HomeMy WebLinkAbout05-10-2023 Joint Work Session - Council, PZC, ARB, BZA
MEETING MINUTES
JOINT WORK SESSION
PLANNING & ZONING COMMISSION,
ARCHITECTURAL REVIEW BOARD AND
BOARD OF ZONING APPEALS
Wednesday, May 10, 2023
OHIO, USA
CALL TO ORDER
Jennifer Rauch, Planning Director, called the meeting to order at 6:00 p.m. and stated that the
purpose of this meeting is to provide training for the members of the Architectural Review Board
(ARB), Board of Zoning Appeals (BZA) and the Planning and Zoning Commission (PZC). Members
introduced themselves.
MEETING ATTENDANCE
ARB Members: — Gary Alexander - Chair, Sean Cotter, Michael Jewell, Hilary Damaser, Martha
Cooper
BZA Members: = Jason Deschler - Chair, Joel Kretz, Patrick Murphy
[Absent: Joseph Nigh, Dan Garvin]
PZC Members: Mark Supelak — Vice Chair, Warren Fishman, Kim Way, Lance Schneier, Kathy
Harter /Absent: Rebecca Call, Jamey Chinnock|
Consultant: Greg Dale, McBride Dale Clarion
Staff Members: Jennifer Rauch, Thaddeus Boggs, Tammy Noble, Zachary Hounshell, Rati Singh,
Sara Holt, Christopher Will, Daniel Klein, Madison Richard
Mr. Dale stated that he has been conducting training sessions for the City of Dublin for
approximately 15 years. Tonight's discussion will begin with a brief review of the procedures and
practices that help members to perform their role in a legally defensible manner. It is important to
use good decision-making principles. When people come before the commission and boards, they
need to receive an impression that the meeting was well run and everyone was treated fairly. The
members of PZC, ARB and BZA are government officials, and everything they do reflects on the
City. He reviewed the following guiding principles for public meetings and meeting conduct:
Do your homework; be prepared.
Be respectful of the speakers; practice active listening.
Be professional and objective in your review.
Act ethically, per the Ohio Ethics Commission guidelines.
Run fair and efficient meetings.
Have an unbiased and open mind.
Focus on facts, the City Code and standards. It is essential to have a rigorous fact-based
review process tied to City policies, and the decisions must document that. The findings
must support the decisions.
e In Informal Reviews, give guidance that is clear to the applicant.
PZC, ARB, BZA Joint Work Session - Training
May 10, 2023
Page 2 of 3
Conduct the business of the public in public; do not use personal accounts to conduct City
business.
Mr. Dale provided the following questions to guide the discussion.
1, What has been the most challenging and/or rewarding part of your role as a Board and
Commission member?
Members shared the following experiences:
It is challenging when an aggrieved party speaks against a project that meets Code or an
applicant whose project does not meet Code. It is important to articulate the criteria, what
the Board/Commission is required to do and help those present to understand the review
process and basis of the decision.
The Commission is primarily reactionary; however, there is a significant planning
opportunity with the Metro Center. The question is how to drive bigger changes and
provide thoughtful leadership. It is challenging when smaller, individual projects come
forward that should be part of the larger, overall development of the area.
BZA recently identified a need to review and clarify some Code definitions that impact the
Board's review.
2. What emerging topics are you seeing that should be considered?
Members suggested the following topics for consideration:
Aging office parks.
A need for additional housing, which could include: some higher density projects; an
additional accessory dwelling on a residential lot; a variety of housing types; and provision
of “affordable” housing for seniors.
High quality housing and affordable housing — their intersection and/or overlap.
Impacts of housing/development on the District schools.
Preservation of the I-270 frontage for nonresidential uses.
Having some negative space (open space) is important to the character of a development.
3. What new initiatives or concepts have you seen or would you like to see be incorporated in
development projects?
Members suggested the following initiatives:
Provide 3D modeling for proposed projects to enable the project to be seen in a larger
context. There should be availability for it to be outward/public facing. This effort has
already begun with an initial GIS Urban project for the Historic District. The intent is to
expand it for other projects.
Eliminate parking requirements and determine parking in the site plan review process
based on the anticipated users. Emphasize people before cars; consider the regional
transit options; use of TOD (transit-oriented development).
Forecasting trends is becoming obsolete, as predicting the future is unpredictable. Identify
the core principles and have a vision, but also be resilient and responsive to unpredictable
events.
PZC, ARB, BZA Joint Work Session - Training
May 10, 2023
Page 3 of 3
e Inclusion of public art in development projects where possible.
Mr. Dale complimented the members for their thoughtful, insightful responses. He believes there
are common inter f have evolved among the members. He would recommend they meet
f di
and havethis type o ussion perhaps more than once a year.
/
Mice Chair Planning & Zoning Commission
Chair, Ay ritecurct Review “Foard
ai L Zoning Appeals
t Clerk of Council