HomeMy WebLinkAbout09-11-2023 Council MinutesRECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148
September 11, 2023 Held 20
CALL TO ORDER
Mayor Fox called the Monday, September 11, 2023 Regular Meeting of Dublin City
Council to order at 7:00 p.m.
ROLL CALL
Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr.
Keeler and Ms. Kramb. Mr. Reiner was absent.
Staff members present were Chief Paez, Ms. Babbitt, Mr. Gable, Mr. Stiffler, Mr.
Earman, Mr. Smith, Ms. Goehring, Ms. Willis, Ms. Wawszkiewicz, Mr. Rayburn, Ms.
Rauch, Mr. Althouse, Mr. Gable and Deputy Chief Tabernik.
Others present: Scott Dring, Gerrilyn Rozich, Sharon Magee, Visit Dublin Ohio; Chris
Franzmann, Squire, Patton, Boggs.
SEPTEMBER 11 REMEMBRANCE
Mayor Fox stated that, in remembrance of the terrorist attacks on the World Trade
Center, the Pentagon and Flight 93, September 11 is a day that we recognize as
Patriot Day and our National Day of Remembrance. On behalf of Council, she honored
and commemorated the sacrifices made that day by remembering the heroes and the
selfless courage of all the first responders, Firefighters, Police, rescue workers and
everyone that gave their lives in countless acts of service on that day and the days
that followed. She stated that, today (September 11), we remember the lives lost and
we give thanks for those who courageously served and saved others. May we come
together to remember all the families that lost their loved ones. On this Patriots Day,
we also honor the proclamation that it is a National Day of Service and Remembrance
in honor of those we lost.
PLEDGE OF ALLEGIANCE
Mayor Fox led the Pledge of Allegiance.
SPECIAL PRESENTATION
e Visit Dublin Ohio Update
Mr. Dring came forward to provide an update on the hospitality industry as well
as Visit Dublin Ohio programming. He introduced Gerrilyn Rozich, Board
President and Board Member Sharon Baker Magee who were present. He
shared occupancy rate statistics. He stated that room rates continue to be at
an all-time high. Bed tax is about 15% above where it was at this time last
year. Next week is the first Visit Dublin Ohio Week. Several events are
planned at their location and they will be incorporating a Dublin Voter's Choice
Awards with 16 different categories (Best Public Art, Best Dessert, etc.) for
local amenities.
He is currently working with the Dublin Schools and the City to create a Dublin
Travel and Tourism Academy. It will be one of the first in the country. He also
shared information regarding the new Park Pass that offers an opportunity to
promote the City’s 64 plus parks. It is a unique pass that allows the user to
filter through the app on the phone and get all the amenities that are offered at
the different parks. About 1,000 people have downloaded the app and they
have been able to document over 5,000 visits to the parks just through the
app. Anyone who visited 15 or more parks this summer was able to go to the
Visit Dublin Ohio location for a free water bottle.
They continue to promote the arts in the community by inviting bloggers to
come into town and write about the art in Dublin. He provided an overview of
some of the marketing programming created through Visit Dublin Ohio
partnering with Tourism Ohio. Mr. Dring played the new promotional videos
that have been created. He also shared a marketing campaign on an
international level by showing a Visit Dublin Ohio billboard that will be placed in
Dublin, Ireland.
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Mr. Dring stated that they are planning to use the total lunar eclipse that will
happen April 8, 2024 as an opportunity for an event to bring visitors to the City,
as Dublin is one of the cities that is in the path of totality.
Finally, Mr. Dring summarized some of the events that were in our region. He
mentioned that the City of Hilliard is adding 20 grass fields and two artificial
fields and Delaware County is breaking ground soon on a similar sports facility.
He shared another campaign video for the “You’re in Luck” campaign. Council
thanked Mr. Dring for the update.
CITIZEN COMMENTS
There were no public comments.
CONSENT AGENDA
e Minutes of the August 21, 2023 Work Session
e Minutes of the August 28, 2023 Regular Council meeting
« Notice to Legislative Authority of a Transfer of Ownership of a D1 and D2
Liquor Permit from MK Asian Group LLC, dba Sesame Sea Asian Bistro, 7106
Muirfield Drive, Dublin, Ohio 43017 to Ly Sesame EA IN, 7106 Muirfield
Drive, Dublin, Ohio 43017.
There was no request to remove an item from the consent agenda.
Ms. Alutto moved to approve the consent agenda.
Mr. Keeler seconded.
Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Vice Mayor De
Rosa, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes.
SECOND READING/PUBLIC HEARING - ORDINANCES
Ordinance 31-23
Appropriate a 0.070 -Acre Fee Simple Warranty Deed for Right-of-Way,
Without Limitation to Existing Access Rights, and a 0.225 Acre Fee Simple
Warranty Deed for Right-of- Way, Without Limitation to Existing Access
Rights, from Arthur G. Wesner and Elizabeth L. Wesner, For Their Joint
Lives, Remainder to the Survivor of Them, From the Property Located at
7455 Hyland-Croy Road and 7485 Hyland-Croy Road, for the Public
Purpose of Constructing Roadway Improvements, Which Will be Open to
the Public Without Charge
Mr. Gable stated that there have been no changes to this Ordinance from the first
reading. Staff recommended approval.
There were no public comments.
Vote on the Ordinance: Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms.
Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes.
Ordinance 32-23 (Amended)
Amendments to Zoning Code Sections 153.002, 153.071, and 153.074 to
address open and uncovered structures (22-178ADMC)
Ms. Rauch stated that at the first reading of this Ordinance, minor changes were
requested to clarify information regarding encroachments related to porches. Staff has
modified the requirements and added a definition for stoop to clarify that it is an
uncovered area that provides access to the structure and is intended to be different
from a porch. The porch definition was modified to state that it can be covered, but is
not permitted to encroach into the setbacks and visual obstructions are to be limited.
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She also noted that “at grade” was added to the patio definition. Staff recommended
approval.
There were no public comments.
Vote on the Ordinance: Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De
Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes.
Ordinance 33-23
Authorizing the City Manager to Enter into a Real Estate Transfer
and Development Agreement for the Development of Riverview
Village with CSD Dublin LLC (Community Space Development LLC
dba COhatch)
Mr. Stiffler stated that there are no changes to this Ordinance from the first reading.
There were a few questions at the first hearing that have been addressed in the
updated memo that was provided to Council.
There were no public comments.
Mayor Fox asked about the east parcel lot split. Mr. Stiffler stated that the final
development plan would begin with a Concept Plan that is approved by the
Architectural Review Board (ARB). The Concept Plan will then come forward to City
Council for approval. At that time, City Council can approve or disapprove of the
Concept Plan or add conditions clarifying intentions toward these east properties. The
Final Development Plan will ultimately be approved by the ARB, but they will see
Council’s comments regarding the concept plan.
Vote on the Ordinance: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes;
Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes.
Ordinance 34-23
Establishing the Bridge Street/Riverside Drive Business District for the
Purposes of Creating Safer and More Comfortable Streets
Ms. Willis stated that there are no changes to this Ordinance from the first reading.
Staff recommended approval.
There were no public comments.
Ms. Amorose Groomes asked about the north end of the Business District. She asked
about the rationale of the boundary of the district ending at I-270 versus Emerald
Parkway. She was concerned that the reduced speed will come upon the motorist
abruptly with little distance or warning. Ms. Willis stated that the boundaries of the
business district match the Bridge Street District zoning boundary. Ms. Amorose
Groomes reiterated her concern for the transitional space between 40 mph and 25
mph. She suggested some consideration be given to the signage in that area
specifically. Ms. Willis agreed and stated that staff will look at the signing pattern to
make sure it is clear to drivers.
Vice Mayor De Rosa stated that in the Capital Improvements Program (CIP), there is
funding for driver feedback signs. She stated that this intersection is going to consume
some of the signage. She asked that staff add additional signs into the CIP to make
sure there are enough to appropriately sign the new business district as well as the
other areas in the City identified by the Soeed Management Program. Ms. Willis stated
that as part of the action plan for educating the public for a reduced speed limit, the
police speed trailers will be used for Riverside Drive because they are larger and more
appropriate in scale to a larger road. The speed trailers will be used on Riverside Drive
and therefore free up the new driver feedback signs to be used in the neighborhoods.
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Vice Mayor De Rosa reiterated that we have the budget to purchase more driver
feedback signs. She will continue to advocate for that.
Ms. Kramb asked about whether staff received permission from ODOT to put new
speed limit signs on Riverside Drive northbound just south of Martin Road. Ms. Willis
stated that staff will put the advance speed limit warning sign just to the north side of
Martin Road. It will be within the City of Dublin limits so no special permissions are
needed.
Mayor Fox agreed with Ms. Amorose Groomes’ comments and added that a reduced
speed ahead sign would be helpful. Ms. Willis stated that staff will make sure there is
ample signage warning drivers of the speed limit change.
Vote on the Ordinance: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Amorose
Groomes, yes; Mayor Fox, yes; Ms. Alutto, yes; Ms. Kramb, yes.
INTRODUCTION/FIRST READING — ORDINANCES
Ordinance 36-23
Amending the Annual Appropriations for Fiscal Year Ending December 31,
2023.
Ms. Alutto introduced the Ordinance.
Mr. Stiffler stated that this Ordinance contains information related to each request for
a supplemental appropriation. If any new items or amendments are needed prior to
the second reading, this Ordinance will be amended and the memo will be updated to
reflect those changes. He stated that he and the respective directors are available to
provide any additional information needed.
There were no public comments.
Ms. Kramb asked about the South High Burial project and whether that included only
the utilities portion. Mr. Stiffler responded affirmatively.
Vice Mayor De Rosa stated that Section 2 regarding the Hyland-Croy projects,
references a $2 million request, but the last sentence says that the City of Dublin’s
contribution is $1.1 million. Mr. Stiffler stated that he thought Union County was
going to be the contracting agent and Dublin would provide our contribution to them,
but actually, the City of Dublin is the contracting agent and Union County will be
providing their contribution to Dublin for the project. He added that the project also
came in slightly over the engineer’s estimate.
Vice Mayor De Rosa stated that Section 4 references Ordinance 01-23, but it does not
say what specifically Ordinance 01-23 is. She suggested adding language that
describes Ordinance 01-23. Mr. Stiffler stated that the description is earlier in the
Ordinance because it spans several sections. Vice Mayor De Rosa stated that
whatever clarity can be provided would be appreciated.
Ms. Amorose Groomes asked about the Hyland-Croy projects and the additional
amount over what she understood to be the City of Dublin’s maximum contribution.
Mr. Stiffler stated that the City of Dublin is responsible for any additional
improvements in the project that are not strictly required; for example, the timber with
the steel reinforcement guardrail is beyond what would have been provided in the
project, so Dublin has to pay the difference. The City is also responsible for 100% of
the shared-use path, which is a separate project, but it was bid together with the
other Hyland-Croy improvements.
Second Reading/Public hearing is scheduled for September 25, 2023.
INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS
Resolution 61-23
RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting
OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 September 11, 2023 Page 5 of 9 Held 20)
Accepting the Lowest and Best Bid for the Kiwanis Riverway Park
Boardwalk Improvements and Authorizing the City Manager to
Enter into Contract for the Project
Ms. Alutto introduced the Resolution.
Mr. Earman stated that on July 27, 2023, two bids were opened for the
Kiwanis Riverway Park Boardwalk Improvements project. This project
includes replacement of some existing boardwalk decking and some of the
structures, installation of new sections of Boardwalk to bridge areas
overcome by groundwater and other debris. It also includes handrails and
guardrails to be added to ensure that it meets code. This park is actually
owned by the City of Columbus and maintained by the City of Dublin per the
lease agreement that was executed in 1990. Staff worked closely with
Columbus staff to seek the appropriate review and approval per the
agreement. The engineer’s estimate was $400,000. The lowest bid was
received from Smoot Construction Company in the amount of $384,450
which is 3.8% below the engineer's estimate. Staff recommended approval.
There were no public comments.
Mayor Fox asked how this park is marketed and whether it is included in the
64 parks in the City of Dublin. Mr. Earman responded affirmatively. Mayor
Fox encouraged visits to the park as it has a beautiful boardwalk along the
wetlands and is a great birding opportunity.
Ms. Amorose Groomes asked if the Kiwanis was engaged at all for this
project. Mr. Earman stated that this project is more about safety repairs and
renovations to the existing path, but staff would certainly reach out to the
Kiwanis for any future renovations that may include improvements.
Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes;
Ms. Alutto, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes.
Resolution 62-23
Accepting the Lowest and Best Bid for the Brown-Harris Cemetery
Project and Authorizing the City Manager to Enter into Contract for
the Project
Ms. Alutto introduced the Resolution.
Mr. Earman stated that on August 17, 2023, two bids were opened for the
Brown-Harris Cemetery Project. This project phase will include the grading,
fencing, concrete and mason rework along with landscaping and site
restoration of the cemetery. Mr. Earman stated that other improvements will
be produced under different contracts but will work together simultaneously.
This cemetery was lost sometime in the early 1900’s and was rediscovered
during an archeological survey for the surrounding University Boulevard
Phase 2 project. It was named for early African American settlers who
owned the land. Archeological excavations resulted in the identification of 22
grave shafts. The remains and burials were left in place. Through extensive
research, relatives have been identified and have been consulted as part of
the design for the cemetery. Details of the cemetery include a path coming
from the west, a black aluminum fence, stone pillars at the corner entry, a
stone obelisk in the center surrounded by native plantings, benches,
interpretive signage and three oak trees. The engineer’s estimate for this
project is $251,976 and the total budget for the project is $400,000. The
lowest bid was received from Brent Construction Inc., in the amount of
$247,630.19, which is 1.72% below the engineer’s estimate. This project
satisfies conditions set forth as associated with the University Boulevard
Phase 2 project and was reviewed and approved by ARB in April of this year.
Minutes of
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The project received a $450,000 grant as part of the 2021-2022 Ohio Capital
Budget. The grant is administered by the Ohio Facilities Construction
Commission and staff has worked with the Commission to make sure that the
design process met the grant conditions. Staff recommended approval.
There were no public comments.
Mr. Keeler asked if this pathway would be connected to our shared-use path system.
Mr. Earman responded affirmatively.
Mayor Fox asked about the engraving on the pillars. Mr. Earman stated that the .
engraving will be the family members’ names that have been identified. There is also
the possibility of adding to it as we learn more about the family.
Ms. Amorose Groomes stated that she appreciated the boulders being boundary
markers, but to be historically accurate, the trees would be witness trees that were
planted at the edges of the cemetery. She asked if some modifications to the plan
could be made to do witness trees, so it would be historically representative of the time
in which it was dedicated. Mr. Earman stated that staff would explore that and see
what can be adjusted.
Ms. Kramb stated that she is the Dublin Historical Society representative on this project
as a stakeholder and asked Mr. Smith if she should recuse herself from the vote. Mr.
Smith indicated that there is no conflict of interest and she should not recuse herself.
Ms. Kramb also stated that the boulders are sitting atop a Columbia Gas line that is
buried along the northern edge of the cemetery. The boulders are marking the actual
edge of the cemetery, but nothing else could be planted there due to the Columbia Gas
line.
Ms. Kramb added that, on behalf of the Historical Society, they are happy with this
project because the design decisions were made by the descendants of the people
buried there.
Vote on the Resolution: Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor
Fox, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes.
Resolution 63-23
Accepting the Lowest and Best Bid for the Riverside Crossing Park
East River Access Trail Project and Authorizing the City Manager to
Enter into Contract for the Project
Ms. Alutto introduced the Resolution.
Mr. Earman stated that on August 17, 2023, two bids were opened for the
Riverside Crossing Park East River Access Trail project. The general location
of this is adjacent to the overlook along the shared-use path in the park.
The engineer's estimate and budget for this project are $250,000. The
lowest bid received was from Five Season Landscaping Management in the
amount of $207,791, which is 16.8% below the engineer's estimate. This
project was included in the original Master Plan for the Park and was initially
funded in 2021 in the CIP. Several complexities to integrate the design into
the riverbank with the existing conditions and to ensure that the project did
not exceed allowable river flow impacts were reviewed with the bids. Staff
recommended approval.
There were no public comments.
Vice Mayor De Rosa asked if the stairs are ADA compliant and if kayak launching there
is allowed. Mr. Earman stated that anyone can access the river with a kayak
anywhere on City property along the river. There is not a dedicated launching space,
but it is allowed. He added that the slope of this area is just not amenable to be able
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to put in ADA accessibility at this location. He stated that staff does try to put ADA
compliant accessibility in every project, but this area limits our ability to do that.
Ms. Amorose Groomes asked how close the limestone on the lower plaza of the stairs
gets to the river. Mr. Earman stated he does not believe it goes all the way to the
river. The area where this staircase is going in is probably between 25-30 feet from
the river’s edge. In response to Ms. Amorose Groomes’ question regarding whether
the staircase is in the floodplain, Mr. Earman responded affirmatively. He added that
the materials that are being used do not exceed the requirements for additional
permits and staff has been working closely to make sure that the design is aligned
with all the river flow impact studies. Ms. Amorose Groomes stated that to have this
material be dry-laid is probably not going to be sustainable. She expressed her
concern that dry-laid limestone will not hold up to the water flow that comes down the
river. She asked, if this was what was recommended, if we could get a guarantee or
warranty. Mr. Earman stated that this issue was raised during design and he will go
back and revisit those conversations.
Ms. Kramb asked if the contractor visited the site. Mr. Earman responded
affirmatively.
Mr. Keeler shared his personal experience with one of his parcels in a floodplain. The
water crests over the banks of the creek with force. The water in the river is moving
at excessive speed and there is debris in it. He suggested staff look carefully at that
area and reinforce it in some way.
In response to Mayor Fox’s question regarding a handrail, Mr. Earman stated that
Building Standards staff reviewed the plans to make sure that it was meeting the Code
and the rugged nature of this is why it does not require a handrail. It is more of a
naturalized area that enhanced.
Vote on the Resolution: Ms. Kramb, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes;
Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Keeler, yes.
OTHER BUSINESS
e Beautify Your Neighborhood Grant
Ms. Rauch stated that one application was reviewed for the fall round of
Beautify Your Neighborhood grants from the Village at Corbins Mill. The total
budget for these grants is $32,000. In the spring round, $10,000 worth of
grants was awarded. The request for the fall round is for $5,000, which is the
maximum that can be awarded. The Community Development Committee is
recommending approval of this application with three conditions:
o The applicant remove and replace the dying Norway Maple with a
different species, to be reviewed and approved by staff after City
Council approval;
o The applicant adjust the rock garden bed lines to avoid acute angles in
the grass, subject to staff review and approval after City Council
approval; and
o The applicant work with staff to replace the Birds Nest Spruce with a
Suitable plant species.
There were no public comments.
Mayor Fox moved to approve the Beautify Your Neighborhood Grant as
recommended by the Community Development Committee.
Ms. Alutto seconded.
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Vote on the motion: Mayor Fox, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes;
Ms. Kramb, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes.
COUNCIL REPORTS
e Community Development Committee (CDC): Ms. Amorose Groomes stated that
the CDC had a meeting on August 29 regarding the US 33-I 270 Cloverleaf
interior portion where the 90-degree angle concrete grid network is integrated
into the soil. Staff brought back revised drawings for the Committee’s
consideration and feedback. The outcome of the meeting was changing some
of the plant material for some color, texture and hardiness. The cost difference
was about $900,000 versus closer to $250,000. The Committee felt (2-1) that
this was not a prudent expenditure of nearly $750,000. Mr. Keeler agreed it
was a beautiful design, but as he is driving down the highway, the portion that
would be seen on this exit ramp is not worth $750,000. Ms. Amorose Groomes
stated that this will be coming forward to Council for consideration at the next
Council meeting on September 25.
e Administrative Committee: Vice Mayor De Rosa stated that the Administrative
Committee met on September 5. They received updates regarding Board and
Commission member training and attendance. In 2021, Council initiated a
program that requires training for Board, Commission and Council members
related to cybersecurity and diversity, equity and inclusion. The Committee
spent some time looking at ways to simplify the process and assist people
getting these trainings completed on time. Attendance was also discussed.
There are projects underway including the creation of rules of order for newer
boards and committees that were created to add additional clarity as to
attendance. It was a good opportunity to look at some things that we have
accomplished and make some potential changes.
Heading into the 2024 Operating Budget, the Committee also talked about
Council travel and travel budgets. In light of Council’s desire to travel more, the
Committee recommended to increase the amount of travel budget that will
come forward in the operating budget for Council’s consideration. Additionally,
the Committee discussed practices and preferences about travel and asked staff
to draft some of those practices for the Committee’s consideration. It would
then come to Council for discussion as a group.
COUNCIL ROUNDTABLE
Mr. Keeler shared a story of extraordinary acts of kindness that a guest of the AM
Rotary shared. The guest, Shirley Brooks Jones told of her experience traveling on
September 11, 2001, not being aware of what was happening. The plane she was on
had to land in Lewisport, Newfoundland. She stated that the town took all of these
travelers in to make them comfortable and as they were driving through the town of
Lewisport, there were American Flags everywhere in a showing of support. Mr. Keeler
stated that it was reminder that there are good people out there doing the right things.
Ms. Alutto stated that her grandmother was on an airplane to New York that morning,
so it was a very hard morning for many people. Her grandmother was okay that
morning, but it was a hard day. .
She thanked the Rotary for the wonderful car show that was held.
Ms. Amorose Groomes stated that the Executive Committee of MORPC was hosted in
the City of Dublin last week. It was a great opportunity to walk the Committee
through Historic Dublin and across the Dublin Link Bridge. She thanked Mr.
Hammersmith for his insight on the construction of the bridge.
She shared that MORPC was awarded an Economic Development Advancement Zone
through the Economic Development Agency of the Federal Government. She
congratulated them on getting this accomplished because it is a significant milestone
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for many of the applications for federal dollars to be matched. They are now far more
likely to receive a grant that they are an Economic Development Advancement Zone.
Particularly with the LinkUs and the passenger rail, that will be very important to
garner more federal dollars.
Vice Mayor De Rosa shared her congratulations with Jay Somerville and his family and
stated that his retirement celebration was standing room only. It was a wonderful
celebration of his acts of kindness and service.
She shared that she has visited the Dublin Community Recreation Center since it has
reopened. She thanked the team and congratulated them. It has great new
equipment, new signage and feels fresh.
Mayor Fox stated that she had a fun evening at the Dublin Citizen Police Academy
Alumni Association Bingo Bash. It was a lot of fun and well attended.
The Ohio Mayor's Alliance (OMA) has a strong focus on defending Home Rule. She
recommended reading the op-ed that is included in the links on their latest update by
Steven Steinglass about the legislature’s attempts at preemption of the Home Rule on
municipalities. The OMA also established a State and Local Government Commission
to be more collaborative proactive in meeting with legislators to discuss some of these
things.
September 13, she will be attending the Education Advocacy Leadership Committee
meeting and will update Council on any outcomes.
ADJOURNMENT
The meeting was adjourned at 8:11 p.m.
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Mayor {Presiding Offi¢er
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