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HomeMy WebLinkAbout05-22-2023 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 May 22, 2023 Held 20 CALL TO ORDER Vice Mayor De Rosa called the Monday, May 22, 2023 Regular Meeting of Dublin City Council to order at 5:30 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mr. Keeler, Ms. Kramb and Mr. Reiner. Mayor Fox arrived at 5:35 p.m. after the start of executive session. Staff members present were Ms. O’Callaghan, Ms. Readler, Mr. Ranc, Mr. Rogers, Ms. Weisenauer, Mr. Hammersmith, Ms. LeRoy, Ms. Murray, Ms. Rauch, Chief Paez, Mr. Milligan, Mr. Reggins, Mr. Lucas, Mr. Herriott, Ms. Blake, Ms. Goliver and Mr. Ament. Others present: Pat Losinski and Joe Yersavich, Columbus Metropolitan Library; Keith Hall and Maria Rosmarin, MSA Design; Brian Palmer, React Health (virtual); and Caitlin Goodspeed, Bird (virtual). ADJOURNMENT TO EXECUTIVE SESSION Vice Mayor De Rosa moved to adjourn to executive session for the purposes of: e Considering the Employment of a Public Employee; e Toconsider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project; and e Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. PLEDGE OF ALLEGIANCE Mayor Fox invited Mr. Reiner to lead the Pledge of Allegiance. SPECIAL PRESENTATION e Columbus Metropolitan Library’s 150" Anniversary Proclamation Vice Mayor De Rosa provided a history of the Columbus Metropolitan Library and the Dublin Library branch and provided statistics of the library's impressive usership. She invited Mr. Losinski and Mr. Yersavich to come forward to accept a proclamation celebrating the Columbus Metropolitan Library’s 150" anniversary. She complimented both Mr. Losinski and Mr. Yersavich on their involvement at the national level in the support of literacy and kindergarten readiness. She read the proclamation. Mr. Losinksi thanked Council for the support and acknowledgement of the 150" Anniversary. Mr. Losinski thanked the community for their support. He shared the opening of the library was eight years after the Civil War and he is proud that the Columbus Library was never segregated and always open to all. He invited Mr. Yersavich to provide some comments about the Dublin Branch Library. Mr. Yersavich stated that last year, the Dublin Branch welcome over 348,000 visitors. So far this year, there have been over 4,000 new library cards issued. He referenced a map that was provided to Council showing the expansive area where visitors travel from to visit the library. Mr. Losinski provided an update on upcoming projects and events that will be held, such as the first ever Columbus Book Festival on July 15‘ and 16" that will bring in 135 authors. He also mentioned the Linked in Learning program that has 17,000 high quality adult professional training videos available. He stated that there is a letter of Minutes of RECORD OF PROCEEDINGS Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held May 22, 2029 Page 2 oT 14 20 intent that is underway for a new library branch on Case Road that is within the Dublin School District. The final update Mr. Losinski provided was regarding the Library Board’s consideration of an Operating Levy. This would be the first levy since 2010. There is no decision yet, but Mr. Losinski stated it is being considered. e Public Works Week Proclamation Mayor Fox invited Mr. Mulligan, Mr. Reggins, Mr. Lucas and Mr. Herriott forward to accept a Proclamation for Public Works Week. Mayor Fox proclaimed the week of May 21 through May 27 as Public Works Week in the City of Dublin. She thanked the Public Works employees for all they do in service to the City and encouraged everyone to show them appreciation for the work they do in our community. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA e Excuse the Absence of Mayor Fox and Council Member Reiner from the May 8, 2023 Regular Council meeting. e Minutes of the Council Retreat - April 13 and 14 e Minutes of the April 17, 2023 Work Session e Minutes of the May 1, 2023 Work Session e Minutes of the May 8, 2023 Regular Council Meeting e Notice to Legislative Authority of a New D5J Liquor Permit for Cameron Mitchell Restaurant LLC, dba Valentina's, 4595 Bridge Park Ave., Dublin, Ohio 43017 There was no request to remove a consent agenda item. Ms. Alutto moved to approve the consent agenda. Mr. Reiner seconded. Vote on the motion: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. SECOND READING/ PUBLIC HEARING - ORDINANCES Ordinance 13-23 Authorizing the Provision of Certain Incentives to 3b Medical, Inc. to Induce it to Lease a Facility to Locate and Expand its Office and its Associated Operations and Workforce, all within the City; and Authorizing the Execution of an Economic Development Agreement Mr. Dearth stated that there are no changes from the first reading of this Ordinance and staff recommended approval. He introduced Mr. Palmer who was joining virtually. Mr. Palmer stated that he has worked in the medical supply field for 20 years and has been a Dublin resident for the last three years. He is very impressed by Dublin. He provided information regarding the growth of the company and expressed his appreciation for the support of the agreement. There were no public comments. Vote on the Ordinance: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. Meeting RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 May 22, 2023 Page 3 of 14 Held 20 INTRODUCTION/FIRST READING — ORDINANCES Ordinance 14-23 Adopting the Proposed Tax Budget for Fiscal Year 2024 Ms. Alutto introduced the Ordinance. Ms. Murray stated that this tax budget is an administrative requirement under the Ohio Revised Code (ORC) and must be adopted and in effect by July 20. This is an annual requirement of the ORC and passage of this Ordinance on June 12 will fulfill that requirement. There were no public comments. Second Reading/Public Hearing is scheduled for the June 12, 2023 meeting. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 40-23 Waiving Competitive Bidding Requirements Pursuant to Section 8.04 ("Contracting Procedures"), Paragraph (C) ("Waiving of Competitive Bidding"), of the Revised Charter for the Provider of Tents, Tables and Chairs for the 2023 Independence Day Celebration and Dublin Irish Festival Ms. Alutto introduced the Resolution. Ms. LeRoy stated that the approved budgeted amount for Independence Day is $10,000 and the Dublin Irish Festival is $245,000. The number of tents, tables and chairs for each event is dynamic during the planning phase of the event; however, staff anticipates that the final cost for this equipment will be within the budgeted amounts. She stated that staff spoke with multiple companies, but the only company equipped to supply the Dublin Irish Festival was a company out of Chicago. There are concerns about them being out of town due to the staff time that it would take for them to transport the equipment and then stay in town to set up and tear down. There were no public comments. Ms. Amorose Groomes asked why this is not competitively bid, even if you are aware that you would only get one bid. Ms. LeRoy stated that the timeframe was an issue for them this year. Next year, they will start earlier and be able to follow the competitive bidding process. Ms. O’Callaghan added that the competitive bidding process was followed with the exception of the legal notice that is published in the paper at the beginning. Vice Mayor De Rosa asked what the total price was for last year. Mr. LeRoy stated that it was $237,000. The tents are mostly used for vendors and there were fewer vendors for 2022. For 2023, she anticipates that numbers will be back up to normal. Vice Mayor De Rosa Clarified that it is a flat cost. Ms. LeRoy responded affirmatively. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. Resolution 41-23 Authorizing the City Manager to enter into a Collective Bargaining Agreement with the United Steel Workers of America regarding Wages, Hours, and Terms and Conditions of Employment for employees within the Maintenance Worker, Fleet Technician I, Electrical Worker and Custodial Worker Bargaining Unit Ms. Alutto introduced the Resolution. Ms. Miglietti stated that this Resolution authorizes the City Manager to enter into a Collective Bargaining Agreement (CBA) with the United Steelworkers of America for the 2023-2025 fiscal years. This new agreement was ratified by the workers on May 8, 2023 and includes five revisions to four articles. Ms. Miglietti reviewed the revisions briefly. Staff recommended approval. RECORD OF PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 May 22, 2023 Page 4 of 14 Held 20 There were no public comments. Vote on the Resolution: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes. Resolution 42-23 To Extend the Micro-Mobility Demonstration Pilot and to Permit the Operation of Low-Speed Micro-Mobility Devices on Low-Speed Streets, Bike Lanes, Sidewalks, and Shared-Use Paths for an Additional 12-Month Period Ms. Alutto introduced the Resolution. Mr. Rayburn stated that a fleet of approximately 35 Bird scooters launched in Dublin on May 1, 2022. Between May 1% and December 31%, 2022 a total of 4,212 unique riders completed 7,064 rides, travelling a total of 17,432 miles. Use of Bird scooters peaked in the summer months of 2022. The decrease in the number of monthly rides coincides with college students returning to school and the beginning of fall weather. Bird transitioned to winter operations in November due to a decrease in ridership associated with the colder weather. During this hibernation period, all Bird scooters were stored indoors. Bird scooter operations resumed within the Phase 1 boundaries on March 27, 2023. At the October 24, 2022 meeting, Council was supportive of staff incorporating additional operational parameters into the program. These include: 1. Restricting Bird scooters from riding in the travel lanes of roadways that have a speed limit higher than 25 miles per hour. 2. Restricting Bird scooters from riding on W. Bridge Street between Darby Street/Mill Lane and Blacksmith Lane and on High Street between Rock Cress Parkway and John Wright Lane. 3. Requiring mandatory compliance for scooter parking at bike racks and other designated parking areas in the operating zone. 4. Creating a special identification for scooter parking. 5. Continuing a public education campaign. 6. Extending the Micro-mobility Demonstration Pilot another twelve months. Staff implemented these changes during the hibernation period in cooperation with the Dublin Police Department. Mr. Rayburn provided illustrations to show some of the changes that have been made regarding no ride zones and designated parking zones. He noted that a 20-foot buffer from all sidewalks and shared use paths is in place to uphold the roadway restriction while minimizing any service disruptions to scooter riders using an adjacent sidewalk or shared use path. He also highlighted the overlay called a Designated Parking Required Zone was added to the Phase 1 operating zone. To end a scooter ride, the user must move the Bird scooter to a designated parking spot labeled with a white “P” in a black- colored icon. Staff feels these changes were successful, as they have heard no complaints from riders and spot check compliance. Staff has been pleased with the compliance they have seen. Mr. Rayburn shared that staff will hold three safety workshops during the months of May and June as these months have the highest scooter use. Rather than holding these indoors, staff will host guided scooter rides that incorporate scooter safety through Bridge Park and Historic Dublin given the various rider restrictions in place. This will allow staff to reach the public when the topic is top-of-mind and riders can learn first-hand how to scoot safely. Additional guided scooter rides will be scheduled, as needed. Mr. Rayburn stated that as expansion of the pilot is considered, it is important to note that the most recent Community Attitudes Survey revealed that 90 percent of Minutes of RECORD OF PROCEEDINGS Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held May 22, 2023 Page 5 of 14 20 respondents agreed that increasing the City’s mobility options for all residents should be a medium to high priority. Furthermore, the Strategic Framework adopted in 2022 establishes the goal of being the most connected community and micro-mobility options are a component. An expansion of the pilot boundaries will connect all of Dublin’s destinations, places and events via micro-mobility options. Given that the current pilot boundary is small in comparison to other markets, Bird is supportive of citywide expansion. Dublin also has a growing pool of destinations to reach via scooter. Staff recommended approval. Mr. Rayburn introduced Caitlyn Goodspeed, from Bird, who was joining virtually. There were no public comments. Vice Mayor De Rosa asked how many more scooters the City would have with the expansion. Mr. Rayburn stated that Phase 1 of the pilot allowed for 50 active scooters, but it never rose to that demand. With the expansion, there would be 125 active scooters allowed, but that would be determined by ridership. Ms. Alutto asked if there are plans to get to the northern part of the City. Mr. Rayburn stated that staff would like the opportunity to work with the Muirfield Association or other partners to get bike racks installed if needed, and have those conversations to make sure that it is appropriate and safe. Ms. Amorose Groomes asked if riders could still ride in that portion of the City even without the parking options. Mr. Rayburn answered affirmatively; however, it is still prohibited to ride on roads with a speed limit above 25 miles per hour. Ms. Amorose Groomes commented on the great bike lanes on the road on Muirfield Drive north of Brand Road. She questioned whether scooters would be allowed to operate in these dedicated lanes. Mr. Rayburn stated that it would be dependent upon the buffer and if it was safe enough. Ms. Kramb stated that it was her understanding that if riders do not park the scooter in one of the designated spots, then they continue to be charged. She added that it would be important to add parking in the northern area to make sure that people can return them to the designated areas when their ride is complete. Finally, she asked if staff was working to get a larger number of scooters for City events. She could see people wanting to use scooters to get from the hotel or parking lot to the Irish Festival. Mr. Rayburn responded affirmatively and stated that he and Ms. Goodspeed have discussed how that could work (pick up and drop off locations, numbers of scooters). Mayor Fox asked if staff would be willing to provide more information and maybe even a demonstration if a neighborhood (HOA) is interested in learning more. Mr. Rayburn stated that staff is happy to provide additional information. In response to Vice Mayor De Rosa’s question regarding billing of scooters that are not returned to the appropriate locations, Ms. Goodspeed stated that if a rider attempts to end their ride outside of a designated area, then they will receive a notification telling them that they are not in the correct area and to return the scooter to the specified location. Vice Mayor De Rosa asked if the rider would continue to be charged if they did not return the scooter to the correct spot. Ms. Goodspeed stated that she would look into that, but she does know that the rider would receive notifications to try to guide them to the correct parking area to end their ride. She added that it is rare that someone gets charged for a long period of time because most people find where to park the scooter and end the ride. Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner; yes; Ms. Amorose Groomes, yes. Meeting RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 May 22, 2023 Page 6 of 14 Held 20 Resolution 43-23 Accepting the Lowest and Best Bid for the Dublin Springs Park Staircase Replacement and Authorizing the City Manager to Enter into a Contract for the Project Ms. Alutto introduced the Resolution. Mr. Earman stated that on February 6, 2023, one bid was received to replace the staircase at Dublin Springs Park. Staff previously sought bids to replace the structure with no bids received in the first round of bidding. After reaching out to several contractors, staff re-bid the project and received one bid from Janco LLC in the amount of $146,260, which included an $11,800 add alternate for composite decking. This material is consistent with a number of other boardwalks and pedestrian bridges throughout the City, as well as the existing staircase extending from SR 161 to North Riverview Street above the Dublin Springs Park staircase. The cost estimate developed by City staff for this project was $120,000, which was based on the cost of similar projects recently completed in the City. Staff thoroughly evaluated the bid from Janco LLC and determined the bid price is over the internal estimate due primarily to inflationary increases in construction costs. The necessary funding for this project is available in the 2023 CIP budget. Staff recommended approval of this Resolution. There were no public comments. Mayor Fox asked about the decking material and the slippery nature of the decking and possibility for mold growth. Mr. Earman stated that he would review the specifications for the composite decking and make sure that the right selection is made for materials. Vote on the Resolution: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes. Resolution 44-23 Adopting the City of Dublin's Goals for 2023-2024 Ms. Alutto introduced the Resolution. Ms. O'Callaghan stated that this Resolution is following up on Council's retreat that was held in April. These goal statements were originally discussed by Council in the retreat and then subsequently reviewed by the Administrative Committee. Ms. O'Callaghan reviewed the four goals that Council requested staff bring forward for adoption. 1. Goal 1. Become the Most Connected Community in the U.S. Phase III: Broadband to the Home Project 2. Goal 2. Realize the Metro Center Revitalization Vision. Reposition the Metro Center legacy office park by implementing the vision and goals of the Dublin Corporate Area Plan. Develop a design and implementation framework that creates a distinctive identity, encourages dynamic reinvestment, provides a vibrant mix of uses in a walkable environment, and promotes sustainable design principles. Identify opportunities for public and private partnerships for catalytic projects that transform the Metro Center area consistent with the framework. 3. Goal 3. Strengthen the Stewardship and Vitality of our Historic District Core. Explore possible preservation areas and dedicate day-to-day management. Establish definitive goals on "what” the Dublin community aims to preserve — environment, structures, era and architecture. Consider a potential "“oreservation District/Area” within the Historic District. Explore dedicated management and support options and structure that would allow “someone” to wake up every day with the focused mission and tools of delivering on the goals of the district. Minutes of RECORD OF PROCEEDINGS Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. T0145 a LALA Held May 22, 2023 Page 7 of 14 20 4. Goal 4. Develop Dublin’s “Destination of Choice” Next-Generation Community Events Vision. Develop a local and regional community events program and management roadmap. Leverage Dublin parks and facilities to create a connected, comprehensive, and fiscally sustainable vision that drives vitality, engagement, and entertainment. There were no public comments. Ms. Kramb suggested removing the language as a result of the work session that was held on May 15 regarding the Historic District. Vice Mayor De Rosa asked about the harm of leaving it in. She wants to ensure clarity around the intention of the goal. Mayor Fox agreed with Vice Mayor De Rosa. She stated this is a broad goal and meets past Community Plan discussions. Ms. Kramb suggested removing the language relating to a possible preservation area within the Historic District. She suggested the following amendment to the supporting language of Goal 3: Explore a-pessible-preservatior-areas-and dedicated day-to-day management and establish definitive goals on “what” the Dublin community aim to preserve — environment, structures, era and architecture. Cernsiderapetentin “sreservation District Area within-the-Histerie District. Explore dedicated management and support options and structure that would allow “someone” to wake up every day with the focused mission and tools of delivering on the goals of the district. Ms. Amorose Groomes moved to amend Resolution 44-23 as discussed. Ms. Alutto seconded. Vote on the motion to amend the Resolution: Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. Vote on the Resolution: Mr. Keeler, yes; Ms. Alutto, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes. OTHER BUSINESS e Remove Ordinance 70-22 from the Table Mayor Fox moved to remove Ordinance 70-22 from the Table. Ms. Alutto seconded. Vote on the motion: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Ms. Kramb, yes. Ordinance 70-22 will have a second reading/public hearing at the June 12, 2023 Council meeting. e Dublin Community Recreation Center (DCRC) Refresh — Phase 1 Mr. Earman stated that in 2018 the City began working with a design team to evaluate possible improvements to the DCRC. He recalled that in 2018, City Council amended the cost recovery policy for Recreation Services to include the dedication of revenues received annually above the 50% cost recovery would fund improvements for the DCRC and renovations to the North Pool. Unfortunately, the COVID-19 pandemic caused a 56% drop in DCRC membership, severely impacting the planned increase in revenue available for capital improvements. The American Rescue Plan Act (ARPA) Meeting RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 ay Lf May 22, 2023 Page 8 of 14 Held 20 was signed in 2021 and as a result, $3.1 million has been allocated for the DCRC refresh. The City contracts with MSA Design to update improvement costs and design potential concepts. Mr. Earman shared that two of the most prominent themes emerging from the Parks and Recreation Master Plan update process are the community’s desire for investment in indoor fitness facilities and Council’s priority to maintain existing park and recreation amenities. The estimated total cost for a comprehensive DCRC refresh calls for an additional $17.5 million. A phased approach allows for improvements with existing funds and additional requests would be included in future capital improvement program budgets. Staff conducted a survey of DCRC patrons to determine the level of interest in refreshing various areas of the facility. For Phase 1, staff sought to determine if there was interest in moving forward with initiatives such as replacing more fitness equipment than annually planned or resurfacing the indoor track. These projects fit in the budget available for Phase 1 and can be completed without undue disruption to facility operations. Further, staff used the survey to help determine the interest regarding areas of the facility for future phasing. This feedback will guide staff in project sequencing for future phases. The survey received 764 responses. The areas that were included as potential projects in Phase 1 included the following: Replace existing or obtain new fitness equipment Resurface the indoor track Refresh the senior lounge Refresh the teen lounge/add new teen programming such as eSports There is significant interest in replacing existing fitness equipment and/or adding new fitness equipment as well as resurfacing the indoor track. As a result, staff proposed that these projects be included in Phase 1 of the DCRC improvements. The existing track floor has been in place since the DCRC opened in 1996. The estimated cost for replacement is $100,000-$125,000. Mr. Earman stated that updating the fitness equipment would focus on cardio and weight equipment with robust interactive features. The estimated cost for fitness equipment is $475,000-$525,000. The outdoor fitness area in the current bocce ball area would provide functional fitness and performance training space with new revenue opportunities. The estimated cost for the outdoor fitness area is $475,000- $525,000. Mr. Earman shared some conceptual drawings of what the outdoor fitness area could look like. Mr. Earman introduced Mr. Hall and Ms. Rosmarin from MSA Design. He stated that Mr. Hall would present some concepts for the senior area and the Teen area. Mr. Hall stated that the current Teen Lounge is out of date, unappealing and underused. He stated that this area is a great opportunity to provide new décor and amenities more popular to teens, especially Esports. They are also looking at expanding the outdoor area that is available. Mr. Hall shared a potential floorplan of the how the Teen Lounge could be utilized. The estimated cost to update the current teen area would be $900,000-$1.2 million. Mr. Hall stated that the Senior Lounge is a tremendous opportunity to improve. He shared a potential floor plan for the Senior Lounge that would be updated to match trends for emerging generations and create a more inviting space and allow for new activities such as group fitness classes, live entertainment and a refreshment or coffee bar. The estimated cost to revitalize the current senior area is $375,000-$425,000. Mr. Earman stated that the estimated total for the phase 1 improvements is between $2,325,000 - $2,800,000. As stated earlier, there is $3.1 million that has been allocated for this refresh of the DCRC. The money that is not spent on Phase 1 will allow for the design of future phases. Mr. Earman shared the timeline for the work for Phase 1: e Late Spring/Early Summer 2023 -— City Council Review and Public Open House to share the details of Phase 1 of the DCRC improvements e Indoor track replacement during 2023 annual maintenance shutdown RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 LL, LALLY May 22, 2023 Page 9 of 14 Held 20 (August 26 — September 3) e Summer/Early Fall 2023 — Complete construction documents, submit plans for permitting as necessary, advertise and award bid e Fall 2023 — Begin renovations and improvements to indoor and outdoor fitness spaces, senior lounge and teen lounge Regarding future phases, Mr. Earman referenced the areas that were included in the survey as potential projects as follows: Renovate the locker rooms Refresh fitness free weight area Refresh fitness cardio area Add new outdoor fitness area Refresh lap and leisure pool decks/tiles Refresh gymnasium Refresh main hallway, restrooms, and desks Add demonstration kitchen Renovate outdoor amphitheater Refresh community halls (Tallas) Refresh Abbey Theater and Lobby Refresh Classrooms A,B,C Refresh Wee Folk Room Refresh Art Barn and create additional rental space Refresh arts and crafts room Renovate upstairs flex/meeting rooms Refresh ceramics room Mr. Earman noted that many of these will take extensive design and strategic timing. Funding requests for future phases will be part of the future capital improvement programs. Mr. Earman asked the following questions of Council: 1. Does Council have feedback regarding the proposed Phase 1 of the DCRC improvements? 2. Does Council have feedback regarding the conceptual design of the senior lounge and the teen lounge? 3. Does Council have feedback regarding the planning for future updates to the DCRC? Mr. Reiner asked if the bocce ball court was used at all. Mr. Earman stated that it is not used. Mr. Reiner shared that the senior area could benefit from books and areas to relax and read. Mr. Hall stated that there will likely be books included in the design to draw people into the space. Mr. Keeler stated that when he toured the DCRC with the most recent McDaniel Citizen U class, he thought he saw an area designated for Esports already. Mr. Earman stated that the space Mr. Keeler is referring to is a pilot project for staff to develop the programming and work toward state of the art facilities. It is a growing trend for recreation centers. Esports itself requires a great deal of expertise for design. Mr. Earman stated that when he refers to Esports, there are other social media uses that patrons can use the area for, other than just gaming. Ms. Alutto asked if the area would be capable of managing smaller level Esport competitions. Mr. Earman responded affirmatively. Ms. Alutto commented on the importance of providing an outlet for kids and teens who are more introverted and may not otherwise have a social outlet. She noted that there are kids that do Esports tutoring. She suggested getting the perspective of kids and teens that would be using the space in the design to maximize its use. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPTIES 844-224-3338 FORM NO. TOTSS a LLL May 22, 2023 Page 10 of 14 Held 20 Ms. Amorose Groomes asked if Mr. Earman had stats on the use of the teen area today. Mr. Earman stated that usage is difficult to gauge due to the pandemic. She asked if it is going to be in the same space in the DCRC. Mr. Earman responded affirmatively. Ms. Amorose Groomes stated that she is questioning if that is the best location in the DCRC for the teen space. It is not on the survey that was conducted, yet it is the single largest expenditure that we are proposing to do in Phase 1. She is thinking about other uses for the prime space where the teen lounge is located now, such as test kitchen, wellness cooking classes, or even rented out for party space. Esports probably does not want all the windows in the area anyway. She would rather see the survey drive the improvements that we make. Vice Mayor De Rosa stated that if we are going to renovate these spaces it would behoove us to think of multi-use of the spaces. She noted that the pictures that were shown of the senior space depicted people that were not seniors. She questioned why it needs to be a “senior” lounge rather than just a lounge. She stated she is aware of the active senior group who would need space and they could have first access, but it seems to make spaces that might be used for more people in the community makes better sense. She also noted that many times that she has been to the recreation center, the spaces are locked. She would like to find a way for them to stay open, accessible and multi-functional. She added that there are fundamental things that need fixed as well such as the restrooms. Mr. Earman stated that the restrooms are included in a future phase. Mr. Hall reiterated that the teen lounge is more costly because of the expansion. The senior area will be designed to be more multi- generational and multi-use. Ms. Alutto stated that she would like to consider calling these spaces by different names. She expressed that it limits who would consider using the spaces if they are called “senior” or “teen.” She suggested using a different branding to be more inclusive. Ms. Kramb stated we should have a lounge and an Esports area and the age of the people using those areas is irrelevant. The technology is very important for Esports, so it is important to look at all the spaces in the DCRC and make sure we are using the best spaces for those uses. Mr. Keeler agreed. Mr. Keeler stated that Esports is an emerging, cultural opportunity to provide kids that may otherwise not get that social outlet. Ms. Alutto agreed. Ms. Amorose Groomes stated that it is important to look at where the Esports area would be best suited in the DCRC as a whole. She stated that she is challenging us to think about just because the teen lounge is currently located in a certain space does not mean that is where it has to be. She agreed that referring to these spaces differently is important. Mr. Hall stated that this conversation is well taken. He understands the nature of the recreation center being multi-generational and sees it as valuable. Mayor Fox asked if staff and the consultants had the opportunity to talk with seniors and teens to see what they want in a space. She liked the idea of the test kitchen or cooking demonstrations because that is very multi-generational. She stated that she is aware that some of these spaces are used for family activities in the evenings. Is there a need that could be met with these spaces for more family activities? Mr. Earman stated that the multi-generational conversation has been ongoing among staff as well. The hours that seniors use the recreation center is very different from the time of day that the teens and working people use the spaces. The goal is to make these areas more conducive to some of these activities that are open and enticing to all ages. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 May 22, 2023 Page TT of 14 Held 20 Ms. Amorose Groomes commented on the economy of scale and whether or not the cost per square foot of the expansion makes sense where it currently is. Vice Mayor De Rosa stated that if you swap the spaces, you could get an interesting conversation going. Do we even need to expand it if we could put something else there? Mr. Hall stated that there is an existing footing, wall, etc. out there now that can be utilized so it may be an economical project. Mr. Ranc stated that the survey did include the Esports team. The projects brought forward in Phase 1 are the projects that staff felt could be accomplished with minimal disruption to operations. He agrees that these spaces should be renamed or referred to differently. Council consensus was to proceed with the indoor track replacement, as well as the indoor fitness equipment and outdoor fitness area. Ms. Alutto added that future phases should come with the same budgetary and timing approach. A robust community input plan should come with future phases as well. Ms. O'Callaghan stated that the upcoming capital improvements program discussion would be the best forum to discuss the placement and renovation of the senior and teen areas in the DCRC. e Request to Refer the I-270/U.S. 33 Interchange Planting Beds Renovation to the Community Development Committee Mr. Earman stated that the current landscaping in the planting beds in the I-270/U.S. 33 Interchange, which were installed in 2016, have not performed as intended in the original design. Staff has concluded that much of the problem is due to ground water not percolating through the soil within the interchange. Staff has taken steps to address this issue; including incorporating a wildflower mix that is more conducive to the conditions and continuing to work with the beds that contain Blue Stem grass. Although the wildflower mix has shown some success and the mowed and un-mowed fescue plots are performing well, much of the landscaping continues to fall short of the vision of the original design. Since this interchange is a key entryway to the City, the 2023 Capital Improvement Program includes a $250,000 allocation to renovate the planting beds. Staff is proposing a new landscaping concept, which maintains the mowed and un-mowed fescue plots but includes species that are tolerant of the slow water percolation rates and better match the dimensions of the space. Renderings of the proposed concept were shown and includes the following: e Dawn Redwoods - Incorporating these large trees with bright foliage, which will ultimately reach 60 — 80 feet in height, will create a unique and impressive gateway element that will fill out the substantial area in the planting beds. e Small to Medium Flowering Trees — The proposed design calls for trees such as Sweet Bay Magnolia, “Forest Pansy” Red Bud, and “Ivory Silk” Japanese Lilac to provide additional color, texture, and scale to the space. e Nine Bark Shrubs — Shrubs will be used to fill in the beds and create another level of interest and color to the gateway. Staff recommended referring this topic to the Community Development Committee for further discussion and to bring a final recommendation to Council. Mayor Fox moved to refer the I-270/U.S. 33 Interchange Planting Beds Renovation to the Community Development Committee. Ms. Alutto seconded. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 May 22, 2023 Page 12 of 14 Held 20 Vote on the motion: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes. STAFF COMMENTS Ms. O'Callaghan shared the following: e Staff is working on design of the first year of the Waterways Maintenance Program. This project will stabilize banks of various City-maintained waterways. EMH&T will be conducting a mussel relocation survey in the North Fork Indian Run in three areas north of Brand Road and east of Bristol Parkway. Mussel Survey notification letters will be sent to affected properties on Tuesday May 23, 2023; e She reminded Council and the Community about the annual Memorial Day Ceremony. The City of Dublin and the Wesley G. Davids Dublin Post 800 of the American Legion would be honored to have you, your family and friends join us on Monday, May 29 to commemorate the honorable men and women who lost their lives in service to our country. The event begins with a procession through Historic Dublin with a wreath-throwing ceremony at the Bridge Street Bridge followed by a ceremony at the Dublin Cemetery; e As Council well knows, Dublin, Ohio, USA is preparing to host the world’s best golf at Muirfield Village Golf Club. The Memorial Tournament presented by Workday runs May 29° through June 4". Staff is busy working with the tournament and our other community partners to ensure this year’s tournament is safe, memorable and fun. Our crews are also busy making sure the City looks beautiful as we prepare to be on the national stage; and e She recognized Director of Administrative Services Homer Rogers, as this was his last City Council meeting before his retirement on Wednesday, May 31%. During his eight-year tenure with the City, Homer has served many roles, including Assistant City Manager, and he has managed many divisions, ranging from Information Technology to Innovation & Performance Analytics, and Human Resources. He was an integral part of developing our Strategic Framework and many of our governing policies and procedures. Before joining the City, he retired from a distinguished military career. She thanked Homer for his outstanding service to the City and wished him all the best in his retirement. There will be a reception in Homer's honor on Tuesday, May 30th, from 2-4 p.m. in the Service Center. COUNCIL REPORTS e Committee Reports o Finance Committee Ms. Alutto stated that the Finance Committee discussed the process and evaluation of Hotel/Motel Tax Grant applications at their May meeting. The primary goal of the Hotel/Motel Bed Tax Grant is to support the community through events and programs that enhance the resident and visitor experience in Dublin. The Committee discussed the need to ensure priority is placed on events/projects that enhance resident quality of life, support the hotel/motel tax fund, further Dublin’s social and cultural resiliency goals, and demonstrate an ability to be self- sustaining through an objective process. Staff prepared and presented several options for evaluating applications and administering the program. We discussed a potential scoring system that would evaluate sports tournaments and what we are calling “community benefit” events together, and one that would score the tournaments and events separately. The Committee also discussed the concept of allocating all or a portion of the budgeted grant funds to the Dublin Community Improvement Corporation (CIC), Dublin Arts Council (DAC), and/or Visit Dublin Ohio (VDO) to administer and “re-grant” the funds. RECORD OF | PROCEEDINGS blin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 LL. IDILRAOE May 22,2023 Page 13 of 14 Held 20 The Committee would like to get a better idea of the potential impact of these evaluation processes by seeing how both would play out over the next couple of years before making a recommendation to City Council regarding adoption of a formal policy. Staff will request the information necessary from applicants this year to further inform the Committee's consideration of the evaluation criteria moving forward. The award process will be consistent this year with the administrative approval process along with staff forwarding requests to the Finance Committee for review and recommendation to City Council. Staff will also provide the Committee with sample evaluations utilizing both processes to inform the Committee’s recommendation. The Committee is interested in exploring running the grant through the community partners in the future, but would like to test and determine the appropriate objective evaluation system before passing it off to the CIC. We also began a discussion on inflationary impacts to the cost recovery policy and will have more information on that at our next meeting. o Public Services Committee Ms. Kramb shared that the Park Use Policy was discussed, particularly at Riverside Crossing Park and the south fields of Coffman Park, at the last meeting. They also discussed fees associated with outdoor activities at those parks. Staff is working on finalizing the policies as discussed and a recommendation will be coming to Council soon. e Liaison Reports o Mr. Keeler reported that the Logan-Union-Champaign meeting was held May 11 and the Jerome Village Market was approved. This project is a mixed-use grocery and retail location. o Mr. Reiner reported that “Fractals: Patterns in Nature” will be finished June 2, 2023. June 13", “Nicholas Hill: The Pandemic Portraits” will be on display until July 21. He also announced the Sundays at the Scioto concert line up: The Reaganomics, Popgun, North to Nashville and the British Invasion. He thanked the City Manager for the reminder about the Memorial Day ceremony. o Ms. Kramb reported that the Architectural Review Board agenda meeting was held and they are looking forward to staff providing an update of Council’s work session that was held on May 15. o Ms. Amorose Groomes stated that MORPC held a meeting and hosted Dr. Sherman, who is retiring from Ohio University. She expressed appreciation for his work with the university. She stated that MORPC is also monitoring House Bill 64 and trying to build consensus among the MORPC member communities pertaining to this House Bill. Ms. O'Callaghan stated that the City submitted opposition testimony for this House Bill. Ms. Amorose Groomes stated that Planning and Zoning Commission is currently working through some Code amendments. COUNCIL ROUNDTABLE e Ms. Kramb shared that on May 10, she attended a ribbon-cutting for a new veterinary clinic, 3800 Tuller Road. She was very impressed by the facility. She also shared that the Police Memorial Service was a nice service and the dodgeball tournament was rained out. e Mr. Keeler thanked Homer Rogers for his service to the country and the City. e Mr. Reiner shared that a Community Development Committee meeting is scheduled for May 23. e Ms. Alutto thanked Mr. Rogers for his service. She shared congratulations to all who will be graduating. They had to endure the pandemic and this is a great accomplishment. RECORD OF PROCEEDINGS hinutes af Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10145 Ly Lf Ly Ly May 22, 2023 Page 14 of 14 Held 20 e Ms. Amorose Groomes thanked Mr. Rogers for his service, steady hand and patience. She also thanked staff for the headbands that were provided for the dodgeball tournament. e Vice Mayor De Rosa congratulated Mr. Rogers on his retirement. She thanked him for his service. e Mayor Fox shared thanks for Mr. Rogers. She thanked the public works staff for their work. She thanked Ms. Rauch for being present for a neighborhood meeting in the Historic District on short notice to answer questions and provide information last Saturday (May 20). She asked about the communication plan for Envision Dublin. She wants to make sure that everyone can find the information to participate and provide input. She asked for an update on how the communication plan is going. ADJOURNMENT The meeting was adjourned at 9:09 p.m. Lae Deol Mayor =e; siding OMe? ‘ Chad (bil CoH of Coy cil RECORD OF PROCEEDINGS. Special Meeting of Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 107145 May 15, 2023 Held 20 CALL TO ORDER Mayor Fox called the Monday, May 15, 2023 Special Meeting of Dublin City Council to order at 5:00 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. ADJOURNMENT TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session to consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. The meeting was reconvened and adjourned at 6:00 p.m. Pers fel Mayor — Presiding Gfficer / aire LY Deputy Chetk of Council RECORD OF PROCEEDINGS Special Meeting of Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 June 5, 2023 Held 20 CALL TO ORDER Mayor Fox called the Monday, June 5, 2023 Special Meeting of Dublin City Council to order at 4:32 p.m. ROLL CALL Present were Ms. Alutto, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Ms. Amorose Groomes arrived after the start of executive session. ADJOURNMENT TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session to consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. The meeting was reconvened and adjourned at 6:05 p.m. Anne Tal Mayor — Presiding Officer” Pd (bt Ceryp F Coyin cil