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HomeMy WebLinkAbout05/28/1985 RECORD OF PROCEEDINGS AI inutes of Special Joint Meeting AJeeting ~I 9 ~~ National Graphics Corp., Cols., O. Form No. 1097"~ I 1I eld . May 28, 1985 19 SPECIAL JOINT MEETING DUBLIN VILLAGE COUNCIL AND PLANNNING AND ZONING COMMISSION May 28, 1985 7:30 P.M. The special joint meeting of the Dublin Village Council and the Planning and Zoning Commission was called to order by Mayor James E. Lewis at 7:30 P.M. on Tuesday, May 28, 1985. Mrs. Headlee led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mrs. Headlee, Mayor Lewis, and Ms. Maurer. Mr. Close, Mr. Sutphen, and Mr. Thornton were absent. Members of the Planning and Zoning Commission present were: Mr. Berlin, Mr. Callahan, Mr. Jezerinac, Mr. Macklin, Mr. Miller and Mr. Reiner. Mr. Smith, Law Director, and Mr. Banchefsky, Assistant Law Director were present as were Mr. Sheldon, Village Manager, and Mr. Bowman, Village Planner. Mayor Lewis announced that the meeting was being held at the request of th members of the Planning and Zoning Commission. Mr. Bowman reported on a number of projects currently underway, planning- wise. 1. To be designed this year, the tying in of the Shawan Falls inter- section with Corbin's Mill and signalization of same either this year or next. 2. Working with Vorelco trying to extend Shawan Falls, hopefully getting some of the traffic onto the Frantz Road/Post Road intersection. 3. Examining a cut through from Monterey Drive to Corbin's Mill Drive, to be designed this year. 4. Scioto Bridge project is scheduled to be bid on November 7, 1985. 5. Mr. Sheldon is working with the Mid-Ohio Regional Planning Commission and the Ohio Department of Transportation to try and prioritize the S.R. 161 improvement (going to four lanes). 6. The Administration has requested and received a proposal to look at the traffic movement within the northwest quadrant; specifically with regard to the expected traffic volumes within the quadrant; to first identify future capital improvements and right-of-way needs on existing street systems and secondly to develop a method of extending Coffman Road and Avery Road or Muirfield Drive (south of Post) between U.S. 33 and Post Road. Also to specifically look at developing a means of interrupting the limited access right-of-way on U.S. 33. 7. There is a public meeting scheduled on the West Branch Sewer for June 6, 1985 at 8:00 P.M. in the Council Chambers. The latest word is that Dublin should be prepared to tie in in 1988. Dublin's share RECORD OF PROCEEDINGS Minutes of C;p<?riaJ Toint M(iH~_ting ~~b Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ 1 Held May 28, 1985 19 Page Two Mr. Bowman also said that given the number and complexities of land use issues faced by Council and the Commission over the last two years there appears to be a feeling (particularly among Commission members) that critical land use decisions are being looked at on a case by case basis rather than within an overall policy planning framework. The feeling is that Dublin is now in a position to be able to manage growth or is Dublin being managed by growth. Following is a summarv of remarks and concerns expressed by individual members of the Commission - all agreeing with the need for direction and guidelines from Village Staff and Council. Mr. Macklin 1. When examing applications on a case by case basis and approving same, questions regarding traffic situations, availability of water, etc. arise. 2. What is the capital improvement situation? 3. Tuller Road. At present it is not wide enough for two cars in the winter, let alone the potential commercial traffic. Perhaps developers should be required to finance portions of it so that it does not become a burden to the entire Village of Dublin. Mr. Reiner 1. Looking for direction on how to approach the problems. Some communities require developers to pay a large percentage of the "problems they are bringing in with their development". 2. Proposed 160 acre office park (McKitrick property). How are 5000 cars, twice per day, going to get out to S.R. 161/Frantz Road? Who will be paying for all of this? 3. The applicant of the proposed office park made a verbal commitment. but no fixed commitment to the community to help defray some of the expenses. Mr. Berlin 1. A major concern in trying to approve or disapprove reauests. Ne~d Village Councilor some other authority to establish guidelines. It does not seem fair to the developer to use conditions for him/her to get approval (such as widening a road, a bridge). The Code needs to be changed to "make it work right". Mr. Jezerinac 1. Are the developers leading the Commission with regard to Planning or is the Commission leading the developers? 2. The large increase in traffic along S.R. 161 and U.S. 33 from Avery Road to Sawmill Road - same with Frantz Road. Recommend that no development be allowed north of the bridge (the bridge over Post Road) until "some of this is straightened out". 3. Also recommend that S.R. 161 between Sawmill Road and U.S. 33 be T.T; ria r\ 0 rl 1- ,..... f" r\ 1'''''' 1...... 'Y"I r\ C" RECORD OF PROCEEDINGS Minutes of Special Joint Meeting natiol gra~lCS AJeeting National Graphics Corp., Cols., O. Form No. 1097 ~ 1- Held May 28, 1985 19 Page Three Mr. Mi ller 1. The term capital improvements seems to be a "catch phrase". 2. Somme immediate concerns - a. To alleviate the water pressure problem - a water tower is needed. b. Status of Tuller Road. c. Status of Muirfield Boulevard extension. 3. McKitrick property situation. Checking on communities from Washington, D.C. to San Franciso and determining that communities more often than not are having these projects paid for. Who negotiates? Council? Planning and Zoning? Mr. Callahan 1. The Commission has not been able to "arm twist"!"negotiate" road improvements or such dollars out of developers to any great extent at all. Most communities that do have a history of sharing those costs with the developers have the legal structure to do so. Planning and Zoning does not have the legal power to do that. 2. Muirfield Boulevard to tie into the Avery Road extension needs to be done. Perhaps the Village should explore and really convince the State highway people that Dublin needs another interchange between Avery Road and 1-270 and to tie Coffman Road into that interchange. 3. The Planning and Zoning Commission does not have the legal authority to deny any application for rezoning on the basis of inability to provide capital development to serve them. That authority, with limits, should be established. 4. The water pressure fluctuates greatly. The testing has not been done at "peak" hours. A number of years ago there was discussion of the development of new sections in Muirfield. At the time Muirfield agreed to build or share in the cost of an elevated water storage tank when it was needed in the northwest area. 5. The Commission seems to be in a quandry regarding some of the major developments as to what is the Commission's responsibility regarding the approval or disapproval and the consequent affect on the ability of the community to deliver services. Mr. Reiner commented that the Commission, in a very subjective way, has been trying to "balance the budget" - commercial and residential. Mayor Lewis said that he felt that there is definitely a lack of awareness of a number of the things that are going on. He said that he did not think it is anyone's fault but a lack of attention being directed in the right spots. Mayor Lewis 1. Sawmill Road. The Village has been in negotiation for over six RECORD OF PROCEEDINGS Minutes of Special Joint Meeting ~I 9 ~!.CS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held . ~ '1 May 18, 1985 r 19 Page Four Discussions have been held in an attempt to line up a five lane intersection with that intersection going directly across Sawmill to the east. On the Columbus side that intersection is to lead into a loop road that will go around east and then south across S.R. 161, continue south, and come back in to the west and join Sawmill Road south of the Sawmill Road/S.R. 161 intersection. The Village does not know, however, when it will be built. The reason that the intersection is important is because Dublin has a plan to tie in that five lane intersection with Sawmill Road into Tuller Road. Dublin had a commitment a year ago by the develop- er of a proposed shopping center in the land to the south of Tuller Road and to the west of the Len Immke dealerships to build that complete exchange and to relieve the current sharp turn of Tuller Road into Sawmill Road. The developers had financing problems and the property has been sold. A meeting was held a week ago with the new owner of the property (Continental Development) and he has been more than cooperative in building the realigning of Tuller Road and the intersection going into Sawmill Road. There have been some delays but the project is underway. Mayor Lewis 2. Tuller Road. The improvement on Tuller Road is then planned to coincide with the realignment of Tuller Road on the east end where it intersects with Sawmill Road. At that time the Village will do their improvements to Tuller Road. It is a commitment but what is not known are the dates. After having listened to the new owner and having worked out a solution on the Abbott and Kuenning propertie for the right-of-way for the intersection, the intersection should be completed by the end of 1986. At that time Dublin will make additional improvements to Tuller Road. As it stands now, the Abbott property situation "will not cost the Village a penny". The road improvements will be similar to Frantz Road in the ability to ~ handle weight and a fair amount of traffic. As any property on the south side of Tuller Road the Commission shoul be aware of any additional rights-of-way needed for road improvement or sewerlines or waterlines. Mayor Lewis 3. S.R. 161/Sawmill Road Intersection. Dublin applied for the four laning of that road ten to fifteen years ago. It was re-emphasized when Dublin got the change in priority on the bridge two or three years ago. The problem when dealing with the state and federal highway is that the Village is not just dealing with state and federal agencies but also dealing with about four ~ayers of bureau- cracy under each one of them. Then the Village is also dealing with M.O.R.P.C., the county, etc. To get the project to move forward depends primarily on federal funds. The first step, generally, in rYl""r10Y 1-1""\ "11'::11; f"."T F"'..... "::lYYU Fo.rln,...~l ......,.- C"t-.,t-...... ,....,... 'I"'Y'\...... ..;,............ r"'"'..........t-...... ......1-.............:............... RECORD OF PROCEEDINGS Al inutes of Special Joint Meeting Aleetillg natiol gra'~tcS National Graphics Corp., Cols., O. Form No. 1097 ~ r- Held May 28, 1985 19 Page Five The Village cannot do S.R. 161/U.S. 33 short of offering to pay for it entirely on its own, which the Village cannot afford to do, and even then Dublin would have to go through all of their red tape in order to get permission to do it. The Village is continuing to press for S.R. 161 from Corbin's Mill to Sawmill Road. The development, particularly on the east side of the bridge, is a major problem. On the south side of S.R. 161 there are approxi- mately 35 50' lots that are 300' deep. Ideally to get something doe with that land would be to get those property owners together to agree on something. Such a meeting has been suggested several times but so far Dublin has not been successful in accomplishing it. Wendy's, with their expansion, is putting in some right hand turn lanes and a traffic signal at their expense (which should help). Mayor Lewis 4. Bridge Schedule. It is to go out for bid in November. One reason for the November bid is to give the contractor ample time during the winter months to do a great deal of the construction. A lot of it will be pre-fabricated. The bridge deck will be pre-stressed concrete beams. Those beams will be built during the winter months at the contractor's location. When the weather breaks the deck work will be begun; perhaps resulting in a reduction of the construction time from five months to four months. With the bridge, the Village is committed to expand Bridge Street to the intersection at High Street. That expansion will not be the final solution. Mayor Lewis 5. Intersection at Corbin's Mill/Shawan Falls Drive. The project is moving along approximately on schedule. Shawan Falls Drive will move all the way around to a northerly connector with Frantz Road. There will be a cut through from Monterey Drive to Corbin's Mill Drive (Reserve A) allowing some persons to enter the shopping center without having to use S.R. 161. As soon as the intersection is there and signaled, then the left hand turn lanes on Frantz Road (into the shopping center) will be substantially changed. Major improvements need to be made. With the traffic light at S.R. 161 and Corbin's Mill, traffic will be encouraged to use Corbin's Mill Drive. Mayor Lewis 6. Coming north on Frantz Road going into Post Road. The Williams Company has done a preliminary plan of expanding Post Road west at least to the Coffman Road intersection. The state and federal high- ways have been informed that the Village wants approval of a project to put in a second bridge crossing 1-270. If approval is received (Dublin cannot do it along) the Federal Government will pay 75%, the state 10% or 15% fand Dublin will pay 10%. So that Post Road RECORD OF PROCEEDINGS Minutes of Special Joint Meeting AJeeting ~tbs National Graphics Corp., Cols., O. Form No. 1097 ~ . -----r- Held May 28, 1985 19 Page Six Mayor Lewis 7. Muirfield Drive Extension. The property that was previously not for sale is now for sale. The property that was uncertain is now for sale. An informal commitment has been received that the extension of Muirfield Drive (at least two lanes running from the existing terminus of Muirfield Drive southbound to the Avery Road/Post Road intersection) will be built by the end of 1986 at no cost to the Village of Dublin. Mayor Lewis 8. Avery Road/U.S. 33. This project is on the agenda with M.O.R.P.C. Mayor Lewis 9. Traffic Study. A request is in to the C.E. Williams Company. The proposal was received by Mr. Sheldon on this date - that being for a traffic study of the northwest quadrant of Dublin which includes th Post Road Bridge, widening Coffman Road, the extension of Coffman Road. The cost of the study is expected to be $20,000.00 and should take approximately four months to complete. Mayor Lewis 10. Mayor Lewis mentioned the letter received from the Dublin Chamber of Commerce asking the Village to widen Frantz Road to Tuttle Road so that it would help relieve the traffic on the bridge. He noted that even if Dublin were to go ahead with the other two lanes they could not be completed before construction on the bridge would begin. When the road was extended from Rings Road to Tuttle Road it was the intent that as the population in that section and the Columbus sector builds then the other two lanes would be added, probably around 1990 or some time thereafter. When the agreement was first reached with Columbus they agreed to match the boulevard all the way to Hayden Run. After the change of administration in Columbus, the commitment to boulevard was withdrawn and the road was built so that what is there now are the two center lanes and Columbus will add one lane on each side. Mayor Lewis 11. Mayor Lewis noted that conversations have been held with both County Commissioners and the City of Columbus on improving Glick Road across the dam. Mayor Lewis 12. Meetings have been held with County Commissioners regarding four laning Sawmill Road north of 1-270 to the Delaware County Line. They plan to go ahead with that in late 1986 or 1987. There is a nr()hl pm wi rn rn~r _ ThP" rli rl ;::;aort::aD t-h!lr rhD'U T.TA111 rl rrr\ "':'Ihn.....,..l T.T'; t-k RECORD OF PROCEEDINGS 1\1 inutes of Special Joint Meeting Meeting ~~tb National Graphics Corp., Cols., 0, Form No. 1097 ~ 11 eld Mayu 28, 1985 19 Page Seven Mayor Lewis 13. Mayor Lewis said that Mr. Warner has been asked to prepare a list and, to the extent that he can, give an estimated cost broken into two parts - the design engineering and the ultimate construction cost A distinction will also be made between those in which county, state, or federal assistance can be expected. The remaining amount will be reduced to a budget and then will work that into the Village's forecasted income and expense over the next five years so that the Village can tie in what has to be done in the way of road improve- ments along with the connection to the West Branch Sewer. The estimate in 1980 was that the cost would be approximately 1~ million dollars. The estimate two weeks ago said that it would be closer to 4.2 million dollars. That along with the additional water projects are being worked into a pro forma balance statement over the next five years. This should be ready for consideration by Council before the deadline in August for getting on the ballot. It will command then a request to increase the income tax by ~%. Mayor Lewis said that he felt that if the Village "takes that route" that it make the commitment that the tax increase will be committed entirely for capital improvements. Mayor Lewis 14. Waterlines. The Village should be negotiating within the next ten days to contract to bring the sewer from the vicinity of OCLC up to the intersection of Coffman and Brand Road. That will be extended to the north and to the west and will be done on a contract similar to the ones with Muirfield and Jack Kessler's property where they will pay for the improvement and recapture some of their money in a limited time period through tap fees on their property (Earling- ton and Brandon). Further conversations have been held with the developers of the property in bringing the waterline from Coffman over to the S.R. 745 waterline which may traverse Brandon and the developers of Earlington are bringing the waterline across to join with the waterline at Muirfield. It would then be the intent of the Village to probably cut the Coffman Road line at about the vicinity of the high school and tie it into the west side of the booster pump currently going to the storage tank in Union County so that the water that would be required by the additions to the high school and the buildings on the McKitrick property would come from the input side of the booster pump; the additional connector that would go up to S.R. 745 and Muirfield Drive across the Brand Road intersection would be on that booster pump. Mrs. Headlee asked if that would mean that Muirfield would "get out 0 building their water tower?" Mayor Lewis said it would not. He said that the commitment is an existing legal commitment that Muirfield does have to build a water .....______ __L__ ....L_ lT~l'___ ....l___~__ ..LL_..L ~-'- RECORD OF PROCEEDINGS Minutes of Special Joint Meeting Meetillg national gra!;Hl!j::S National Graphics Corp., Cols., O. Form No. 1097 ~ I Held May 28, 1985 19 Page Eight on the east side of the river and Donegal Cliffs. The booster pump on Summitview (across 745) has been turned off. That line was built by Muirfield to supply Muirfield and subsequently extended down to River Forest and then further down to Donegal Cliffs. The agreement at the time with the City of Columbus was that Dublin would be permitted to have only a certain number of taps on that line and that eventually Dublin would be cut off from that line. Dublin has been considering that circumstance. If the Village gets the waterline off of Coffman Road so that it loop the Donegal Cliffs' line that will probably result in additional water supply and pressure needed at least up to the Summitview line connector. If the Village is able to bring in the Earlington line so that it ties into the Muirfield line, that should also increase the supply and pressure. Since both of those are currently both moving forward but the Village does not know precisely what the timing is, the Village still has the option of asking Muirfield to build a water tower. With the intention of looping the waterlines it was the opinion of the Village Engineer that the Village could more than adequately handle the water pressure up into Glick Road through the loopings until Columbus cuts the Summitview line - then Muirfield would build the tower to offset the extra connector. Mr. Warner, last week, said that he was not sure that the Village had the connector up Avery Road, that they weren't going to cut that line. The topic needs to be investigated further for verification. The commitment does exist in a duly passed ordinance, by Muirfield, to build a 500,000 gallon tank in the vicinity of the Glick/Avery Road intersection. An acre of land has been committed for the location of the tank. Mrs. Headlee said that it was her understanding that Indian Run Meradows was supposed to draw a lot of their water off of the Post Road line. However, since the Avery Road waterline was put in they are tapping off of that. Mayor Lewis noted that the Post Road and Avery Road are on the same line. With regard to the water pressure situation Mr. Callahan suggested renting recording pressure guages which will record the fluctuations in pressure. Mayor Lewis 15. Regarding roads, Planning and Zoning, and authority. Generally, when a developer comes into Dublin the developer builds all the roads, puts in the utilities, etc. on the property he is developing. It is the policy when that occurs then the run through on the sewer and water should be of sufficient volume and size to continue beyond the periphery of his property. In addressing any new development that commitment should be gotten. That the roads be of sufficient with with curbs and gutters to be up to the standards of the community. When the Village gets developments such as Tuller Road RECORD OF PROCEEDINGS At inutes of Sppr;",l T();nt Mppt;ng naIiol gra~~ 1\:1 eeting National Graphics Corp., Cols., O. Form No. 1097 ~ f -- Held May 28, 1985 19 Page Nine the standpoint of how much you can ask one developer versus 5,000 homes or 10 developers. It is not an easy matter to resolve. It was noted that the McKitrick development will not be built for three years. Mr. Smith noted that in the contract with Mr. McKitrick's lawyer, a clause was added that the approval of the rezoning in no way commits the Village to allow them to proceed with any development if the Village is not ready to deliver the services to the project. Mayor Lewis said that Ms. Prushing, Finance Director, has been asked to develop a computer program that will give a calculation on financial and other impact aspects of future developments. Additional factual informa- tion is needed before decisions can be made. That information should be available in 30-60 days. Ms. Maurer expressed concern regarding the number of accesses onto S.R. 161, suggesting perhaps planning of an access/service road on those lots on S.R. 161. It was also noted that each of those properties al- ready have curb cuts. Mr. Callahan noted that when those properties were subdivided it was determined that they each have access to the highway. Mr. Smith said that the Commission does have the authority to negotiate (with prudence) with developers; e.g., indicating to them of they want to build their project Dublin needs "so and so". He also suggested that those "negotiations" be handled before the meetings, suggesting perhaps a sub-committee of the Planning and Zoning Commission meet with the Law Director's staff, the Planner, and Engineer prior to the meeting "to tell us what you want". The Law Director's office will assist in establishing guidelines under which the Commission can operate. It would be better to negotiate prior to the evening of the meeting when members of the Commission are expected to vote. Mayor Lewis said that at a recent staff meeting the possibility of developing a checklist was discussed - for example, comments on sewers, traffic, rights-of-way, curb cuts, landscaping, etc. requesting that the Planning Department comment on each item on the checklist for each development prior to Commission members receiving their packets. Ms. Maurer suggested that perhaps some members of Council could be involved with the Planning and Zoning Commission in devising such a checklist. Mr. Reiner suggested that perhaps expansion of the Planning Department Staff would be of help. Mayor Lewis said that additions to the Planning Department have been approved. Mr. Jezerinac suggested that when doing the proposed economic studies that consideration of not only what capital improvements should be done but consideration also give to other projects - policement, firemen, community centers, parks, recreation, etc. RECORD OF PROCEEDINGS At inutes of Special Joint Meeting AJeeting ~ National Graphics Corp., Cols., O. Form No. 1097 ~ -~--~-I- Held May 28, 1985 19 Page Ten Mr. Smith, responding to a question from Mr. Macklin, said that there is northing wrong with telling a developer "up front" that the necessary services may not be available when he is ready to begin construction - just don't change the gam plan at the last moment. Written minutes of the Staff meetings will be made available to members of Council. The next meeting of Staff will probably be held the week of June 17th, but no later than the week of June 24th. Mr. Macklin suggested that Mrs. Headlee attend Village Staff Meetings, representing the Planning and Zoning Commission. It was suggested that similar joint meetings be held, perhaps every three or four months. The meeting was adjounred by the Mayor at 9:47 P.M. YACht-.qy ~ ~~ Clerk of Councll