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HomeMy WebLinkAbout06-12-2023 Council MinutesRECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. T0148 June 12, 2023 Held 20 CALL TO ORDER Mayor Fox called the Monday, June 12, 2023 Regular Meeting of Dublin City Council to order at 5:31 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O’Callaghan, Ms. Readler, Mr. Ranc, Ms. Weisenauer, Mr. Hammersmith, Mr. Stiffler, Mr. Earman, Ms. LeRoy, Ms. Murray, Ms. Rauch, Chief Paez, Deputy Chief Tabernik, Ms. Willis, Ms. Wawszkiewicz, Mr. Rayburn, Ms. Blake, Ms. Goliver and Mr. Ament. Others present: Sophia Patch, SkillsUSA competitor; Dr. Todd Hoadley, Superintendent, Tolles Career & Technical Center; P.R. Casey, Franklin County Auditor’s Office and David Shipps, Toole Design. ADJOURNMENT TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session for the purposes of: e To consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project; and Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. PLEDGE OF ALLEGIANCE Mayor Fox invited Mr. Keeler to lead the Pledge of Allegiance. SPECIAL PRESENTATION e Certificate of Recognition — Sophia Patch Mayor Fox invited Miss Patch to come forward. Mayor Fox shared that Miss Patch is a graduate of Dublin Jerome High School class of 2023. She is also a Tolles Career and Technical Center student in the Power Sports Program and an employee of No Cages Harley Davidson. In April, Miss Patch competed in the SkillsUSA Ohio State Championship. This Championship brings over 3,000 competitors, business and industry partners, instructors and vendors together in over 100 contests in all 16 career pathways to showcase Career and Technical Education in Ohio. Miss Patch took the Gold in her Job Skill Demonstration and now faces competition at the National level. She will be competing in the SkillsUSA National Championship June 19" through the 23" in Atlanta, Georgia. Mayor Fox congratulated Miss Patch on her achievement and wished her the best of luck at the National Championship! Miss Patch thanked Council for the recognition and spoke briefly about her career choice and the support she has received from Tolles Career and Technical Center. Dr. Hoadley congratulated Miss Patch and shared that she chose the path less traveled and has been extremely successful. He expressed great pride in her achievements and work ethic. e 2023 Property Reappraisals - Franklin County Auditor’s Office Mayor Fox invited P.R. Casey to come forward and share information about the 2023 Property Reappraisal process. Mr. Casey shared the background of why RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 June t2, 2023 Page 2 of 20 Held 20 these reappraisals must be done and in what timeframe. He provided information regarding how reappraisals are calculated and how to determine the impact it will have on property taxes. He also shared what property owners in Franklin County can expect throughout this process and how to ask questions of the Franklin County Auditor's office if needed. Mr. Casey provided printed literature that was available to attendees of the meeting summarizing the presentation he gave in the meeting. CITIZEN COMMENTS Jonathan Smith, 6805 Dublin Road, Dublin, spoke about issues he had over last year’s Independence Day celebration. He stated that people were pulling off of Dublin Road and parking in the ditch area to watch the fireworks. Cars parked in the ditch were impeding traffic and parked there illegally. He stated that this happened after dark until well after the grand finale of the fireworks. He stated this area is a dark stretch of road and he was concerned that this caused a safety issue. He asked if temporary ‘no parking” signs could be erected along Dublin Road. He also suggested more of a police presence in the area this year. He stated that he also observed people trespassing on private property last year. Todd Manifold, 7901 Riverside Drive, Dublin, came forward to speak about the noise on Riverside Drive. He stated that there are three main categories of noise on Riverside Drive. He described the convoy of dump trucks starting at about 6:30 a.m. that use the engine brake; secondly, are the four cylinder small cars with after-market exhaust from about 3:00 p.m. — 7:00 p.m. every day; and finally, the small motorcycles that sounds like chainsaws going up and down Riverside Drive. He wanted to bring the issue to Council’s attention and see what suggestions they have. Mayor Fox thanked him for his comments. She stated that Chief Paez is aware of this issue and has asked that residents call when the issue is happening so they can respond to the area if possible. CONSENT AGENDA e Minutes of the May 15, 2023 Special Council Meeting e Minutes of the May 15, 2023 Work Session e Minutes of the May 22, 2023 Regular Council Meeting e Minutes of the June 5, 2023 Special Council Meeting There was no request to remove a consent agenda item. Ms. Alutto moved to approve the consent agenda. Mr. Keeler seconded. Vote on the motion: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. POSTPONED/TABLED ITEM Ordinance 70-22 Amending Zoning Code Section 153.074 regarding Accessory Uses and Structures and amending Zoning District Sections 153.074; 153.038(B)(4), (C)(17) and (31); 153.044(B)(4), (C)(9), and (H); 153.046(C)(4)(e) and (f); 153.059(C)(4)(j); 153.172(C)(4)(j) to address language regarding renewable energy equipment for solar (Case No. 21-151ADMC) Ms. Noble stated that this topic has been explored and researched by staff for the last year and a half. This code amendment is an opportunity for the City to express its commitment to renewable energy, specifically, solar energy. The draft language does Meeting RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 June 12, 2023 Page 3 of 20 Held 20 delineate between residential and non-residential areas and the objective is to align sustainability practices in the City. There has been an increase in interest in solar energy due to financial incentives that have been offered to property owners. These opportunities will continue until 2035, so staff is anticipating continual conversations with property owners on this topic. Ms. Noble shared the background of this topic that illustrated the amount of input that was solicited from the public, boards and commissions and Council. After the first reading at City Council in November 2022, staff collaborated on a survey to area homeowners’ associations (HOAs) as well as citywide. They received 900 responses. Ms. Noble noted the amount of research that staff has conducted on solar energy. Staff did the following research: e worked with advocacy groups, solar companies, and spoke with other communities in and outside of Ohio; e researched all of our planned districts to identify any type of regulations that would extend beyond zoning regulations; researched accreditation programs, specifically with Solsmart; researched cost implications of solar energy and co-op programs; provided information on the various forms of solar equipment; and e collaborated on the larger Sustainability Framework initiative. Ms. Noble provided a map showing the number of HOAs and civic associations that are within the City of Dublin. HOAs could have deed restrictions that would prohibit solar energy that can be enforced above and beyond zoning regulations. Civic associations do not have the same enforcement mechanisms in place, but they could have regulations regarding solar energy. Ms. Noble reviewed the SolSmart national solar program that helps local municipalities and regional governments become solar leaders. Dublin is currently in the process of obtaining a Bronze level SolSmart Designation. SolSmart reviewed the draft code language and their comments have been incorporated. Ms. Noble shared the climate comparisons that were conducted to see if solar is even a feasible opportunity for our residents. Staff found that comparisons with other cities over the past decade show there is enough energy consumption that it would be a worthy opportunity for property owners to proceed with installation. Ms. Noble reviewed the solar technologies beginning with traditional solar roof panels, called Building Applied Photovoltaic (BAPV). These panels are mounted to the roof 3.9 to 4.3 inches from the roof. They are not the same material as the roof. The second type of solar technology is the Building Integrated Photovoltaic (BIPV) that is integrated into the building structure either as a dual functioning building material or panel that is flush with the roof. Additional materials such as solar window, blinds and cladding are in the prototype stage. Ms. Noble provided visual examples of these technologies. Ms. Noble summarized the draft code language updates. The intent section has been modified to include language that promotes sustainability practices while still maintaining high standards. Significant consideration has been given to location configuration, material choices, installation practices and proper maintenance. The location of solar has been discussed at length during public meetings. The draft language allows solar panels to be located at the side or the rear of a building. It does allow for instances where solar panels could be constructed to the front of the building if a property owner can demonstrate that the front location provides the greateset efficiency for the solar production. Ms. Noble stated that there are five districts within the City of Dublin that currently have zoning regulations in place for solar. The objective of staff was to ensure that as we move forward, the districts are consistent among the entire City. There were minor differences in those districts which staff is proposing to amend as part of this recommendation. Ms. Noble stated that staff will remain consistent with the Sustainability Framework Plan that is currently being updated. Staff has committed to Council that once the Plan is adopted, staff will come back to Council within a year of the adoption to ensure that RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SOPPTIES 844-224-3338 FORM NO. TOT4S > N Q June t2, 2023 Page 40 Held 20 we are maintaining consistency with that Plan and identify or address any changes if necessary. Ms. Noble noted the difference in the code between ground-mounted equipment and building- or roof-mounted equipment. Ground-mounted equipment is permitted to the side or rear of the principal building in non-residential areas. The code allows that as an accessory use opposed to a primary use. Again, the code allows for the building- or roof-mounted equipment to be installed to the side or rear unless the property owner can demonstrate that the front of the building provides the most efficiency. Ms. Noble noted that there are also aesthetic qualifications included in the code regarding how solar is installed, where it extends and in what configuration. Ms. Noble outlined the changes that will impact the districts. Notifications have been provided to property owners and staff has received no concerns. Staff recommended approval. Nathan Cicak, 5780 Clearfield Lane, Dublin, stated that he just wanted to confirm that the City is allowing forward facing solar cells to be placed on the house as long as the owner shows that a higher efficiency rate is possible with that placement. Staff responded affirmatively. Mayor Fox thanked staff for the research and information. Vice Mayor De Rosa asked how the efficiency rate will be determined. She asked about the process that the resident will have to follow in order to demonstrate the efficiency rates on their home. Ms. Noble stated that solar companies typically provide efficiency options for property owners and the cost associated with each option. Vice Mayor De Rosa suggested putting the requirements on our website for the residents. Vice Mayor De Rosa clarified that the districts that had differences will now be standardized under this code amendment. Unless there is an HOA, all districts will be held to the same standards under this code. Ms. Noble responded affirmatively. Ms. Amorose Groomes asked about building height restrictions and whether a building that is already at its maximum height could have the solar equipment mounted on the roof because it was already at the maximum. Ms. Noble stated that the districts would all be under the same restrictions as anywhere else in the City. Ms. Amorose Groomes asked about the ground-mounted equipment for non- residential, specifically, subsection (b) that reads, “shall not be permitted forward of a principal structure or along a public right of way.” She stated that Council has had discussions about covering parking areas relative to these facilities. Most of the commercial districts or office districts have parking to the front. This language would preclude them from putting solar installations over their parking surface. Ms. Noble stated that was correct. Ms. Amorose Groomes stated that she believes Council’s intent was to allow these types of solar installations. She did not want to discourage our corporate residents from exercising this option. She added that it could also mitigate global warming issues due to the cooling nature. She suggested pulling subsection (b) from the Ordinance because we would want to allow solar canopies over parking areas. Ms. Noble clarified that Council would still want to make sure that they would keep the language regarding the right-of-way. Ms. Amorose Groomes responded affirmatively because there is no parking allowed in a public right-of-way anyway. Ms. Noble noted that section 3a would also need modified as it addresses location. Ms. Amorose Groomes stated that (d) does as well. Ms. Kramb stated she was supportive of those modifications and stated that staff did a good job of addressing the residential roof-mounted, but the commercial areas and the parking structures, and solar panels over parking could still be improved. Our code often does not allow accessory structures, but these parking canopies with solar on the roof could be an accessory structure. She sought clarification about whether this would be considered ground-mounted or roof-mounted on an accessory structure. Ms. RECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 APY LLL Held 20 Amorose Groomes stated they could be called something completely different from accessory structures to avoid confusion. Ms. Kramb asked why solar was not considered in residential districts where there are churches and schools that could be prime solar users. She stated that it could be impossible to put ground-mounted on a small single-family lot because it would not meet the setbacks and other requirements. She did not want to preclude churches or schools from being able to do it if they so choose. Ms. Amorose Groomes stated that she would be supportive over parking areas, not driveways of those entities and not in the green spaces. Ms. Kramb stated that according to the language, ground-mounted must be over a hardscape surface. She asked if the meaning of that section was to mean existing hardscape surface or could a property owner pour a concrete pad and put solar on it. Mayor Fox stated that it appears Council consensus is to allow the canopy parking structures and these accessory structures. In response to Mayor Fox’s question regarding procedural handling of an amendment to the Ordinance, Ms. Readler stated that a Council member could make a motion to amend the Ordinance to incorporate these suggested revisions. Vice Mayor De Rosa stated that she is supportive of the allowing the parking coverage options. She is cautious about the ground-mounted in residential because of the proximity of location on someone's property. Her apprehension is due to aesthetics. Ms. Alutto agreed with Vice Mayor De Rosa’s sentiment. She agrees with allowing parking coverage and she is also apprehensive about allowing ground-mounted solar in residential for the same reasons that Vice Mayor De Rosa already stated. Ms. Kramb noted that currently, there are no provisions for any type of screening of ground mounted equipment. She asked if churches and schools could be allowed to have ground-mounted solar if they also had to screen it. She suggested adding language requiring screening to ground-mounted equipment, similar to the language regarding screening requirements of geothermal equipment. Discussion was held regarding whether the screening requirement would also apply to parking canopies. Consensus of Council was to require screening of ground-mounted solar separate from parking canopies. Ms. Kramb noted a few minor typos for staff to correct in the material. She also suggested changing the wording regarding solar equipment being a “consistent” color or “complimentary” color. She suggested using the word “similar.” Mr. Reiner suggested that the required screening should be 100% opacity. Ms. Amorose Groomes moved to amend Ordinance 70-22 to correct the grammatical changes as outlined to staff, the delineation of parking canopies and the coverage of parking areas and adding the ground-mounted equipment on commercial properties to require 100% opacity screening. Ms. Alutto seconded. Vote on the motion: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes. Vote on the Ordinance as amended: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 14-23 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held June TZ, 2023 Page 6 of 20 Adopting the Proposed Tax Budget for Fiscal Year 2024 Ms. Murray stated that there are no changes to this Ordinance from the first reading and staff recommended approval. There were no public comments. Vote on the Ordinance: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. INTRODUCTION/FIRST READING — ORDINANCES Ordinance 15-23 An Ordinance Amending The Annual Appropriations For The Fiscal Year Ending December 31, 2023 (Q2 Supplemental) Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that due to the timing requirements on this Ordinance, there may be some amendments being considered by staff that Council will see at second reading. There were no public comments. Second Reading/Public Hearing is scheduled for the June 26, 2023 meeting. INTRODUCTION/ PUBLIC HEARING/ VOTE — RESOLUTIONS Mayor Fox moved to waive the Council Rules of Order and consider Resolutions 45-23 through 50-23 together. Ms. Alutto seconded. Vote on the motion: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. The Clerk read the abbreviated titles into the record. Resolution 45-23 Intent to Appropriate a 2.683- Acre Fee Simple Warranty Deed for Right-of- Way, Without Limitation to Existing Access Rights; From the Property Located at the Southwest Corner of Avery Road and Rings Road, Identified as Franklin County Parcel Number 274-000023, for the Public Purpose of Constructing a Roadway Intersection Improvement with Shared-Use Path and Constructing Water and Sanitary Sewer Line Extensions, All of Which Will be Open to the Public Without Charge Resolution 46-23 Intent to Appropriate a 1.139- Acre Fee Simple Warranty Deed for Right-of- Way, Without Limitation to Existing Access Rights, From the Property Located at the Southwest Corner of Avery Road and Rings Road, Identified as Franklin County Parcel Number 274-000021, for the Public Purpose of Constructing a Roadway Intersection Improvement with Shared-Use Path and Constructing Water and Sanitary Sewer Line Extensions, All of Which Will be Open to the Public Without Charge Resolution 47-23 Intent to Appropriate a 0.171- Acre Fee Simple Warranty Deed for Right- of-Way, Without Limitation to Existing Access Rights; From the Property Located at the Southwest Corner of Avery Road and Rings Road, Identified as Franklin County Parcel Number 274-000017 for the Public Purpose of Constructing a Roadway Intersection Improvement With Shared- Use Path and Constructing Sanitary Sewer Line and Water Line Extensions, All of Which Will be Open to the Public Without Charge RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held June 12, 2023 Page 7 of 20 Resolution 48-23 Intent to Appropriate a 0.253- Acre Fee Simple Warranty Deed for Right- of-Way, Without Limitation to Existing Access Rights and a 0.046- Acre Temporary Construction and Grading easement, From Ryan Lanning, From the Property Located at 6368 Rings Road, for the Public Purpose of Constructing a Roadway Intersection Improvement With Shared -Use Path and Constructing Sanitary Sewer Line and Water Line Extension, All of Which Will be Open to the Public Without Charge ‘Resolution 49-23 Intent to Appropriate a 0.010-Acre Fee Simple Warranty Deed for Right - of-Way, Without Limitation to Existing Access Rights; a 0.087-Acre Perpetual Easement for Highway Purposes; and a 0.007-Acre Temporary Construction and Grading Easement from Kelly A. Maynard and Joe E. Maynard, Sr., from the Property Located at 5522 Avery Road for the Public Purpose of Constructing a Roadway Intersection Improvement with Shared- Use Path and Constructing Water and Sanitary Sewer Line Extensions, All of Which Will be Open to the Public Without Charge Resolution 50-23 Intent to Appropriate a 0.126-Acre Fee Simple Warranty Deed for Right - of-Way, Without Limitation to Existing Access Rights, a 0.014-Acre Perpetual Easement for Highway Purposes and a 0.045 -Acre Temporary Construction and Grading Easement from William Reesman and Alison Valentine, From the Property Located at 6166 Avery Road for the Public Purpose of Constructing a Roadway Intersection Improvement with Shared -Use Path and Constructing Sanitary Sewer Line and Water Line Extensions, All of Which Will be Open to the Public Without Charge Ms. Alutto introduced the Resolutions. Mr. Gable stated that the Avery Road/Rings Road/Cara Road intersection improvement will construct a roundabout at the intersection, curb and gutter for Cara Road and Cara Court, water and sanitary line extensions for Rings Road, Cara Road and Cara Court and pedestrian facilities on Rings Road, Cara Road, Avery Road and Cara Court. Acquisition of property interests from eight property owners in the project area is necessary to construct this project. These Resolutions are the first legislation necessary to commence the appropriation of the right-of-way easements on six of the properties. Negotiations with each of the property owners will continue with the hope that fair settlement offers will occur. Staff recommended approval. There were no public comments. Vote on the Resolutions: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes. Resolution 51-23 Adopting Interim Land Use Principles for the Evaluation of Development Applications within the City of Dublin Ms. Alutto introduced the Resolution. Ms. Rauch stated that these principles were developed as part of our initial Envision Dublin input sessions, which included our public meetings, a Joint Work Session between Council, Planning and Zoning Commission and the Architectural Review Board as well as policy discussions that have been held with Council over the past year. Draft interim principles were shared with Council at the May 15 Work Session and the feedback from that session has been incorporated. Minutes of RECORD OF PROCEEDINGS Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10748 Held N N oD N OD June 1 1. 10. 11. Ms. Rauch stated that this is intended to provide that clear policy document when development proposals are being evaluated while the Community Plan is being updated. Having these principles in place will help staff, applicants, board and commission members and Council as we go through the development process. She added that these principles are intended to be used in support of our existing Community Plan, Zoning Code and other plans and policies of the City. Ms. Rauch reviewed the modifications to the 12 draft principles (modifications are in blue): Think comprehensively. Plan for the Bigger Picture Ensure that each individual development contributes in a complementary manner to the larger district vision and plan by using a guiding framework and vision for land use patterns, activity nodes, open spaces, parking and connectivity. Start with the Public Realm Ensure development incorporates thoughtful and purposeful public spaces for all people to gather, socialize and recreate that reinforce the public realm. Balance of the Mix of Uses Create neighborhoods and districts which provide a balanced and integrated mix of land uses to support the daily needs for both the residents and business community. Maintain the City’s long-standing policy of an overall land use mix of 60% residential and 40% non-residential development. Provide a Variety of Housing and Neighborhood Choices Create well-planned, livable neighborhoods with a variety of housing choices for all ages and ways of life, as well as supporting the evolving needs of existing neighborhoods. Residential development should be appropriately scaled and sited to contextually fit with each neighborhoods’ fabric. Focus Growth Utilize and leverage existing infrastructure and assets to guide future growth to areas best equipped to accommodate change. Infill, redevelopment, reinvestment, and re-use of underutilized areas can reimagine and strengthen existing districts. Reserve Strategic Economic Assets Protect long-term economic development interests and the fiscal health of the City by reserving high visibility corridors, such as freeways and railways for development that supports economic vitality and restricting residential development from fronting these corridors. Protect Natural Resources and Ecological Systems Protect and enhance environmentally important and sensitive areas, including large tree stands and landmark trees, wildlife habitat and corridors, waterways and watersheds. Protect and Enhance Preserve-and Celebrate Our Historic and Cultural Resources Celebrate the character that makes Historic Dublin an authentic place to live, work, and visit. Respect and celebrate our cultural and archaeological sites and landscapes. Integrate Sustainable Design Integrate best practices and innovative approaches to sustainability into site and building design to limit the environmental footprint of development. Create a Connected Transportation Network Create a transportation network of streets and streetscapes to provide safe and efficient mobility choices for all users and which contextually fits with surrounding neighborhood character and natural features. Provide linkages to create local and regional connectivity. Encourage Walkability Meeting RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 June 12,2023 Page 9 of 20 Held 20 Encourage human centric design that makes it easier to walk and bike in our community, provide routes for pedestrian and cyclist and destinations along routes. 12. Be Distinctly Dublin Continue to express our distinct Dublin identity and sense of place through high quality building materials, architecture, landscape and public art. Encourage thoughtful and innovative design that distinguishes Dublin as a global city of choice. Staff recommended approval. Scott Haring, 3280 Lilly Mar Ct., Dublin came forward to ask about the Envision Dublin process and whether the process was going to continue. He questioned why there were interim land use principles necessary when the Community Plan Update process wasn’t completed yet. Explanation was provided by staff and Council Members that the Community Plan Update process is continuing, and that these items in Resolution 51-23 were identified as necessary revisions that Council wanted to make to fill the gap between the Community Plan as it exists and implementing the updated Community Plan. Ms. Amorose Groomes explained that there were a few things that, from the initial discussions, rose to the top that Council wanted to make sure were captured in short order. This is the interim between the existing Community Plan, which has not expired, and the new Community Plan update. Ms. Rauch also explained the process to Mr. Haring. Mayor Fox concluded with reiterating that the Envision Dublin process is on-going and this Resolution does not stop that process. Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner; yes; Ms. Amorose Groomes, yes. OTHER BUSINESS e Speed Management Program Follow Up Ms. Willis stated that Transportation and Mobility and Toole Design have been working together on the feedback provided April 24" and are bringing some proposed revisions to the program back to Council. She introduced David Shipps, Toole Design and Deputy Chief Nick Tabernik who will be joining the presentation. Mr. Shipps began with the proposed Vision Statement indicating that the Speed Management Program, “will provide a framework for a data-driven approach to speed management. The program goals strive to create and-strategies focus er-ereating safe and comfortable streets for residents and at road users across Dublin including people walking and rolling. This proposed revised Vision Statement removes the reference to all residents and road users across Dublin. Mr. Shipps stated that, regarding the Speed Management Categories, the street context including volume and location was missing. Considering the feedback from Council that the Speed Management Categories need to take context into account, Toole Design recommended revising the categories to group speeds by posted speed limits and function. He shared the three speed categories and the proposed changes. Minutes of RECORD OF FROCEEDINGS Dublin City Council oe GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 101748 Held N N > N oD U a) a @ —_ a Q —h N oO June 20 Orci tila ae Category 2 Category 3 Posted ’ 85% Percentile Speed Limit a) 85% Percentile Speed 85% Percentile Speed Speed over (mph) over the Posted over the Posted the Posted OF one Speed Limit (mph) Speed Limit(mph) — Speed Limit ear of (mph) motorists: are traveling Petcare elm Os) (neces 5 mph or less Between 6 & 10 mph Over 10 mph more than me Alley, Local or 3mphorless Between 4& 10 mph 15 mph over oi ea seaes Collecto pei sae : ae seit a eae eae N/A 5 mph or less Over 5 mph speed limit anne +5 eae 10+ Definitions Arterial ee fay: Carries the highest traffic volumes and speeds, i.e Riverside Drive Collector Roadway: Carries a moderate amount of traffic volumes and speeds, i.e. Brand Road Local Roadway: Provides access multiple driveways and is designated for low volume and slower traffic, i.e. neighborhood The 85% Speed: Maximum speed at which 85% of the traffic is traveling. Mr. Shipps stated that the key takeaway from the chart is that by lowering the thresholds for local or residential collectors in school zones, more speed management tools are available for lower speed roadways where more vulnerable users may be present. He added that these revised proposed Speed Management Categories align with the Police Department's Traffic Enforcement Action Policy for local roads and school zones. Mr. Shipps stated that local level roads in Dublin typically have a range of traffic volumes around or under 2,000 vehicles per day, whereas collector and arterials such as Brand and Riverside Drive, have volumes ranging from 20,000-35,000 per day. There are two aspects of the program that will be applied, the Speed Management Toolbox that will apply to streets as whole, and the speed enforcement at the individual level. Mr. Shipps explained how the Speed Management Toolbox will apply to speed survey results (the right half of the table above). He used the example of a scenario where speed study results on a 25 mile per hour roadway functioning as a residential or local street found that the 85 percentile was 3.67 miles per hour over the posted speed limit. In this scenario, City staff would round that 3.67 up to four miles per hour over the posted speed limit, and the street in this scenario would be eligible for Category 2 solutions. He reviewed the Category 2 solutions that the example street would be eligible for: e Public Awareness Campaigns; e Police Mobile Speed Trailer; e Rotating Driver Feedback Signs; e Permanent Driver Feedback Signs; e Police Observations and Engagement; e Street Width Reduction using Pavement Markings; e Tactical urbanism; and e Temporary Speed Cushions. Deputy Chief Tabernik provided some hypothetical examples to provide some context to the practical application to not only the policy used by Police, but current practices. He stated that there are several factors to determine whether or not a citation will be issued including: driving record, roadway conditions, and circumstances of the violation. Verbal warnings are retained in dispatch records for officer reference and can be taken into account. streets RECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 At», ALAA AM June 12, 2023 Page TT of 20 Held 20 Vice Mayor De Rosa asked about the size of the perimeter when defining a school zone. Deputy Chief Tabernik stated that the schools zones are all marked with flashing signs and the school zone is considered to be within the flashing signs. Vice Mayor De Rosa suggested that this may not be sufficient to protect the kids that ride their bike or walk to school. Mr. Shipps stated that moving onto Vertical Measures, Toole Design recommended two changes to address the policy being too restrictive. The first proposed revision is a reduction in the thresholds for school zones which allows consideration for Category 3 solutions at lower thresholds. Category 3 solutions include vertical measures. The second proposed revision is regarding the proposed Speed Management Toolbox language being less restrictive. In terms of where and when vertical measures can be used, the proposed implementation guide provides parameters regarding the appropriate application of the various speed management techniques such as street environment, functional classification of the roadway, special street type, emergency or transit route in combination with the speed category based on collected data. Mr. Shipps stated that Council provided feedback on the frequency of complaints and whether that should be included as a metric in the program. The proposed program incorporates requests, concerns or complaints in the initial step of the process. Additionally this step includes City staff review of speed, citation data, speed related crashes, or other police observations. A street will only fall into Category 1 through 3 if there is a documented speeding problem. None of the National or Federal Speed Management Guides include the frequency of complaints to determine where to deploy a safety or speed management physical measure and adding such a metric would be inconsistent with national best practices. Mr. Shipps recommended creating a new category, Education and Awareness, within the Speed Management Categories. The Education and Awareness Category is a potential solution that gives all residents a chance to participate in speed management solutions regardless of the speed metrics. The proposed solutions in this category could include public awareness campaigns, Police Loaner Laser and ride-along and yard signs. The Police Loaner Laser and ride alongs are existing programs. Mr. Shipps stated that, at the last discussion, Council was interested in testing temporary vertical measures and understanding the impacts. He provided the statistics of before and after studies of Monterey Drive to understand the effectiveness of vertical devices. Monterey Drive Speed Surveys Before and After Speed Humps "Before" Humps 32.65 Monterey Drive North of ‘a a Glen Meadow Ct (1997) After" Humps 28.60 Difference -4.1 "Before" Humps 26.50 Monterey Drive West of uv a 4. Ashworth Ct (2011) Aer vies = Difference -2.5 "Before" Humps 24.25 Monterey Drive At n ob : : 3 Odessa Ln (2011) Alter” HErnpS ai Difference -1.9 RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 June t2,2023 Page t2 of 20 Held 20 Mr. Shipps stated that the takeaway of the chart above is that the effectiveness of speed humps is most pronounced on speeds that are on streets with high 85" percentile speeds. Similar results would be expected at any test location. He added that traffic calming efforts often shift traffic patterns from one street to another street. Toole Design and staff recommended a public communication plan that includes HOAs and civic associations. Once this is developed, it is recommended that it be shared with the residents of the area prior to installation. An option for including temporary vertical measures in the speed management programs is to add the devices to Category 2 with the key point being after at least one other Category 2 solution has been tested and deemed ineffective. Ms. Willis addressed feedback regarding tactical urbanism pilot projects. Staff identified three locations where potential pilot projects could be placed. The three areas are: e Avery Road and Jacana Drive e Tullymore Drive and Shanagan Street e Sells Mill and Earlington Parkway If the pilots were to prove successful, staff would then work to develop guidelines including material and color palettes, design criteria, permissible locations and treatment options that could be incorporated into the Speed Management Program. This could be a neighborhood driven project with rapid implementation. Residents could get creative and be involved in the process bringing their own identity to neighborhood streets and creating comfortable spaces. Staff had made a recommendation to return the tactical urbanism project to Community Services Advisory Commission (CSAC). Staff wanted to continue CSAC’s involvement in the development of the program and they can provide additional resident perspective and feedback, but if Council would prefer, the topic can come back to Council instead. Ms. Willis provided some additional follow-up information that was requested by Council after the last discussion on the Speed Management Program. She shared the general cost estimates for some of these solutions: e Temporary speed cushions cost about $2,500 depending on the vendor that is chosen, and that cost does not include installation. Mayor Fox asked if they are reusable. Ms. Willis stated that they do come out, but they do scar the pavement and the anchor bolts are difficult to reuse because they sometimes get bent in the process of being used. e Ms. Willis shared that permanent speed cushions cost between $14,000-$16,000, including installation. e Temporary rotating driver feedback signs cost about $15,000, which includes the post. e Speed safety cameras cost about $42,000 for a pair of cameras, the poles and foundations. Regarding projected implementation, Ms. Willis stated that in the second quarter of 2023, staff will be conducting regular speed and noise enforcement campaigns, emphasizing speed enforcement in school zones and neighborhood streets, discussing recent traffic complaints and high crash areas daily with officers, and the Police Department personally follows up with each resident that submits a concern regarding speed management. Meeting RECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 N N Qo N Ow —h Nd Qo June 1 Page 130 Held 20 Quarter 3 of 2023, Staff proposed adoption of the Speed Management Program resolution. Additionally, staff will bring back legislation to establish the Bridge Street Business District. This will allow staff to establish a 25 mile per hour speed limit on roads defined within that District without having to get the Ohio Department of Transportation’s (ODOT) permission. Staff will also collaborate on a media campaign toolbox and strategy with the goal of having it ready for the start of school in the fall. Staff is working to add enforcement metrics and a Speed Management dashboard on the City’s website. The Police Department will continue to work with the Ohio State Highway Patrol aviation unit on zero tolerance for excessive speed, street racing, reckless operations, OMVI. Ms. Willis stated that, in the fourth quarter of 2023, staff will develop one to three tactical urbanism concept plans and install the pilot projects if directed by Council to do so. An initial set of speed safety cameras will be purchased and warning letters will start to be issued. She noted that this program will become part of the City’s Capital Improvement Program (CIP). Ms. Willis posed the following questions to Council for discussion: Proposed Changes to Speed Management Program Policy and Toolbox 1. Is Council supportive of the proposed revised Vision Statement for the Speed Management Program? 2. Is Council supportive of the proposed revisions to the speed management categories? 3. Is Council supportive of the proposed revision to Category 3 for vertical devices in the Speed Management Toolbox? 4. Would Council like to include the Education and Awareness Category as an additional Speed Management Category? Vice Mayor De Rosa stated that the Vision Statement has been softened and she found that disappointing and inconsistent with the other statements and goals the City has made. She is supportive of the revisions (answering questions 2 and 3). She stated that if we are going to spend money on education and awareness, that we would like some feedback on what we have learned and whether or not it is working. Ms. Alutto stated that she would be fine leaving the word “all” in the Vision Statement because the word “strive” is already included which she feels is sufficient for stating the intent. She is also supportive, in response to questions 2 and 3. She expressed that education and awareness is important and can be a helpful tool for younger drivers. The yard signs could be interesting if allowed by the HOAs. Ms. Kramb stated that she could go either way on the word “all” in the Vision Statement. She stated she is supportive, responding to questions 2 and 3. As for question 4, she does not feel it is necessary to add it to the table. Mr. Keeler agreed with Ms. Kramb that the education and awareness should be left off the chart. He stated he agrees with Ms. Alutto’s comments regarding the Vision Statement and he is supportive in response to the other two questions asked (2 and 3). Ms. Amorose Groomes expressed concern over the effectiveness of using yard signs. She expressed her disappointment that one of the largest problems we were attempting to solve was the noise problem. There is nothing in this program addressing noise. She stated that the heavy traffic corridors of Dublin Road and Riverside Drive need some resolution to the noise levels. She stated that summer seems to be the most popular time to be offensive, so we need to get started before summer is over or it will be another lost opportunity. She is okay with the Vision Statement or it could be sharpened up a bit. She is supportive in response to questions 2 and 3. She RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 June 12, 2023 Page 14 of 20 Held 20 does not feel that education and awareness needs to be a category. It needs to be done, but it doesn’t need to be a category. Deputy Chief Tabernik shared some of the measures that the Police have been taking to be responsive to the noise complaints. He stated that in two different weekends in May, officers were assigned to address intentional revving of engines, speed, OVI, peeling tires and any other reckless operation in the Bridge Park and Riverside Drive corridor. On one night, the second shift officers made 47 traffic stops in an eight hour period. The following weekend, two officers were assigned and they made 20 stops between the two of them. He stated this is definitely something they are working on and aware of. Ms. Amorose Groomes thanked Deputy Chief for explaining what is being done and encouraged it to continue. Mr. Keeler commended the officers working in these areas and has noticed it is making a difference. He agreed with Ms. Amorose Groomes and stated that you have to be persistent and create a perception of zero tolerance. He asked about using signage to prohibit engine braking in the area. Ms. Kramb agreed and stated that she has seen signage further up on Riverside Drive in Delaware County. She asked if we could get similar signage. Mayor Fox summarized that including the word “all” in the Vision Statement is the consensus of Council. Also, there was unanimous support for questions 2 and 3. The education and awareness is something that staff will be doing regardless of whether it is a category or not. Additional Changes to Program for Council Consideration 5. Would Council like to include temporary vertical devices in the Category 2 Speed Management solutions? 6. Should staff pursue a vertical traffic calming device project, such as temporary speed cushions, on Cacchio Lane? 7. How many tactical urbanism pilot projects should staff pursue and should the topic remain with Council or return to CSAC? Other 8. Should staff request additional funds with an upcoming supplemental appropriations ordinance for more than one set of speed safety cameras in 2023? 9. Are there additional considerations Council would like to be included in the Speed Management Program? Ms. Kramb stated that she is not supportive of the vertical devices in Category 2, unless we qualify that it is at the high end of 9 or 10 + miles per hour over the speed limit. Mr. Keeler agreed with Ms. Kramb regarding the vertical devices. He stated he thought they were only for Category 3. He responded “yes” to question 6. He would prefer to see this go back to CSAC. Ms. Alutto agreed with Ms. Kramb on question 5 (vertical devices only at the high end of Category 2), and she agreed with Mr. Keeler regarding questions 6 and 7. Vice Mayor De Rosa stated that she is in favor of vertical devices in Category 2, as she thinks about parks and school zones, etc. She also noted that making this change to the program doesn’t mean it will happen, it means it could happen. She is supportive in response to question 6. She is in favor of bringing this back to Council so it can be implemented quicker. Mr. Reiner stated that a local restaurant manager stated that the noise has improved on Riverside Drive. He stated that he believes that the education and awareness that is happening is working. He stated that he was supportive in response to question 5. Question 6 he was unsure about. RECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 4 ALA June 12, 2023 Page 15 of 20 Held 20 Question 7, he responded that he would like to have it back to Council. He responded affirmatively to question 8 and had nothing else to add in response to question 9. Mayor Fox summarized Council's feedback as follows: question 5, Council would like to leave it in Category 3 only. Council consensus was supportive of asking for additional funds in an upcoming supplemental appropriation for speed safety cameras. Additional comments (question 9), Mr. Keeler stated that he would like the traffic noise actions that are being taken to be memorialized somewhere. Vice Mayor De Rosa stated that the driver feedback units work, so she advocated putting a request in the upcoming CIP for getting more of those units to use. Ms. Alutto was also supportive of that. Mayor Fox suggested small “slow speed zone” signs that could be put out as you enter certain areas. She suggested planting trees in along the sides of Dublin Road on the south end toward Frantz Road where it is nothing but grass to give a narrowing effect to the road so people don’t speed through there. e Park Policy Update - Public Services Committee Recommendation Ms. Leroy stated that this topic has been before the Public Services Committee for two discussions. Staff is bringing forward three different policies for Council approval at the recommendation of the Public Services Committee, which are: the Riverside Crossing Park Use and Fee Policy, the Coffman Park South Field Rental Fee Policy and the Outdoor Fee-based Activity Permit Policy. Ms. LeRoy briefly mentioned the policies that are already in place: the Community Event Policy, Sports Field Use Policies, Outdoor Facility Rental Guidelines (shelter houses, etc.) and specific park policies including Tuller Park and Bri-High Square. Activities that are addressed by the proposed policies are the activities covered by the Community Event Policy (tiered events) in Riverside Crossing and Coffman parks and the Outdoor Fee-based Activities Policy. Activities not addressed by the proposed policies are: e Other commercial uses (caricature artists, individual vendors, etc.) e Can be allowed by Code Section 96.24 — Commercial Activities: No person in a park shall sell or offer for sale any article, privilege or service without having first obtained a permit from the City Manager or designee. e Requests can be handled on a case-by-case basis until further policy approved. Riverside Crossing Park Use & Fee Policy Ms. LeRoy shared a list of events that have already been approved to take place in Riverside Crossing Park this year. The general use requirements that are specific to the Riverside Crossing Park are: e vents and activities shall not impede pedestrian access to the Dublin Link Pedestrian Bridge or prevent general public use of the bike/ walking paths; e Permission to use a public address system or amplification may be approved through the permitting process; and e Regulations regarding fencing, golf carts, staking etc. Private Events in the Park: e Will not be granted a permit for exclusive use of the park and are not permitted to erect tents or other structures and e Fundraising events with ticketed entrance prices may be permitted, but such events are not permitted to use the upper plaza. Scheduling priority was discussed at the Committee level with the following recommendations: Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held U o © O — Op Oo —h N Q June t2, 2023 20 e Tier 2 and Tier 3 permitted events may schedule events for the successive calendar year until December 31. New Tier 1 events are not permitted to schedule events for the successive calendar year. e Previously-permitted events that successfully meet all conditions related to their respective event permit, including Tier 1 events, have first right of refusal for the same location and date for the successive calendar year until December 31. e Tier 1, Tier 2, and Tier 3 permitted events will be scheduled on a first come, first served basis for the current calendar starting on January 1. Ms. LeRoy reviewed the proposed fees for the Tier 1, 2 and 3 events. Event Tier Full Day $250 $1,000 $4,000 Half Day $100 $400 $1,500 The fee includes use of the plaza and surrounding lawn area. Additional fees may apply for necessary permits and City services needed. If any additional days are needed for set up or clean up, the organization would be charged half the daily rate for those days needed. A half-day event is a four-hour event. A full-day event would be hours agreed to between the event organizers and the City. Ms. LeRoy shared two maps showing where these events would be allowed within the park. To determine the fees that would be charged, staff consulted with revenue and cost specialists. They also used comparisons of area event spaces, such as Columbus Commons. Staff proposed an effective date of these policies of September 1, 2023. Coftman Park South Field Ms. LeRoy stated that staff wanted to create three distinct field use areas to further activate the park. A rental could include the use of all 3 areas or just a few of the areas depending upon the event. The fees proposed are: mt ae as Tier 1 Tier 2 Tier 3 Full Day — All Fields $120 $500 $2,500 Half Day — All Fields $50 $200 $1,000 Full Day — Small Fields Only $60 $250 $1,250 Half Day — Small Fields Only $25 $100 $500 Ms. LeRoy stated that additional fees could apply for necessary permits and City services. The event permit cost would be in addition to these fees. Outdoor Fee-based Activity Permit Policy Ms. LeRoy stated that our Codified Ordinances section 96.24 states that: e No person in a park shall sell or offer for sale any article, privilege or service without having first obtained a permit from the City Maanger or designee. e No person in a park shall beg, peddle or solicit for money, a privilege or a service. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting ~GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Ai» Ly fALLY June 12, 2023 Page 17 of 20 Held 20 Ms. LeRoy stated that this fee would allow people to use the park for an outdoor class, clinic, guided activity or program, etc. They must be recreational in nature, and the activity is not to be held for the primary purpose of advertising a project, goods, or services. She stated non-profits were discussed at the Committee level and it was determined to allow such activities as long as they were donation-based. She shared some examples of what activities could take place under this policy: group fitness, personal training, art classes, theater performances, etc. This policy permits these activities, while protecting the rights of casual park users. The activity cannot disturb surrounding residents, businesses or natural landscape. The activity cannot conflict with an existing event or activity and the activity cannot duplicate or directly compete with any services already being provided by the City or a contracted vendor. She shared additional guidelines specific to this policy. Ms. LeRoy shared the fee structure proposed: Uj eeme) em elt ici atari 1-9 Participants 10+ Participants Single Day Nonproftit® $15.00 $25.00 Commercial : $25.00 $40.00 Monthly Nonproftit® $75.00 $150.00 Commercial $150.00 $300.00 3-Month Nonprotit® $175.00 $350.00 Commercial $350.00 $700.00 Ms. LeRoy shared a comparison of these proposed fees versus the City of Columbus fees. Mr. Keeler stated that the rates seem low, but this is a good start. He questioned whether we should be calling it a pilot. We want to encourage this activity and the fees are very reasonable. Mayor Fox stated that she agrees it should be a pilot. If the fees discourage people then we may want to rethink this. Ms. LeRoy stated that it is written into the policy to review these annually. Additionally, it is part of the fee ordinance, so it would have regular review. Ms. Alutto stated that Council always has the ability to change the policy at any time. She would rather just move forward with it and review it in a year. Vice Mayor De Rosa stated that the Committee also discussed activating the roadway as well such as food trucks. Ms. LeRoy stated that staff is looking at that. Mayor Fox moved to approve the updates to the Park Policies as recommended by the Public Services Committee. Ms. Alutto seconded. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 , ORE a - 7 June 12, 2023 Page t8 of 20 Held 20 Vote on the motion: Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. STAFF COMMENTS Ms. O'Callaghan shared the following: COUNCIL REPORTS Tonight marks our first Council Meeting that is being live-streamed and directed by Swagit, our new meeting broadcast provider. Swagit was chosen because of the company’s expertise in producing public meeting live streams and videos. Directors, based in Dallas, Texas, help ensure the camera angles and video transitions throughout the meeting are seamless and speakers are identified on the screen. Additionally, the meetings are available on-demand after their conclusion and include dynamic agendas and indexing, which allows viewers to click on an agenda item they are interested in and skip to that part of the meeting. The June 8" Planning & Zoning Commission meeting was the first public meeting streamed using Swagit, and the new process has been very successful so far. As we complete the transition to this new system, continual improvements will be made as needed to address any feedback from Council and the public. The features of this system provide increased accessibility to information and transparency. She thanked Swagit for their partnership. This past Saturday, Outreach and Engagement hosted a booth at The Dublin Market (Farmer’s Market) and will continue to do so at various intervals throughout the summer to raise awareness and outreach from various work units. Taking turns this summer are the following departments and topics: e Envision Dublin (two Saturdays) Dublin Police Forever Dublin/Aging in Place The Dublin Irish Festival Solid Waste and Recycling Transportation & Mobility, and Nature Education The Dublin Market foot traffic is between 3,000-5,000 each Saturday, so we are looking forward to bringing the City’s key initiatives out front, for staff to have discussions with residents and visitors. Staff will assess the traction of this type of outreach, and if successful, will most likely reserve a booth for all departments and initiatives in 2024. Dublin’s Community Health Needs Assessment is progressing well. The Advisory Committee, which includes the City, Washington Township, each of the four major health systems, mental health care providers, Dublin City Schools, and a wide variety of social service organizations that serve Dublin residents, is helping to guide this effort and has met multiple times. So far, we have completed four focus groups with residents, and two more focus groups will soon be scheduled. The Advisory Committee has completed interviews with 21 community stakeholders. This week staff will launch a survey to a random selection of Dublin households. This survey is to learn more about the overall health of City residents. Results of the survey will be used to help us better serve residents and keep Dublin healthy. The survey will also assist in design for future programming, education efforts and will provide a benchmark to determine the success of the program. The survey will be open through early August. At that time our consultants from Illuminology will begin to synthesize the quantitative and qualitative data into a comprehensive report. In late August/early September, we will pivot from research to strategic planning. Committee Reports o Community Development Committee RECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 June 1 Held 20 N N Qo N ow U bed © O —* © Oo = N a Mr. Reiner shared that on May 23, the CDC received an update regarding Phase 2 of the performing arts center feasibility study. Duncan Webb, president of Webb Management, provided a report regarding the results of a scheduling charrette which was held in April with representatives from the local and regional arts community, a space program for both a 500-seat and 700-seat performing arts center concept, a pro forma budget for each concept, and a site type analysis for potential locations for a performing arts center. Mr. Webb is completing the feasibility study, and he will return to a future Council meeting to present the completed study and discuss potential next steps for a performing arts center in Dublin. o Veterans Committee Mr. Reiner shared that the Veteran’s Advisory Committee met on May 18%. At that meeting, the Committee voted to make two recommendations to Council, which include establishing a Veteran Appreciation Card and creating a Senior Military/Veteran Rate at the Dublin Community Recreation Center (DCRC). A primary purpose of these recommendations is to establish a comprehensive list of Veterans in the City. City Council established the Veteran’s Advisory Committee to maximize the input and participation of veterans within the community, so by having a list, the committee will be able to advance that purpose. The Appreciation Card aims to get veterans to sign up for a card that qualifies them for exclusive benefits in exchange for them providing the City with their contact information. The card is in addition to the current benefits to veterans such as a discount at the Rec Center and reduced Dublin Irish Festival tickets. The new benefits would include 25% off Abbey Theater tickets, 5 Daily passes to the DCRC or Pool, free pool entry on July 4", and entrance into a lottery for 2 Tickets to the City’s hospitality villa at the 2024 Memorial Tournament. The Committee also recommends Council consider creating a Senior Military/Veterans Rate at the DCRC. Currently the Rec Center has a Military/Veterans rate and a senior rate. The senior rate is significantly less than the veteran rate, which prohibits seniors who are veterans to be identified as a veteran. In creating a senior veteran rate that is $5 cheaper than the senior rate, veterans would not only receive a benefit as a thank you to serving our country but this would help create the list. Chair Retired Lieutenant Colonel Jeff Noble will be at the next Council meeting on June 26" to propose the recommendations. Finally, Mr. Reiner thanked everyone for attending the Memorial Day Ceremony. Michelle Perkins, the guest speaker at the event commented on how wonderful the ceremony was and that she felt a sense of community. COUNCIL ROUNDTABLE e Ms. Kramb stated that she attended a Washington Township meeting since Council last met where they reviewed their Master Plan and they are looking at a potential additional station in two different areas. There are two areas of the City where they have a longer than an 8-minute response time. One is at the Northwest corner of the City and one at the southwest corner of the City. They are still a few years out, but she wanted Council to be aware of the conversation. e Mr. Keeler thanked staff for helping pull off another successful Memorial Tournament. e Mr. Reiner stated he would like to see Council moved forward on the flavored tobacco ban. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10748 N N & N Oo U o © OD N a Oo —h N o June 1 Held 20 e Ms. Amorose Groomes stated that in addition to thanking staff for the Memorial Tournament, she thanked the Memorial Tournament staff as well for giving us the platform to highlight our City. e Vice Mayor De Rosa agreed with the thanks and commented on the lovely weather for the Memorial Tournament. She thanked staff for the implementation of Swagit. She stated that transparency is very important and this is a step forward. e Mayor Fox stated that June 21* is an Envision Dublin meeting for the Community Plan update and will be held at 6805 Bobcat Way. She encouraged everyone with an interest in Dublin’s future to attend. She also shared that if you are unable to attend, then go to envisiondublin.org and take the survey online. She shared her gratitude for the Memorial Tournament. She shared that she got to throw out the first pitch at the Miracle league games last Saturday and it was a wonderful event. She thanked Joe Fox and his son Greg Fox. People were having a great time and there were many smiling faces. Lastly, she wished a happy birthday to Vice Mayor De Rosa who celebrated last week and to Council Member Alutto whose birthday is in the coming days. ADJOURNMENT The meeting was adjourned at 10:23 p.m. Cferue/) of Mayor — Peepiding Officer Cl of ncil