HomeMy WebLinkAbout02-07-23 Admin. Com. MinutesDUBLIN CITY COUNCIL
ADMINISTRATIVE COMMITTEE
Tuesday, February 7, 2023
4:00 p.m.
5555 Perimeter Drive
Council Chamber
Meeting Minutes
Vice Mayor De Rosa called the February 7, 2023 Administrative Committee meeting to order at
4:00 p.m.
Committee Members Present: Vice Mayor De Rosa, Ms. Kramb, Ms. Alutto
Staff present: Ms. O'Callaghan, Ms. Weisenauer, Ms. Readler, Ms. Babbitt
Adjournment to Executive Session
Vice Mayor De Rosa moved to adjourn to executive session for the consideration of the
appointment of a public official.
Ms. Alutto seconded the motion.
Vote: Ms. Kramb, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes.
The meeting reconvened at 5:00 p.m. with all members present.
Approval of Minutes
Vice Mayor De Rosa moved to approve the following minutes of the Administrative Committee:
e November 8, 2022
Ms. Alutto seconded the motion.
Vote: Vice Mayor De Rosa, yes; Ms. Alutto, yes; Ms. Kramb, yes.
Items for Discussion
Vice Mayor De Rosa moved to amend the agenda in order to hear Boards and Commission
Recruitment first.
Ms. Alutto seconded the motion.
Vote: Ms. Alutto, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes.
Boards and Commission Recruitment
Vice Mayor De Rosa stated that the Committee has a list of vacancies as well as a good pool
of candidates. They are looking for more; specifically for Veteran’s Committee, the Chief's
Advisory Committee if there not applicants for that, the Bridge Park NCA and the Personnel
Board of Review. There are a good pool of candidates for the remaining vacancies.
Ms. O'Callaghan stated if staff hears of interest from anyone, they would direct them to the
website to apply.
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February 7, 2023
Page 2
Ms. Weisenauer referenced www.fuelthefuture.dublinohiousa.gov, the recruitment website,
stating that it has open applications. Staff can take this information and do some targeted
outreach including Enews, social media as well as and direct avenues for reaching out like the
Outreach and Engagement Department, current Chief’s Advisory Committee members, veteran
communication groups, etc.
Ms. Kramb stated that when recruiting for Veteran’s Committee, it would be great to ask for
different branches.
Ms. O’Callaghan stated that staff will also reach out to existing members.
Vice Mayor De Rosa stated that maybe there will be a more detailed communication plan
discussion at a future meeting.
Vice Mayor De Rosa stated that there has been discussion regarding the potential of moving
term dates. Council has discussed how busy the first quarter is with all terms ending in March
and potentially moving that back to the end of May with terms beginning June 1. People
currently serving would have to extend their existing term. This would need to be brought to
Council.
Ms. Kramb offered support of moving interviews out of March.
Ms. Readler stated that it makes sense given Council’s schedule. There would be the need for
research and then the Clerk’s office could prepare some legislation.
Ms. Alutto moved to recommend to Council moving boards and commission term start dates to
June 1.
Ms. Kramb seconded the motion.
Vote: Ms. Alutto, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes.
Ms. Weisenauer asked when this may begin. Consensus was that the goal would be for it to
begin in 2024.
Annual Retreat
Vice Mayor De Rosa stated that City Council’s annual retreat has been moved to April. She
asked for potential discussion topics from The Committee.
Ms. Kramb stated that it is good timing to revisit the Bridge Street Vision and see where we
are with those assumptions. Traffic was based on phasing and housing and once building
began, it ended up being front-loaded with housing.
Ms. Alutto suggested continuing the discussion about land use and acquisition as a potential
topic, specifically the sports complex area by Darree Fields. Land use is still really important.
She also suggested Economic Development. She would like to talk through how to create
stability in that department.
Ms. Kramb stated that land use ties into the housing discussion from last night.
Vice Mayor De Rosa stated the retreat is now two solid days. Travel had been discussed. Staff
recently went to Carmel, Indiana and found it useful. Referencing Bridge Park, she added that
it might be helpful to see how we are doing compared to some benchmark communities. The
Administrative Committee Meeting
February 7, 2023
Page 3
idea was that Council Members could travel on day one and use the second day of the retreat
to report back.
Ms. Readler stated that care must be taken to not fit within the definition of a meeting. One
option is to convene a meeting immediately after any trip to hold discussion.
Vice Mayor De Rosa stated that in order to meet some of the logistic time requirements, on
Monday (February 13) night, the Committee could put forth some ideas and then gather all of
Council’s ideas for the retreat.
Ms. Kramb stated that at some point we should all go see Carmel since it is referenced
frequently. It might be easier to pair up or go on our own and not do it as part of the retreat.
It could be done between now and the retreat and could be discussed at the retreat. The Bridge
Street question she has will require staff presenting information. She is not sure she would use
retreat time for travel.
Ms. Alutto stated that she does not think retreat time should be used for travel. It is nice to go
with other people. It takes about 3 hours to get there. Ms. O’Callaghan stated that staff toured
2 days and would have like more time. They found it helpful to be paired up with staff. Ms.
Alutto stated that it would be helpful to get time with Carmel staff or Council.
Vice Mayor De Rosa stated that she would put this together in an email to Council
Franklin, TN is another option. It is a 6-hr drive. Vice Mayor De Rosa stated that maybe there
is benefit in going multiple places.
Ms. Kramb suggested visiting one of those two places between now and April and share that
at the retreat.
Vice Mayor De Rosa asked if staff had any retreat topics to suggest. Ms. O’Callaghan stated
that she would look the schedule for work sessions and propose any staff topics.
Regarding changing term end dates, Ms. Readler stated that CSAC’s date is specified in code
SO more research and action may be required.
meeting adjourned at 5:25 p.m.
Chair, Administrative Committee
Daputy Clerk of Council