HomeMy WebLinkAbout07-31-2023 Council MinutesRECORD OF PROCEEDINGS blin City Council Minutes of Meeting
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148
July 31, 2023 Held 20
CALL TO ORDER
Mayor Fox called the Monday, July 31, 2023 Regular Meeting of Dublin City Council to
order at 6:00 p.m.
ROLL CALL
Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr.
Keeler, Ms. Kramb and Mr. Reiner.
Staff members present were Ms. O'Callaghan, Mr. Ranc, Ms. Weisenauer, Mr.
Hammersmith, Mr. Stiffler, Mr. Earman, Ms. Gee, Ms. Steiner, Ms. Wigram, Chief Paez,
Mr. Rayburn, Ms. Wawszkiewicz, Mr. Smith, Ms. Goehring, Ms. Willis, Ms. Blake, Ms.
Goliver, Ms. Griggs, Mr. Ament, Mr. Althouse, Mr. Gable and Deputy Chiefs Lattanzi
and Tabernik.
Others present: Chris Davis, AuctionOhio; Katie O’Lone, Toole Design; and Leon
Younger, Pros Consulting.
ADJOURNMENT TO EXECUTIVE SESSION
Mayor Fox moved to adjourn to executive session for the purposes of:
e Toconsider confidential information related to a request for economic
development assistance that involves public infrastructure improvements that
are directly related to an economic development project, and which executive
session is necessary to protect the possible investment or expenditure of
public funds to be made in connection with the economic development
project;
Ms. Alutto seconded.
Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes;
Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes.
The meeting was reconvened at 7:00 p.m.
PLEDGE OF ALLEGIANCE
Mayor Fox invited Vice Mayor De Rosa to lead the Pledge of Allegiance.
MOMENT OF SILENCE: REMEMBERING JENNIFER READLER
Mayor Fox stated that this meeting is beginning on a somber note. She shared the
following:
"It is with profound sadness that we remember and honor our dear friend and
Law Director, Jennifer Readler, who passed away unexpectedly on July 22,
The news of her death has left us all in shock and heartbroken, and we are still
coming to terms with this tragic sudden loss. Tonight, her chair at our da/s will
remain empty in her honor. And in remembrance and respect for Jennifer, I
ask that you please join me in observing a moment of silence. [Moment of
silence]
Words cannot express the loss we feel, as Jennifer was respected and beloved
by all of us on City Council. And I know she was a cherished colleague and
valued friend to many. On behalf of City Council, I extend our heartfelt
condolences to the entire Dublin family. I know our City Manager, Megan
OCallaghan, will share some comments later in this meeting. But for now, we
will carry on with our City business to which Jennifer had dedicated so much of
her life. With Jennifer on our mind and in our hearts, we will proceed with
tonight's meeting.”
CITIZEN COMMENTS
Diane Langner, 5255 River Forest Road, Dublin, stated that she and her husband have
lived in Dublin for 42 years. She stated that the house behind hers just sold for almost
RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148
July 31, 2023 Page 2 of 21
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one million dollars. One of her neighbors informed her that there are 12 men living
there. She went to the house to meet the new neighbors and confirmed that there are
indeed 12 men living in the four bedroom home. The young man she spoke with was
an employee and said that Foundation Group Recovery Centers bought the house. It
is a recovery center for those addicted to drugs and alcohol. She stated that she
started doing research because she assumed a group home could not be in a
residential area. She found out that group homes can be in residential neighborhoods.
It appears as though they are doing renovations on the home they purchased. She
wanted to know if anything had been filed with the planning department or if any
inspections were done. There have not been any inspections. No one knows what
they are doing. What does the Code say? How are 12 men staying in a four bedroom
home? The neighbors were not informed that this was happening. The home was
purchased by one man and a week later listed as an LLC. There have been problems
in the two weeks that they have been in the house. The police have been called. A
business such as this should not be in a residential neighborhood.
Lloyd DePew, 5400 River Forest Road, Dublin, came forward to ask about the process
that was required for the approval of the group home in the neighborhood that Ms.
Langner was referring to. He stated that the neighbors wanted to know the following:
e What was the process for this home to be in a residential neighborhood;
e Is it a for-profit or a non-profit;
e Does it have the proper certifications or licensing;
e Does it meet our Code?
Mr. Smith stated that state law does have some interesting provisions in terms of how
residential properties in the City can be used. Normally, a single family residence can
obtain a state license to serve one to five individuals for different needs. This scenario
would fall outside our zoning code. The numbers that have been described here would
require further research because six to twelve people requires a different state license
and is usually only approved for multi-family residential areas.
Brad Getz, 5385 Indian Hill Road, Dublin, stated he has lived in the community for 27
years. He stated that he has friends that live in the Locust Hill neighborhood and that
has turned into a nightmare. He stated the situation is very similar. The house was
sold to an individual, but unbeknownst to them the individual was part of a business
interest. This changes the nature of the neighborhood and negatively impacts
property values. We need to think about what we can do to prevent this from
happening.
Mr. Smith stated that the state legislature has taken some control away from councils
and cities. They are now referred to as residential care facilities. The State has made
them permitted use in any residential district in the state of Ohio. Even under our
powers of Home Rule, this is a law of general nature and we have to follow it. If the
business has not gone through the process to get the proper licensing, there may be
some recourse. He will gather additional information.
Claire Wolfe, 5521 Indian Hill Road, Dublin, spoke regarding the River Forest
Improvements that were recently bid. The project has been delayed due to receiving
only one bid for $300,000 over the budget. She stated she was wondering why other
projects could not be delayed to get their work done. She stated costs are high and
are not likely to come down. Her neighborhood is 67 years old. It was the first platted
subdivision in Dublin. She came to the meeting to express that they want their roads
fixed and they are upset with the delay.
CONSENT AGENDA
. Minutes of the June 20, 2023 Special Council Meeting
° Minutes of the June 20, 2023 Work Session
RECORD OF PROCEEDINGS Minutes: of Dublin City Council Meeting
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. T10T48
July 3T, 2023 Page 3 of 21
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° Minutes of the June 26, 2023 Regular Council
meeting
° Minutes of the July 5, 2023 Special Council
Meeting
Notice to the Legislative Authority of a New D1 Liquor Permit for Jandt LLC,
dba Pinots Palette of Dublin, 6381 Sawmill Road, Dublin, Ohio 43017
There was no request to remove a consent agenda item.
Ms. Alutto moved to approve the consent agenda.
Mr. Keeler seconded.
Vote on the motion: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr.
Keeler, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes.
SECOND READING/PUBLIC HEARING - ORDINANCES
Mayor Fox moved to waive the Council Rules of Order and read Ordinances 16-23
through 21-23 together.
Mr. Keeler seconded.
Vote on the motion: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mayor Fox, yes;
Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes.
Ordinance 16-23
To Appropriate a 2.683-Acre Fee Simple Warranty Deed for Right-of-Way,
Without Limitation to Existing Access Rights, From the Property Located
at the Southwest Corner of Avery Road and Rings Road, Identified as
Franklin County Parcel Number 274-000023 For the Public Purpose of
Constructing a Roadway Intersection Improvement with Shared-Use Path
and Constructing Water and Sanitary Sewer Line Extensions, All of Which
Will be Open to the Public Without Charge
Ordinance 17-23
To Appropriate a 1.139-Acre Fee Simple Warranty Deed for Right-of-Way,
Without Limitation to Existing Access Rights, From the Property Located
at the Southwest Corner of Avery Road and Rings Road, Identified as
Franklin County Parcel Number 274-000021, for the Public Purpose of
Constructing a Roadway Intersection Improvement with Shared-Use Path
and Constructing Water and Sanitary Sewer Line Extensions, All of Which
Will be Open to the Public Without Charge
Ordinance 18-23
To Appropriate a 0.171-Acre Fee Simple Warranty Deed for Right-of-Way,
Without Limitation to Existing Access Rights; From the Property Located
at the Southwest Corner of Avery Road and Rings Road, Identified as
Franklin County Parcel Number 274-000017 for the Public Purpose of
Constructing a Roadway Intersection Improvement With Shared- Use
Path and Constructing Sanitary Sewer Line and Water Line Extensions, All
of Which Will be Open to the Public Without Charge
Ordinance 19-23
To Appropriate a 0.010-Acre Fee Simple Warranty Deed for Right-of-Way,
Without Limitation to Existing Access Rights, a 0.087-Acre Perpetual
Easement for Highway Purposes and a 0.007-Acre Temporary Construction
and Grading Easement From Kelly A. Maynard and Joe E. Maynard, Sr.,
From the Property Located at 5522 Avery Road For the Public Purpose of
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GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148
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Constructing a Roadway Intersection Improvement with Shared-Use Path
and Constructing Water and Sanitary Sewer Line Extensions, All of Which
Will be Open to the Public Without Charge
Ordinance 20-23
To Appropriate a 0.253-Acre Fee Simple Warranty Deed for Right-of-Way,
Without Limitation to Existing Access Rights, and a 0.046-Acre Temporary
Construction and Grading easement From Ryan Lanning, From the
Property Located at 6368 Rings Road For the Public Purpose of
Constructing a Roadway Intersection Improvement With Shared-Use Path
and Constructing Water and Sanitary Sewer Line Extensions, All of Which
Will be Open to the Public Without Charge
Ordinance 21-23
To Appropriate a 0.126-Acre Fee Simple Warranty Deed for Right-of-Way,
Without Limitation to Existing Access Rights, a 0.014-Acre Perpetual
Easement for Highway Purposes and a 0.045-Acre Temporary
Construction and Grading Easement from William Reesman and Alison
Valentine, From the Property Located at 6166 Avery Road for the Public
Purpose of Constructing a Roadway Intersection Improvement with
Shared- Use Path and Constructing Water and Sanitary Sewer Line
Extensions, All of Which Will be Open to the Public Without Charge
Mr. Gable stated that there are no changes to these Ordinances from the first reading.
Staff recommended approval.
Vote on the Ordinances: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes,
yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes.
Mayor Fox moved to waive the Council Rules of Order and read Ordinances 22-23 and
23-23 together.
Ms. Alutto seconded.
Vote on the motion: Mr. Keeler, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms.
Amorose Groomes, yes; Mayor Fox, yes; Ms. Alutto, yes; Ms. Kramb, yes.
Ordinance 22-23
Authorizing the City Manager to Execute and Accept Necessary
Conveyance Documents and Contracts to Acquire a 0.034-Acre Perpetual
_Easement for Highway Purposes, Without Limitation to Existing Access
Rights, from David John Wise IV, from the Property Located at 6109 Cara
Road for the Public Purpose of Constructing a Roadway Intersection
Improvement with Shared- Use Path and Constructing Water and Sanitary
Sewer Line Extensions, All of Which will be Open to the Public Without
Charge
Ordinance 23-23
Authorizing the City Manager to Execute and Accept Necessary Conveyance
Documents and Contracts to Acquire a 0.126-Acre Fee Simple Warranty
Deed for Right -of-Way, Without Limitation to Existing Access Rights, and
0.023-Acre Temporary Construction and Grading Easement from
Hamidullah Cashmere and Ihsan Rodriguez, from the Property Located at
6226 Rings Road for the Public Purpose of Constructing a Roadway
Intersection Improvement with Shared-Use Path and Constructing Water
and Sanitary Sewer Line Extensions, All of Which Will be Open to the Public
Without Charge
Mr. Gable stated that these Ordinances have no changes from the first reading on June
26. Staff recommended approval.
RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148
July 3T, 2023 Page 5 of 21
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There were no public comments.
Vote on the Ordinances: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Mayor Fox, yes;
Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes.
Ordinance 24-23 (Amended)
Authorizing the City Manager to Dispose of Real Property No Longer
Needed For Municipal Purposes Via Auction and Declaring an Emergency
Ms. O'Callaghan stated that, consistent with Council’s direction at the first reading on
June 26, staff amended the Ordinance to be passed as an emergency measure,
waiving the 30-day waiting period. Staff has been working with AuctionOhio to
determine the process for the auction of these properties leading up to this meeting.
She introduced Chris Davis, the owner of AuctionOhio.
Mayor Fox asked how we might ensure that the homes get immediate attention to
their deteriorating condition after the auction is over.
Ms. Amorose Groomes agreed and stated that she was hopeful language could be
added that would put a timeline on an application submitted to the Architectural
Review Board (ARB). She would like them to be brought into compliance with the
appearance code and not continue to look as they do now.
Ms. O'Callaghan stated that staff has been discussing including as a term of the
purchase, that the properties need to come into compliance with the various
regulations and code. Staff is researching timeline restrictions that are currently in the
Code to see how we might align those timelines. Other provisions are also being
considered such as, requiring the winning bidder to meet with staff and requiring the
winning bidder to submit an application to the ARB within a certain timeframe. She
stated staff is exploring the restrictions in the Code that will help draft the
requirements. The requirement in the Code for Property Maintenance is that the
situation be remedied 30 days from the notification of compliance issues. The
Residential Appearance Code is not applicable to these properties because they are
within the Historic District. The auction closing date would be in mid-September and
then closing would be 30-40 days following that. Ms. O’Callaghan shared that staff
could specify that the winning bidder be required to meet with staff to discuss work
that is needed to be consistent with the Historic Design Guidelines.
Ms. Amorose Groomes stated that it is important to circulate all this information up
front so potential buyers are not surprised by that information.
Ms. Kramb stated that we are selling these properties as is, so we should be able to
give potential buyers a list of deficiencies that we would expect remedied.
Mr. Reiner suggested, for the sake of transparency, this sale is a public auction. He
stated he believes that a public auction is the fairest way to do this.
Scott Haring, 3280 Lilly Mar Court, Dublin, came forward to ask if there was still a plan
to set a reserve price on these properties. He stated that if the goal is to dispose and
cash out, then you would not want to put any other impediment on the sale.
Ms. O'Callaghan stated that each property will have a reserve price established and
staff has been inventorying all costs to date. The reserve price will be communicated
as part of the marketing and advertisement of the auction.
Vice Mayor De Rosa asked about the possibility of putting a specific period of time that
the buyer would have to meet with staff in the purchase agreement. She reiterated
the importance of being clear that there is a sense of a timeline.
Vice Mayor De Rosa asked about a public auction and whether that included both in-
person and online. She also asked if the bidders would be required to disclose their
identity.
Ms. O'Callaghan stated that staff had been working toward an online auction, but there
is the potential to do a hybrid of both. She invited Mr. Davis, from AuctionOhio to
come forward to explain the options.
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Mr. Davis stated that public means that it is offered to whomever meets the terms of
the sale; whether that venue or format is online or live or a combination of those two
really is the discussion. The value of an online auction is that it allows us to do some
things that live auctions do not. He stated the following about online auctions:
e There is an acknowledgement of terms and conditions that every buyer has to
sign before bidding. This acknowledgement can be fairly extensive and state
these requirements Council was discussing as well as deadlines and process. It
will also spell out in the acknowledgement that these properties are being sold
in “as is” condition. It is still a public auction if it is done online.
e Convenience — if buyers are not able to show up in-person or they are out-of-
town, they can still bid.
e It benefits the seller anytime an auction is participation-driven without any
outside influences. It removes any uncomfortable bidding scenarios such as
the conflict of bidding against a friend in-person.
e It benefits the buyer because they do not have to be in the spotlight while
bidding.
Mr. Davis stated that he believes that a live auction is not the best thing to do
anymore. State Law changed to require foreclosures and sheriff sales to be done
online. It is about more participation, which tends to equal more money.
Regarding Vice Mayor De Rosa’s question about disclosing identity, Mr. Davis stated
that it is disclosed when they sign the acknowledgement of terms and conditions and
pay their $10,000 prior to bidding. The $10,000 for each bidder is held by the auction
company. If the bidder is successful, the money will go toward completing the
purchase. If the bidder is unsuccessful, the money will be returned to them. Having
this process ensures that bidders are serious about completing the purchase. Bidders
do not see each other’s names, so it removes the concern of having a conflict over
bidding against a friend.
Discussion was held between Mr. Reiner and Mr. Davis regarding the transparency of
the process and being about to respond to bids online. Mr. Davis stated that his
experience is that when doing both live and online, people who are live do not bid and
all the bidding is done online anyway. Online bidders are driven by the same emotions
as in-person bidders.
In response to Mr. Reiner’s question regarding last second bids, Mr. Davis stated that if
a bid comes in with less than five minutes on the clock, five minutes would
automatically be added so the bidding can continue.
Ms. Amorose Groomes stated that, in response to Mr. Haring’s comments, this is not
an expenditure of City dollars. She is aware of the sensitivity regarding emergency
legislation.
Vote on the Ordinance: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes;
Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes.
Ordinance 25-23
Authorizing the City Manager to Enter into an Economic Development
Agreement with the City of Columbus, Ohio
Ms. O'Callaghan stated that there are no changes to this Ordinance from the first
reading. She noted that Exhibit I to the agreement, the map depicting the revenue
sharing area, has been clarified to more clearly show the revenue sharing area.
There were no public comments.
Ms. Amorose Groomes stated that a letter was received representing an individual
that has property in the area discussed by this agreement. She wanted to clarify that
there is no annexation happening here. There are several properties within the
boundaries that would have a choice of who they would like to select for their water
and sewer services, but those choices are strictly up to the property owner. The City
of Dublin is not forcing anyone’s hand in this jurisdiction to do anything.
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Ms. O'Callaghan stated that she met with the property owner and explained this
previously and expressed appreciation for Ms. Amorose Groomes’ clarification.
Vote on the Ordinance: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes;
Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes.
Ordinance 26-23
Authorizing the City Manager to Enter into a New Water Service Agreement
with the City of Columbus, Ohio
Mr. Hammersmith stated that there are no changes to this Ordinance from the first
reading other than the clarified exhibit as the City Manager noted. Staff recommended
approval.
There were no public comments.
Vote on the Ordinance: Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner,
yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes.
Ordinance 27-23
Authorizing the City Manager to Enter into a New Sanitary Sewer Service
Agreement with the City of Columbus, Ohio
Mr. Hammersmith stated that there are no changes to this Ordinance from the first
reading other than the clarified exhibit as the City Manager noted. Staff recommended
approval.
There were no public comments.
Vote on the Ordinance: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Amorose
Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes.
INTRODUCTION/FIRST READING — ORDINANCES
Ordinance 28-23
Authorizing the Provision of Certain Incentives to INEOS Composites US
LLC to Induce it to Lease a Facility to Retain and Expand its Laboratory
Facility and its associated Operations and Workforce, all within the City;
and Authorizing the Execution of an Economic Development Agreement
Ms. Alutto introduced the Ordinance.
Ms. Goehring stated that INEOS manufactures and sells a broad range of general
purpose and high performance grades of additives for the plastics industry, comprising
of 36 individual businesses. They operate 194 facilities in 29 countries throughout the
world. This project is for the relocation of their lab within the City of Dublin. The
Economic Development Agreement is an 18% performance incentive on withholdings
over five years valued at $107,000. The City is also proposing a $50,000 location
grant to offset moving and fit-up costs. INEOS is making a $19 million investment into
this new lab space. The project will result in the retention of 48 existing jobs and the
creation of six additional jobs based within the City.
There were no public comments.
Vice Mayor De Rosa stated that she appreciated the incentive to refit or build wet labs
as they are in high demand in our region.
Second reading/public hearing is scheduled for the August 14, 2023 regular meeting.
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Ordinance 29-23
Authorizing the Provision of Certain Incentives to Nymbl Systems, Inc. to
Induce it to Lease a Facility to Locate and Expand its associated
Operations and Workforce, all within the City; and Authorizing the
Execution of an Economic Development Agreement
Ms. Alutto introduced the Ordinance. |
Ms. Goehring stated that Nymbl Systems specializes in helping practitioners in the
orthotics and prosthetics industries to schedule appointments, keep patient records,
and bill out claims. Nymbl started onboarding clients in March 2018 and now has more
than 200 different providers of all shapes and sizes using the solutions every day to
support their patients’ needs and generate accurate claims. Currently operating out of
Brick House Blue in Dublin, Nymbl is considering leasing a 4,000-5,000 SF facility in the
City of Dublin for their Headquarters.
The Economic Development Agreement proposed is a three-year payroll performance
withholding incentive of up to $33,000 as a result of an 18% Incentive Factor. The
performance incentive is contingent upon Nymbl Systems, Inc. providing
documentation of a five-year lease of a facility within Dublin commencing by
September 1, 2023, receiving an occupancy permit, and occupying the facility by
January 1, 2024. The project would result in the creation of 25 jobs based within the
City by December 31, 2026.
There were no public comments.
Second reading/public hearing is scheduled for the August 14, 2023 regular meeting.
INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS
Resolution 56-23
Accepting the Lowest and Best Bid for the Hyland-Croy Road Improvements
Project (22-029-CIP)
Ms. Alutto introduced the Resolution.
Mr. Hammersmith stated that staff conducted a competitive bid process for the
Hyland-Croy Road Improvements project, which widens Hyland-Croy Road to a three-
lane roadway from Post Road to approximately 1000 feet north of Park Mill Drive.
The project will include installing turn lanes and adding a signalized intersection.
Other improvements include a timber guardrail, storm drain improvements, lighting
and a shared-use path along the east side of Hyland-Croy Road.
Funding for this project is included in the 2023-2027 Capital Improvements Program
(CIP). Through a cooperative agreement with Union County, the City of Dublin
agreed to a fixed contribution of $1,000,100 towards the project and Union County is
responsible for any construction cost in excess of that amount. Additionally, Dublin
agreed to fund the construction of the shared-use path and the upgrade cost for the
timber steel back guardrail, resulting in an additional $116,792 approximately.
On July 12, two bids were received and opened with Complete General Construction
Company submitting the lowest and best bid of $3,511,541.25. Union County has
approved the acceptance of this bid. Construction is expected to commence in
August or September of this year and be completed by October 2024. Staff
recommended approval.
There were no public comments.
Vice Mayor De Rosa thanked Mr. Hammersmith for the signalized intersection, as that
was a request by the residents. She also thanked staff for the communication to the
residents in the area about the work going on and acknowledged the pains of
construction in the area due to the interchange work.
Ms. Amorose Groomes asked about a study that had been done in the past where the
outcome was a boulevard-type roadway. She asked if this work precludes a more
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thorough plan of what the outcome could be. Mr. Hammersmith stated that the
three-lane section is to facilitate all the turn lanes that are needed. Any future
improvement, due to development or future studies, could be done outside of this
project. Ms. Amorose Groomes stated that she is hopeful that it will be a wonderful
gateway to the various communities along its path.
Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms.
Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Ms. Kramb, yes.
Resolution 57-23
A Resolution Adopting the City of Dublin's Speed Management
Program and Repealing the City's Current Traffic Calming Policy
Ms. Alutto introduced the Resolution.
Ms. Willis stated that staff has continued to work on this program to incorporate the
feedback of the most recent June 12 discussion. She stated that Katie O’Lone, from
Toole Design, and Deputy Chief Tabernik were present to help answer any questions
Council may have.
Ms. Willis summarized the feedback that was received from the June 12 discussion
and highlighted the changes to the program that were made as a result of that
discussion.
e Vision Statement: Adding the “strive to create” and “all” back into the vision
statement recognizes that comfort is often subjective, but it is something
Dublin is working toward.
e Proposed Categories:
Proposed Revisions to Speed Management Categories
Category 2 Category 3
Posted
=a “ th i See ALL aT 85" Percentile Speed _85t* Percentile Speed padleiaen Or one
(mph) over the Posted over the Posted soe eels percent of
Speed Limit(mph) Speed Limit(mph) "4 sn motorists ee are traveling
TiC Rabel cnc 5 mph or less Between6and10mph Over 10 mph sara
= ps —— 3 mph or less Between4and10mph Over 10 mph over the Ora Cg posted speel
School Zones N/A 5 mph or less Over 5 mph limit
Ms. Willis walked through the table and each column. Arterial roadways carry
the highest traffic volumes and speeds. Collector roadways carry a moderate
amount of traffic volumes and speeds. Local roadways provide access to
multiple driveways and are designated for lower volume and slower speeds.
The 85" percentile refers to the maximum speed at which 85% of the traffic
is traveling. Ms. Willis provided additional explanation of the 85" percentile
meaning. She also shared an example included in the program materials
explaining a typical type of speed survey summary.
e Vertical Measures in Category 3: The previous language in the program
included that “if after all other reasonable Category 3 Solutions were tried
and unsuccessful...” The feedback from Council was that this language was
too restrictive, so the new proposed language is that, “if after at least one
Category 3 Speed Management Solution has been tried and proven to be
ineffective, and speeds are still in Category 3, then vertical measures will be
evaluated as described in Step 3 of the Speed Management Program.” This
includes conducting a road safety audit and engaging with homeowners
associations, civic associations, emergency services or other stakeholders as
a first step to understand the speeding and safety issues.
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e Education and Awareness: This was proposed as part of the Speed
management Program at the June 12 discussion. The feedback that was
received was that this component did not need to have its own category
within the program. Staff removed the category designation and now offer it
to every resident regardless of circumstances. The use of yard signs received
mixed reviews from Council on June 12. Currently, staff has included yard
signs with the education and awareness options as it may help residents feel
empowered to take action to help curb the speeding on their streets. Staff
will monitor this portion of the program for effectiveness.
e Temporary Vertical Devices in Category 2: Based on Council direction
received at the June 12 discussion, temporary vertical devices are not to be
included in Category 2 solutions. They will remain an option for Category 3
solutions.
e Temporary Speed Cushions on Cacchio Lane: Staff is prepared to engage the
neighborhood along Cacchio Lane, in accordance with Step 3 of Category 3
solutions for speed management, about installing temporary speed cushions
on Cacchio. If the neighborhood is supportive, then staff will advance the
project and follow the process as outlined in the program. This project could
have the speed cushions installed as early as third quarter 2023 depending
upon engagement outcomes.
e Tactical Urbanism Streetscape Improvements: In response to the support of
Council and the Community Services Advisory Commission (CSAC) regarding
potential tactical urbanism projects, staff will be discussing three tactical
urbanism pilot projects at an upcominig CSAC meeting. Recommendations
will be advanced to City council after the discussion with CSAC. Ms. Willis
shared visual examples of tactical urbanism and stated that by using tactical
urbanism; a street can feel narrower thereby lowering the speed of cars on
the roadway.
e Speed Safety Cameras: In line with Council direction, staff will be purchasing
a set of speed safety cameras within the existing 2023 budget. Staff will
then plan to request additional funding in the third quarter supplemental for
the purchase of a second set. A third set will be purchased through the
2024-2028 CIP process.
e Additional considerations: There were additional considerations discussed
previously:
o Noise: The concerns regarding noise are certainly understandable;
however, the project team feels as though noise is not always
associated with speed. Therefore, staff recommended that it not be
included within the Speed Management Program. The Police
Department has updated their Traffic Enforcement Action Policy to
address vehicle noise enforcement.
o Street Trees have been added to tactical urbanism solutions.
o Yard signs are included in the education and awareness options.
o Rotating Driver Feedback Signs: Upon the approval of the 2024
operating budget, staff intends to purchase and deploy an additional
set of rotating driver feedback signs for a total of three sets. The
three sets are thought to be sufficient to cover the number of
requests received. If it is determined that more are needed, staff has
a mechanism within the 2024-2028 CIP whereby additional sets of
rotating driver feedback signs could be purchased. Ms. Willis noted
that there are 40 permanent driver feedback signs already in place
within the City and there are plans for an additional eight signs that
would cover every public school roadway frontage to bring driver
awareness.
Ms. Willis stated that the next steps for implementation in the second quarter of 2023
include the following:
e Police will conduct regular speed and noise enforcement campaigns;
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e Police will conduct increased enforcement in specific areas of the City, such as
Riverside Drive and Bridge Park. Police will inform the community of the
enforcement efforts prior to the start of such enforcement.
e Police will discuss traffic complaints and high crash areas daily, so all officers
know where assistance may be needed and to focus enforcement efforts.
e Police will personally follow-up with each resident who submits a concern
regarding speed management.
Implementation for the third quarter of 2023 includes:
e Adoption of the Speed Management Program
e Legislation will be drafted to establish the Bridge Street Business District
e Development of a media campaign toolbox and strategy
e Addition of enforcement metrics and a speed management dashboard to the
City’s website
e Enforcement with the Ohio State Highway Patrol (OSHP) Aviation Unit with
zero tolerance for excessive speed, street racing, reckless operations and
OMVI
e Begin engaging residents on Cacchio Lane about speed cushions; and
e Inclusion of speed safety cameras in the upcoming third quarter supplemental
appropriations ordinance.
Fourth quarter implementation includes the following:
e Based on Council direction, develop up to three tactical urbanism concept
plans and install the pilot projects which will be dependent on resident
feedback.
e Purchase initial set of speed safety cameras and begin issuing warning letters.
e Staff will request annual funds to implement speed management initiatives as
part of the CIP.
Ernest Shepherd, 5681 Sells Mill Drive, Dublin, came forward and expressed his
interest in the speed management program, specifically regarding Sells Mill Drive. In
response to Mr. Shepherd’s question, Ms. Willis stated that Sells Mill is in Category 2.
She reviewed potential Category 2 solutions with Mr. Shepherd. In response to Mr.
Shepherd’s question regarding how long the rotating driver feedback signs are to
remain in place, Ms. Willis stated that they are usually in place for two weeks. She
added that it could be longer if need be or there is the potential for permanent signs.
Mr. Shepherd shared conversations he has had regarding the volume and speed of
traffic on Sells Mill with the Police Department.
Diane Cartolano, 3390 Martin Road, Dublin, came forward and thanked staff for the
work on this program. In response to Ms. Cartolano’s question regarding Martin Road
and the category it would be in, Ms. Willis stated that Martin Road would be Category
3. Ms. Cartolano thanked the Council members and staff who walked through her
neighborhood to see firsthand what the concerns were. She stated that her
neighborhood is concerned about the increased cut through traffic since Bridge Park
was developed as well as the ineffectiveness of the speed bumps. She believes they
should be modified to be more effective. She has noticed the Police presence and
traffic stop activity. She asked for permanent solutions to be implemented on Martin
Road. She thanked Council for their service and time.
Ms. Weisenauer read the following comments that were submitted online prior to the
meeting:
Barbara Hart, 4409 Zachary Court, Dublin:
“Please consider additional traffic calming options for Martin Rd. What used to be a
quiet neighborhood street is now a connector road used by every driver from
Riverside trying to avoid the roundabout or find a quick access to the Sawmill
corridor. Maybe — digital driver feedback signs to monitor and deter speeding. Thank
you for your consideration.”
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Catherine McQuade, 3260 Lilly Mar Court, Dublin:
“When we got the speed humps installed on Martin Rd, we were so happy! It
curtailed traffic and really slowed the drivers down. Then the city decided they were
“too big” and lowered them. What we have now, it is easy for SUV’s to go over at
35+ miles per hour. That is not calming speed on a road with a speed limit of
25mph. Appreciate all of the attention we have received with the speed recording
devices. Hope to find a way to slow traffic down. We are definitely worried about
the added traffic on martin, as more apartments go into Bridge Park. At 5pm, traffic
from the circle can be backed up past Martin Road, which causes drivers to use
Martin as a cut through. Thanks for your time.”
Mayor Fox asked about the speed bumps and whether or not the heights change.
Ms. Willis stated that the current speed humps are designed to state and federal
standards and best practices. She suggested that perhaps another evaluation of
Martin Road and how the speed humps are spaced is needed.
Mr. Keeler stated that, at the discussion in June, Council had suggested putting “No
Engine Brake” signs on Riverside. He wanted to make sure that request was still
under consideration. Mr. Keeler shared his experience of using a loaner laser from
the Police Department to test traffic speeds.
Ms. Kramb stated that she wants to make it clear that work addressing the noise
complaints is ongoing and is not included in the Speed Management Program. She
also noted that there is a private school near Martin Road, but it is not marked as a
School Zone. Ms. Willis stated that they have not requested that the Dublin Center
side be marked. She stated she would look into this.
Vice Mayor De Rosa asked how it is determined where the permanent speed signs will
be installed. Ms. Willis stated that staff would work with the residents. Based on
budget and availability, staff could work on a tactical urbanism project that could fit
within the existing budgets. She added if the permanent driver feedback signs were
the request and there was no concern on the part of staff, then staff would likely
pursue getting those signs for the area. Vice Mayor De Rosa stated that looking at
the opportunities on a multi-faceted approach was well done. She asked what will be
different a year from now. Ms. Willis stated that there will be on-going law
enforcement, more tools and criteria. Vice Mayor De Rosa reiterated that Council had
agreed to add additional rotating driver feedback signs. She noted that she believes
staff thinks it is enough because residents believe they can only get it twice a year.
She stated that she does not want to have to “ration” these signs. Residents will
likely be requesting either a permanent one or more rotating signs. She would like to
see additional signs purchased, permanent or rotating, whichever is more economical.
Vote on the Resolution: Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Reiner,
yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes.
Resolution 58-23
Appointing a Member to the Bridge Park New Community Authority
Ms. Alutto introduced the Resolution.
Vice Mayor De Rosa, Administrative Committee Chair, stated that Council appoints
four members to the Bridge Park New Community Authority (NCA). Three are citizen
members and one is a local government representative. The local government
representative is vacant due to a term completion. Council has evaluated this
vacancy and wishes to fill this vacancy with an Economic Development Administrator
(staff member). She requested Council’s approval of Resolution 58-23, which would
appoint Jenna Goehring, Economic Development Administrator, to the Bridge Park
NCA effectively immediately, and expiring May 31, 2025.
There were no public comments.
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Vote on the Resolution: Mayor Fox, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes;
Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes.
Resolution 59-23
Authorizing the City Manager to Enter into a Contract with Dublin City
Schools for the School Resource Officer Program
Ms. Alutto introduced the Resolution.
Deputy Chief Lattanzi stated that this Resolution would authorize the City Manager to
renew the contract for the School Resource Officer Program during the upcoming
2023-2024 school year. The current agreement stipulates that the City pay for the full
cost of two Community Education Unit members. The school and the City equally
share the cost for the five remaining members of the Unit. In the 2023-2024 contract,
the Police will provide a full-time School Resource Officer for four middle schools and
each of the three high schools. Cost sharing will remain the same. Dublin School
Board recently approved the Resolution for the agreement.
There were no public comments.
Vote on the Resolution: Ms. Kramb, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms.
Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes.
OTHER BUSINESS
e Parks and Recreation Master Plan Update
Mr. Earman stated that this project began in March of 2022. He introduced
Leon Younger, Pros Consulting, and stated that he and Mr. Younger would walk
through a brief review of the process, a review of the proposed major projects
for the plan, the strategic action plan and Council feedback that has been
received.
Mr. Earman stated that the Parks and Recreation Master Plan (PRMP) includes a
full report of demographic analysis, public engagement, parks facilities and
program assessments and an operational and financial plan. The
recommended key focus areas include parkland, recreation facilities, program
services, parks and recreation operations and financing. These key focus areas
are in support of the plan’s vision statement, which is:
"To provide every resident of the City of Dublin an exceptional parks and
recreation experience to elevate Dublin to a Global City of Choice.”
Mr. Younger highlighted the strategic action elements associated with the plan.
He stated that his review would be more about the strategies and not the
actions associated with each strategy.
e Park Land Focus:
o Increase the number of traditional and non-traditional sports
fields and hard surface courts to meet demand within the City.
o Determine the highest and best use of undeveloped land,
including leasing park ground to adventure entertainment
providers within a site that can provide residents with access to
adventurous activities.
o Update existing parks and think of them as community parks,
not neighborhood parks. The goal is to maximize the value of
each park type currently in the system to reach the full
recreation value. Neighborhood parks are typically built around
a one-hour experience, so there is limited access to restrooms
and parking. Conversely, a community park is built around a
two to five hour experience, has multiple experiences, and
serves a wide age segment.
o Determine the viability of a citizen-led effort to establish an
arboretum.
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Mr. Younger stated that a “high” priority item is one that would
take place in 1-3 years, 3-6 years would be “medium” priority
and then 7-10 years would be “low” priority. He clarified that
low priority does not mean not important. It is the priority in
relationship to all the other recommendations in the PRMP.
o Strategic land acquisition in support of future parks. There are a
few areas that are not being served by the “10 minute walk”
criteria.
e Recreation Facilities Focus:
o Conduct feasibility studies of new recreation facilities. The goal
is to understand the costs, operation, maintenance and revenue
capacity of any future park facilities.
o Developing business plans for the revenue producing facilities
that draw visitors to the City for recreation purposes.
o Dublin Community Recreation Center refresh to improve visitor
experience and programming opportunities.
e Program Services Focus:
o Revise the existing recreation program plan, including the core
program areas and ancillary services in the recreation center as
well as aquatic facilities to maximize their use and reach
residents who are not currently using the parks or facilities.
o Use program plan and program priority investment rating to
inform updates to existing parks and facilities.
o Annually access the core program areas to identify their
opportunities and address declining programs and events. This is
another part of the process of lifecycle management of
programs.
e Parks and Recreation Operations Focus:
o Continue to research and implement the development of smart
parks and increasing efficiencies within the system. This is a
medium priority due to the constant changes and advancements
in technology.
o Conduct an assessment to determine the cost of service to
operate and maintain the parks and recreation system. This is
looking at indirect costs associated with providing services and
how to deliver those services in the most efficient manner.
o Maintain an acceptable lifecycle replacement program for all
parks and recreation assets that demonstrates a commitment to
continuing Dublin’s high quality of life. Mr. Younger stated that
we have a great system in Dublin. It is important to keep the
great system intact.
o Create a specific parks and recreation services marketing plan
including the components and strategies in the PRMP.
e Financing Focus:
o Identify new dedicated funding options for development or
enhancement of parks, recreation facilities and program
services. This is an opportunity for offsetting operating costs.
o Develop diversified funding strategies and allocate funding for
the development and operations of new facilities to keep the
investments sustainable over the full life cycle and beyond.
o Establish and implement financial direction across division and
services to achieve identified outcomes.
o Update the Department's pricing policy and partnership policy for
revenue producing facilities across all groups using the parks,
recreation facilities and program services across the system.
Mr. Earman reviewed the May 1% work session discussion and the direction
received from that discussion. A request was made to incorporate the Housing
Study to address future parks and recreation needs. The Housing Study and
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the PRMP do show consistent population growth projections. Both studies
projected 10% growth in population over the next 10 years. The study area
includes and extends beyond the boundaries of the Dublin School District. Mr.
Earman shared a chart illustrating the participation in field-based athletic
leagues by residency. This chart shows there is a 38% usage by non-residents.
The majority of that (31%) are Dublin School District residents.
Mr. Younger shared the strategies to address future parks and recreation
needs:
o Create partnerships with neighboring communities for collaborative
regional planning of additional parks and recreation amenities in the
future;
o Establish funding partnerships with regional stakeholders for additional
amenities provided by the City of Dublin;
o Consider new pricing strategies to offset current operational and
maintenance costs of parks and recreation amenities; and
o Consider policy amendments with limitations for non-residents for usage
of City parks and recreation amenities that are near or at capacity.
Mr. Younger stated that level of service standards are guidelines that define
service areas based on population that support investment decisions related to
parks, facilities and programs. Level of service standards can and will change
over time as the program lifecycles change and demographics of the
community change. Levels of service can also change due to market trends,
such as the popularity surrounding pickleball.
Mr. Earman stated that another request was to clarify the number of full-time
employees (FTEs) currently funded based on the City’s population and the
number of parks. Mr. Earman provided a chart showing Dublin compared to
other cities as to number of employees. He stated that the 520 noted on the
chart for Dublin includes all full-time, part-time, seasonal, etc. The number is
also related to the number of activities we provide for the community. He also
explained the benchmark that is based on national standards, per acre of parks
and per 10,000 residents. This data also does not take into account the variety
of maintained work amenities in the various parks, for example, baseball fields
require more maintenance than soccer fields. The maintenance standard also
influences the number of staff needed. The majority of Dublin’s parks are
maintained at one of the highest classifications based on the National
Recreation and Parks Association Best Practice Standards.
Mr. Younger stated that Pickleball Courts were discussed previously and it has
been determined that six additional pickleball courts are needed according to
the level service. This will be in the CIP budgeting process. Mr. Younger also
mentioned a trend in the country has been tennis parks — multiple tennis courts
in one area to play tournaments, etc.
Mr. Younger stated that clarity was also sought regarding the list of major
projects; specifically, clarifying that the list of projects are only
recommendations and do not represent a funding commitment. This list
represents things that the community desires and requires a full feasibility
study.
There was an emphasis from Council on maintenance at the previous
discussion. The PRMP prioritizes maintaining existing facilities and a balance of
maintenance with new investment. The plan identifies specific maintenance
and renovation projects for each of the City’s community parks and costs vary.
Mr. Younger stated that the age of the park and the amenities in the park are
taken into consideration. Mr. Younger shared a list of parks within Dublin that
are at or near 25 years old.
Mr. Earman stated that, at the last discussion, Council directed staff to take a
more comprehensive approach to updating the Dublin Community Recreation
Center (DCRC). This process has already been initiated using American Rescue
Plan Act (ARPA) funds for an initial phase. Staff is working to finalize a contract
to take a more comprehensive approach to updating the DCRC. Staff heard
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from Council the desire to identify a couple of capital projects that can be
executed quickly. The DCRC refresh is the highest on our list to accomplish
and it has already started. Regarding the Riverside Crossing Park West Master
Plan, staff is beginning the process of updating the plan, which includes
consideration of a permanent kayak livery, ropes course and other potential
outdoor activities. Staff would also like to address as many maintenance
projects as budget allows.
Staff also heard from Council that they wanted to ensure the bike path
connectivity exists to our parks particularly from the downtown area. Bike Path
connectivity will be included as part of the Envision Dublin Community Plan with
the creation of the mobility plan and the update to the Bikeway Master Plan.
Council asked staff to identify events as an opportunity to generate revenue in
parks. Although there is no consideration of specific special events in the
PRMP, it does identify recommended actions in capital projects to improve the
ability for our parks and recreation system to host more robust revenue
producing events in the future. Mr. Earman asked for Council feedback.
Scott Dring, 7676 Quetzal Drive, Dublin, spoke in favor of the Parks and
Recreation Master Plan and thanked staff for all the work. He also thanked
Council and staff for their consideration in athletic facilities. He reiterated that
Visit Dublin Ohio already completed a feasibility study by a national firm that
supported the creation of some athletic facilities that included multi-use athletic
turf with lights that could support a variety of sports. There was also an indoor
component as well. He reiterated the economic development impact that
facilities like this would create.
Mr. Keeler stressed the importance of taking care of what we already have and
having the staff to do it. He noted that he is passionate about sports fields as
Mr. Dring was speaking about. He stated it is a huge economic development
play and an amenity for our residents to use themselves rather than having to
go out of town. He stated he counted 19 different priorities and 15 of those
were “high” priority. He expressed the need to focus a bit. He stated that
page 110 of the draft PRMP identified some low-lying fruit that could be done
pretty quickly. He thinks the sports fields should be the next big deal for the
City of Dublin.
Ms. Alutto agreed that the number of high priority items might need to be more
focused. She also agreed that the sports fields are going to be a big deal. She
asked what kind of reporting mechanism staff would use to update Council on
the progress of the priority projects. Mr. Earman stated that the intent of the
high category was a 1-3 year initiation of the project. Mr. Earman stated that
low priority items that would not start until toward the end of the plan itself,
might not be relevant anymore. Regarding the reporting mechanism, Mr.
Earman stated that staff would insert all action items for this plan into
Clearpoint so it is accessible to see any project’s progress. Many of the
projects will require staff to come before Council for guidance, and staff is
happy to provide whatever frequency of a report. Ms. Alutto stated that she
also wanted to reiterate the importance of maintenance. She also stressed the
importance of communicating to the public what work is happening. Many
people have a connection to the parks they visit often.
Mr. Ranc stated that staff wanted to have this conversation regarding priorities
with Council to ensure that Council was in agreement. If something else rises
to a high priority and/or project priorities should need to be refined, staff
welcomes that discussion.
Mr. Reiner complimented the comprehensive detail of the report provided. He
reiterated the importance of the refresh of the DCRC and noted that he would
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like to see the kayaking get started. He is interested specifically in activities
that are self-funded. He noted that the City does have an arboretum at Red
Trabue that is underused.
Ms. Kramb stated that the narrative does a good job of mentioning that this list
of projects is a wish list of everything. She expressed concern about making it
clear that these “priorities” are more like high interest items as priorities can
change. She would like to make a few tweaks to the wording on the table so it
is clear that we are not doing every project on the list. She suggested calling
the list “potential projects” rather than major projects. Mr. Earman agreed and
stated that he liked the words “potential projects.”
Vice Mayor De Rosa suggested rather than using a priority rating, use the
timeline associated — instead of high priority, call it 1-3 years. She agreed
with Ms. Kramb that the clarity is important. She noted that the plan referred
to “maintenance within the given budget.” She asked for the specific costs
related to the maintenance items that have been identified as short term. She
asked if those would be spelled out in the CIP and Operating Budgets. She
thanked staff for the work that went into this plan. Mr. Earman stated that the
costs for all the maintenance items listed in the plan are included in the plan
itself. He stated that there are some items that have been identified that will
only cost staff time to fix. Vice Mayor De Rosa asked that they be clear in the
budget so Council can easily see the costs laid out for maintenance.
Ms. Amorose Groomes thanked staff for the comprehensive report. She
suggested it would be helpful to know what staff’s highest priorities were and
then number them. It would help Council to navigate through these and really
assign value to them. Since doing that number of projects at once is not
possible, it would help to rank them. She agreed that sports facilities are going
to become more and more important not only to serve existing residents but
also to attract the kind of visitorship that we want to see. One of our
objectives is to be the destination, a City of choice. She encouraged staff to
revisit the maintenance and renovation projects yearly rather than waiting until
the next PRMP update. If we could do this exercise on a regular basis, it would
help us improve the state of our parks. Many of the renovation projects are
not new projects and maybe with an annual exercise, they could be addressed
sooner. Her three suggestions: rank the priorities, continue our commitment to
being a destination city of choice and develop an annual process so we are
keeping current on what needs done.
Mayor Fox stated that she agreed we need to keep what we have in good
condition. She was surprised to see how many full-time employees we have in
our parks. She noted that some employees help with events and snow removal
etc. She stated it would be helpful at budget time to know what is needed for
the parks and recreation. She found the number of non-residents that use our
parks and recreational facilities interesting. She encouraged that we continue
conversations with our neighbors about partnerships since we are subsidizing
their parks and recreation amenities for their residents as well. She asked how
the PRMP works with our previous Master Plan to help us bring forward some
of the things that we said we wanted to do in the past. The two plans are
different approaches. Mr. Earman stated that the previous plan that was
adopted in 2010 was more of a plan that just defined the types of policies that
we needed to put in place, rather than defining what projects we needed to do
to fulfill the needs to the community. This plan has a lot more that is driven
toward community engagement, community needs, gaps, etc.
Mayor Fox asked Council if they were in favor of approving the plan with the
additional feedback discussed at this meeting, or if the preference would be
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that staff make the changes and bring back the final document for further
review and consideration.
Vice Mayor De Rosa stated that if they were going to rank the priorities
differently, then Council would want to see that before approval. It might
make sense to make the changes and bring it back for review.
Ms. Alutto expressed concern over having the prioritization review at a Council
meeting, as it would likely be very lengthy. She suggested a work session or
referring the priority list to the Community Development Committee.
Ms. Amorose Groomes agreed that staff could move forward on much of the
plan, it is just the prioritization of the projects that needs reviewed.
Ms. Kramb reiterated changing the major projects title to potential projects.
The ranking would replace the priorities with high and middle to 1-3 years, 4-6
years, etc. She stated they do not need a review of the entire plan again.
Mayor Fox asked staff to bring back the ranking of the priorities for Council to
review.
Ms. O’Callaghan sought clarification regarding whether the ranking of projects
was to be in the PRMP or in the implementation plan that would follow the
adoption of the PRMP.
Ms. Alutto stated that she would like to see the ranking be part of the
implementation. She would also be comfortable with a Committee reviewing
the list and bringing it back to Council.
Vice Mayor De Rosa stated that for clarity for the community, if we just list the
potential projects and that is all then that works fine for the PRMP.
Ms. O’Callaghan stated that she suggested prioritization as part of the
implementation because the implementation plan also has to do with the cost
of each of the initiatives, which will vary. It is a good conversation to have
during the budget processes because it is not likely that we would be able to
implement them in the precise order in which we prioritize them.
Ms. Kramb clarified that there will be an implementation plan as a deliverable.
Mr. Ranc stated that Chapter 6 of the PRMP is where you find your strategies
and it is called implementation. The type of implementation plan he referred to
earlier in the discussion is similar to defining what will be done and when. He
added that this is the data that would be put in Clearpoint for tracking. He
stated that an implementation plan of the specific projects is something that
staff could take on as a deliverable.
Ms. Kramb suggested changing the wording “priority level” to “desirability”.
Keep the wording of “potential projects” and instead of “priority level”, note it
as “desirability.” That should clear up any misunderstanding. The projects will
get ranked through the budgeting processes.
Ms. Alutto agreed.
STAFF COMMENTS
Ms. O'Callaghan shared the following:
e Congratulations to our Finance Department for receiving their second
Government Finance Officers Association (GFOA) Triple Crown Award in 2021.
This award recognizes that the City received all three awards: the Certificate of
Achievement for Excellence in Financial Reporting, Distinguished Budget
Presentation and the Popular Annual Financial Reporting Award.
e The Ohio Department of Public Safety, through the Office of Criminal Justice
Services, has awarded the Dublin Police Department $63,985 in grant funding
for body-worn camera upgrades. The police department will utilize these grant
funds to ensure Dublin Police officers have the latest and most reliable body-
worn camera technology for recording video of police-citizen interactions to
support transparency, foster confidence and earn public trust.
e Planning and GIS staff recently provided a demonstration to the Architectural
Review Board at the July 26 meeting of the ArcGIS Urban software, which is a
3D tool used to help visualize development projects within the Historic District.
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This topic was discussed as part of the Joint Work Session with City Council and
Board and Commission members in August 2022. If you are interested, please
check out the video of the meeting online.
e On August 22, 2023, at 7:00 PM in Council Chambers, staff will be holding a
public information meeting with property owners in the vicinity of the South
High Street Utility Burial, Phase 2 Project. The Phase 2 Project area is bounded
by Bridge Street, High Street, Short Street, and South Riverview Street. At the
conclusion of the Phase 2 Project, the poles along South High Street from Short
Street to Bridge Street will be removed. The public meeting is intended to
discuss the current plans, alignment of the proposed burial work,
easement/equipment locations, and the overall project schedule and gather
important feedback from residents. Invitations will be mailed to property
owners within the bounds of the project tomorrow, and CPI will be providing
additional notifications to area residents via social media.
e The City of Dublin will receive $340,000 in grant funding from the Ohio BUILDS
(Broadband, Utilities, and Infrastructure for Local Development Success) water
infrastructure grant program for the Waterline Replacement, Phase 7 project
within the City. The project consists of replacing aging water mains with a
history of breaking, to provide a better level of service with increased water
pressures and reduction in outages. She thanked the team for applying for and
securing these funds.
e Beginning in the middle of August, consultants for the City of Columbus Water
Plant Transmission Main Project will begin fieldwork performing geotechnical
borings and limited surveying. These borings are planned to be outside of the
roadway unless the location requires the boring to be shifted into the roadway.
The consultant for the City of Columbus will be sending notifications to property
owners adjacent to the boring locations.
e Itis avery busy time of year as the Dublin Irish Festival kicks off this Thursday
in Downtown Dublin with the 5K and Kids run. This year there will be an after
party in the parking lot behind Starbucks featuring a band, music and beverage
sales. Proceeds from that event will go to support the Dublin Food Pantry.
The Festival starts in Coffman Park on Friday at 4 p.m. and will run until
Sunday at 8 p.m. Named as a top 3 Cultural Event in North America by USA
Today, we expect close to 100,000 guests and visitors to the City.
Dublin residents can receive discounted tickets for $20 at the Dublin
Community Recreation Center until Thursday. After that, tickets can be
purchased online for $25 or $30 at the gate.
COUNCIL REPORTS
e Liaison Reports
COUNCIL ROUNDTABLE
Mayor Fox invited City Manager Megan O'Callaghan to say a few words on behalf of
staff members to honor Jennifer Readler.
Ms. O’Callaghan shared
"This has been a very difficult week for the entire team. Jennifer Readler was an
exceptional person. She was remembered this past weekend by a large outpouring of
support as family and friends attended a visitation and beautiful celebration of life
ceremony. On behalf of our City of Dublin Team Members, many who have worked
with her for her entire 24-year tenure here, I express our deepest sorrow. Jennifer
was a dedicated wife, mother, and daughter and she was also a very beloved
colleague and friend and had a wonderful sense of humor, positive attitude and calm
demeanor that made her a joy to have around no matter the situation. When I first
came to Dublin about 10 years ago, she was welcoming from the start, always happy
to share her breadth of knowledge and background on all things Dublin. She was
always willing to go the extra mile and talk through complicated legal matters and
strategies, and we all learned a great deal from her. Over the years, Jennifer
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approached each endeavor with enthusiasm and a collaborative spirit. In my short
time as City Manager, she and I worked together countless hours on important
initiatives ranging from strategic real estate investments to the Fiber to the Home
initiative that was announced just last month. She was unique in her ability and
willingness to see the big picture and to approach complex legal matters thoughtfully
and strategically. She always been determined to find the right and best solutions for
Dublin and the Dublin community. She exemplified professionalism, integrity, and a
genuine passion for upholding the law and serving the community. Her institutional
knowledge and understanding of the Dublin community and Council’s vision made her
an invaluable partner and in many ways, she jis truly irreplaceable. We thank all of her
colleagues at Frost Brown Todd Law Firm for making it clear to Dublin that the City’s
legal needs will continue to be met through their extensive team, many of who are
already represent Dublin and work with our staff on a variety of matters. Our hearts
go out to them as well as we know they are feeling this loss as deeply as we are.
Finally, our thoughts and prayers are with Phil and Peyton and Jennifer's entire family.
We can only imagine their grief and we want them to know that we are here for them
as well all process this heartbreaking loss together. Jennifer will be recognized during
the Mass Intentions at the Dublin Irish Festival this Sunday, and we will continue to
keep her memory and legacy alive here in the City she love and called home.”
Mayor Fox thanked Ms. O'Callaghan for her comments on behalf of staff and stated the
following:
"This is a very stong Dublin Family and we‘ like to share a few final thoughts on
behalf of the entire Dublin City Council. We are just heartbroken and still trying to
come to terms with the fact that Jennifer Readler is not sitting in that chair with us.
Jennifer freely offered her knowledge, her friendship and her loyalty. She was our go-
to resource, a valued mentor to all of us, listening and providing advice with her
generosity, her empathy, and her thoughtfulness and she reflected the absolute best
values of this City. During her tenure, Jennifer demonstrated a passionate
commitment to providing the best of public service and the best advice that helped our
Council to make informed decisions and that benefited our entire community. Her
impact is undeniably profound and will be long lasting. She was so invested in Dublin
and not only in her service as a Law Director, but just as an active member in this
community. She honored that commitment by participating in hundreds of programs,
events, dedications and days of service. We all wonder if she had more hours in the
day than the rest of us because she always found those extra few minutes and in
some cases, extra hours that were needed to do whatever it took to help make Dublin
a better place. This past weekend was tough, but this upcoming weekend will be
especially difficult because the Dublin Irish Fesitval was one of her most favorite
events. Her passion for life was contagious, and it wasn’t hard to see that her family
was her greatest joy. She was the most devoted wife, mother and daughter and our
thoughts and prayers every night are going to be with her husband Phil, her daughter
Peyton, her Mother Sally and all the loved ones that she has during this esxpecially
difficult time of grief and loss. We, on this Council, pledged to honor Jennifer’s
membory by continuing her work with the same dedication and passion that she
displayed throughout her remarkable career. And as we mourn her passing, we are
grateful for her friendship and her advice, and we take comfort that our lives and our
City are better for having her with us. For two and a half decades of service to this
city, weil always remember and hold her dear, her many incredible contributions to
the community and the unforgettable, poised, beautiful, brilliant, professional person
and friend that she was. The star that was Jennifer Readler will always illuminate our
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way because her light is still in this room and endures through her family, her friends,
and in this city that she loved so very much. We will miss her forever.
ADJOURNMENT
The meeting was adjourned at 10:16 p.m.
Vers Te Mayor — Presfding Officer
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