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HomeMy WebLinkAboutOrdinance 15-23RECORD OF ORDINANCES Dayton Legal Blank, Inc. Form No. 30043 15-23 (AMENDED) Passed 20 Ordinance No. AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2023 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project-related expenditures and other miscellaneous expenses; and WHEREAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, “T__ of the elected members concurring, that: Section 1. There shall be appropriated from the unappropriated balance in the Capital Improvements Tax Fund the total amount of $150,000 to be allocated to account 40180750-736000 for Holiday Wreaths for Historic Dublin streetlights. Section 2. There shall be appropriated from the unappropriated balance in the Capital Improvements Tax Fund for the total amount of $2,905,000 to be allocated to account 40180350-735002 for the Dublin Community Recreation Center improvements. Section 3. There shall be a reduction from the budgeted expenditures in the Central Ohio Innovation Center (COIC) Fund in the total amount of $2.66. Section 4. There shall be appropriated from the unappropriated balance in the General Fund the total amount of $7,100,000 in account 10196290-741401 to be transferred to the Capital Improvements Tax Fund and in the Capital Improvements Tax Fund account 40180320-736000 for the execution of Resolution 55-23. Section 5. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin Revised Charter. Passed this Lib cay of (Neene , 2023. 7 Vee - DL Mayor — Prggiding Officer“ / Clerk or Coupicil J To: Members of Dublin City Council From: Megan D. O’Callaghan, P.E., City Manager Date: June 21, 2023 Initiated By: Matthew L. Stiffler, Chief Financial Officer/Director of Finance Jaime Hoffman, Director of Finance Operations Meghan Murray, Budget Manager Re: Ordinance 15-23 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2023 (Q2) (Amended) Summary This Ordinance has been amended from the first reading to include Section 4 to request the appropriations necessary to execute Resolution 55-23. The remainder of the Ordinance remains unchanged from the first hearing. Ordinance 15-23 amends the annual appropriations for the fiscal year ending December 31, 2023 to provide supplemental funding in certain budget accounts for the second quarter of 2023. The following sections provide descriptions of the appropriations contained within each section of the Ordinance and the reason for the request. Section 1 requests $150,000 in funding appropriations for a project in the Capital Improvements Tax Fund, which is being funded through unencumbered unallocated available fund balance. • $150,000 is requested for Holiday Wreaths for Historic Dublin streetlights. This project replaces all the wreaths and bows placed on the streetlights in Historic Dublin along both Bridge Street and High Street during the holiday season. The wreaths and bows were last replaced in 2014 and are now in poor condition. Staff realized the condition of the decorations late last year after budget cycles were complete. The Historic Dublin streetlights holiday decorations are not included in the Holiday Lights throughout Dublin project currently being considered. Initiating Department: Public Works –Transportation and Mobility (Section 1) Section 2 requests $2,905,000 in funding appropriation for Dublin Community Recreation Center (DCRC) phase 1 improvements based on feedback from City Council at the May 22 meeting. These, along with other maintenance items and future DCRC improvement designs are included to utilize funding initially approved in Ordinance 22-22 as part of the planned utilization of American Rescue Plan (ARPA) funding. These updates include: • $125,000 is requested for the indoor track flooring replacement. The existing indoor track flooring has been in place since the DCRC opened in 1996. The surface is now showing wear and permanent blemishes that cannot be removed or repaired without replacing the entire track flooring surface. The track is heavily used, and staff receive patron feedback related to its condition. The goal is to complete the project during the 2023 annual maintenance shutdown (August 26 – September 3). • $525,000 is requested for fitness equipment improvements. Fitness equipment is upgraded and replaced on a rotating annual basis based on equipment warranties, patron requests and usage. Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017-1090 Phone: 614.410.4400 • Fax: 614.410.4490 Memo Ordinance 15-23 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2023 Page | 2 Based on the results of the DCRC patron survey, patrons desire more equipment replaced or added to the facility. As part of the survey, there was an opportunity for patrons to share the fitness equipment they would most like to see upgraded. The most highly requested pieces of equipment were bikes, treadmills, and squat racks. Based on this feedback, staff will purchase additional fitness equipment in 2023, with a focus on robust interactive features such as on-demand workouts, virtual reality connections and Bluetooth capabilities. This will include updated cardio equipment, strength training machines and accessories. These improvements will necessitate electrical upgrades, Wi-Fi enhancements, carpeting and new flooring. • $525,000 is requested for a new outdoor fitness space. This space is one of the most highly prioritized projects in the patron survey for the DCRC improvements. An outdoor fitness space will allow for much needed functional fitness and performance training space and provide an area for enhanced programming such as personal training, group fitness and other revenue generating opportunities. Funding includes the design and construction of an outdoor fitness space in the area where the bocce ball courts are currently located. This will allow the design and construction of the space to occur in preparation for the spring of 2024. • $1,400,000 is requested for future DCRC improvements project phasing and design. Staff will re- evaluate the improvements based on a holistic approach to ensure the improvements meet the current and future needs of the community. This approach will involve extensive community input, project concepts, estimated costs, project phasing options, design and permitting, and construction administration. Phasing construction funding will be included in the upcoming 5-year Capital Improvements Program. • $30,000 is being requested in addition to the DCRC phase 1 improvements for expansion of digital signage in the DCRC. This project will expand the existing digital signage at the DCRC by adding additional screens that would replace the magnetic boards used in the main hallway between the membership desk and the check-in desk. These display boards are used to promote programming and events within the DCRC. The messaging is integrated with CPI and citywide messaging. • $300,000 is being requested to replace the two DCRC boilers that heat the facility. These boilers are scheduled to be replaced in 2024; however, they are currently nineteen years old. Replacing them this year will minimize potential failure during this year’s winter operations. Initiating Department: Parks and Recreation (Section 2) Section 3 requests a reduction of $2.66 in budgeted expenditures for the Central Ohio Innovation Center (COIC) Fund. This request ensures that the budgeted annual expenditures do not exceed the existing fund balance and budgeted revenues. The Fund balance is now exactly $0.00 and the Fund will be closed. The final appropriation of $115,487.34 was used as part of the funding for the SR 161/33 Interchange as budgeted in the 2023-2027 Capital Improvements Program. Initiating Department: Finance (Section 3) Section 4 requests an appropriation of $7,100,000 for Resolution 55-23 which will be funded through the unencumbered unallocated available fund balance in the General Fund and transferred to the Capital Improvements Tax Fund. The General Fund balance is currently over $25.0 million in excess of our General Fund Balance Policy requirement of 50%. This funding source and method have been used to support other economic development and high impact projects such as University Boulevard Phase 2, Bright Road Corridor Improvements and several recent land acquisitions. Because the execution of Resolution 55-23 will not be Ordinance 15-23 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2023 Page | 3 eligible to use any other funding sources, such as tax increment financing or user fees, the utilization of income tax to cash-finance this project will allow the City to construct this project minimizing the overall project cost and avoiding the issuance of additional income tax financed debt. Initiating Department: Finance (Section 4) Recommendation Staff recommends City Council approval of Ordinance 15-23, amending the Annual Appropriations for the Fiscal Year Ending December 31, 2023, at the second reading and public hearing of the Ordinance on June 26, 2023.