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HomeMy WebLinkAbout10-23-23 Regular Meeting MinutesRECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 23, 2023 20 CALL TO ORDER Mayor Fox called the Monday, October 23, 2023 Regular Meeting of Dublin City Council to order at 5:30 p.m. ROLL CALL Present were Ms. Alutto, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Ms. Amorose Groomes was absent. Staff members present were Ms. O'Callaghan, Mr. Ranc, Chief Paez, Ms. Weisenauer, Ms. Blake, Ms. Goliver, Mr. Hammersmith, Mr. Hendershot, Mr. Stiffler, Mr. Earman, Mr. Ashrawi, Ms. Willis, Ms. Wawszkiewicz, Ms. Rauch and Mr. Althouse. Others present: Jeff Noble, Lt. Col. Retired, American Legion Post 800 and Veterans Advisory Committee; Rex Pryor, Chair of Community Services Advisory Commission; Deb Cummings, TEConomy; Gregg Wassmansdorf, Newmark (Virtual). ADJOURN TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session for the purposes of: e Considering the Employment of a Public Employee; e Considering the Purchase of Property for Public Purposes; and e Considering Confidential Information related to a request for Economic Development Assistance that involves Public Infrastructure Improvements that are directly related to an Economic Development Project, and which executive session is necessary to protect the possible Investment or Expenditure of Public Funds to be made in connection with the Economic Development Project. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes. PLEDGE OF ALLEGIANCE Mayor Fox invited Jeff Noble, Lt. Col. Retired, and other members of the American Legion Post 800 to lead the Pledge of Allegiance. SPECIAL PRESENTATION e Veterans Day Mayor Fox read the proclamation for Veteran’s Week in the City of Dublin. Mr. Noble thanked Council for the proclamation. He stated that the members of the American Legion Post 800 and the Veterans on the Veterans Advisory Committee invite everyone to the Veteran’s Day Ceremony this year on November 10 at 11:00 a.m. in Dublin Veterans Park. The speaker this year is Carol Yeager who was an Army Nurse for 30 years and her husband is the Chaplain. He also announced that the Westland High School has a Junior Air Force ROTC Program and their Cadets will be at the ceremony to present the colors. They will also do a ceremony called “Thirteen Folds.” He encouraged everyone to come to the ceremony on November 10. Council thanked Mr. Noble, and the other members of American Legion Post 800, for their service and for providing the information on this year’s Veteran’s Day Ceremony. CITIZEN COMMENTS Poorvi Agrawal, 7674 Macrenan Lane, came forward to thank Council for the proclamation recognizing October as Hindu Heritage Month in Dublin. She immigrated to the United States in 2006 and considers herself to be a proud Dublin resident. Hinduism is the world’s third largest religion. It has over a billion followers worldwide. There are several million Americans that practice one or more Hindu practices in their lives, such as yoga and meditation. She provided additional history of Hindus RECORD OF PROCEEDINGS Minutes of Dublin City Council inating GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Ociober 23, 2023 Page 2 of 17 Held 20 immigrating to the United States. She shared some of the history of persecution Hindus have experienced in their past. Hindus today are one of the highest earning and highly educated religious minorities in the nation. She thanked Dublin for always being welcoming to the Hindu population. Mayor Fox thanked Ms. Agrawal for her comments. CONSENT AGENDA e Minutes of the October 9, 2023 Regular Council meeting e Excuse the Absence of Council Member Alutto from the October 9, 2023 Regular Council meeting. e Notice to Legislative Authority of a new DSI Liquor Permit for EDCO Dublin Inc., dba LaRosas, 7048 Hospital Drive, Dublin, Ohio 43016 There was no request to remove an item from the consent agenda. Ms. Alutto moved to approve the consent agenda. Mr. Keeler seconded. Vote _on the motion: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 40-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.297-Acre Fee Simple Warranty Deed for Right -of-Way, Without Limitation to Existing Access Rights, and a 0.155 Acre Perpetual Utility Easement, from Riverside Mill Development LLC, An Ohio Limited Liability Company from the property located at 7049 Riverside Drive, for the Public Purpose of Constructing Roadway Improvements, and a Shared-Use Path, Which Will be Open to the Public Without Charge Mr. Ranc stated that staff provided additional information as part of Council’s packet materials answering the questions raised in the first reading. Staff recommended approval. There were no public comments. Ms. Kramb thanked staff for the follow-up information. Vote on the Ordinance: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes. Mayor Fox moved to waive the Council Rules of Order and read Ordinances 41-23 and 42-23 together Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. Ordinance 41-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.033-Acre Temporary Access Easement from Daniel R. McMillan and Barbara I. McMillan from the Property Located at 7703 Haverhill Court, Identified as Franklin County RECORD OF PROCEEDINGS Minutes:of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 October 23, 2023 Page 3 of 17 Held 20 Parcel Number 273-005785-00, for the Public Purpose of Constructing the Waterways Maintenance Program - Year 1 Project (22-030-CIP) Ordinance 42-23 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.097-Acre Temporary Access and Construction Easement from Charles R. Leach and Molly M. Leach from the Property Located at 7713 Haverhill Court, Identified as Franklin County Parcel Number 273-005786-00, for the Public Purpose of Constructing the Waterways Maintenance Program - Year 1 Project (22- 030-CIP) Mr. Hendershot stated that there have been no changes to these Ordinances from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Mr. Keeler, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes; Ms. Kramb, yes. Ordinance 43-23 Amending Chapter 51 and 52 Establishing User Fees and Capacity Charges for the Sanitary Sewer and Water Systems. Mr. Stiffler stated that there have been no changes to this Ordinance from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Mr. Keeler, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes. INTRODUCTION/FIRST READING — ORDINANCES Ordinance 44-23 Adopting and Enacting a Supplement (S-54) to the Code of Ordinances for the City of Dublin, Ohio Ms. Alutto introduced the Ordinance. Mr. Ashrawi stated that this ordinance is prepared by our codifier American Legal Publishing that memorializes and codifies the various changes to state and local laws. He explained the color-coding on the redlined version of the supplement. Staff recommended approval at the second reading/public hearing on November 13, 2023. There were no public comments. Second Reading/Public Hearing is scheduled for November 13, 2023. Ordinance 45-23 Adopting the Annual Operating Budget for Fiscal Year Ending December 31, 2024 Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that the presentation for this Ordinance will provide a status of 2023 and then a proposed operating budget for 2024. In terms of 2023, operating revenues are performing well. We are ahead of budget in nearly all categories. In terms of expenditures, Mr. Stiffler shared that expenditures are trending at approximately 75% of utilization. He reiterated that Dublin is in a very good position. Similar to prior years, in terms of recurring revenues, all major revenue sources are increasing and there were some non-recurring revenues for the sale of the North RECORD OF PROCEEDINGS Wimitemor Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 October 23, 2023 Page 4 of 17 Held 20 Riverview properties. 2023 income tax is ahead of where it was last year. In 2022, Dublin ended the year at $104.8 million. This year, income tax is projected to end the year at over $108 million. He stated that the income tax revised budget is being increased to $104 million in light of that information. Next year’s income tax will be budgeted at $106 million in order to be more reflective of where expected revenues will be. Mr. Stiffler stated that City Council had its first work session on the 2024 operating budget on June 20°. The first reading of the Ordinance is at this meeting and then the second work session will be held November 6. Staff is hopeful to pass the operating budget at the November 27 meeting. He provided an overview of the funds that make up the operating budget for 2024. The Wireless 9-1-1 Fund is no longer an operating fund. That has been changed to a capital-only fund so that NRECC (Northwest Regional Emergency Communication Center) can continue to be upgraded. Operating revenues experienced an increase to $104.8 million, which represents an 11.4% increase. Mr. Stiffler shared several graphs illustrating the upward trend in revenues. The 2024 operating budget is proposed with an increase of $10.6 million. $9 million of that is in the General Fund. There was also an increase in the Hotel Motel Tax. There was an increase of almost 20% in recreation funds in terms of income tax. The 2024 Income Tax budget is $106 million, which staff feels, is conservative. Budgeting $4.5 million next year for Recreation and Pool funds is conservative although the actuals demonstrate that our recreation program has recovered nicely. : Mr. Stiffler stated that the Hotel Motel Fund is experiencing a large increase as well. He shared a chart showing that the largest increases are in the General Fund, Recreation Fund and Hotel Motel Fund. Mr. Stiffler stated that this 2024 proposed budget was prepared with the Strategic Framework in mind. He shared the following factors that fulfill the Strategic Framework of Dublin, Ohio is the Most Sustainable, Connected and Resilient Global City of Choice: e Hiring two additional Police Officers to keep our City safe; e Capacity studies, funding for surveys, site appraisals and site readiness for economic development; e Transparent financial reporting; e Dublin’s 2% income tax continues to be among the lowest in the region; and e Compliance with the General Fund Policy. Expenditures for the proposed 2024 operating budget are $104.7 million or 4.3% more than the last operating budget. Mr. Stiffler explained that some expenditures were moved to allow the administration of transfers as needed between funds. Salaries are seeing a $1.3 million or 3.4% increase. The wage increases budgeted in this proposed operating budget are the union increases per contract and an average of 4% for non-union personnel. He clarified that not every employee will be receiving that flat percentage. It will vary depending upon where the employee is in the salary band. Benefits are showing a decrease of 3.2%. There was a decrease in the cost of single coverage of 3.1% and a decrease in the cost of family coverage by 2%. This fund includes the contributions to the Ohio Public Employee Retirement System as well as healthcare. Employee Training and Travel were moved out of the benefits component and into the operating expenses. The main component driving our healthcare decrease this year was actually a decrease in the medical claims of approximately 5%. There are double-digit increases in the stop-loss and staff would not expect that to change. Operating Expenditures are at an 8.6% increase, or $3.6 million. Contractual Services are showing a $1.5 million or 7% increase. Mr. Stiffler explained some of the movement in funds. All of these departmental changes will be discussed in more detail at the work session on November 6. He stated that tax refunds are difficult to RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Ociober 23, 2023 Page 5 of 17 Held 20 predict, but it was budgeted as a reduction. Economic Development fell by $500,000 as staff finds the right amount to budget for incentives. Finance has an increase of $590,000. $360,000 of that was the Visit Dublin Ohio payment. In capital expenditures, we continue to be very steady with some increases in Park Operations and Forestry and an offsetting reduction in Pool. The relationship between the proposed revenues and expenditures in this budget is, for the first time ever, showing budgeted revenue above budgeted expenditures. There is a positive variance in the operating budget. There were no public comments. Vice Mayor De Rosa thanked staff for the work on this budget and stated that having a balanced budget creates clarity and transparency. She also expressed appreciation for the accounting changes and reiterated that it provides clarity. Ms. Alutto stated that the finance team did all this work during and after a pandemic and a large amount of uncertainty. She thanked staff for the dedication that was put into this budget. Mr. Reiner thanked staff for the slide that showed how Dublin compares regionally in terms of income tax at 2%. He stated that, with all the amenities, this City offers a great place to live and work. Second Reading/Public hearing is scheduled for November 27, 2023. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 70-23 Accepting the Lowest and Best Bid for the Waterways Maintenance Program - Year 1 Project (22-030-CIP) Ms. Alutto introduced the Resolution. Mr. Hendershot stated that staff conducted a comprehensive bid process for the Waterways Maintenance Program — Year 1 project that consists of the bank stabilization of eight stream sites along the North and South Fork of Indian Run. The engineer’s estimate for this project is $778,270. This project is funded from the 2023- 2027 CIP in the amount of $400,000. Additional funding is available from other projects in the CIP. On September 26, 2023, two bids were opened. V3 Construction Group, Ltd. submitted the lowest and best bid of $789,670.24. The work is expected to begin in late October and be completed by April 2024. The City promotes the importance and benefits of healthy waterways to residents and business owners through various programs, events and social media communication. In partnership with Franklin Soil and Water Conservation District (FSWCD), education material that outlines best management practices for maintaining waterways is delivered to property owners that are responsible for maintaining waterways on their property. Property owners may also contact City staff for guidance and input on maintaining waterways on their property. Staff recommended approval. There were no public comments. In response to Ms. Alutto’s question regarding construction project costs and specialized projects, Mr. Hendershot stated that our design engineer had experience working with other municipalities on similar projects so staff was confident in the unit prices that were received. He added that the lowest bid was only 1.5% over the engineer’s estimate. In response to Mr. Keeler’s question regarding whether the project will be taking place on public or private property, Mr. Hendershot responded that the sites are all public property. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 October 23, 2023 Page 6 of 17 Held 20 Ms. Kramb thanked staff for their work on this and commented that Brandon area residents will be very happy that this is happening. Vice Mayor De Rosa stated that when this was discussed as part of the CIP, it was requested by Council that some money be moved to accelerate the work on this project. She asked if this is the accelerated amount and if we are on track with the project. Mr. Hendershot stated that several projects were moved up and included in the Year 1 project. He stated critical areas within the City would be addressed. Ms. Kramb asked how the interested residents would be notified that work would be starting. Mr. Hendershot stated that social media publications will be going out and staff will be reaching out directly to the impacted residents in the area of the work. Ms. Kramb recommended staff send an e-mail to the residents in the Brandon area because they had received an e-mail before. Mayor Fox stated that 65% of our waterways are on private property and she is appreciative of the education and communication that is being done to help everyone keep the waterways maintained. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes. Resolution 71-23 Accepting the Final Plat (Hyland Glen) for the Subdivision of 42.5-acres to Establish 102 single-family lots, Nine Public Rights-of-Way, and 13.53 - acres of Public Open Space. The site is located Northeast of the Intersection of Hyland-Croy Road with Post Road (Case 22-079FP) Ms. Alutto introduced the Resolution. Ms. Mullinax stated that this is a request for acceptance of a final plat for the Hyland Glen Neighborhood to subdivide 42.5-acres into three sections. She reviewed the purpose of plats. The final development plan for this neighborhood was approved by the Planning and Zoning Commission in August of 2022. The final plat establishes 102 Single Family lots, 13.53-acres of open space and dedicates nine public rights-of-way. Section one includes the construction of public street extensions and 46 lots north of Spring View Lane and South of Holbein Drive. Section Two contains 33 lots south of Spring View Lane and section three includes 23 lots North of Holbein Drive. In August of 2022, the Planning and Zoning Commission made a recommendation of approval of the final plat with one condition to City Council. Staff recommended approval with no conditions. There were no public comments. Vice Mayor De Rosa asked about the year plus time gap between Planning and Zoning approval and arrival to Council. Ms. Mullinax stated that the applicant has been working with staff on the conditions of approval of the final development plan before arrival to Council. Vice Mayor De Rosa asked about the barn and the granary and whether or not there will be public access to those buildings. Ms. Mullinax stated that there is no parking; however, there are shared-use paths to the public park that anyone can access. In response to Vice Mayor De Rosa’s question about the path, Ms. Mullinax stated that it is directly connected to the neighborhood, and there is a path along Post Road and part of the US33 Interchange improvements. Mayor Fox asked if the setback is allowed to be utilized for open space. Ms. Rauch stated she would provide more information at a future meeting regarding what the code currently says regarding open space and setback. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting ‘GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO, 10148 October 23, 2023 Page 7 of 17 Held 20 Vote on the Resolution: Ms. Kramb, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes. Mayor Fox moved to waive the Council Rules of Order to consider Resolutions 72-23 through 75-23 together. Ms. Alutto seconded. Vote on the motion: Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. Resolution 72-23 Intent to Appropriate a Temporary Right-of-Way Easement from AGNL Exercise, LLC, From the Property Located at 3825 Hard Road for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be open to the public without charge Resolution 73-23 Intent to Appropriate two Warranty Deeds with Reservation of Access, Two General Easements for Highway Purposes with Reservation of Access, and a Temporary Right-of-Way Easement from The Village at Inverness Professional Office Condominium, From two Parcels located at the corner of Bright Road and Sawmill Road for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be open to the public without charge Resolution 74-23 Intent to Appropriate a Warranty Deed with Reservation of Access, a General Easement for Highway Purposes with Reservation of Access, and a Temporary Right-of-Way Easement from Miller Investments, Co., an Ohio General Partnership, From the Property located at the corner of Bright Road and Sawmill Road for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be open to the public without charge Resolution 75-23 Intent to Appropriate a Warranty Deed with Reservation of Access, anda General Easement for Highway Purposes with Reservation of Access, from Realty Income Corporation, a Delaware Corporation, From the Property located at 7135 Sawmill Road for the Public Purpose of Constructing and Improving Roadway Infrastructure, which shall be open to the public without charge Ms. Alutto introduced the Resolutions. Ms. Wawszkiewicz stated that improvements are planned for the Bright Road corridor in the roundabout at the main entrance of Mount Carmel Health System at Emerald Parkway. These improvements are included in the current CIP and are part of the Infrastructure Agreement with Mount Carmel Health System. The improvements are based on the recommendations from the 2019 Sawmill Road Corridor Study along with the Mount Carmel site Traffic Impact Study. The Bright Road corridor improvement includes an additional through lane in the east west direction along Bright Road, a second northbound left turn lane from Sawmill to Bright Road and a dedicated right turn lane from Bright Road to Sawmill Road. This project requires acquisition from 11 parcels. The City has been able to reach agreement with three owners, Steve Newcombe (who owns three parcels in the project area), the Villages at Inverness Residences, and BRC/II Catholic Diocese. The Mount Carmel Health System will donate the right-of-way and easements needed for the project along their site. The remaining property interests are from RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 October 23, 2023 Page & of 17 Held 20 five parcels with four owners. Staff will continue to work with these owners to reach a mutually agreeable resolution to the acquisitions. These Resolutions of Intent to Appropriate begin the acquisition process and allow the project to remain on schedule and proceed to construction. Ms. Wawszkiewicz shared illustrations of each property in these resolutions. Staff recommended approval. There were no public comments. Vote on the Resolutions: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes. Resolution 76-23 Requesting the Delaware, Franklin and Union County Auditors to Draw Money that may be in the County Treasuries and to Issue a Draft to the Director of Finance of the City of Dublin for any Money that may be in the Accounts for the City of Dublin Ms. Alutto introduced the Resolution. Mr. Stiffler stated that this is routine legislation that allows us to seek early deposit of our real estate funds from the County Auditors. It allows the City to earn interest on the three months that we receive the funds instead of the County Auditor receiving that interest. Staff recommended approval. There were no public comments. Vote on the Resolution: Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. Resolution 77-23 Renewal of a Parking Lease Agreement with Dublin Community Church Mayor Fox introduced the Resolution. Ms. Willis stated that the City and the Church have entered into parking lease agreements four times since 2011 for the excess parking in the Church’s parking lot. The public feedback received on the August 29 Envision Dublin Public Open House gathered input on six Special Area Plans. Preliminary public feedback continues to request available parking in the Historic District. Ms. Willis provided the details of the terms of the proposed agreement, which are: e Three-year term; 29 parking spaces; Location of the parking spaces shifted closer to Franklin Street; Permitted use Monday through Saturday (no timeframe or holiday restrictions); Existing signage will be updated and one sign added; and Rental rate will be $750 per month ($9,000 annually) plus reimbursement for snow removal services in the parking lot up to a maximum of $7,500. Staff conducted a parking assessment over a two-week period to evaluate the use of the parking spaces at four different times throughout the day. After reviewing the data, the sparking spaces were chosen primarily not to interfere with the Food Pantry’s operation or the pre-school’s pick-up or drop-off times. The Dublin Food Pantry has now moved to its new location, so staff was able to discuss relocating several of the parking spaces closer to Franklin Street for greater visibility. Staff recommended approval. There were no public comments. Vote on the Resolution: Ms. Kramb, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes. RECORD OF PROCEEDINGS Ninnienof Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10148 October 23, 2023 Page 9 of 17 Held 20 Resolution 78-23 Adopting the 2023 Economic Development Strategic Plan Update Ms. Alutto introduced the Resolution. Mr. Gracia stated that this plan is an important step in maintaining our economic competitiveness around the region and across the globe. This particular plan brings the City’s Strategic Framework into focus first and foremost. The three themes of this strategy are: Sustainable, Connected and Resilient. Setting the context for the Strategic Plan Update began with acknowledging the pandemic-induced changes and Intel’s $20 billion investment to our east. Staff engaged with TEConomy for what would be their third iteration of this Plan, to provide an extensive update utilizing that qualitative and quantitative data to really analyze our existing strategies and aim our current economic drivers to make sure that we are ready to capitalize on future economic development activities. Mr. Gracia noted the rise of mixed-use urban development, the evolution of the Central Ohio industrial base, strengthening local economies and amenities for the quality of life that employees and employers are demanding for recruitment and retention and the shifting preferences for remote/hybrid work options. Mr. Gracia introduced Ms. Cummings with TEConomy to provide an overview of the key facets of the strategy. Ms. Cummings stated that the urgency of the economic development mandate has been accelerated due to the changing headwinds that Mr. Gracia described. She explained that the City of Dublin must focus its economic development efforts on four key areas as shown: fer Pera Deen) Dy Sa De cL rete) Maintain High Quality Infrastructure & Quality of Place Create Distinctive Mixed-Use Development Nodes; Streamline Development Processes; Nurture Growth of Targeted Industry Clusters; and Foster sustainable public-private partnerships. Mr. Gracia shared the tactics that go with the four main strategies that Ms. Cummings reviewed. He stated that this document would be the roadmap of how the City prioritizes the specific tactics and understanding what each tactic requires both fiscally and in human resources. Mr. Gracia invited Mr. Gregg Wassmansdorf from Newmark to provide an overview of the integration of the supply chain recommendations as it relates to our overall economic development strategy (Mr. Wassmansdorf joined virtually via Webex). Mr. Wassmansdorf stated that Newmark prepared a Semiconductor Supply Chain Positioning Study for Dublin. This study was independent of the TEConomy study, but there are very strong parallels and points of agreement between the two studies. He highlighted the following: RECORD OF PROCEEDINGS Minutesiof Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10146 October 23, 2023 Page 10 of 17 Held 20 *. (dublin Semiconductor supply chain recommendations Workforce Support workforce development In the semiconductor space. Marketing Identify, communicate with, and respond to prospects and site selectors, Site Readiness. Prepare priority sites for semiconductor businesses. Development Pla Align land use and ing. fic actions to prepare areas for semiconductor busine Organizational Align City team structure to support semiconductor Industry development. Mr. Wassmansdorf provided the following detail about each recommendation: e Workforce: Cultivate two-way relationships with higher education institutions so they can amplify the positive messages regarding Dublin and improve the City’s ability to deliver value to the companies who are here today; e Marketing: Develop message and marketing collateral to show that this is a place for new semiconductor investment; e Site Readiness: Do the land acquisition, the planning, the utility assessments, and the studies that are needed in advance of demand so that the City can respond quickly to the semiconductor investments that are coming to the Columbus region; e Development Planning: Retain the focus on high quality planning and built environment, while at the same time aligning your district planning objectives to the diverse property requirements of the semiconductor sector; and e Organizational: Semiconductor companies are very demanding because of their need for certainty and speed when considering new investment locations. Staff recommended approval of the Resolution. There were no public comments. Mr. Keeler stated that this plan is a tremendous step forward in memorializing our long-term strategic plan, which is a long-term guiding document. It is important to understand that we are interested in attracting companies in any industry, not just the semiconductor industry. He further clarified that we are not concentrating all of our efforts on attracting chip manufacturers or suppliers. The Japanese community is very important in Dublin including the 20 plus Japanese businesses that are already located here. He also stressed the importance of streamlining the development process as outlined. Vice Mayor De Rosa stated that, in past conversations, Mr. Wassmansdorf spoke of the release of federal funds to get things moving. The first tranche of that federal funding has occurred and there has been a fair bit of groundbreaking and activity. She asked if there were any updates that he could share. She also asked about his perspective on a timeframe for a window of action. Mr. Wassmansdorf stated that, with respect to Intel, his understanding was that they were a little bit behind schedule in terms of their build and hiring plans as well as selection of suppliers. He added that it is likely a dynamic schedule. He recommended staying in close contact with the team at One Columbus and Jobs Ohio because they have the clearest line of sight and the closest communications with Intel. He stated, with regard to the federal funding, that there is a phasing of funding that is in process and applications are being received. The funding is not available only to companies but is a collaborative effort with companies and communities. This is the Biden Administration’s larger focus on place-based Minutes of RECORD OF PROCEEDINGS Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 23, 2023 Page 17 of 17 20 industrial strategy. Mr. Gracia added that he also spoke with One Columbus and they are aligned with Mr. Wassmansdorf’s assessment of timing. Vice Mayor De Rosa asked about the implementation plan and when that might commence. Mr. Gracia stated that the first piece would be having a public rollout of the Strategic Plan with our public and private business and community stakeholders. He stated that bringing this Plan into the Envision Dublin Community Plan update is important as well. He would like to have the buy-in of the companies in the implementation of the Strategic Plan and have our own business ambassadors to be our spokespeople regarding what the community is about. Mayor Fox stated that Strategy Two, regarding the development process being more transparent and predictable has been a long-standing concern and request. She asked Mr. Gracia to provide some thoughts on the direction of that strategy. Mr. Gracia stated that risk and money are important to any development project. This is ongoing work that we have with the Community Plan, site capacity studies, the pre-work to get property ready, and understanding the status of infrastructure and what investments are needed. He added that when marketing and responding to requests, a response team would be ready to discuss possible scenarios that may be possible on the company’s timetable. Vote on the Resolution: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. Kramb, yes; Mayor Fox, yes. OTHER BUSINESS e Council Travel Guidelines Vice Mayor De Rosa stated that at the last Council meeting, the Administrative Committee reported that there was a request of staff to prepare a memo and potential draft language with the aim of documenting past discussions. A memo was provided that offered background and then proposed guidelines. This is not legislation or a set of requirements; these are guidelines to memorialize discussions. There was a request at the last meeting to add External Committee Meetings and Conferences, which has been added. A paragraph was added in response to Mr. Keeler’s comment about what the discussion process might look like. She stated this update is back for Council consideration and potential adoption. Ms. Kramb stated that this was meant to document a memo so if “guidelines” is not the right word, it can be changed. She added that she would like to strike the second sentence in the last paragraph because it is too specific. She added that this document is helpful to have as a reference. Ms. Alutto agreed that the sentence is specific and should be stricken. Mayor Fox asked the Administrative Committee if this is an issue of who travels and how many people or if this is a budget concern. Vice Mayor De Rosa stated that the Administrative Committee made a recommendation to increase the travel budget, so Council will see that come forward with the Operating Budget. This document was more about the practices. It is not meant to bind Council, but just memorialize discussions that have already been had. Mayor Fox stated that historically, 2008 to 2018, Council traveled quite a bit for a variety of things. She wanted to be certain that any language would not restrict Council members. She also wanted to be sure that in the events that the Mayor must attend, that other Council members could also attend. Ms. Alutto stated that this is not intended to be prescriptive. If there is room for additional delegation then there is flexibility for that. Mayor Fox suggested adding “Intergovernmental Relations” for the times that travel may not be a training or conference but developing relationships through other governmental entities. Meeting RECORD OF PROCEEDINGS Minutes:of Dublin City Council Meeting ‘GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10148 October 23, 2023 Page 12 of 17 Held 20 Ms. Alutto stated that “Intergovernmental Relations” is covered in non- ceremonial travel. She suggested removing the words in parentheses next to non-ceremonial to keep it generalized. Ms. Kramb stated the intent is to keep it high-level. Mr. Reiner stated that reflecting on the last trip to Japan, it was difficult to try to cover all bases and visit all companies, so it would be helpful to have two teams going on trips like that to cover more ground. Mr. Keeler stated that staff is on the team too. Maybe only two or three Council Members go, but several staff go as well. These guidelines do not address staff and how many could travel. Mr. Keeler moved to accept the Council Travel Guidelines. Mr. Reiner seconded. Vote on the motion: Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. e Board and Commission Rules and Regulations Ms. Delgado stated that before Council for consideration are Rules and Regulations for the Community Inclusion Advisory Committee, Chief’s Advisory Committee and Veterans Advisory Committee. Additionally, the Administrative Committee recommended amended language to all the Boards and Commissions Rules and Regulations regarding attendance. The amended language is also before Council for approval. Mayor Fox asked if there was an emergency or hospitalization that a member experienced, would those be excused absences or considered part of the 20% that can be missed. Ms. Delgado stated that Council, as the appointing authority, would have discretion regarding absences. Mr. Ashrawi added that generally under the Roberts Rules of Order, these types of provisions relate specifically to unexcused absences. Each Board or Commission would have the authority to excuse absences in those scenarios so they would not technically count toward the allowable absences. He added that general practice would be to excuse the absence at the next meeting. Vice Mayor De Rosa added that the goal is to remove confusion about this and set expectations. These updates will be sent to every board and commission member as a point of clarity. It is helpful to have some standardization. She thanked the board and commission chairs for their leadership and the staff liaisons for their work as well. Mayor Fox moved to approve the Rules and Regulations for the Boards and Commissions. Ms. Alutto seconded. Vote on the motion: Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Keeler, yes. e Outdoor Feed Ordinance — Community Services Advisory Commission (CSAC) Recommendation Ms. Goliver stated that the CSAC has spent the last year reviewing wildlife management tactics with staff to inform a recommendation at this meeting. She introduced Rex Pryor, Chair of CSAC to provide the recommendation. Mr. Pryor stated that earlier this year, staff provided an update on the wildlife management program specific to deer management. CSAC supported a partnership between Dublin and the Ohio State University to conduct a herd population assessment. The results of that study were reviewed in June. We learned that Dublin has approximately 50 to 85 deer per square mile. A healthy population of deer in an urban environment is considered to be between 20 to 25 per square mile. The public sentiment in the community survey was split on RECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Ociober 23, 2023 Page 13 of 17 Held 20 whether the population of deer is increasing and needs to be managed. Staff provided an update to CSAC last month regarding deer management tactics that other cities across the state and country have implemented. The OSU Team also partnered with City staff to conduct a citywide survey to gather the public’s input on this topic. 297 residents responded and their responses were split as to whether the deer population needs to be managed. Based on this report, CSAC was supportive of recommending to Council an outdoor feed ordinance. He stated that CSAC is recommending to Council to direct staff to draft an outdoor feed ordinance to be considered at the November 13 Council meeting. He stated that a no feed ordinance would be addressing deer specifically, while the outdoor feed ordinance prohibits feeding any wild animal or animal running at large. An outdoor feed ordinance preemptively addresses additional animals without the need to adopt animal specific ordinances. Mr. Pryor summarized why feeding wild animals is an issue: o Interfering with their normal eating habits and the increasing the potential to spread disease; o Concentration of wildlife in residential areas due to their increased comfort; and o Desensitizing them to people and domestic pets can lead to aggressive animal encounters. Code violations can be reported through the Go Dublin app. Code enforcement will visit the home and have a conversation with the resident. The goal is always to resolve the issue through education. Staff has released a video to educate the public and recently addressed this at the HOA Fall meeting. Mr. Reiner asked if CSAC investigated deer and motor vehicle accidents. Ms. Goliver stated that Transportation and Mobility and the Police reported that there are about 11 annually. Mr. Reiner commented that an increased herd can be hard on the vegetation, although people love to see the deer around the community. Mr. Keeler stated that the first step with a violation of an outdoor feed ordinance is education and a friendly warning. Ms. Goliver responded affirmatively. She added that the Nature Education Coordinator could also speak to the resident so they understand why feeding wildlife is problematic. Vice Mayor De Rosa asked what impact this ordinance is expected to have. She also asked if this is a central Ohio problem or a Dublin problem. Ms. Goliver stated that according to the Ohio Department of Natural Resources, there is a visual decrease in congregation of deer or wildlife in an individual’s yard. They did not have specific percentages of impacts. In response to Vice Mayor De Rosa’s second question, this is not a Dublin issue; rather it is a statewide issue. Vice Mayor De Rosa stated that this is a larger regional conversation because this may have some impact but is not likely to resolve the issue. Mayor Fox moved to direct staff to prepare legislation as recommended by the Community Services Advisory Commission. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes. STAFF COMMENTS Ms. O'Callaghan shared the following updates: e The Events Team received multiple awards at the recent International Festival and Events Association Awards Ceremony. The Dublin Irish Festival received one gold, five silver and three bronze awards for various materials and programming. The Halloween Spooktacular was awarded 1 silver award for kid’s programming. This annual awards competition recognizes the top festivals and events from around the world. Congratulations go out to Director of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ‘GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 October 23, 2023 © Page 14 of 17 Held 20 Events, Alison LeRoy and the entire team for all their great work bringing these experiences and a lot of joy to the community. e Over the next several weeks, the structures located at 6611 Liggett Road will be demolished and the area restored with topsoil, seed and mulch. This property was purchased by the City as part of the Post Road interchange project. Upon purchase, this structure was to remain with the existing tenants until 2023. Once the tenants vacated the premises, the City planned to demolish the property as noted in the acquisition documents for the parcel and in the 2023-2027 Capital Improvements Program. The building demolition contractor is responsible for acquiring all permits and approvals to complete the demolition. All work is intended to be completed in early November. e The City auctioned three properties on North Riverview Street in August. All three properties successfully closed last week. Taking into account the City’s purchase price, title fees and county taxes, the City’s net profit on the sale of these three properties is just over $194,000. Staff is working with the new property owners to meet the maintenance/development process timeframe outlined in the disclosure documents. Both owners have already met with Planning staff to discuss the requirements. I want to thank Ms. Blake and the entire team in accomplishing this first-of-its-kind auction in the City. It has been a learning process for all involved and it has proven to be very successful. e The first Community Engagement Meeting for the DCRC Refresh Master Plan will take place on tomorrow, October 24 at 6 p.m. in the Development Building Large Meeting Room. City staff and MSA Design will be presenting information that outlines current conditions of the building and related programming as well as providing benchmarking data for the public to respond to with their feedback. This will be the first of three Community Engagement Meetings that will take place throughout the project, which is anticipated to be complete by the end of February 2024. e Our Building Standards team has approved plans for the demolition of 411 Metro Place North, which was formerly occupied by Max & Erma’s. It is our understanding the demolition work is planned to begin tomorrow. e She provided an update on plans to complete the Franklin Street - Waterford Drive to Sells Alley and area improvements. The project was publicly advertised and the construction bid in June. Staff received a single bid, which was 89 percent over the budget and 65 percent over the engineer’s estimate. Therefore, the bid was rejected and staff explored options to complete the work yet this year. Engineering staff have divided the work into two separate efforts; the first being the resurfacing of the alleys and the portion of Waterford Drive impacted by the utility work and the second being the Franklin Street Improvements. Staff solicited quotes from contractors for resurfacing the alleys and Waterford Drive with Strawser providing the lowest quote and committing to completing the resurfacing yet this year. Strawser is scheduled to mill the pavement and pave yet this week. With regard to the Franklin Street Improvements, the plan is to rebid that work late fall/winter for the work to take place next spring when weather allows. In the meantime, Engineering staff is working with the contractor who has been performing the pavement repairs associated with the utility work to improve and complete the restoration of their trenches so the pavement will be in an acceptable condition and hold over the winter. The scope of the Franklin Street Improvements includes replacement of curb and gutter and driveway aprons, brick sidewalks and tree lawns as was determined following a public engagement process and ultimately Council direction. In light of the bid that was received being significantly higher than budget and estimate, Ms. O’Callaghan stated that she has received some questions about the brick sidewalk material and it appears the incremental cost of the brick sidewalks as compared to concrete is potentially around $200,000. Ms. RECORD OF PROCEEDINGS Minutescof Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10148 October 23, 2023 Page 15 of 17 Held 20 O'Callaghan asked Council if they would like to direct staff to bring the topic of brick sidewalks forward for discussion and reconsideration at the November 13 Council meeting or if we should stay the course and rebid the work. Ms. Kramb stated that it should come back to Council with the consideration of if we switch from brick to concrete, $200,000 can be saved and the work can be done. Mr. Keeler and Vice Mayor De Rosa agreed with Ms. Kramb. Ms. O'Callaghan clarified that the work still needs to be rebid late fall or winter and then the work would be completed next year when the weather breaks. Mayor Fox asked if staff would be having a conversation with the homeowners’ association since there was such a large community conversation. Mr. Keeler stated that this is a decision that Council is charged with on behalf of the residents. This is a mid-century modern neighborhood. It would have had concrete sidewalks back when those homes were built. He added that brick is also not feasible from a maintenance perspective and it is harder to shovel. He stated that with the increased costs, it makes even less sense. Ms. Kramb stated that Council is already aware of what the residents want. If it were on a Council agenda then there would be an opportunity for them to be heard on the topic again. Mr. Reiner agreed with Mr. Keeler on the architectural side that this is a mid- century project and that it would have had concrete. Mayor Fox stated that the residents would certainly reach out if they do not understand or appreciate the dilemma of increasing costs. COUNCIL REPORTS e Committee Reports: o Public Services Committee: Ms. Kramb stated that the Public Services Committee met regarding COTA Bus Shelters. COTA attended the meeting and provided information regarding ridership. The shelters will have the amenities to make them usable and attractive. The Committee changed the priority areas of what had originally been set forth. The Committee’s recommendation to City Council will be presented in the first quarter of 2024 of four sites possibly five depending upon funding. In response to Mayor Fox’s question regarding access to the Dublin Connector at these bus stop locations, Ms. Kramb stated that all the locations would have access to the Dublin Connector. The micro- mobility study that is going on will consider this as well. o Community Development Committee: Mr. Reiner shared that Duncan Webb, President of Webb Management, provided a report regarding additional information requested for the performing arts center feasibility study by the Council at its August 28, 2023 meeting. Mr. Webb also provided case studies of other communities that have transitioned leadership of performing arts center initiatives to the private or non-profit sector. The Committee voted to make the following recommendations: o Accept the feasibility study inclusive of the supplemental information provided by Mr. Webb. o Have a discussion of the full Council regarding moving the project forward with a private sector project champion as well as potential locations for a performing arts center. The Committee’s recommendation will return to City Council at the November 13, 2023 Council meeting regarding acceptance of the RECORD OF PROCEEDINGS Minutes of GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 October 23, 2023 Page 16 of 17 Held 20 feasibility study and consideration of next steps and timing for the discussion to consider moving the project forward with a private sector project champion as well as locations for a performing arts center. e Liaison Reports: o Vice Mayor De Rosa reported: = Dublin Bridges: The Steering Committee met and reported that the number of people that are using the services as well as the financial support of the community continues to grow. One of the biggest needs are for their personal care pantries that are at the different schools. Items such as hygiene products, soap, shampoo, leggings, socks, etc. are in demand. The impact to date in 2023 is over 8,000 families served. = US 33 Corridor: An update on Plain City, their economic development and their community development plans was provided. It was very impressive and the amount of advancement that the group has had in their planning and regional partnerships was really outstanding. Jamie Green, Planning Next, spent time talking about his work with Intel, which was an excellent presentation. o Mr. Keeler added to the US 33 Corridor report: Jamie Green gave an update on the strategic plan that they created for 15 governmental entities that reside within a 250 mile square radius of the Intel plant. Mayor Fox asked if there was a link to presentation to watch it. [Staff would provide the presentation to Council.] Mr. Keeler stated that Planning Next was studying this for 18 months and it is comprehensive. He appreciated the tone of the presentation, which was collaboration among neighbors. o Mr. Reiner shared the following reports: = Dublin Arts Council: There is a call for entries for the Student's Art Exhibit through December 15. There is a national call for artists for the new public artwork that will run until November 29. = Veterans Committee: He hopes to see everyone at the Veteran’s Ceremony on November 10 at 11:00 a.m. o Ms. Kramb reported on the following: * Washington Township: introductions have been made between St. John’s Lutheran Church and Washington Township with the City to discuss possible options for cemeteries. She also attended the October 11 stakeholder meeting. She thanked the residents that participated. Everyone was very complimentary of the Washington Township Fire Department. Finally, the need for visibility came up, as people often do not realize that Dublin does not have a fire department. Educating the public on Washington Township and their great service is important. COUNCIL ROUNDTABLE Ms. Kramb thanked everyone who came to the HOA Leadership Fall Meeting. She stated that HOAs have annual meetings and at times, they want a Council Member or staff to come and talk to their HOA group. She stated that Council as well as staff are happy to do attend and speak about a variety of topics. She also thanked the Police Officers who stood out in the rain recently at Spooktacular to hand out candy. Dublin City Council Meeting RECORD OF PROCEEDINGS Minutes of Dublin City Council ening GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10748 October 23, 2023 Page 17 of 17 Held 20 Mr. Keeler stated that the City received an award from 614 Magazine as the Most Unusual City. Mr. Reiner thanked staff for Spooktacular. Ms. Alutto stated the Fall HOA Leadership meeting was well attended and she thanked staff who came and presented. She has received inquiries from residents about the status of the US33 Interchange project. She asked to make the link on the City’s website more visible at the top of the webpage so it is easier to find. She reported on meeting with some residents recently that brought up the deer topic. She is looking forward to the education efforts. Finally, she encouraged everyone to get out and vote. Vice Mayor De Rosa thanked all veterans for their service and she looks forward to the Veterans Day events this year on November 10. Mayor Fox stated that the City receives many requests from our elementary schools about civic education and meeting with the third graders. She encouraged Council Members to participate in that if possible. She congratulated the new Leadership Dublin class that just started. ADJOURNMENT The meeting was adjourned at 9:37 p.m. Mayor — Preys Officer 7 Ob Ob vi of Cop I.