $698 $735 | | identification, and proof of current Class enrollment or be a High School Student who has ed in the current year, and is between High School graduation and College admission) (w/vali School Dist. Resident $506] 840/925] $u210| $1,290 | identification): ° ° $485 $885 $4,080 $4465 $4240 Resident $36 SD Resident S245, _ Non-Resident $760 $1,330 $1,760 $1,990 $2,190} | Non-Resident aise $58 $5280 $4,690 $£905 $2400 Daily Passes: Adults (ages 18 yrs & u Dublin Based Employees $300 S285 Child ea 3-17 yts) P) ae Military / Veterans: Infant (ages 2 & under) (w/valid identification) charge Resident 5346 Guest of Resident Visitor (All Ages) | 5 visits/ $55 SD Resident 5449 10 visits/$110 $499 Non-Resident S660 City of Dublin residents may receive a discounted daily pass with proof of residency. Dis pass rate for City of Dublin residents with proof of residency is fadul Senior: Resident $435 SD Resident Sis Non-Resident | Senior Veteran: — Resident SD Resident Non-Resident Note: For annual pass holders who wish to pay monthly through installment billing, there is a $1 per month service fee. Among other changes were: e Senior Veterans category was added as a result of the Veterans Committee recommendation adopted by Council; e Franklin County Tobacco License Fee will now be consistent with ORC Section 5743; e Columbus Water and Sewer Agreement Annexation Fee was added consistent to the Agreements signed earlier this year; and RECORD OF PROCEEDINGS ae Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 8 of 22 Held 20 e Mobile Water Refill Station provides drinking water to larger events as a sustainable practice. Mr. Stiffler highlighted some of the cost saving measures and efficiency efforts that have been implemented by the City to offset some of the increases in costs. Mr. Stiffler provided many examples of ways the City has adapted, innovated and used technology to lower costs. There were no public comments. Ms. Amorose Groomes stated that there is pressure put on the DCRC and in the Capital Improvements budget. She asked about the three categories of passes available. She suggested referring this issue to the Community Development Committee to discuss appropriateness of those categories moving forward. Vice Mayor De Rosa agreed that she would welcome a discussion about the categories as well. She requested the history about why it was decided to have the three categories of Residential, School District Resident and Non-Resident. The history will be helpful understanding why certain decisions were made at the time. She requested the history be provided prior to the second reading. She also requested a schedule that shows the number of users in each of these categories and the amount of revenue that is generated. Mr. Stiffler stated that he has information he could provide to Council. Vice Mayor De Rosa stated that it is not just about these fees, but also the use of our sports fields which is also under significant stress. She stated that it had been discussed that having a work session dedicated to sports fields would be good so adding this fee discussion, as a broader discussion, seems to make sense. Ms. Alutto agreed that a work session would be most appropriate, so the history would be nice to have prior to that discussion. Ms. Kramb stated that she agrees a work session is appropriate, particularly for the fields discussion. Mayor Fox summarized that there was agreement among Council members to have a broader conversation at a work session. Ms. O'Callaghan stated that looking at schedules and the amount of preparation for the discussion, a work session would need to be held sometime in December or January. Vice Mayor De Rosa confirmed that, with price changes going into effect on January, Council has the option to update prices mid-year if they wished to do so. Mr. Stiffler responded affirmatively. He added that when the athletic field fee was implemented, it was set forward two years to give everyone additional time. If Council were to decide to make some changes in the first half of next year, it would likely be on the same implementation schedule. Vice Mayor De Rosa stated that she was not aware about how those policies are implemented, so a comprehensive look at that as well would be helpful. Ms. Alutto stated that, in terms of timing, staff might want to overlay the work session with the timing of the full cost study since 2024 is a comprehensive study year. Second Reading/Public Hearing is scheduled for November 27, 2023. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 79-23 Accepting the Feasibility Study for Performing Arts Facilities Consolidated Final Report RECORD OF PROCEEDINGS Minutes of blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 9 of 22 Held 20 Ms. Alutto introduced the Resolution. Mr. Ranc stated that Duncan Webb, Webb Management, is joining via Webex. At the August 28 Council meeting, Mr. Webb provided an overview of the draft report. There were concerns regarding the ability of nonprofit users to pay rent for a Performing Arts Center. There was a request for a more detailed explanation of revenue categories and how the projections were calculated, specifically rental income. There was also the preference from Council to find private sector champions, either nonprofit or for-profit to take the lead on advancing the project. A question was raised regarding the appropriate time to begin design within the critical path plan. These topics were referred back to the Community Development Committee (CDC). CDC met on October 17, 2023 to discuss these items. Mr. Webb provided a summary of the CDC discussion. He stated that the first issue for discussion was the various elements of revenue, the rental business (rentals to nonprofits and to commercial groups), the presenting business (booking acts to perform in the venue) and education programs. Within the rental business, it was noted that consideration must be given to the number of cultural organizations active in Dublin who are presenters of festivals and celebrations. Mr. Webb shared rental revenue projections by rental type. Resident groups is shown to be about 10% of the rental break down. Other nonprofits are about 9% of the total revenues and commercial groups are about 6%. Rental income represents about one quarter of the revenue side of the pro forma. Mr. Webb presented the pro forma operating budget, including line item definitions for ticket sales, rental income, user fees, food and beverage, and miscellaneous income. Mr. Webb stated that Council raised an important point, which is finding a way for the project to shift from public to private sector, essentially finding a champion in the private sector to move the project forward. Mr. Webb shared several examples of other performing arts centers and how they came to fruition with funding, etc. He stated that it is clear from these examples that cities can start a project such as this and shift leadership to the private sector. It is also clear however, that the City in each scenario stays engaged. Mr. Webb provided an illustration of the Critical Path Plan. He stated that additional work is needed on planning to inform a more precise cost estimate. He suggested retaining a design team that does a programming study to fill in the gaps prior to taking on a capital campaign. There were no public comments. Vote on the Resolution: Mr. Keeler, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes. Council continued discussion with questions that staff posed regarding the subject of identifying a private sector champion, the next steps in moving this forward and the timing of moving it forward. Vice Mayor De Rosa thanked Mr. Webb for the definitions on the revenues slide and stated that she found that helpful. She asked what percent of operational capacity or utilization rate would be required to reach the total revenue shown. Mr. Webb stated that the usage assumption is based upon 210 or 220 days as a conservative estimate for these revenue projections. Anything over 300 is considered full capacity. Vice Mayor De Rosa expressed appreciation for the examples that Mr. Webb shared. She asked about the ongoing operational funding since, even at a high utilization rate, it is not self-funded. Mr. Webb stated that the pro forma is set up to suggest a potential contribution from the City for the project. He added that, as planning moves forward, the model could be changed to have a small operating surplus. He stated that in some cases, he has found the private sector is driving the ongoing sustainability while the public sector provides more of the upfront capital support. RECORD OF PROCEEDINGS Minutes of blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 = . ree ~ ryr November 13, 2023 Page 10 of 22 Held 20 Mr. Keeler stated that the reality is that a cultural arts center would be better suited for the Dublin Arts Council than where they are today. The City currently provides the Dublin Arts Council $800,000-$900,000 a year, so all or part of that could be repurposed to this. Ms. Alutto asked if the food and beverage is done in-house or outsourced. Mr. Webb stated that it could be done either way. Ms. Alutto sought clarification on whether this pro forma contemplates debt, in-kind contributions or federal grants. Mr. Webb stated that it does not contemplate those. Regarding private sector champion suggestions and locations for a performing arts center, Council consensus was to have a work session devoted to this topic to discuss further. Council members agreed that it would likely take more than one work session and/or a portion of the annual retreat to discuss. With regard to timing, Mr. Keeler shared that, at the first discussion on this topic, the timeline stated was five to seven years. He stated that the timeline still feels right and there is no need to hurry. He would like to see some other plans fall into place. Resolution 80-23 Accepting a Preliminary Plat for the Subdivision of 5660 Rings Road - Shihab Law Office (Case #22-020PP) Ms. Alutto introduced the Resolution. Mr. Hounshell stated that this preliminary plat establishes two lots out of one current lot. The Shihab Law Office will develop on the first lot and the second will remain vacant for future development. The final development plan has been approved by the Planning and Zoning Commission (PZC). Both of these lots will share access off Emerald Parkway and Woerner Temple Road as well as sharing utilities such as stormwater management. There were no public comments. Mayor Fox sought clarification regarding the access for Lot One. Mr. Hounshell reiterated that both access points would be shared with Lot One and Lot Two. Mayor Fox further clarified that there is an access point on Woerner Temple Road that is shared. Mr. Hounshell responded affirmatively. Ms. Kramb asked about whether there was a sidewalk connecting Lot Two. Mr. Hounshell stated that there are existing shared use paths along both Emerald Parkway and Woerner Temple Road so those would be private connections that were approved as part of the final development plan. He added that there is a sidewalk that connects down toward the intersection of Woerner Temple Road and Emerald Parkway and that was to minimize the connections and disturbances along the buffering between the roadways and the site. In response to Mayor Fox’s question regarding connections coming later in the process, Mr. Hounshell stated that the pedestrian connections were approved as part of the final development plan. He added that what the preliminary plat is showing is just the easements and any existing shared access. Mayor Fox reiterated the importance of sidewalks that lead to the bike paths. Ms. Amorose Groomes stated that this is consistent with how it is up and down Emerald Parkway, in that all of those access points are at the drive aisles. She added that there is also an opacity requirement along the top of the mounding. She reiterated that this is consistent with the entire roadway treatment. Vote on the Resolution: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes. of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November T3, 2023 Page 117 of 22 Held 20 Resolution 81-23 Amending Chapter 33 (Human Resources Policies) of the Dublin Codified Ordinances Ms. Alutto introduced the Resolution. Ms. Miglietti stated that it is necessary to amend Chapter 33 Human Resources Policies of the City’s Codified Ordinances as Council updates the list of positions considered to be in the unclassified service. This resolution brings Chapter 33 in line with Ordinance 46-23. There were no public comments. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. OTHER BUSINESS e City Entryway and Monument Signs Update Ms. Rauch stated that staff introduced this topic to Council in October 2021 with the goal of addressing our entryway aesthetics and ensuring consistency with our branding. Council referred the discussion to the CDC to review design concepts with a final recommendation coming forward to Council in March of 2022. Council’s approval at that point included 25 small-scale signs and six larger monument signs at key entryway points. Following Council’s approval, there had been additional review by staff regarding the different context for these signs and the commitment to include accolades, which were not previously incorporated into the design. Staff is requesting this be referred back to CDC to engage a consultant team to revisit those designs to make sure all goals are being met. Vice Mayor De Rosa moved to refer the City entryway and monument signs to the Community Development Committee. Mr. Keeler seconded. Vote on the motion: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes. e South Franklin Street Improvements Project Mr. Gable stated that at their October 23 Council meeting, Council requested to discuss the sidewalk material composition of the Franklin Street Improvements Project. Mr. Gable provided a graphic showing the project area, consisting of Franklin Street beginning at Sells Alley to Waterford Drive. He stated that half of the project is located within the Historic District, zoned Historic Residential. The other half of the project is zoned R-4 and R-2 Residential, not within the Historic District. The project includes the reconstruction of Franklin Street (roadway, sidewalk and ADA ramps, and street trees) and utility burial in a related project prior to the street improvement project. Mr. Gable provided a history of the project thus far: e Public meeting held on December 1, 2021; e 25 addresses received comment forms, of those, 20 comments received; e Council Presentation on February 14, 2022 — additional resident feedback was requested; e Public meeting held April 20, 2022; 25 addresses received comment forms, and of those, 21 comments received back from residents; e Council Presentation — June 13, 2022, roadway layout was decided upon; RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 — November 13, 2023 Page 12 of 22 Held 20 e One Public Bid was received June 6, 2023 65% over the engineer’s estimate and 89% over the project budget so the bid was rejected. Mr. Gable provided a summary of resident comments that were received: ve. in CITY SURVEY/COMMENT FORM RESULTS — SURVEY 1 ublin 1. Sidewalks: 2. Sidewalk location: a. Add a sidewalk a. Sidewalk on both sides of the street b. Do not add a sidewalk b. Sidewalk only on the east side of the stre¢ c. No preference c. Sidewalk only on the west side of the stre¢f Qt- SIDEWALK Q2- SIDEWALK SIDE oO oO JO P= » 2 < ‘ Bed] & 0 to Preference a> folly Sites fb - Last Side Grly c= West Side Orly A STOEL IK @ £2)- SIDEAVALR SIDI Fe. CITY SURVEY/COMMENT FORM RESULTS — SURVEY 2 Abit, A 2. Sidewalk material: 3. Sidewalk Width: a. Brick a, 4 Feet b, Concrete b. 5 Feet c. No preference c. No preference Q2- SIDEWALK MATERIAL Q3 - SIDEWALK WIDTH ier 14 oT P 7 , li. . 0 “ © No Preference a -Heick b- Concrete r- No Prelepence The roadway layout consists of a 20-foot wide paved roadway, on-street parking on the east side of the roadway, concrete curb and gutter and 8-foot wide tree lawns with street trees. 4-foot wide brick sidewalks are planned on both sides of the street including ADA compliant ramps. Mr. Gable shared a graphic illustrating the difference between concrete sidewalk composition and brick sidewalk composition. The estimated cost difference is approximately $235,000 additional for brick. The cost difference compares brick and concrete sidewalk utilizing current to date bid prices of comparable projects. The bid received this past summer showed a cost difference of just over $300,000. Mr. Gable concluded his presentation by sharing that the project is currently awaiting revised bid documents with the hope that the project will be advertised and bid again in December 2023- February 2024. Staff would like construction to begin in March 2024 and be completed the following November. Staff sought Council’s direction regarding the preferred sidewalk material composition on Franklin Street. RECORD OF PROCEEDINGS Winntes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 13 of 22 Held 20 Public Comment Ms. Weisenauer stated that 14 comments were received through the City’s website on this topic. 12 expressed support for brick sidewalks with as many indicating that because they are in the Historic District the City should be held to the same high standards as residents and businesses in the District. One comment expressed support for concrete sidewalk on one side of Franklin Street and one resident expressed support for sidewalks but was indifferent to material. Several comments reflected that they did not initially want sidewalks at all, but if there must be sidewalks, they want them to be brick. 10 of the aforementioned comments came in prior to November 13 and were provided to Council in packets. She read aloud the four comments that were received the day of the meeting: Gerald and Diana Tout, 172 Franklin Street, wrote: Per a recent letter received from the City, we were informed that City Council will be revisiting the construction material for the proposed sidewalks along Franklin Street. Due to the construction bid previously received exceeding the estimated cost by a significant amount, the City is considering one item out of many options to try to reduce the cost of the project, which is to replace the brick with concrete for the sidewalks. While we can all appreciate the City trying to save money, the brick sidewalks are an investment like any other improvement made in the city with our tax dollars. The homeowners along Franklin Street have and continue to make substantial investments in their properties. If City Council made decisions for infrastructure, etc. based solely on costs, Dublin would not be the great city that it is today. Franklin Street is a beautiful street with its mature trees of various species and sizes, large lots, and unique homes. We like to call it our little piece of the country in the city, due to the well-kept, but less refined nature of the overall landscape. It is 2 rare gem, and it is in the heart of Dublin. While we would personally prefer to not have sidewalks, not have an 8’ tree lawn with the same species of trees planted along the entire corridor, and not lose so many mature trees to allow for the construction of the sidewalk, we do appreciate that City Council agreed to install brick sidewalks to attempt to salvage some of the existing charm and character of the street. The property owners, the engineering staff and City Council worked together during the decision-making process for the street and sidewalk improvements along Franklin Street. None of the decisions were made quickly and without great consideration. All the property owners along Franklin Street agreed to donate (use by the City without compensation) their land to allow for the construction of the sidewalks. These agreements were signed by the property owners with the understanding that the project would be built as specified in the plans that were provided to each property owner. Based on the survey guestion of brick vs. concrete, the replies were overwhelmingly in favor of brick. The arguments against brick are the same as the arguments against sidewalks in general. Sidewalks are increasing the cost of the project, they must be shoveled, they will require future maintenance and they do not match the historical nature of Franklin Street as a walkable street without sidewalks. The sidewalks as currently designed are being retrofitted into a very mature area with the same standards as if they are being installed in a new subdivision. The one and only design feature of the sidewalks as currently proposed that fits with the existing surroundings Is that they will be brick. If sidewalks are to be installed, the increased cost of the brick for the sidewalks should be viewed as an investment in the community, not merely as a higher construction cost. Thank you for taking the time to consider this important matter that directly impacts our property. We respectfully ask that City Council honor its RECORD OF PROCEEDINGS Minutes of Dublin City Counell Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 | November 13, 2023 Page 14 of 22 Held 20 commitment to us as residents to utilize brick if sidewalks are installed along Franklin Street. Allanya Frank, 85 Franklin Street, wrote: Preserving Historical Character: The stable brick sidewalks are a vital part of our historic district's character. They contribute to the charm and authenticity of our neighborhood. By maintaining these sidewalks, we are not just preserving a piece of the past but creating a living connection to our community's history. Consistency in Historic Guidelines: As residents, we are required to follow strict historic preservation rules to maintain the integrity of our homes. It only seems fair that the City, too, should adhere to these guidelines. Consistency in the use of stable brick sidewalks throughout the district is essential for upholding the shared historical aesthetic. Community Dialogue: A significant number of residents in the South Franklin Street community support the continuation of stable brick sidewalks. The City should keep its commitment to brick sidewalks. Melanie Streng, 75 Franklin Street, wrote: At the start of this project, the City allowed the residents to weigh in before decisions on the sidewalks were made. At that time, we voted for no sidewalks, but once sidewalks were decided, we voted on brick to keep the aesthetic of the Historic District. The houses within the Historic District are held to a higher level of expectation, often at an exorbitant cost to the homeowners. It seems only appropriate to expect the same standards of any updates made to the neighborhood, which would include the sidewalks. Christian Bailey, 171 Franklin Street, wrote: Hello, my name is Chris Bailey and I live at 171 Franklin Street. I am strongly against the City installing cement sidewalks on Franklin Street. My wife and I bought our house in 1995 because of Franklin Street's historical charm of big trees, wide streets and proximity to downtown, that wasn't in vogue back then, but is now. Installing cement sidewalks on Franklin will permanently degrade the look and feel of this historical street. My recommendation to the council is to follow through on what was originally promised and install the brick sidewalks. If not, I would suggest not installing any sidewalks, which is what most of the residents on Franklin Street want anyway. Another option would be to install a brick sidewalk on one side of the street instead of both sides, which would reduce the cost by half and provide a safe walkway along the street. One resident signed in to speak: Aaron Frank, 85 Franklin Street, shared his position that Council should support brick sidewalks within the Historic core. There are portions of Franklin Street within the Historic District. He referenced the Historic Design Guidelines and the different districts within the Historic District, such as Historic Core, Historic South, Historic Residential, etc. Franklin Street resides within these three main districts of the Historic District. As such, he is held to a higher standard than the rest of the City. Brick is used as a building material as well as a paving material within the District. The adherence to certain materials preserves the charm and character of the District. He shared personal experiences of trying to make improvements to his home, but having to adhere to the Historic Design Guidelines. He stated that he is asking for a uniform application of the standard that is being imposed upon the residents RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November T3, 2023 Page 15 of 22 Held 20 and small business owners in the District. He reiterated that the sidewalks should be installed with brick. Andrew Wages, 86 Franklin Street, stated that he and his wife have lived on Franklin Street for years and went through the Architectural Review Board (ARB) process to remodel their home. He was required to live by a certain standard in the Historic District. The issue with brick is really about the neighborhood maintaining the historic standard. There is a clear and distinct difference when dealing with the Historic District. There is brick everywhere and it contributes to the look and feel. He reiterated his view that brick should be the sidewalk material used. Alan Szuter, 80 Franklin Street, stated that his neighbors have already laid out the additional burden that they are under as a part of the Historic District. He stated that some comments have been made that “we don’t do this for any other neighborhood,” but he stated that these burdens that they have been living with were not put in place for their benefit, rather it is for the benefit of the rest of the City and any visitors. He stated that the extra costs that they have endured to be part of the District were not requested by the residents of the District. In response to Ms. Kramb’s question regarding any purchase of right-of-way, Mr. Gable stated that there was no purchase of right-of-way for this project. The utility burial only required purchasing easements for the location where the permanent utility boxes were going. Council Discussion Ms. Kramb stated that when this information was presented previously, Council chose to install sidewalks on both sides of the street and at that time, they were going to be concrete. She stated that the only discussion item is materials at this point and she would support staying with concrete because of the cost and overall maintenance. She added that there are not brick sidewalks throughout the Historic District. The brick sidewalks are in the commercial areas along High Street and one or two blocks of SR 161. The City does not have brick sidewalks in the residential areas off High Street in the Historic District. The Franklin Street neighborhood was built in the 1950s and 1960s, so they would have always had concrete if sidewalks had been installed. Mayor Fox disagreed that there were not brick sidewalks in residential areas. The Bridge Street District, which includes the Historic Core, has a City Policy called the Bridge Street District Streetscape Character Guidelines. It documents a variety of objectives concerning the character of the streetscape and designates the kinds of materials that the streetscape should employ. This guidelines state that: Streetscape elements and materials, when thoughtfully designed and installed, can be used to create a visual signature that represents a place. The use of consistent and coordinated palettes of materials, colors, textures, and patterns will create a cohesive visual identity for the district. Objective 3: Great Places. The design of public streets should incorporate consistent and coordinated elements while private development provide the visual variety along the street. Objective 4: High Quality. Quality material like brick and stone add value to the public realm. Transitions between different materials should be seamless and no aspect of the street design should appear as an afterthought. Minutes of RECORD OF PROCEEDINGS Dublin City Council Riesting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held November 13, 2025 Page 16 of 22 20 Mayor Fox continued, that on page 14 of the Guidelines, it describes the Historic District streetscape materials specifically and the designated areas where they should be used throughout both the residential and commercial areas. She added that contemporary residential buildings on North Riverview Street have brick sidewalks. The new sidewalks on the west side of High Street in front of those residents are brick and the Riverview Village concept on North Riverview, which includes three houses, calls for not only brick sidewalks, but also brick streetscapes and granite curbing. Mayor Fox stated that not all of Franklin Street is in the Historic District. The Historic District ends at John Wright Street. To be cohesive and responsible with the cost, she proposed that brick be installed in the section that is in the District and concrete be used for the section that is not in the District. She suggested this compromise to bring consistency to the District. Ms. Amorose Groomes stated that the Historic District was taken out of the Bridge Street District, so the Bridge Street District Guidelines do not apply to the Historic District. She stated that she drove up and down the streets of the Historic District looking at the driveways and the existing sidewalks. Most of the residences on the east side of Franklin Street have walkways that come down to the street and nearly all of those walkways were concrete (she noted that one may have been flagstone). Similarly, High Street’s residential portion has sidewalks in front of those homes that are concrete as well. They transition to brick as you enter the commercial district. She stated that for the sake of clarity and not wanting too many materials intermingled, that concrete is appropriate for the area. Ms. Alutto stated that the purely residential areas on High Street show no brick sidewalks. They are concrete sidewalks. She is not supportive of stopping the brick where the Historic District ends. She hears the residents statements that their homes are held to a different standard because they live in the Historic District and that is the property that they bought into. There is a difference between putting private dollars into the property and public dollars. She agreed that concrete is appropriate in this area. She does not want to create a situation whereby future councils would be held to a standard that was imposed because the District happens to change in the middle of a road. Mayor Fox stated that the Historic District remains embedded inside the Special Area Plans of the Bridge Street Code, so it is still considered part of the Bridge Street District but with its own special designation. Ms. Kramb stated that the Historic District has been removed from the Bridge Street District. None of the Bridge Street guidance applies to the Historic District anymore. Mayor Fox sought clarification from staff regarding the Historic District Special Area Plan. Ms. Rauch stated that the Historic District was removed from the Bridge Street District in terms of the code and the guidelines. Those are separate governing documents for that district. Staff is currently updating the Community Plan, which currently shows the Historic District in the Bridge Street District. We have historically applied the Bridge Street streetscape standards within the Historic District. The intent was for the Historic District to come out of the Bridge Street Code. Mayor Fox confirmed that the Bridge Street streetscape standards were incorporated in the Franklin Street Extension project. Ms. Rauch responded affirmatively. RECORD OF PROCEEDINGS Minutes of blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 17 of 22 Held 20 Mr. Keeler stated he has been vocal about his opposition to brick sidewalks in this area. The City uses brick in commercial areas. This is not a commercial area. These homes were built in the 1950s and 1960s and if they would have had sidewalks installed they would have been concrete, not brick. He disagrees that residential areas need to conform to commercial areas. He stated that his home is under ARB purview, so he understands the time and money aspect, but there is no quid pro quo. Just because it is more complicated to get something done on his property does not mean he should expect something from the City in return. He stated that he was absent in June when the vote was taken, but six Council members voted for brick, so a compromise should happen here. The City committed to brick and now that should be honored. Ms. Kramb added that Council did not have the cost information when the decision of materials was made and materials are changed all the time in projects. Vice Mayor De Rosa stated that she does not feel the compromise is fair, nor would that be consistent. She stated that when Council voted and agreed, there was a budget, but the prices came in at almost double the budget. It is important for Council to be responsible with the funds. It is not good stewardship to say, regardless of the price, we should do it. All residential properties have concrete in this City and the Historic District has brick along the commercial area. For prudent fiscal stewardship and just fairness to the people that live along the rest of Franklin Street, she is not supportive of the compromise and thinks concrete makes sense. It is a good use of dollars not only for implementation but for the ongoing maintenance as well. Mr. Reiner suggested putting brick on the west side of the street and no sidewalk on the east side of the street as a compromise to meet the commitment to the people on Franklin Street. Vice Mayor De Rosa stated that Council decided to put sidewalks on both sides of the street, so to not do that would be going back on that commitment as well which causes a challenge. This is a materials conversation. Ms. O’Callaghan stated that there is clear standard guidance that applies citywide that would require sidewalk on both sides of the street and that promotes walkability in areas. Mayor Fox reiterated her statement regarding brick sidewalks in residential areas and how brick sidewalks designate and delineate the Historic District. Ms. Kramb moved to direct staff to use concrete as the preferred sidewalk material on both sides of South Franklin Street. Ms. Amorose Groomes seconded. Vote on the motion: Mayor Fox, no; Ms. Kramb, yes; Mr. Reiner, no; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, no; Ms. Alutto, yes. e Envision Dublin Update Ms. Rauch stated that she is excited to give an update to the Envision Dublin Community Plan update. She provided an overview of where staff is in the process, what the Steering Committee is working on how staff and consultants are coordinating all the efforts with all the other plans and policies that are either recently adopted or currently underway. She introduced John Houseal, Houseal Lavigne and Perry Morgan, with Kimley Horn who will be assisting with the update. She reviewed the common elements of the Plan, which are: RECORD OF PROCEEDINGS Minutes of blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November t3, 2023 Page 18 of 22 Held 20 G) @ Character & Land Use es e Transportation Community Environment Open Space & Mobility Facilities ORG), ak lara el Fiscal Demographics Utilities Implementation ats} hag) She highlighted the Parks and Recreation Master Plan, Economic Development Strategic Plan, Sustainability Framework and the Metro Center Implementation Plan. All of these plans help to inform decision-making and play a big part in the Community Plan. Kimley Horn is helping with Mobility and Thoroughfare Planning. There is also consultant assistance with Utility Modeling and Fiscal Modeling. Ms. Rauch noted that this process began at the end of last year (2022) with a completion target of mid-2024. The process is currently in the middle phase of Land Use Scenarios and Special Area Plan Updates. Mr. Houseal reiterated the importance of the Community Plan to align all initiatives so they work in harmony incrementally over time to achieve a myriad of community objectives. He explained the Business-as-Usual (BAU) Land Use Model, which is a scenario that was created using land use plans from adopted plans to project potential population, housing and employment growth across the planning area. He stated the BAU model is the business of sound planning and building off the planning that has already been done. The Steering Committee will be working on this model to assist in drafting a land use plan. Scenario Planning helps document impacts of current land use trends and evaluates the “what if” scenario. He stated that as part of this, they looked at all the City’s special area plans to look at households, population, and employment. This is used as a baseline business-as-usual plan. The Community Plan will govern both the City of Dublin and a planning area that is just outside the City of Dublin. The Land Use Plans are composed of all the different documents and plans into a land use plan for what the future could look like. He shared with Council the future Land Use Plan map that describes the future land use categories as well as the special areas. He stated that the census uses blocks, and for this land use modeling, they use TAZs (Traffic Analysis Zones). They will be working with Kimley Horn on the transportation and traffic impacts and modeling relative to the land use scenario modeling. Mr. Houseal discussed the importance of considering existing conditions when assessing the impacts of future land use. He noted one area that could see significant change is the undeveloped agricultural area. Residential neighborhoods are not likely to see much change. He shared some housing and employment projections and how those will be determined as they continue work on this process. He shared his BAU Scenario results based on 2050 and 2040 projections and how those compare to projected census data. He also highlighted the area plans and the goals associated with some specific plans such as the Historic District and Bridge Street District. Mr. Morgan stated that the current Thoroughfare Plan is the guide that helps identify where future roadway improvements might occur and what roadway classifications are as well as the number of lanes and right-of-way widths. It Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held November 13, 2023 Page 19 of 22 20 provides basic standards, sets private development requirements and considers alternative mechanisms. Mr. Morgan explained the Safe Systems Approach: a Basic principle is to management. Source: NCHRP Research Report 1036 Roadwoy Cross-Section Realfocation He explained that priority is given to the safety of the vulnerable road users and creating a more balanced road system. Mr. Morgan shared additional graphics and pictures illustrating improvements and the impacts it has on levels of service. He stated that the Thoroughfare and Mobility Plans would be developed with a multimodal approach to creating better shared-space on the transportation network. They will also propose performance measures and design criteria that prioritize safety and better integrate all user modes. He discussed with Council how the Steering Committee would be providing feedback on the proposed plans as they work through the land use component. Mr. Reiner suggested that any residential areas in the future explore conservation design. He shared that the City wanted to implement that years ago, because it is unique and the different housing patterns provide advantages to our residents. Mr. Houseal stated that was a great recommendation. Mayor Fox asked if part of the process is to review community input in retrospect of plans that have been adopted. She added that she understands that groups of residents are giving ideas, but there are basic themes to the community that usually do not change. Mr. Houseal stated that there are core community values or principles that are generally consistent across decades of time. He stated that sometimes the techniques with which these themes are undertaken can change dramatically and he used housing as an example of that. Appointment of Jeremiah Gracia as City Representative to Mid-Ohio Regional Planning Commission (MORPC) Ms. O'Callaghan stated that, based on population, Dublin has three representative positions on the Mid-Ohio Regional Planning Commission. Presently Council Member Amorose Groomes and the City Manager serve on the Commission. She recommended Jeremiah Gracia be appointed to serve as the third representative. Mayor Fox moved to appoint Jeremiah Gracia as City Representative to MORPC. Ms. Alutto seconded. Vote on the motion: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes. STAFF COMMENTS Ms. O’Callaghan shared the following updates: She thanked everyone who participated in our Veterans Day Ceremony last Friday at Veterans Park. It was a beautiful day to honor those that enhance safety througl street design and speet im! aan RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 20 of 22 Held 20 serve our country and protect our freedom. She also thanked Dublin staff that worked on Friday supporting the event, continuing operations at the recreation center or keeping Dublin safe. e The City has received the highest credit rating from all three rating agencies: o S&P Global Ratings assigned its triple A long-term rating, recognizing Dublin’s status as a desirable suburb with a dynamic, growing local economy. o Fitch Ratings assigned Dublin a triple A and commented they expect continued solid revenue performance from the City. o Moody’s Investor Service assigned Dublin a triple A stable rating, commending our “Solid fund balance and robust liquidity across all funds.” This is a tremendous honor and a lot of work for our Finance team as well as our entire team and is a testament to Council’s responsible stewardship of funds. e The American Heart Association reported that over 326,000 sudden cardiac arrests occur in the United States each year. When a victim is treated with both CPR and an Automated External Defibrillator or AED, the chances for survival are doubled. In close partnership with Washington Township, the City of Dublin recently purchased seven AEDs that will soon be installed in six City of Dublin parks. Additional funding for this project was provided via a generous grant from the Aladdin Shriners Hospital Association for Children in the amount of $4,225, which will pay for two of the AED units. The AEDs will be installed near the pickleball courts and at Riverside Crossing Park by the end of this year. The remaining life-saving devices will be installed in Coffman Park, Avery Park, Darree Fields, and Emerald Fields by early 2024, in time for the spring sports seasons to begin. e On Thursday, November 16 the Economic Development and Planning Divisions will host the Economic Development Strategic Plan roll out and Envision Dublin Public Meeting at The Exchange in Bridge Park. To date, we have just under 200 RSVPs that represent businesses, real estate brokers, developers, and community stakeholders. We look forward to the energy and excitement of this event as we embark on the next big plans for the City. e The Downtown Dublin Strategic Alliance, which is comprised of representatives from Visit Dublin, Crawford Hoying, the Historic Dublin Business Association, Dublin Arts Council, Chamber of Commerce and City staff, has coordinated for a unified night to light up Downtown Dublin. Historic Dublin, Riverside Crossing Park and Bridge Park will all be turning on their holiday lights on November 16th to mark the unofficial start to the holiday season in Dublin. She thanked the team for leading the conversation and all our partners for working together on this plan as this is the first year there is a coordinated plan for lighting Downtown Dublin, which is important for our businesses. The ice rink at Riverside Crossing Park will also be opening this weekend to begin its third season. The remainder of the City’s holiday lights will be lit with the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 217 of 22 Held 20 Tree Lighting event on November 30th, including Coffman Park, City Hall and the Development Building. e At the November 9, 2023 Planning and Zoning Commission meeting, the Commission discussed the implementation of solar energy equipment under the new Code and the challenges staff and some residents are experiencing with the new Code. The Commission provided feedback on the aesthetic requirements and expressed interest in a Code amendment that differentiates between how the shape and color restrictions are applied to the rear and side of homes versus the front. The Commission generally supported “less restrictive” standards based on the number of applications that are currently pending and cannot be approved under the current ordinance. The consensus from the PZC discussion November 9 was to revise the Code to permit installation on rear elevations, regardless of color and configuration, and to retain modified color and configuration restrictions for elevations visible from right-of-way. To date, eight permits have been approved under the new code and three more will be approved shortly. Currently, there are 14 permits pending with nine of those permits proposing panels on the front elevation. She stated that staff would welcome any thoughts Council may have on the Commission’s feedback to amend the Code. Mr. Keeler stated he supported the proposed amendments. Ms. Kramb stated that she also supports looking at a change. She added that her intention was that the stricter restrictions were for the front. Ms. Amorose Groomes agreed; PZC had good conversation with a good outcome. Vice Mayor De Rosa and Ms. Alutto also both agreed. COUNCIL REPORTS e Committee Reports: o Finance Committee: Ms. Alutto shared that the Committee met on October 24 and then again prior to this Council meeting (November 13). The Committee talked about hotel motel tax grants. They reviewed a lot of data and information. She appreciates staff's patience and work. The recommendations for the hotel motel tax grants will be coming forward for Council consideration at the November 27 Council meeting. COUNCIL ROUNDTABLE Ms. Alutto shared that, with Thanksgiving upon us, she was grateful for her family and very grateful for this community. She stated that we saw tonight that not every decision is popular or perfect, but this is our democracy. Even though there may be some out there who maybe are not happy tonight, she is still grateful to be part of our local democracy and its imperfections and glories. She wished everyone a happy, healthy and safe holiday. She wished for everyone to find peace and gratitude in your heart and in your life. Ms. Amorose Groomes thanked Ms. Alutto for the reminder of democracy. She wished a happy Veterans Day for all those who fought for the right to have a democracy and the right to have social discord in conversation. She thanked the staff who have RECORD OF PROCEEDINGS Minutes of blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 November 13, 2023 Page 22 of 22 Held 20 served for their service. She also announced her trip to Atlanta, Georgia on Wednesday where she will have meetings with the Federal Rail Administration, CSX and Norfolk Southern. Ms. Kramb wished everyone a happy Veterans Day and Happy Thanksgiving. Mr. Keeler agreed with the holiday wishes. Mr. Reiner thanked everyone for showing up for Veterans Day and thanked staff for putting it together. He congratulated Jeanette Paras again for her talents. He wished everyone a Happy Thanksgiving. Vice Mayor De Rosa congratulated everyone on successful elections. She also wished everyone Happy Thanksgiving. Mayor Fox shared that she attended the last sessions of Dublin’s Culture Playbook and she express her pride for the way the document has been created and that it describes the culture of working in Dublin with respect, positivity and excellence. On November 9, she attended an event at the Dublin Retirement Center in appreciation of the veterans there. She thanked everyone for organizing such a moving ceremony. The Veterans Ceremony was wonderful on Friday. She attended a reception for the Honorary Consul General of Ireland Mark Owens. The City Manager and an Events team member joined her. They had the honor of meeting the Ambassador of Ireland to the United States Geraldine Byrne Nason. They discussed Dublin and the promotion of Trish culture here. Ambassador Byrne Nason has expressed interest in attending next year’s Dublin Irish Festival. Mount Carmel held their “topping off” ceremony this morning. She is happy to see the hospital’s progress. ADJOURN TO EXECUTIVE SESSION (10:14 PM) Mayor Fox moved to adjourn to executive session for the purposes of: e Considering the Purchase of Property for Public Purposes; and Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. RECONVENE AND ADJOURNMENT The meeting was reconvened and adjourned at 10:26 p.m. Vee Tesh Mayor — Presiding Officer /