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HomeMy WebLinkAbout03/15/1999 I .' '~-Ih,-;ji, ,;!;+jf!t:'1;~Hbcl~j~t<i!t~;'H,~;H<'MlId"rtl-"i'Ii'IIOIH'JIHj'li ':llli,+ij~H' !i':'iliil'? 1'1 RECORD OF PROCEEDINGS Minutes of Meeting WW~__~Q"'dQ~~m~QQm_,w_,w_m_WQQmN~Wd".QQmQQWQQmd'WQQm'mdWQQN_WQmd"md,ww_'_QQm'_QmQQNWNQQmQQ,_wrru1JIinmdCirymCOi.incir:rvreerrn~rNmQQmNmdmmdNWd_m'mmmmdmdWN_--PageQQrWW_'mm'~QmNW"N"m_'_W"mdmm"QQ"_m~"'''Q~_''QQ"mmm''mdN_d."dQQ''m DAYTON LEGAL BLANK co. FORM NO 10148 Held March 15, 1999 19 Mayor Kranstuber called the Dublin City Council Meeting of March 15, 1999 to order at 7:00 p.m. Ms. Hide Pittaluga led the Pledge of Allegiance. -, Roll Call Council members present were: Mayor Kranstuber, Vice Mayor Boring, Mr. Adamek, Mr. McCash, Mr. Peterson, Ms. Hide Pittaluga and Mr. Reiner. Staff members present were: Mr. Hansley, Mr. Smith, Mr. McDaniel, Ms. Vincent, Ms. Fierce, Mr. Harding, Ms. Bearden, Mr. Hahn, Chief Geis, Mr. Kindra, Ms. Heal, Ms. Puscarsik and Ms. Crandall. Approval of Minutes of Meeting of March 1, 1999 Mayor Kranstuber moved approval. Mr. Adamek seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Correspondence The Clerk stated that several notices to legislative authority were sent to Council from the Ohio Division of Liquor Control: Donato's Pizza, Inc., 6 S. High Street; Penn Traffic Co., DBA Big Bear Store #266,6700 Perimeter Loop Road.; and Herb J. Schoning, DBA Stogies & Stix, 6788 Perimeter Loop Road. There was no objection to the issuance of these permits. - Citizen Comments( items not on the agenda) Ruth Reiss. 7733 Heatherwood Lane noted that she is in attendance tonight for the ethics policy discussion, but it is not on the agenda. She had understood that a draft policy would be forwarded to Council by March I for review, and asked about the status of this item. Mr. Smith reported that his office has completed four memos for Council relating to ethics, campaign financing, fraternization, and nepotism which will be distributed to Council tonight. After Council's review and comment, he will draft legislation for introduction. Mayor Kranstuber stated that, unless there is an objection, he would like to put this item for discussion under the "Other" portion of the agenda for the next Council meeting. He asked that Mr. Smith provide Ms. Reiss a copy of the memos. Staff Comments Mr. Hansley reported that staffhas forwarded to Council tonight a letter from Kathie Gardner of the Dublin Coffman High School P.T.O. regarding waiving of fees for the after prom party scheduled at the Rec Center. Staff is recommending the waiver of fees as outlined in the letter. Ms. Gardner is present to respond to any questions. Ms. Gardner stated that the community is planning a post-prom party for Dublin Coffman - High School in a safe environment that is drug and alcohol free. They are using the limited funds toward entertainment for the event, and are requesting that Council waive the rec center rental fees and related security costs for the event. Mayor Kranstuber moved to waive the Rec Center fees and related Police services for the after prom party. Mr. McCash seconded the motion. Vote on the motion - Mrs. Boring, yes; Mr. Adamek, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. Reiner, yes. Mr. Smith reported that, pursuant to Council's direction, they have executed a contract to purchase the property known as Indian Run Falls, and are entering into a pay-back agreement with Washington Township for the entire amount to be paid back to the City , , ~-r.;--~ ~:~ ,;J,j;,t.L ,,!:,:;~,,~,l,~:k~l,d lulil 7:": ,; ;:I:-~hTiic:JJr71trr1LjrL:'J ,,:,J,,' Ii! . r . , 10'::' 'i " RECORD OF PROCEEDINGS Minutes of Meeting wmwmm~m.'dmwmmd~wmWm_mm~m"mmdmwmm~.wmm~wmm~m~mmw~m.,~w#_#_,,-_wmwmmwm'-'~<_#mdmrruorilrCifymCouncirJVfee'fIng#'mmdm#mH_._m'_m'md##wd._.m-YageWTW~_md"m_mmdm,,#.m~'_'dmd_W_~#mm"m_m_'~mdm'H~m~mH_mmdH#,~ DAYTON LEGAL BLANK co. FORM NO 10148 Heln March 15, 1999 19 over five years. In order to get title, the City will have to front the $175,000 to payoff the mortgage on the property. The first payback of$50,000 will be paid at closing. The $175,000 has not been budgeted, so at the April 5, 1999 Council meeting, Finance will -- bring an appropriation ordinance for this purpose. None of the other details have changed. Mayor Kranstuber thanked Dublin Coffman High School students Jenna Kruppa and Megan Novotny who are serving as greeters at this meeting. LEGISLATION TABLED ORDINANCE SCHEDULED FOR HEARING Ordinance 19-99 - An Ordinance Declaring Improvements to a Certain Parcel of Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit that Parcel, Requiring the Owners Thereof to Make Service Payments in Lieu of Taxes, and Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Such Service Payments. (Cardinal Health, Inc. - South Campus Incentives) Mr. Reiner left the Council Chambers at this time and indicated that he will abstain on this matter. Mayor Kranstuber noted that several individuals have signed in to speak on this ordinance. Denise King. representing The Nature Conservancy encouraged Council and the .- community to fully implement the Community Plan as it relates to the protection of the Indian Run stream. She noted that the globally ranked and rare plant species, arabis paten grows within the ravine of the stream. It is present on the rock face below the subject property, on the OCLC property, and also on property along Shawan Falls. She would like to reiterate the offer that The Nature Conservancy - an international non-profit organization committed to preserving habitat for rare and endangered species - lend their expertise to Cardinal Health and to the City on drafting a conservation easement. There is a plan to walk the property this Wednesday to assess whether the 100 foot easement will be adequate. They welcome the opportunity to lend their expertise to the parties involved. Ms. Hide Pittaluga asked for her recommendation on the size of the easement. Mrs. King responded that a site visit is necessary to make this determination, but she also respects the need of Cardinal Health to have assurance that the amount of acreage requested will be reasonable. The key language to include may be that the easement will address the preservation of Indian Run stream and the globally ranked rare species, arabis paten. The goal is not to merely set aside land, but enough land to implement the Community Plan and to assure that there isn't an excessive amount of water, sediment, or chemicals pouring over the cliff face. Mr. Smith stated that Council was provided with some examples of conservation - easements. The plan is to make a site visit, and to have the appropriate experts assist in this area. The language at this point states, "the parties agree to negotiate a mutually acceptable agreement." This matter will have additional review at the Planning & Zoning stage. He suggested that language be included such as, "a satisfactory resolution of a conservation easement as presented by staff'. The rezoning will come back to Council for a vote. Mr. Peterson asked that The Nature Conservancy be included in the list of experts. Mr. Smith responded that staff intends to use them. Mrs. King reiterated for the record that their goal is to provide technical expertise. It is up to the elected representatives and Cardinal to agree upon what to do. I f I: ,ill.': " lil" d J: :<1 U:!'!.I :" ,ii, RECORD OF PROCEEDINGS .#"".pm#'mu""w~_,u'~hP.mm_mQm_"mdm'NhMi!!~i~~h-2,Lmd~"~mdhmdh_mdhmdmQQh"QQ.'UUOTrn'CiT5rCoullCirlVfeeting-ffU~~~m__md.m'~h'~_._"_.-7age"3'~"~Qm""mQmd.md,mmmd.mdmdMe!ti!!g&UNmd".u,",,m&Phh.# DAYTON LEGAL BLANK CO FORM NO 10148 ReIn March 15, 1999 19 Mr. McCash stated that it would be important to use this expertise, because this will be the first conservation easement ever done in the City of Dublin. If done right, it will provide a model for other opportunities throughout the City. ~ Glenn Martin, representing Cardinal Health, stated that a letter was sent to Council on March 11, 1999 outlining their position. He noted that the conservation easement is a key item. At the last meeting, several issues were identified by Council for further investigation, and that led to tabling the ordinance. Cardinal has worked with City staff on some recommendations that they believe address the concerns. 1. The first issue was to quantify and more closely document and identify the incentive value being provided. As an attachment to the letter, Cardinal has put together an explanation of the incentives included in the proposal and tied values to these incentives, recognizing the time value of money. Two scenarios are presented - one with a very fast build on the south campus, although they have committed to build to the west prior to the south campus - and this scenario would include slightly less than a $1.4 million investment by the City. The second scenario, with what they believe is a more realistic time line, calls for less than a $1.2 million investment by the City. 2. The second issue identified is how the City can protect its investment. The letter recaps the terms of the agreement which protect the City's investment under a variety of circumstances. Dublin City staff is satisfied that the City is protected in this regard. He will be happy to respond to any additional questions. 3. The third issue relates to the conservation area. At this juncture, Cardinal has - tried to partner with the City under the terms of the proposed agreement. Cardinal also has an option to purchase the land and could in fact do so without the City's involvement and without conservation easement provisions. However, they do not do business that way. Cardinal's desire is to work on a conservation easement for this property in respect for the beautiful area and endangered species located there. The language included in the proposed agreement calls for a 100 foot combined conservation easement and building setback, and it will vary along the property line. There are heavily treed areas on the property, and they will work with the architect on the building location, respecting the conservation concerns. 4. The fourth issue relates to the City's quest to maintain a high level of green space in the City. Cardinal is proposing that, in addition to buying a parcel on the east side of 745 for parkland, a fund be established as seed money for green space acquisition in the City with their contribution of $250,000. The monies would be used solely for green space initiatives in Dublin. He offered to respond to any questions from Council. Mrs. Boring asked for clarification about the reference in the letter to Cardinal Health funding $350,000 of the TIF. Mr. Martin responded that under the current structure, it is a $750,000 TIF to be used for infrastructure. They have agreed to fund part of that $350,000, and not be paid back out ofthose TIF proceeds until the City is paid back. So, under a reasonable time value ,-... approach, they calculate that the value of this is about $350,000. . I Hearing no further comments from Council, Mayor Kranstuber called the question. Vote on the Ordinance - Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mrs. Boring, no; Mr. McCash, yes; Mayor Kranstuber, yes; (Mr. Reiner abstaining). SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 25-99 - An Ordinance Accepting the Lowest and Best Bid for Dublin Community Recreation Center Phase II Fitness Equipment. Mr. Hansley stated that staff is recommending adoption at this time. Vote on the Ordinance - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. I Ii .I"j " ,'!!'1PIII!iiHiiI,:J]iii,,]lli,JjI,hilil.ii,[ I, L Jr,FJ,j i!:T :: ;"t tAli~'~'Ir:~"~;~.''f. ~, I. .1 RECORD OF PROCEEDINGS ~~wmm~mdmmdW,,_._"mm~'"mN_m"mdQmdm,~'Ji!!N!!!~smm,,9Lw_NmdN~mdmN"dm~mdd~WmWmmddm'rru15TlntlfyT'''ounclT'Kree'fiIig~md'mmdmm_md~.w"_m~m_mpagemd.zr<m~mmm_mmdW'm~m'md~w~m~~t~["'W~"QmmN"m DAYfON LE AL BLANK CO., FORM NO. 10148 Helrl March 15, 1999 19 Ordinance 27-99 - An Ordinance Approving a Tax Credit Agreement with Opticon Medical, Inc. and Authorizing, Confirming and Ratifying the Execution of that Tax Credit Agreement. .,..-,., Mr. Hansley stated that staff is recommending adoption. Vote on the Ordinance - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes. Ordinance 28-99 - An Ordinance Approving a Tax Credit Agreement and Economic Development Agreement with Checkfree Corporation and Authorizing, Confirming and Ratifying the Execution of those Agreements. Mr. Hansley stated that staff is recommending adoption. Vote on the Ordinance - Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. INTRODUCTION & FIRST READING - ORDINANCES Ordinance 29-99 - An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the City of Dublin, and Declaring an Emergency. Mrs. Boring introduced the ordinance. Mr. Smith stated this adopts the codified ordinance supplement for 1998. Emergency action is requested in order to have the supplement effective immediately. Mayor Kranstuber moved to dispense with the public hearing and treat this as emergency legislation. - Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes. Vote on the Ordinance - Mr. Adamek, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. Ordinance 30-99 - An Ordinance Providing for a Change in Zoning for 9.997 Acres Located on the North Side of Post Road, Approximately 500 Feet West of Commerce Parkway, from: R-l, Restricted Suburban Residential District, to: PUD, Planned Unit Development District. (Coffman Park Plan) (Applicant: City of Dublin, c/o Timothy C. Hansley, 5200 Emerald Parkway, Dublin, OH 43017) Mrs. Boring introduced the ordinance and moved that it be referred to Planning and Zoning. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mayor Kranstuber, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Adamek, yes; Mrs. Boring, yes. Mr. Reiner returned to the Council Chambers at this time. Ordinance 31-99 - An Ordinance EstablisWng a Leave Donation Program for Employees witWn the Fraternal Order of Police, Capital City Lodge No.9 r- Bargaining Units and All Other Non-Union Personnel of the City of Dublin, r Authorizing the City Manager to Promulgate Administrative Regulations Governing the Operation of the Program, and Declaring an Emergency. Mr. Adamek introduced the ordinance. Mr. Hansley stated that this ordinance is in response to Council's request for research on this topic. He asked that Mr. Harding provide a brief summary to Council. Mr. Harding noted that this legislation affects the FOP Capital City Lodge No.9 bargaining unit and the non-union personnel of the City. There are two additional unions representing City personnel- the FOP Ohio Labor Council and the United Steel Workers of America. Under present law, those unions are required to be able to bargain over the terms and conditions that affect their union personnel. As Council is aware, this sick leave bank issue was brought forward due to the catastrophic illness of i .'.. I, " . n RECORD OF PROCEEDINGS md'''##'d#d'##_~_##mQmdQm~_U~'dm##m"Mi~l!!~'~'~mQLm<~__udd~~'mm,uu~'~_Q~_mm~_,uTIu]J1mTiTyU-Coiinclr1Vfeefiffgd~'##m~~##m##um~mm~~uQmd##d_mmQmmYage'5m#_#~m_'_'mdm_~dm~~~!}m~g_,umdmm~u~~u"'~##~ DAYTON LEGAL BLANK CO., FORM NO 10148 Heln March 15, 1999 19 a police officer and a prompt recommendation from staff was requested. The FOP then brought a proposal to staff at the bargaining table on Friday, March 6, 1999. The unique circumstances compelled staff to undertake a very quick, but detailed look in - order to bring a recommendation forward. Time did not permit contact with the other two unions, but calls have been made to their representatives. If this legislation is approved, it would be staff's objective to establish the same leave donation program for all City personnel. Mr. Hansley clarified that the second FOP bargaining unit covers the City dispatchers. Staff is requesting emergency action due to the immediate needs of the police officer whom the sick leave bank would assist. Mr. Oppenheimer. Executive Board Member of the Capital City Lodge No.9 stated that many Dublin police officers are present tonight in support of this program which will establish a leave donation program to benefit the City employees who have serious illnesses. This program will be of immediate benefit to Officer Laura Gibson who is suffering from cancer. Officer Gibson has applied for disability with the State, Fire and Policemen Disability Retirement Fund, and her application is pending. At the end of this month, she faces a loss of her insurance benefits which she desperately needs as her family has no other medical insurance coverage. Members of the Dublin Police division have pledged over 1,400 hours of their own time for her aid. With the endorsement of the City Manager, the members of the Capital City Lodge No. 9 request Council's passage of the ordinance. .- Officer Susan Sedlock addressed Council, noting that she has been with this department for 17 years and that Dublin is a very unique City for a variety of reasons. In less than one year, the Police division has experienced two officers being diagnosed with catastrophic illnesses. Officer Laura Gibson is an eight-year veteran of the Police division. She has been active in the community and her church. She became ill with cancer last summer, and has endured chemotherapy treatments and extensive hospital stays. Her husband is a self-employed contractor who works mostly out of state, but he has been unable to work since he is needed to care for their children. Her mother is ill as well. Officer Gibson wanted to be present tonight, but her condition would not permit that. Her fellow officers support this ordinance, and Officer Gibson has pledges from every officer and every supervisor, including the Chief, to donate vacation time to her. She requested that Council approve this legislation to enable the police division employees to assist their friend. Ms. Hide Pittaluga commented that she is totally supportive of the legislation. She offered special recognition to staff and all the negotiating parties who were able to bring this legislation to Council so quickly. She knows Officer Gibson personally through the D.A.R.E. program, and is proud to support passage of this legislation. Mr. Hansley noted that Mr. Harding and staff worked very hard on this matter over the ~ past weekends. Council has on occasion discussed the establishment of such a program, i I but staff was not supportive. However, once this came to the bargaining table with this I ; specific application, Mr. Harding worked with the union representatives to smooth out the details. Mrs. Boring noted that it is her understanding that the policy will require that each employee maintain a balance of 120 hours of sick leave to cover their own needs. Mr. Hansley stated that the major difference in this plan is that it requires that an employee exhausts other personal type leave, i.e., vacation, compensatory, and personal leave before donating sick leave time. This isthe key factor in staff's support of the legislation. . I I. LI.'".. , ..H' I 1!!.H,..i '" . I .1' RECORD OF PROCEEDINGS wd._m"d~~~<"m_~Mm~'_dmm_'mff"ffm'''ffN,M!!l!:!~~~md,2!m_''''~Q~mdmQm~Nd~_~mdm'mdmdUu15irnmCffyMCounclr:~/re-etrng'"ffmdmMmd'ffNdffm"_<mff~"m_ff_~"ff"Page'ff6-MQM<mdm'''m''NM''md'''ffmdm'~~!!!!!ffs'''M_mN'_"''M''''' DAYTON LEGAL BLANK CO.. FORM NO. 10148 ReIn March 15, 1999 19 Mr. McCash commended the F.O.P. for bringing this forward to staff in order to have it implemented. He had suggested formation of this type of pool nine months ago, but staff was not supportive at that time. In this case, the union effort will benefit not only - their members, but the other City employees as well. Mayor Kranstuber moved to dispense with the public hearing and treat this as emergency legislation. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes. Vote on the Ordinance - Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Mr. Hansley stated that it is staff's intent to bring legislation to Council in the near future to effect this provision for the remaining bargaining units. INTRODUCTION & PUBLIC HEARING - RESOLUTIONS Resolution 22-99 - A Resolution to Set Forth a Statement of Services to be Provided to the Area in a Proposed Annexation of 106+ /- Acres from Jerome Township, Union County to the City of Dublin, Ohio as Required by Section 709.031 of the Ohio Revised Code. (Christopher Cline, Agent for Petitioners Wm. & Rita Syar; Northwest Assembly of God; Albert & Florence Scholy; GLK - Properties Limited; and B.J.L. Limited Partnership) Mr. Hansley stated that a statement of services is required per state statute prior to the public hearing on the annexation at the Union County Commissioners. This action does not approve the annexation, but rather affirms what services would be available if the annexation were approved by the county and accepted by the City. This matter will come back to Council approximately 60 days after the county commissioners' hearing. Christopher Cline. attorney with Blaugrund. Herbert & Martin noted that he represents the petitioners. He offered to respond to any questions from Council. Mayor Kranstuber asked what is the proposed land use for this territory. Mr. Cline responded that the land is located on the north side of Post Road, almost to Hyland Croy. It is immediately west of Gordon Farms and next to Wyndham Village. It will be developed as single family, and the Community Plan recommends two units per acre. Vote on the Resolution - Mr. Peterson, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. OTHER Discussion of Wilcox Road Traffic Issues Mayor Kranstuber asked staff for their report. - Ms. Fierce noted that staff was directed by Council at the January Southwest Area t i planning workshop to explore ways to de-emphasize Wilcox Road. Doyle Clear of Barton Aschman was retained and has completed some analysis. Staff has met regularly with representatives of the southwest neighborhoods - Steve Basil, Bill Yoder, and Steve Krzykoski. Ms. Fierce then showed slides of the subject area and noted that Mr. Clear reviewed four key traffic points on Wilcox Road: the portion south of Rings Road; the portion between Rings Road and Woerner-Temple Road; the portion between Woerner-Temple Road and Heather Glen Boulevard; and the portion between Heather Glen Boulevard and Innovation Drive. His analysis included a review of the current volumes of traffic on Wilcox Road at those four locations. He also analyzed the projected volumes on Wilcox when some of the important roadway links contained in the Thoroughfare Plan I 'I I, 11 ,... : ii 'f'll t, L !iii;li1~ijj iuL'1 ! H ITiiiITI~Ji,lj,lill~ ! lii\~i";,,,,,l,, E I I,' RECORD OF PROCEEDINGS m_mdmm<PNd'_ffmNPNmw'NNdPmdNQPNN~p"mNgMi~~l~2~N2Lm'mdmmdwmpmNwm""MNm_mNwNwNUff51iifNCifymC51incIT1VfeetTiig'_N'WN_NP_W-_N<mmdVage7--NNm_mNPmmdmdN_m<~~~~1!!gpPN"mdNPmPN'wmgp DAYTON LEGAL BLANK CO.. FORM NO 10148 Relo March 15, 1999 19 are constructed, including: the Woerner-Temple extension, scheduled for completion by August of 1999; the Tuttle extension from Wilcox to Avery; the Emerald Parkway extension to at least Shier Rings Road, and the Emerald Parkway bridge completed over - U.S. 33. He also reviewed what would happen if Wilcox Road would be extended over to Emerald Parkway and what happens when the entire Thoroughfare Plan is implemented, with all of the roadway links throughout the City. In general terms, he found that volumes on Wilcox Road will increase over time as the Thoroughfare Plan is implemented, and that traffic volumes will increase the most on the link between Rings Road and Woerner-Temple Road. He also looked at what happens when certain segments of Wilcox Road are disconnected. If, for example, Wilcox Road is disconnected just south of W oerner- Temple Road, that location will actually enjoy the greatest benefit, in terms of decreased traffic from Wilcox Road in general. The Southwest area residents have expressed the greatest support for that road closure. Traffic decreases were not as significant in the other links or locations with the completion of other improvements. The connection of a new road that would run generally south of Brighton Park was also looked at. It would reduce traffic on Wilcox Road, but would produce higher volumes of traffic on a link that goes behind houses in Brighton Park. This link may not even be feasible due to the shared boundaries with Columbus. It would require further analysis. The residents received a copy of this preliminary report last week. They have indicated they are in favor of de-emphasizing Rings Road, but that they were looking for a - comprehensive resolution to all the traffic problems in their area. Mr. Reiner asked if the consultants retained for the Southwest study are looking at the traffic issues as well as the land uses. Ms. Fierce responded that Council's specific direction in January was that the traffic issues must also be examined. Mrs. Boring asked for clarification about the relocated Wilcox Road, and the plans for buffering that accompanied the zonings. Ms. Fierce stated that a relocated Wilcox Road was included in the Thoroughfare Plan some years ago. It was tested as part of the Southwest Area Plan, and the volumes were found to be so low that the new link would likely not be necessary. Mrs. Boring asked for confirmation that the relocated Wilcox Road was planned at the time of the proposed merger with the township. Ms. Fierce responded that she would need to research this matter further. Mrs. Boring stated that if the City made a commitment to the residents to retain a neighborhood-type zoning, and zoned houses along Wilcox to enhance the neighborhood feel based on the commitments of cul-de-sacing the road and then ,.-..., building a link to bypass, why was this not carried out? What she has heard from the ! residents is that they were promised this with the merger, then with the southwest area plan, and now it seems to have fallen through the cracks. Ms. Fierce stated she would have to do more research on what commitments were made. Mr. McCash noted that there has long been an understanding from the residents' standpoint that this piece of relocated Wilcox would be constructed, similar to an understanding that several residents have that Wilcox Road will be terminated and vacated near Heather Glen, arid that portions ofthatfight-of-way would be given to those residents as part of their back yard. They purchased their homes with the understanding that was going to occur, as those lots are somewhat smaller than others I Ii II "... 'Ie,' ,'I ,I' I 1"',: ,I, ',1".' , I RECORD OF PROCEEDINGS ~mmm'ff~W"M~mmM'MmdM'""mdMmW~'QmMW~m~'_MMin ~.!"~'~<"dQi_~MQmd'MQ"M"d'~"mdMmdW~d"M#~'M-rnT15Tr#O"'"C~l'm'''Ct~M~M~r1VrI'mdmr-d"#md""Mm'~mMmmdm~<~_"~""_"~md'mdM'M-"mwmm8"'mm~~m Meeting u In 1 y ouncI ee Ing age ' "m"_~mmm#mdmdmmd~mMmmmmdmdmmdmmMW md~'md~m_mdM#mmm DAYTON LEGAL BLANK CO. FORM NO 10148 ReIn March 15, 1999 19 in the subdivision. Staff now seems to be giving Council direction not to carry out these commitments. - Mr. Hansley responded that at the time of annexation discussions and the failure of the merger with the township, there was concern about traffic counts and residential development along Wilcox. At that time, however, there was nothing on the drawing board for Emerald Parkway nor the Woerner-Temple connection. On the positive side, the City has added or has programmed major roadways that will dramatically benefit the area. Other planned projects such as the widening of A very and the Tuttle extension will happen much sooner than anticipated back in the early 1990's. In assessing what commitments the City has kept, these factors need to be kept in mind. Mr. McCash responded that the problem with that thinking is that during the time of the annexation and merger issue, Emerald Parkway was actually on the drawing board at its present location. Mr. Hansley reiterated that at the time of the original discussions, it was not. It was shown sometime later, but without any expectation that it would be built anytime soon, but in 15 to 20 years. Council only recently moved this project up on the programmed schedule. It will provide major relief for the existing traffic problems. Mayor Kranstuber then invited those present to testify. ~ Bill Yoder. 5661 Wilcox Road displayed a copy of the Southwest Area Roadway and Land Use Study which included a roadway over the freeway. Mr. Hansley asked for clarification of the date on that plan. The issue which has been raised tonight is whether that commitment was made as part of the annexation. Mr. Yoder responded that it was approved prior to the Yoder annexation. Mayor Kranstuber noted that Mr. Yoder as spokesperson for the residents will be allowed ten minutes for testimony. Mr. Yoder gave a history of the issues. 1. Over 12 years ago, the residents of the area were aware of development pressures and began to seek solutions. They convinced developers to join with them and approach the City with a development proposal for a large core of land. Dublin wanted tax base, developers and major land owners wanted rezonings, and residents wanted the roadway issues solved. They worked together and produced a roadway and land use plan which was approved by the City and supported by nearly every land owner. It provided that Dublin would have the land needed for a future unnamed road, now Emerald Parkway, and would increase the commercial tax base. 2. The developers obtained their zonings, and residents secured the roadway and ,- zoning commitments needed from the City for their neighborhoods. The , residents were promised a roadway separating the land uses, and eliminating through traffic. 3. After the annexations, a multitude of commercial, retail, multi-family and office zonings on Tuttle Crossing were approved in keeping with the pre-annexation agreements. These zonings were unopposed by residents because of the commitment that the residential areas would be separated by the relocated road system. 4. The City approved zonings for single family development with curb cuts on Rings and Wilcox Road because traffic was to be relocated from those areas. Then, for reasons unknown, staff reversed the decision to relocate Wilcox because the roadway would not be needed. 5. This action was not fair to the residents who supported the annexation I I. il A '" 'I I, "'J In:. " '. . il I i"H;I;"~!i"''','Jh!!H:~J ;:Uln;ll1N..ti:lhi!ilM'dfjij;;lli'W(~U;:i.t)j#l'\l' I: I.. I RECORD OF PROCEEDINGS W"dmmd"WdmQdMm~_Qm~mdwQdw'mQd~"md_l'y!L!l~w~~2mdmd2imdmdmd_"W_WdWdd"wm'mmd~~"_mmTImmW]1irwmCir~md'c;Qdwwm_mw"-r1V'fm~'5t'~d~mdWWW_'_WQww"mQm'mmmmd"_"md~d_'_'pW"md'" "9' Meeting u m 1 y ouncl ee mg age" QW"mW"md,_""wmWQm""mw"wwm_wmw~m_"m~m""""mw"_,_,,w,,w_~w DAYTON LEGAL 8LANK co., FORM NO. 10148 ReIn March 15,1999 19 agreement, nor to the residents who purchased homes in the neighborhood and were told by the City that the area would have limited traffic. 6. This left the neighborhood with serious traffic problems which have grown r- beyond tolerable levels. Property values have dropped, and safety has become a major issue. Some residents want to sell their homes over concerns for their children's safety, but cannot because the value of their homes has dropped below equity. 7. The residents are present tonight with their families to seek relief from the City on these issues. 8. Staff and consultants have met with the residents and provided them with a traffic study. This traffic study, however, is different than what they expected based on the initial discussions. He pointed to the diagrams and showed the areas where the residents are not in agreement with the consultant's observations. 9. Logic says that when Emerald Parkway is completed, greater amounts of traffic will turn onto Rings and then Wilcox Road to avoid the bottle necked intersection of Emerald and Tuttle. This condition will worsen when all the office and other mega-development is completed along the new Emerald Parkway. 10. In previous discussions with the traffic consultant, he suggested that Wilcox Road could be relocated as called for in the original annexation plan. This would provide an alternate path around the Emerald/Tuttle intersection and a termination route for northbound traffic using the proposed Hilliard/Wilcox - Road bypass. 11. The current report states that the road should not be relocated, because it would be over utilized with 900 cars per hour. If 900 cars would be using the relocated Wilcox Road as suggested by the traffic study, wouldn't it be logical that those same cars will easily find the cut-through route via Rings and Wilcox Roads? 12. The relocated Wilcox.Road ,would have~o curb cuts except for the one road at Brighton Park, and this could serve as the second emergency exit from Brighton Park. 13. If, however, this relocated road is not needed, they suggested installing two cul- de-sacs on Wilcox which would encourage the traffic to stay on Emerald, on the relocated Woerner-Temple Road, and on Tuttle when it is extended to Avery. Tuttle would need to be extended to A very before these cul-de-sacs could be installed on Wilcox. The residents are requesting that this be studied. The two cul-de-sacs would allow the bikepath to be extended over to the park and allow the children access without crossing the street. Mr. McCash stated that while this plan may address the Wilcox Road issues, what about the residents on Rings? Mr. Yoder responded that if Rings is severed on the east and west, only the ,..--. neighborhood residents will use the road. The residents would still like to see , j additional features added to Rings Road to reduce traffic in the area. Discussion followed about the various patterns of traffic which could develop under different scenarios. Mr. Yoder summarized that if the relocation of Wilcox Road will not benefit the neighborhood, he proposes effectively severing Wilcox with two cul-de-sacs. It would push north/south traffic to where it belongs on Emerald or A very. It would allow the existing bikepath to be extended between the cul-de-sacs and the park to the west of Wilcox. The east/west traffic would then move to Tuttle, to the new Woerner-Temple and out of the neighborhood. The residents understand that until the extension of Tuttle Crossing to A very is completed that this could not be implemented, but the commitment . I I ii".. ':1 '.' ,II :1: .,' ,,', -- liW~ft1;:'!',~?!'1 I RECORD OF PROCEEDINGS "_"md"MQQ<wm'~<'m_'QQ~~dd"d"_"d~_,lV!,i!!B!~!?'m2J'mdm"QQd~dw'mdQQd_">>"d"d_mQQQQDii15l1irCiIyPCoi3IlcirlVfeetrng'-#~~__mp_""d~mmdmdm""'P,{fgme'Tummdm'~md'm"mdm<mp_'m~~m~!!!:,Kmm"Mm'mh<""M< AYTON LE AL BLANK CO. FORM NO. 10148 Relo March 15, 1999 19 could be made at this time and incorporated into the Tuttle extension project. The goal is to have Wilcox as a neighborhood residential collector street and not serve as a cut- through for other traffic. It may also be appropriate for the City to rezone some of the - properties to commercial or compensate others for the reduced property value, although ~, he would not endorse either approach. Mayor Kranstuber stated that Mr. Yoder has indicated support of either the double cul- de-sac on Wilcox or the relocated Wilcox. Mr. Yoder agreed, adding that they will support any solution which will address the traffic problems. Steve Basil. 5680 Wilcox Road stated that he would like to summarize for the neighbors present what has been done to date. The residents had hoped that as part of the study of the southwest area that traffic issues would be considered. At the meeting, however, they learned that traffic was not an intricate part of this study. Mrs. Boring then suggested that the residents write a letter requesting that Council address the current traffic problems. The letter sent to Council included 198 signatures from the area residents. After the initial southwest meeting, the residents met with staff and Doyle Clear on these issues. They want to solve the problems for residents of the Wilcox and Rings Road area, not just for the Wilcox Road residents. Ms. Fierce provided a summary of what has transpired. The residents are concerned that because of the lack of stacking space between 1-270 and Emerald Parkway, the traffic will instead go south on Wilcox - Road. The goal of the residents of this area, bisected by two major highways, is that traffic be controlled at the intersections to allow for emergency vehicle access, yet prevent cut -through traffic. Mr. McCash clarified that the traffic study done by Doyle Clear indicates that dead- ending Wilcox Road, south of Woerner-Temple has a tremendous benefit in terms of reducing traffic in one portion of the neighborhood. Since Woerner-Temple is currently under construction, staff would need direction from Council to authorize the change orders which would remove the turn lanes and related items at the intersection with Wilcox. Mr. Peterson noted that the concern is that if the W oerner- Temple/Wilcox intersection is built as a four-lane, full service intersection, it will then be too late to cul-de-sac Wilcox south of Woerner Temple. This is a timing issue because of the construction underway as opposed to the relocated Wilcox Road issue. Mr. Basil noted that he is supportive of the two alternatives proposed by Mr. Yoder. Lynn Messerschmidt. 5626 Wilcox Road stated that they built their home five years ago. Their salesperson from Ryland told them a road was planned at the south end of Brighton Park which would carry the traffic away from Wilcox Road. They have been - unable to sell their home due to the traffic and safety considerations. The traffic on the road travels at high speeds, even though the speed limit is 25 mph. Something must be done to address these issues. She would like to have Wilcox Road cul-de-saced at both ends. Don Williams. 6075 Ashleylynn Court stated that his property backs up to Wilcox Road. He agrees with everything that has been said tonight, especially in regard to the speeds on Wilcox Road. He has a concern with the proposed change of cutting off Wilcox below Woerner-Temple because of the commercial and light industrial sites on the north and south sideof Wilcox. There will still be high volumes of heavy vehicles on the roadway. The cul-de-sacing at the south side of the intersection of Wilcox with Woerner-Temple may not adequately address the problem. , I I II I ,.', 11 11';;: ,"., :i RECORD OF PROCEEDINGS """~QQ"QQ"MQQM'M"MdMQmM<MQQ"m"mdmdQM"MdJ~!i~}!i~~_~l?LdMdm'Mmdmdm"MdMdMQQ~~~'MQmTIuolrnmdCitymCminciT1Vreetrirg-m<Mm"mMQMdMm<M'm_~"~m1'ageTrd'm_-'Mmdm'_mMdmdmm~~~!i~,gQ."mm'QQ_MQQd'~' DAYTON LEGAL BLANK CO., FORM NO. 10148 Helrl March 15, 1999 19 Mr. Mitchell. resident of Castleknock Road stated that he believes a more comprehensive study is needed. A more logical solution may be to expand Shier-Rings Road all the way to Cosgray Road. Shier-Rings is the only totally non-residential road - in the entire southwest district. After listening to tonight's discussion, he believes there " may not have been enough discussion about the extension of W oerner- Temple at the time it was planned. De-emphasizing Wilcox Road will simply divert more traffic onto Woerner-Temple, in the heart of the area's residential development. He also believes that A very Road should be expanded, and that the Tuttle extension needs to be done soon. The goal of this entire effort should be to de-emphasize traffic through the residential area in the southwest. Mayor Kranstuber noted that the five-year CIP does not include extension of Shier- Rings Road. Ms. Fierce noted that it is included in the Thoroughfare Plan, however, as a road that should be expanded. Mayor Kranstuber asked about the status of the Tuttle extension to A very - where is that in the five-year plan? Ms. Fierce stated that she does not believe it is included in the five-year plan, and there is a separate issue on the table regarding its alignment. Mr. McCash clarified that the only item which has been added recently to the five-year - CIP is the extension of Emerald Parkway north to connect into Shier Rings and across 33/161. The widening of Shier-Rings may need to be done in conjunction with that to provide relief for traffic. Doyle Clear. Barton Aschman then gave a presentation to Council regarding his review and recommendations. He noted that from the beginning of the work on the comprehensive plan, staff indicated that the primary objective in the southwest area was to protect Rings Road in the zone under discussion tonight. He prefers to do proactive roadway planning, instead of later installing disincentives. In response to the previous speaker about the justification for the Woerner-Temple extension, the main goal was to border Rings Road with a major road on the south, Tuttle, and a road to the north. With respect to Wilcox Road, the major north/south roadways were designed to be A very at four to six lanes and Emerald Parkway. From the very beginning, the goal was to create this framework. When Rings Road is severed, traffic coming from the east will stay on Woerner-Temple. People use Wilcox Road now because the Emerald Parkway piece to Shier Rings is not completed, because the Woerner-Temple extension is not complete, and because the Tuttle extension is not completed. At the time the comprehensive plan was done, they viewed Wilcox Road as a collector, but it became a residential collector because the City chose to face houses onto Wilcox Road. That changed his whole perspective of what Wilcox Road would be. He now believes that Wilcox Road needs further study, and especially in view of the high density ~ development in the City of Columbus on Wilcox Road south of Tuttle If the City of Columbus continues to allow these densities, Wilcox Road will have to be a five-lane road south of Tuttle. In the Hilliard Master Plan, Wilcox Road extends all the way down to Davidson and ties into Leap Road. Therefore, the closure at Woerner-Temple is important, at least until Tuttle is extended and until A very Road is widened. Mr. Clear noted that some folks have requested that additional traffic lanes be added on Wilcox and Rings to improve service at the intersection. Staff has opposed this, however, because maintaining this as a four-way stop is a dis-incentive to cut-through traffic. Mr. Clear noted that a more detailed study is needed for the southwest to ensure that all of the office building traffic can be accommodated. Before any further actions are taken other than the cul-de-sacing of Wilcox on the south side of the intersection with I I i "Ht. "'\ I" !i., '. >! . ",",","" RECORD OF PROCEEDINGS w~ddmdmQmW,~w~wWmdW'WQw'~_'mmdwwmwm~QM!E- U ~~2md-2,td~mdmwmd,wmdw,www~'mwwwm''UU61-w_wcmf,m'mcrW-Wmd'iTlvre~w#1:_mdm~w_wm_w~'mmdmw~m~'_mdWd_m'mPid~wfTZ Meeting u In I y OunCI ee Ing age w ~_m'~mm~~W~~mdw_'_m<m_mdWmdwww'mmw,ww'_mwmd~ww DAYTON LEGAL BLANK CO.. FORM NO 10148 ReIn March 15, 1999 19 Woerner-Temple, more study would be needed. Discussion continued about the relocation of Wilcox and its impact on traffic in the ~ area. Mr. McCash pointed out that even though the relocated Wilcox would have housing backing up to it, it would not have driveway cuts and the houses would have larger setbacks from the roadway. Further, in Mr. Clear's report, he indicated that the Wilcox Road cul-de-sac south of Woerner-Temple, while it may be "temporary", does provide a long term solution to the problem and should be more permanent. Mr. Clear commented that from a purely traffic engineering standpoint, the road should not be closed at that point - the roadway has the capacity. However, if there are conditions where the citizens have had an understanding about future plans, and if this is now a residential collector, it may be the solution to reduce traffic volumes. Tara Hill Dr.ive as a residential collector carries about 400-500 cars between A very and Coffman during peak hours. Mr. Peterson asked about the bottleneck at Emerald Parkway/Tuttle Crossing and the potential for 900 additional cars on the relocated Wilcox as a result of avoiding this bottleneck. Does the cul-de-sacing of Wilcox Road south of W oerner- Temple affect that variable? Mr. Clear responded that it does not increase the bottleneck. It will instead drive more - traffic to Rings Road. The problem is that the roadway system is being evolved, and has not caught up with the development growth. He does not recommend that Council make permanent closures without considering the impact that the future improvements will have on the current situation. He does not believe traffic volumes are that severe at this time. Speeds, however, are a problem. Mr. Peterson stated that because of a timing issue for future improvements, he would not want to cul-de-sac Wilcox Road only to drive all of the traffic onto Rings Road. Mr.Reiner asked Mr. Clear what is the real solution to address the bottleneck at the intersection of Tuttle Crossing and Emerald Parkway. Mr. Clear stated that the solutions are already underway - the widening of 1-270 and the completion of Emerald Parkway which will take local traffic off the interstate. He added that the first intersection adjacent to a freeway interchange is always the most problematic. The roadway system plan that was done by MIS consultants called for Tuttle to be a six-lane road. He understands, however, that the county is planning a four-lane road instead. The roadway needs to be six lanes in this section. Dublin sits on three interchanges with 1-270, and as more development occurs, traffic will continue to be an issue in this community. Mrs. Boring asked Mr. Clear if it his recommendation at this time, although not as a - permanent solution, to cul-de-sac Wilcox south of W oerner- Temple to provide some I traffic relief until the future roadway system is in place. t Mr. Clear responded affirmatively. While there are other alternatives, such as speed humps or increased enforcement, he would suggest this closure is important until the A very widening and Tuttle extension are completed. Mayor Kranstuber asked for affirmation that the priorities to address this issue long term are to complete Emerald Parkway, the Woerner Temple extension, the Tuttle extension to A very, and the A very widening. Mr. Clear agreed. Chief Bostic. representing Washington Township Fire Department stated that he has I Ii II k I ,Iii .'] ..., ' RECORD OF PROCEEDINGS wd~d_dm#OQQ#O_'md'_~#m#'_##O#O##O~m'#O,,,<M!!}1:!!~~2'QQ,,2#fm~~'mdmdm'm'''''#oQQm_'~~~QQmdmU''#:D1r-d~Cir#'mu'~md~__~~t'1'\IrmdmdIT_"dmm~"~'mQ"$'''-QQQ''~#md''dm~"~~'''mQQdpr'mQ~_'M t'3' Meetin~ u m 1 y OunCl ee mg age" m~_##mdm"#"~~QQ'm~mHm'QQ_"mdmdmm~m '#OH'''#OQQ'_''QQ#~md'' DAYTON LEGAL BLANK co. FORM NO 10148 Heln March 15, 1999 19 concerns with cul-de-sacing Wilcox Road and cutting off Rings Road. He asked for a delay in Council's decision to allow an opportunity for him to meet with the Engineering staff to discuss these proposals. These changes could impact response time ...--, for emergencies. Ms. Fierce clarified that Rings Road will be discontinued at Norn Street. Norn is the new through street, and the existing Rings Road will "t" into Norn at the west end of Rings Road. Chief Bostic added that an additional concern is having adequate room to accommodate emergency vehicles. The ladder truck requires a 45-foot turning area, and he wants to make sure the cul-de-sac will not hamper its movement. At this point, Mayor Kranstuber invited other residents of the area to testify. Brad Haggis, 5907 Heather Glen Court noted that Mil built their home 6-1/2 years ago and they were told the same thing about the future of Wilcox Road as the other resident who testified. He even visited the Planning division to confirm this. The noise from traffic, including emergency vehicles and commercial traffic, is disturbing to the families. Children must cross the road to access the park at the end of the street, and the high speed traffic is very dangerous. He purchased his home under the assumption that the roadway would be relocated. He was told later that Council planned to revisit this - issue. They did and reaffirmed that the road would be taken out. His concerns are with safety as well as with the commitment. Mark Smith, 5610 Wilcox Road stated that he has three children, and his concerns relate to safety in view of the traffic and speeds. There are ruts in his front yard where people pass cars on the right. It is dangerous to mow grass, ride bikes, or play in the front yards. Heis requesting as a parent, as a resident, and as a property owner that Council do something now, not in five years when the Tuttle extension is completed. He urged them to consider speed humps, or temporarily barricading the roadway at both ends. From an investment standpoint, those who purchased their homes under these assumptions have not been able to sell their homes. Dom Tiberi. 5768 Rings Road agreed that the traffic issues need further study. He did not anticipate such traffic problems on the road at the time of his home purchase. He has three small children and is concerned about their safety. It is also very difficult to access the roadway from the driveways due to the volume and speed of traffic. The traffic is backed up during rush hour almost to Emerald Parkway with cars heading to the west on Rings Road. The school buses are forced to pick up children from the side where they live due to concerns about children crossing Rings. In addition, there are parks in the neighborhood and access requires crossing Rings Road. In summary, the road needs to be de-emphasized because of the parks and the ~ young children in the vicinity. He and his family moved to Dublin because it stands for t the best, and he believes Council will do the right thing. Reed Gerberick, 5642 Wilcox Road stated that he purchased his home 6-112 years ago. Theirs was the first one built in the Brighton Park development, and he contacted the City to find out what the plans were for Wilcox Road. The staff told him that Wilcox was a residential road and would always be a residential road. They even showed him the land that had been purchased for right-of-way for the road to go behind the Brighton Park subdivision. They based their decision to buy on these factors. At the time the mall was built, they checked with the City staff again, and once again were assured that the residential status of Wilcox Road would not change. The traffic on the road makes it dangerous to pull out of his driveway, mow grass or access the mailbox. He asked that Council carry through on the commitments which were made to the residents. . I I! II I I ! I '.1 RECORD OF PROCEEDINGS '_"m"d"_m"""mdmd"mdm"dmQd""dmd""_",,,.MiEEd~~~mddgl~"m"dm""~_~"m"m~"m""m"~mdumrl51~dmQ"dCirmdmcr-~m~'~r1VIm-r"md~'--"Q~~<md~0#m"O#m~"~mm"QPr"'Qd_m"1'Zt"""""_'_'mm"~" mmdOd,,~eeting U m 1 y ouncl ee mg age' " ""'m_""m_,m""O#"""'''~_Qm''Qd DAYTON LEGAL BLANK co., FORM NO. 10148 Heln March 15, 1999 19 Traffic improvements in 2009 will not mitigate the present traffic problems. They, too, tried to sell their home because of the safety concerns, but they were unable to do so during 2-1/2 years on the market. r- He confirmed that the developer had told him to contact City staff for information about future plans for the road. Peg Chavez. 6073 Ashleylynn Court. Heather Glen noted that her house backs up to Wilcox Road. When she moved there in October of 1992, she was told that Wilcox Road between Innovation Drive and Lothian Street would be closed. There was a commitment made by the developers and by the City at that time that the road would be vacated. A year after she moved in, the City decided not to close Wilcox because of the lack of north/south thoroughfares. It was to be revisited when Emerald Parkway was built, and buffering and screening were installed to mitigate the impact of the roadway. In addition, no improvements were made to Wilcox Road in terms of the open culverts that are difficult to mow and unsightly. She asked that Council still consider the closing of Wilcox Road. Heather Glen Boulevard can accommodate more traffic because of the width of the street. At a minimum, she asked that nothing be done to improve Wilcox in the section north of the Woerner-Temple extension because that would bring more traffic to Wilcox. John Mock. 5732 Wilcox Road likes the idea of the proposed turn-around (cuI de sac). He has a difficult time backing out of his driveway onto Wilcox. The traffic is very heavy, and during the Muirfield event, the traffic is backed up from the stop sign at - Rings Road past the Woerner-Temple extension. Craig Redinger. 5911 Heather Glen Court stated that he lives in the eastern portion of the Heather Glen subdivision. He backs to Wilcox Road, but he cannot use his deck because of the loud cars driving at high speeds. He is concerned with the safety of children who must cross to access the park. When he bought his house two years ago, he called the City Council and asked about the road closure. He then received a document from City Council stating that Wilcox was to be closed. Elizabeth Simcox. 5611 Wilcox Road stated that when shemoved here three years ago, the Tuttle Crossing extension was on the five-year plan. Now it is not, and promises made are not being kept. Her house is set back from the road, but the people who live across from her have a problem. They can't allow their children to play in the front yard because of the dangerous traffic situation. Cul-de-sacing Wilcox Road south of Woerner Temple will not solve the problems of the people who live between Rings Road and Tuttle Crossing. Wilcox should be closed where the bend is located, south of what is being discussed tonight. This should be done before the proposed re-routing of Wilcox Road over to Emerald Parkway. Wilcox should be cul-de-saced on both sides of the Woerner-Temple extension, or it will continue to be used as a cut-through. Laura Inverson. 6052 Northcliff Boulevard stated she is in favor of the cul-de-sacing of - Wilcox on the southern side of Woerner-Temple. However, she lives on the northern side and it is a concern to her that traffic on W oerner- Temple might turn right on Wilcox to get to A very Road. So a solution needs to be identified for Wilcox Road on the northern side of W oerner- Temple. Steve Basil. 5688 Wilcox Road summarized that a main issue raised is safety. Chief Bostic's concerns are valid as well, but Nom Street will accommodate a ladder truck. Station 95 on Blazer will be able to access this area via Emerald Parkway to Rings. They will be able to access Trinity Park from the new entrance off of Castleknock. In addition, the City of Columbus will soon build Station 34 to serve the Tuttle area, and there is an automatic response agreement in place with Columbus. Mayor Kranstuber stated that staff will meet with the Fire Department to address these ! ! 1 I i,l I ifi'l .'. I,': RECORD OF PROCEEDINGS "_hm""'md~__d__m'm'''~~''hhQmdmdMjn l!!m~~,,~QL~'m'~mddm~~m_m~mdhm'''dm-UU15TITh~crry~CTM''-md~1TM:~r~h-'h ' Meeting u In I OunCI ee Ing ~'-'''~~md~d'~~'~mQm__'mmmdm'~Pagel')~~''''m_hh~''_hmmQ__''~mmmdm_md~.w,,"W",.~~Q~'~.'md" DAYTON LEGAL 8LANK CO., FORM NO. 10148 Heln March 15, 1999 19 concerns. Mr. Clear's recommendation was to cul-de-sac Wilcox at its intersection on the south side of Woerner Temple and to do the other traffic improvements as quickly as possible. In summary, some residents have proposed that Wilcox be cul-de-saced in - two places, and another resident suggested closing Wilcox up to the north by Heather Glen. Mr. Clear responded that he does not recommend closing Wilcox Road to the north of Woerner-Temple. The cul-de-sacing on the southern end of Wilcox will not be needed if the road improvements are speeded up He is very concerned about fire and emergency access under some of these proposals. Mayor Kranstuber asked about the possibility of placing the Tuttle extension on the CIP. Mr. Hansley responded that Council reviews the five-year CIP in mid to late summer. Adding the Tuttle extension may require reprioritization of some other projects. Emerald Parkway and Woerner-Temple were slotted in as higher priority items, with the understanding that Tuttle would be built eventually. Mr. Reiner emphasized that all of tonight's comments need to be reviewed in the context of the southwest plan review. Land use and roadways must be looked at comprehensively. City Council has committed to a plan for the southwest area to address these issues. Good planning will solve these problems, and the lesson in all of this is to delay development until the infrastructure needs are in place to serve that r-"" development. There is a moratorium on the southwest development currently to allow time to address the issues. Mayor Kranstuber noted that he has proposed to staff the scheduling of a meeting on Monday, April 12 to take public testimony regarding the proposed plan. Mr. McCash stated that the short term solution for the traffic issues is cul-de-sacing Wilcox as recommended by Mr. Clear. Additional evaluation of all of the traffic in the southwest is needed, especially in view of the current construction underway of Woerner-Temple with all of the turn lanes. Mr. Reiner agreed that it is important to stop the expenditure of funds for the turn lanes in view of this recommendation. Mayor Kranstuber asked if anyone has an issue with this. Mr. Peterson noted that he has reviewed the history of this issue which is well documented. It is a complex problem, and will require an equally complex solution. The time constraints involved lead him to support the cul-de-sacing of Wilcox at Woerner-Temple at this time. What he does not want to do is make this change at Wilcox and Woerner-Temple only to have problems arise on Avery or on Rings. A more comprehensive solution is needed. But for the immediate future, he supports Mr. - Clear's recommendation on the cul-de-sac. Council cannot change what has happened in the past, but they will work to address the issues for the future. Mr. Reiner's comments are on target in terms of the planning effort underway. Mrs. Boring agreed that the cul-de-sac is a valid temporary fix. Later, when all of the improvements are in place, Council can re-evaluate how to improve the Wilcox Road situation. This is not a permanent solution, as the long-term goal is to reduce traffic on Wilcox Road. Mr. McCash offered that there needs to be at least a temporary cul-de-sac built to permit turn-around for vehicle access and for the fire department. Mrs. Boring asked Mr. Clear to summarize his recommendation for Council. I I 'i I " '~',I'iI!th I I """ , , 1~~:,41~1_ !"tf,~.~Jt:~ -I' -I, , RECORD OF PROCEEDINGS WWdmmd"dWW'mm'md,wpwpmp_#mdw~"w'mdQdm'mmM~!l!!1~2_2Lmmdwwwpwmww_m'--dwwm_'UuDlm"CifyTx5unclllVfe~mngwmdmmdmwmmd_m_'_mdmdmmd~VageT5P"mW<md"~wmw'mQW'Qdw_mmmM~~!1!l,g,~pW'Wmdmdmmmd'# DAYTON LEGAL BLANK CO., FORM NO. 10148 HelcI March 15, 1999 19 Mr. Clear responded that the studies have not been completed. He met with the residents last week, and then was requested to have a report for staff on Thursday. The studies have been preliminary at this point. What he has found is that there is an ~ existing problem now on Wilcox, and the traffic volumes continue to increase. When f the Woerner-Temple extension is completed, Wilcox will have an even greater traffic volume south of Woerner-Temple. The traffic volumes north of Woerner-Temple will be reduced significantly. He is suggesting that the cul-de-sac be in place for some significant amount of time, in view of the timetable for the Tuttle Crossing and A very Road improvements. Therefore, temporary does not mean simply a barrier on Wilcox at Woerner-Temple, but rather something that appears as the end of a road, with signage and sized large enough for the fire department turn around. The issue can be revisited after the Tuttle Crossing extension, Emerald Parkway, and A very widening are completed. Mr. Yoder stated that the residents support a comprehensive solution for the entire neighborhood. Cul-de-sacing Wilcox Road on the south side of Woerner-Temple is the right thing to do now, and he urges Council to do so. Mayor Kranstuber asked if there is anyone present who is opposed to the cul-de-sac as a short term solution, with a continuation of traffic studies being done. Joel Craig. Wilcox Road asked if Council would consider some ways to reduce the speeding on Wilcox. It is a serious problem. He does not want the problem -- compounded after this cul-de-sacing is done. Mr. McCash stated that perhaps speed humps would be effective for this portion of Wilcox. This could be reviewed with the Fire Department. Ms. Hide Pittaluga suggested that the cul-de-sac be done for a trial period to see how effective it is. Mr. Peterson asked about the possibility of a "no left turn" during the rush hour period from Wilcox Road onto Tuttle Crossing. Mr. Clear responded that they do not recommend these kind of things because it requires constant monitoring for enforcement purposes. Planning the roads correctly is the real answer, not temporary fixes. Discussion continued. Ms. Hide Pittaluga stated that she is in favor of a phased-in trial period for the various options. Mr. Peterson agreed with Mr. Clear's recommendation on the cul-de-sac at Woerner- ....- Temple. He moved to establish a task force to give direction to staff and to help prioritize the solutions, and that Council review the CIP in order to address the timing of the other road improvements. Mr. Reiner seconded the motion. Mr. Adamek stated that temporary will translate to several years. If the issue is one of timing, will Woerner-Temple be constructed with turn lanes for eventual connection to Wilcox? Or will direction be given to staff to eliminate the stub street, because the temporary cul-de-sac will be more permanent in nature? If that's the case, there will be land acquisition needed for the turnaround. Eliminating the stub street will require changes orders to the construction documents. He would prefer to make this decision based on concise studies and a cost analysis. Whatever decisions are made will affect I I' 'II' ;,,.,,,1 I I H'I !' 'I' " ' '''.t~:r.ntHj;iNI:;;m,;JiH'~'1WltIi'Jj\tN.r~!JI''i.!' i.? J1r,~ll't' t'n"1l:11~I!lm'II.;" 1~1"{111W:1;~'):!I,;:i 1: 1 I RECORD OF PROCEEDINGS w_'md,w",,,,~wQmww,,wmdm'md_wm__~Qmd,wdM!Em':! t~~~wQ<<!fm~wmd~dwwdmmw'mw<wwmmdw'_m'~<DdW]J1~m-c-r,,-wClmmdW"mdmW$TlVIImdmWrmmw,ww"~W"~_dW_dmmdmWdWmdw"W!mdm'17dm__mdm _ Meeting u m 1 y OunCl ee mg age - mdWmdmd'_'_d~"WmdWmd''''Ww'''wwwm DAYTON LEGAL BLANK CO.. FORM NO 10148 Heln March 15, 1999 19 all of the residents of the southwest area, yet all of the residents are not present tonight. Mr. McCash stated that the City owns as parkland the southwest corner of the -. intersection, and there are no houses located in the area where the turn-around would be installed. Mr. Reiner stated that he agrees with seeking a more comprehensive solution for the entire area. Discussion followed. Mr. Adamek proposed that Council direct staff to have the consultant undertake a comprehensive study for further consideration. Discussion followed. Mayor Kranstuber proposed that Council direct staff to proceed to cul-de-sac the road, as recommended, and establish the task force suggested by Mr. Peterson to further study this to identify a comprehensive solution. Council should also consider moving up on the CIP list some of the long-range projects that would improve the situation. In addition, additional funds should be appropriated, if needed, for Doyle Clear to do a more comprehensive study for report back to Council in a couple of months. He proposes that the task force be comprised of two or three Council members and four or five residents. ,....... Mr. Hansley stated that, in the meantime, unless Council directs a change order for the Woerner-Temple project, it will be built with an intersection at Wilcox as planned. Mayor Kranstuber moved to proceed with the cul-de-sac as recommended by Mr. Clear. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes. Mayor Kranstuber asked what supplemental motion is needed for staff direction. Mr. Hansley responded that this cul-de-sac will be permanent and it will allow for turnaround space for fire equipment. Staff will bring an appropriation to Council for additional related engineering fees. Mayor Kranstuber then moved to have Mr. Clear continue with the study of the area, and that a task force be created as discussed for further study of the issues and recommendation to Council. Mr. McCash seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Ms. Hide - Pittaluga, yes; Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Hansley commented that, based on this motion, staff will draft a scope of services for Mr. Clear, the report will be brought to staff, and Mr. Clear and Mr. Kindra will jointly present the report to the task force. Mayor Kranstuber noted that he, Mr. Peterson and Mr. McCash have volunteered to serve on this task force. Mr. McCash noted that Chief Bostic has asked that a representative of the Fire Department serve on the task force. Mr. Hansley noted that the meetings will be announced as open public meetings because three Council members will participate. ! I I iil I !I}, .Ii .11 ,.iI::: .. '.. :1... - " ,.;, I RECORD OF PROCEEDINGS ~4md~'Q"mmd~dm"~"dm_mm"ffmdm,,,wmMi,!}1!!~~m2Ldmmd"_m'_'mwmmdmmdmm"mdm"'TIU1511nmCifyCo'ilncinYfeenngm'mMQm4_'~m'ffOQm'mmd'd~md~Yage~1~mm'~ffmd_Qmm<~~~~~!!!l["WW'd,,~w'd'md_ I DAYTON LEGAL BLANK CO. FORM NO 10148 Heln March 15, 1999 19 Mayor Kranstuber stated that an organizational meeting will be held in the next couple of weeks. ,,-, Mr. Yoder noted that the Southwest Area Residents Association will ensure that ~' representation comes from all of the affected areas. They will submit names to Council for the task force. Mr. McCash moved that Council direct staff to evaluate the costs for the left turn lanes and the other associated improvements at the intersection of W oerner- Temple and Wilcox that are currently on the construction documents, and that a study is done and brought back to Council for decision of whether to remove those improvements from the project at this time. Mr. Smith added that there may some legal implications, depending upon the contract language. Mr. Hansley stated that if there is a cost involved with this change order, staff will obtain a quote from the contractor. Mayor Kranstuber seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Request from Lowe's for Waiver of Tree Preservation Ordinance in Relation to David Road Properties - Ms. Bearden provided the background regarding this request. During the negotiation process for the development plan for Lowe's, the City adopted the tree preservation ordinance. This item was not addressed during the Planning Commission review process for Lowe's. At the time the building permit application came in, it was discovered that a waiver would be needed. The existing trees are on the residential properties which the City asked this applicant to purchase in the negotiation process; none of the existing trees are on the land Lowe's purchased from State Savings. Staff believes that Lowe's has been extremely cooperative with the City throughout this process and is now recommending that the waiver be granted. Ms. Hide Pittaluga commented that while they have been cooperative, there was a purpose and intent to having the tree preservation ordinance and Council should not grant a waiver from its provisions. Mayor Kranstuber moved to approve the waiver for Lowe's. Mr. Adamek seconded the motion. Mayor Kranstuber commented that Lowe's has cooperated with the City by purchasing the homes on David Road, so he does not believe that the City should ask them for an additional $100,000 related to tree preservation. Mrs. Boring commented that she wonders if homeowners will be given the same -, consideration for such waivers. This is the second waiver request which Council has I i considered since passage of the tree preservation ordinance. However, the tree i preservation ordinance wasn't well thought out, and in this case, there isn't space to replace the trees. Therefore, she will support the motion. Vote on the motion - Ms. Hide Pittaluga, no; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, abstain; Mayor Kranstuber, yes. Review of Council Committee Assignments In view of the late hour, it was the consensus of Council to delay this review until the April 5 Council meeting. Council Round Table/Committee Reports Mrs. Boring: I ,I i HI . 1,1: i H::i !I.I,," ,{,I:' < ""'." ' r~";];f';'W~}I:-~':~1~"~,~'1.1Ii~lf~tMII'~H,;;11rj '--':.I'.! :: '~ni!llffK:"""I!'jp~c:'m':n"i 'fIW':I<<U'lh:t'.~",,,,: j: I , RECORD OF PROCEEDINGS m'$Wdmm<~w~~'~dmmdWmdmmdW"'~Wm__~wl!!e~~~21dmmdm~m,_m,mWmd_'_~dm'mdmm'mdD-15T~dm#mufY=c~mwdm<JVIdmpmmffi~~ww_'WWwwwmd_dmwpmm$md_wm'~"P<--~9 , Meeting u m 1 ouncl ee mg 'age ~W__'m#_mdm~~~~m__~w wmQ~Wmd~Wm_QWWW DAYTON LEGAL BLANK CO FORM NO 10148 Heln March 15, 1999 19 1. Asked if disability insurance is made available to employees. Mr. Hansley responded that it is not. The accumulated sick leave serves as a disability bank for employees. Disability insurance has not been added as a benefit; it is quite ,.-... costly. 2. Inquired about Council direction needed in regard to the proposed additions to the outdoor pool as outlined in the memo. Mr. Hansley stated that the plan as proposed is estimated to cost $100,000. The funds are available, but staff requests a motion before proceeding. Mr. Hahn stated that the plan as proposed cannot be completed before opening of the pool. A portable water slide can be purchased, however, prior to the pool opening. Staff also discussed the possibility of relocating the fence in order to accommodate a volleyball net in the turf area. The major work could then be done in the fall. It is difficult to predict at this point how much work in relation to the fence could be done before pool opening. Mr. Hahn clarified that the grade of everything contained inside the pool area presently will remain the same. Mr. McDaniel confirmed that the mound will remain and the fence will be moved back to accommodate a play area. Mayor Kranstuber moved to approve the plan as proposed within the estimated budget. Ms. Hide Pittaluga seconded the motion. - Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. McCash, yes. Mr. Hansley stated that, based upon the motion, staff will bring an appropriation ordinance to Council at a later date. Mayor Kranstuber also noted that he understands from speaking with staff that this project would not necessary require P&Z approval. Ms. Fierce clarified that this is a PUD, and the PUD was originally reviewed by Planning Commission. Unless Council directs otherwise, Ms. Clarke would likely take this to P&Z for review. Mr. Smith stated that if it is Council's desire to do so, they could approve a motion that exempts the pool improvements from P&Z review. Mayor Kranstuber so moved. Mr. Peterson seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. McCash, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Mr. Hansley stated that, technically, any City property is not subject to the zoning codes, but as a matter of policy, Council has always applied the same standards to City - property. Mrs. Boring continued: 3. In regard to the Tuttle Crossing alignment study, should it be included under "Other" for discussion at the next Council meeting? Mr. Hansley stated that an option is to have it reviewed in the scope of services for the southwest area traffic study being done by Doyle Clear. Mr. McCash moved to include the Tuttle Crossing alignment study with the analysis being done by Doyle Clear. Mr. Adamek seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes. , I Ii :II ,. I: "'",,,.:1 iii:L:,( "" >ii' , 'iw'rn!l:IJ"t:'.~t!:I I RECORD OF PROCEEDINGS m'm~Qffm#~~mdmQ_'Qff_Qmw_wQffwQff'#md_J.Yli!! U t~Q~mdmd2i,mmw~md#Qffd~'md#QffQff_'_dm#QffTI-DTi:mdmUt-QffC;-~IT1VITmdmfi~mdQffmd_-mmdmdm__m_"~'_~mdm-'P:-~Qff-TO ~mmd Meeting u m 1 y ounCl ee mg age' ~ _~~~m_mdQffdm"mdQff,_"~mdm'Qffmmd'", DAYTON LEGAL BLANK co.. FORM NO. 10148 ReIn March 15, 1999 19 4. Board and commission interviews were held last Wednesday. They will continue on Saturday morning and on Monday, April 22 in the evening. - Ms. Hide Pittaluga: 1. Stated she will defer her comments about the NLC trip until a later date. It was a very worthwhile trip. 2. Pointed out a recent article regarding e-mail and the fact that deleting items does not necessarily delete them from the system. People need to be cognizant of this in regard to matters that are recorded on digital tape for posterity. She would like everyone to be aware of this technical ability and how it affects the workplace and even litigation. Mayor Kranstuber noted that, based upon feedback from the southwest residents and Mr.Cline, Council needs to schedule a public input session on the southwest plan prior to the time the adopted legislation is introduced. He suggested that a meeting be scheduled on Monday, April 12 for this purpose. Brief discussion followed. It was the consensus of Council to schedule a public input session on the southwest plan on Monday, April 12. Mayor Kranstuber moved to adjourn to executive session for discussion of land acquisition. Mr. McCash seconded the motion. --. Vote on the motion - Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Peterson, yes. $, Mayor Kranstuber noted that the meeting will not be reconvened following the executive session. djourned to executive session at 11 :05 p.m. ~Q.~ Clerk of Council --