Loading...
HomeMy WebLinkAbout03-27-2023 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 27, 2023 CALL TO ORDER Mayor Fox called the Monday, March 27, 2023 Regular Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O’Callaghan, Mr. Boggs, Mr. Stiffler, Mr. Ranc, Mr. Rogers, Ms. Weisenauer, Mr. Hammersmith, Ms. LeRoy, Ms. Holt, Ms. Rauch, Chief Paez, Ms. Goliver and Mr. Ament. Others present: Scott Dring, Executive Director of Visit Dublin Ohio. ADJOURN TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session: e To consider the purchase of property for public purposes; and e Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. Mayor Fox reconvened the meeting at 7:00 p.m. PLEDGE OF ALLEGIANCE Mayor Fox invited Vice Mayor De Rosa to lead the Pledge of Allegiance. SPECIAL PRESENTATION Mayor Fox invited Mr. Scott Dring to come forward and provide an update on the hospitality industry. Mr. Dring stated that occupancy is still below pre-pandemic years with business travel being the main culprit. The average occupancy during the week is about 54% currently, but in 2019, it was 78%. The Bed Tax Revenue is up 40% last year and he stated it will be back to pre-pandemic levels by the end of 2022. The average daily rate is the reason that the revenues are up considering the lower occupancy rates. The average daily rate is at $123.05 which is as high as its ever been. Visit Dublin Ohio does not put money into marketing corporate travel because it is entirely up to the corporation on whether or not they travel. Mr. Dring stated that when the bed tax grant for Visit Dublin Ohio was increased 10% in 2015, they put all of that into marketing to the regional markets which include: Indianapolis, Detroit, Charleston/Huntington, Lexington, Louisville and Pittsburgh. Mr. Dring illustrated that there is a a 12% increase in leisure travel since doing that increased regional marketing. He thanked Council for the time that they have taken in reviewing the bed tax fund budget in recent months. The impact that a visitor has on our community on overall spend is much greater than the bed tax on their hotel bill. We would not have all the amentities that we have in Dublin were it not for the visitor. We do not have enough demand from residents to keep all our restaurants afloat. He stated that once we get people to visit Dublin, he believes they will return. He provided a brief update on the sports complex study that is ongoing. He stated they are currently working on April 8, 2024. On that date, a total lunar eclipse is expected with Dublin being one of the best viewing spots. He is working on tourism for this special interest occasion. Vice Mayor De Rosa asked about pent up demand. Mr. Dring stated that last year they saw a huge pent up demand. It has leveled off some, but it is still up. CITIZEN COMMENTS There were no citizen comments. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 27, 2023 Page 2 of 11 CONSENT AGENDA e Minutes of the March 13, 2023 Regular Council meeting There was no request to remove the consent agenda item. Ms. Alutto moved to approve the consent agenda. Mr. Reiner seconded. Vote _on the motion: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. POSTPONED ITEMS Resolution 16-23 Acceptance of Neighborhood Design Guidelines applicable to residential Planned Unit Developments (Case 22-177ADMO) Ms. Holt stated that these guidelines were heard and discussed on February 13" and 27". She provided an overview of the document before Council for approval. Regarding the greater than 45% lot coverage section, the following was amended based on Council’s feedback: e Sub-Section 5, Private Open Space page 38: o 24 bullet: max lot coverage in development text, including private use o 4" bullet: some lot types have private open space on the side o 6" bullet: minimum open space is 150 square feet, minimum diameter of 10 feet. Staff and Planning and Zoning Commission (PZC) will determine the minimum open space. e Sub-Section 6, Lot Coverage, page 38: o 4! bullet: increases in lot coverage must be offset by common open space. The following updates were included regarding alleys/service courts: e Must meet the first goal of creativity; e Replaced “Alley” with “Service Courts” which equals higher quality/character e Page 33, the following was added to this topic: o Introductory paragraph added to emphasize this as an option in appropriate locations o 1% bullet: must meet public road standards o 24 bullet: minimizing view into service courts via shorter setbacks o 4 bullet: service streets can be small courts with parking and open space. (photographic examples were added as well) e Page 31 o Graphic was updated as requested. The following updates to the side yard section were made: e Must meet the first goal of creativity e Page 40 o Newintroductory paragraph to describe a usable side yard space of up to 12 feet which exceeds the new private open space minimum dimension recommendation e Page 41 o Hedges are shown along zero lot lines rather than fences. There were other additional typographical errors corrected and updates made, including: e Page 27: photo added to Tartan West e Page 28: photo added to Tartan Ridge e Page 42: added Court Lots for additional design ideas especially for garage placement e Pages 44 and 45:included hedge screening for garages, local photos added RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 27, 2023 Page 3 of 11 Planning and Zoning Commission recommended approval of these guidelines to City Council. Staff recommended approval. Ms. Kramb thanked staff for the changes. She noted on page 6, in the middle of the page, she suggested changing the “lower priority concerns” to “additional priorities.” She also noted on page 30, the second bullet, the “based on vernacular forms’ language should be removed to encourage creativity and just add, “timeless quality”. The final change she suggested was on the same page the bullet that reads, “Architectural diversity within a neighborhood shall be provided. . .”, she would suggest changing the word “shall” to “may”. She noted a minor typo of the word “be” left out of a sentence on page 42. Ms. Amorose Groomes, referring to the first bullet point that was added under service courts, asked about the public road standard that it must meet. She asked which public road standard was it referring to, as to width, etc. Ms. Holt stated that it would be the one that most closely matches. Ms. Rauch stated that it would meet the usual standard such as curb and gutter as any other public street. Ms. Amorose Groomes stated that it should be determined before this is in the Code being used. She noted that we do not have a service court street type. Ms. Rauch stated that we do not necessarily have this type, but staff would look at how to treat this in relation to other types. Ms. Amorose Groomes stated that adding service courts will increase the square footage of asphalt and have a impact on our run off calculations. The permeable surface of the development in its entirety needs some consideration and the stormwater impacts associated with it. Vice Mayor De Rosa thanked staff for the work on this large step forward. She appreciates that the concepts are more concrete. On page 38, when speaking about the private open space, and the minimum numbers added, she asked how those numbers were chosen. Ms. Holt stated that it was imagining a concrete patio and green space and what was actually usable. Staff considered the use for a family residence, depending on the audience, product type, etc. Vice Mayor De Rosa clarified that it was a staff recommendation. Ms. Holt responded affirmatively. Vice Mayor De Rosa asked for comment on whether or not that is enough. Mr. Reiner stated that 15 x 10 is good. Ms. Amorose Groomes agrees that 150 square foot is better, but it should be the minimum. Ms. Holt state that the minimum is likely to be more on a townhome-type build. Ms. Amorose Groomes stated that was true but developers will see that minimum and try to put it on their manor lots. Vice Mayor De Rosa agreed that Ms. Amorose Groomes’ phrase “identify space for expandibility” should be included on the manor lots. Mayor Fox asked about open spaces that are open and not structured versus open space that is structured, such as a pool. Is the structured open space counted as open space? Ms. Holt responded affirmatively. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. Ordinance 05-23 Amendments to Code Sections 152.002, 152.086, 153.050, 153.052, 153.054, 153.071, 153.134, and 153.190 to update the residential Planned Unit Development references to include Neighborhood Design Guidelines (Case 23-002ADMC) Ms. Holt stated that this Ordinance accompanies the resolution just passed. Staff recommended approval. Vote on the Ordinance: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 27, 2023 Page 4 of 11 SECOND READING/PUBLIC HEARING - ORDINANCES Mayor Fox moved to waive the Council Rules of Order and read Ordinances 06-23 through 09-23 together. Ms. Alutto seconded. Vote on the motion: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Mr. Keeler, yes; Ms. Alutto, yes. Ordinance 06-23 Appropriate an Easement from Michael J. Streng & Melanie R. Fournier - Streng, Husband and Wife, From the Property Located at 75 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030-CIP Ordinance 07-23 Appropriate Easements from Harry G. Hirth, Trustee of the Harry G. Hirth Revocable Trust, Dated April 28, 2006, From the Property Located at 150 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030-CIP Ordinance 08-23 Appropriate Easements from Evelyn H. Wirchainski and John I. Wirchainski, Trustees of the Evelyn H. Wirchainski Revocable Trust Dated April 10, 1996, From the Property Located at 160 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030- CIP Ordinance 09-23 Appropriate Easements from Diana L. Tout and Gerald A. Tout, Husband and Wife, from the Property Located at 172 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030-CIP Mr. Hammersmith stated that there are no changes from the first reading of the these Ordinances and negotiations will continue. Staff recommended approval. There were no public comments. Ms. Amorose Groomes asked about the timing of the project if negotiations do not go well. Mr. Hammersmith stated that the City has a right of entry so construction can continue. Mr. Hammersmith stated that we would like to have agreement prior to the end of the project. Ms. Amorose Groomes asked about the anticipated time of completion of the project. Mr. Hammersmith stated that Phase 1 will likely carry into 2024. Ms. Amorose Groomes mentioned the poles being removed. Mr. Hammersmith stated that the poles will not come down until after Phase 2 of the project. Ms. Amorose Groomes asked about the timeframe for Phase 2. Mr. Hammersmith stated that they are currently in design for Phase 2 with construction beginning next year. She noted that the street trees are growing nicely, so it is important to get the poles down before it impedes the growth of the trees. Mr. Hammersmith responded affirmatively. Mayor Fox clarified that the poles on the west side would not be removed until Phase 2. Mr. Hammersmith responded affirmatively. Vote on the Ordinances: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner; yes; Ms. Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 27, 2023 Page 5 of 11 Held g Ordinance 10-23 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2023 Mr. Stiffler stated that information was provided to Council answering the questions that were proposed during the first reading. Staff recommended approval. There were no public comments. Ms. Amorose Groomes asked about the reappropriation of a million dollars from the Capital Construction Fund for Riverside Crossing Park in Section 7 of the Ordinance. There will be engagement of the design consultant to examine the master plan for the west side of the Scioto River and the possible engagement of the River. She asked if there is an intention to divert from the plan that this body originally approved. Mr. Earman stated that when the west side was originally planned there were some issues with the development that was already there and property acquisition. The current plan is not very detailed. This is to make sure that we are moving forward in a way that Council and the public, according to the Parks and Recreation Master Plan, are pleased with. This will allow everyone to be on the same page as to the site plan and the amenities that will go in. Ms. Amorose Groomes stated that it sounds like a good exercise. Mayor Fox commented that she was pleased that the Dublin Springs staircase will be repaired. Vote on the Ordinance: Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. INTRODUCTION/FIRST READING — ORDINANCES Ordinance 11-23 Amending Dublin Codified Ordinances Section 32.63 "Membership" to eliminate reference to the term-end date of Community Services Advisory Commission Members Ms. Alutto introduced the Ordinance. Mr. Boggs stated that this Ordinance is in common with the upcoming Resolution that allows Council to converge all term-ending dates to May 31. The Community Services Advisory Commission (CSAC) is the only commission that the term end date was codified. This Ordinance would remove that term end date reference. There were no public comments. Second Reading/Public Hearing is scheduled for the April 10, 2023 meeting. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 24-23 Accepting the Lowest and Best Bid for the Various Stormwater Improvements Program, 19-028.2-CIP Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that this resolution is for the Various Stormwater Improvements Program which will construct drainage improvements through the addition of storm conduit and a drainage structure along the west side of Riverside Drive near 6365 Riverside Drive and storm conduit and three drainage structures on City property, behind 5275 and 5733 Stockton Way. The budgeted funds for the Program in the 2022-2026 Capital Improvements Program (CIP) are $300,000.00 for Various Stormwater Improvements. The Engineer’s Estimate for the Program is $174,255.00. On February 15, 2023, three bids were received and publicly opened. Strawser Paving Company, Inc. submitted the lowest and best bid of $133,690.00. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 1 Held March 27, 2023 Page 6 of 11 Presently, the work for this Program is expected to commence in April or May 2023 and completed by the end of July 2023. Staff recommended approval. There were no public comments. Vote on the Resolution: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes. Resolution 25-23 Accepting the Lowest and Best Bid for the Tartan West Water Tank Repainting Project, 22-017-CIP Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that staff conducted a competitive bid process for the Tartan West Water Tank Repainting project which consists of repainting the exterior of the 500,000 gallon spheroid water tank located at 7160 Glacier Ridge Boulevard and perform small additional repairs. The budgeted funds for the Program in the 2022- 2026 Capital Improvements Program (CIP) are $390,000.00 for the Tartan West Water Tank Repainting. The Engineer’s Estimate for the Project is $207,900.00. On February 23, 2023, five bids were received and publicly opened. Midwest Tank Management submitted the lowest and best bid of $143,300.00. Presently, the work for this Project is expected to commence in May 2023 and be complete within 45 days after the tank is taken out of service. There were no public comments. Mr. Reiner thanked staff for the work on the path. Mayor Fox asked if the painting would be different colors. Mr. Hammersmith stated it will look as it does now, just refreshed. VVote on the Resolution: Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. Resolution 26-23 Waiving Competitive Bidding Requirements Pursuant to Section 8.04 ("Contracting Procedures"), Paragraph (C) ("Waiver of Competitive Bidding"), of the Revised Charter for the Purchase of Beer for the 2023 Dublin Irish Festival Ms. Alutto introduced the Resolution. Ms. LeRoy stated that the beer sponsors for the 2023 Dublin Irish Festival are Guinness Irish Stout and Coors Light. Both of their parent companies, Diageo and MillerCoors, will pay a sponsorship fee to the City of Dublin. Staff is working with both companies to determine the specific amount of the sponsorship fee, but the fee will not be less than the $50,000 in cash and $20,000 in in-kind promotions and services that the companies provided for the 2022 Dublin Irish Festival. Superior Beverage Group of Columbus is the sole distributor for all Diageo and MillerCoors products in Central Ohio. Therefore staff is requesting to waive competitive bidding. Due to the financial and marketing benefits resulting from the sponsorships of Coors Light and Guinness Irish Stout, staff recommended approval. There were no public comments. Vice Mayor De Rosa asked about the sponsorship fee over the last few years. Ms. LeRoy stated that it has stayed the same over the last few years and our purchase has stayed flat because we are seeing an increase in alternative drinks. Vice Mayor De RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 27, 2023 Page 7 of 11 Held g Rosa encouraged staff to continue to discuss the sponsorship fees since they have not changed over the last few years. Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Ms. Kramb, yes. Resolution 27-23 Amending Term-End Dates for Members of the Various Boards and Commissions of the City of Dublin Ms. Alutto introduced the Resolution. Mr. Boggs stated that this Resolution would effectively change all term end dates for all currently serving board and commission members to May 31 of the various years of the terms. There were no public comments. Vote on the Resolution: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes. Resolution 28-23 Appointing Members to the Various Boards and Commissions of the City of Dublin and the Board of Trustees of the Bridge Park New Community Authority Ms. Alutto introduced the Resolution. Vice Mayor De Rosa stated that she was delighted that there were so many wonderful applicants that raised their hand to serve. She thanked them for stepping forward. Interviews were conducted and the following appointments and re-appointments are brought forward in this Resolution for Council approval: - Rebecca Call to Planning and Zoning Commission for a four-year term expiring May 31, 2027; - Martha Cooper to Architectural Review Board for a three-year term expiring May 31, 2026; - Joel Kretz to fill the unexpired term on the Board of Zoning Appeals expiring May 31, 2024; - Dan Garvin to Board of Zoning Appeals for a three-year term expiring May 31, 2026; - Jessica Tobias, Hong Qiu, and Vicki von Sadovsky to the Community Services Advisory Commission for three-year terms expiring on May 31, 2026; - David Walsh to Records Commission for a three-year term expiring May 31, 2026; - Lauren Hunter to Personnel Board of Review for a three-year term expiring May 31, 2026; - Sheri Tackett, citizen representative to Bridge Park New Community Authority for a two-year term expiring May 31, 2025; - Katawi Cato, Isao Shoji, Peggy Kilty, Nikki Lombardo, Max Xu , and Michael Haynes to the Community Inclusion Advisory Committee for two-year terms expiring May 31, 2025; - Stephen Dickman, Tim Hansley, and Roger Ansel to Veterans Advisory Committee for two-year terms expiring May 31, 2025. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 27, 2023 Page 8 of 11 Held g - Kimberly Hollie, Alex O’Ryan, and Susan Ortega to Chief’s Advisory Committee for two-year terms expiring May 31, 2025. There were no public comments. Vote on the Resolution: Mr. Keeler, yes; Ms. Alutto, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes. OTHER BUSINESS e Public Services Committee Recommendation — Tier 3 Event Approval — Dublin Color Fest Ms. LeRoy stated that per the Tier 3 Event Policy, the approval of a Tier 3 event requires action by the internal Permitted Events Review Committee, City Manager, Public Services Committee, and City Council. The definition of a Tier 3 event is an event that requires multiple City services, multiple permits, and warrants at least one, if not more, meetings with the Permitted Events Review Committee. At the Public Services Committee (PSC) meeting held on March 8, 2023, the PSC discussed the application of a new cultural/religious event, the Dublin Color Fest, produced by the International Society for Krishna Consciousness (ISKCON) Greater Columbus. The proposed event celebrates Holi, a sacred ancient tradition of Hindus and a national holiday in India and Nepal and a religious holiday in other countries. Holi usually takes place in the Spring, but the Color Fest is being proposed for a Saturday in September in Coffman Park’s South Field. There is no alcohol and it is a vegetarian, clean event. Ms. LeRoy stated that ISKCON is seeking conditional approval as there are still some conditions that would need to be met prior to the event. This conditional approval would allow staff to continue to work with the organizers of the event to finalize these outstanding details. Ms. Alutto asked about the product that is used for the color and how it would be cleaned afterward. Ms. LeRoy stated that they did provide the MSDS that explained the chemical compound of the product. It is basically corn starch with food coloring in it. 98% will be removed by the first rain that comes through and there has been no harm shown to aminals or plants. Ms. Amorose Groomes asked if there are any targets for sustainability that we ask them to meet. Ms. LeRoy stated that they are looking at requirements in the Park Use Policy and continue to work with event planners on sustainability. Mayor Fox moved to approve the Dublin Color Fest event with the following conditions: 1. Appropriate parking plan including staffing 2. Appropriate clean-up plan including cleanup of colors on grass/in stream or other natural areas 3. Approval of final site plan and tents/structures that follow Building and Fire department codes Plan addressing appropriate level of bathrooms, fencing, etc. Security plan created in conjunction with Dublin police Police and/or Franklin County Sheriff officers availability to staff the event NOs Securing appropriate insurance and providing an appropriate inclement weather plan Ms. Alutto seconded. Vote on the motion: Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. e Alcohol Sales Waiver Request - North Market Wine Fest RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 1 Held March 27, 2023 Page 9 of 1 Ms. LeRoy stated that last year, the North Market moved the Wine Fest from the downtown location to Dublin. It was a great success. They do sell the alcohol on the street and because it is a public street, it requires a waiver. Ms. LeRoy stated that they requested to be removed from the DORA (Designated Outdoor Refreshment Area) for this one event so festival goers stay and enjoy the festival within the fenced in area. Council had questions about the removal from the DORA. Ms. LeRoy stated it was just for the one evening and there is movement allowed outside the fenced area for DORA users. Mayor Fox moved to approve the alcohol sales waiver for the North Market Wine Fest. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Fox, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes. e Alcohol Sales Waiver Request - 2023 Dublin Irish Festival Ms. LeRoy stated that due to Coffman Park being public property, a waiver is required to serve alcohol. Mayor Fox moved to approve the alcohol sales waiver for the 2023 Dublin Irish Festival. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Alutto, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Reiner, yes. STAFF COMMENTS Ms. O’Callaghan shared the following: e This coming Wednesday (March 29), 24 residents will begin their exploration of city operations during the nine-week Citizen University, or McDaniel Citizen U, as it is now known. After communicating it via social media, our web site, via direct e-mail from Outreach & Engagement, as well as neighborhood and alumni networks, we are expecting a diverse pool of residents who range in age from 22 to 81 — all of whom are energized and motivated to learn more about their city, the people who serve them, and how they can contribute to the greater community in the future. Twenty-six city work divisions have designed interactive and informative sessions to show the professional and public service duties they carry out daily. Legislative Services has the calendar schedule ready for your information or if you would like to attend a session. e With coordination from the City of Dublin, the Ohio Department of Transportation (ODOT) has recently sold a project to resurface the SR-745 (Dublin Road) corridor from just north of the Emerald Parkway intersection to the southern corporation limits of the Village of Shawnee Hills, totaling 3.11 miles. The project sold on March 9, 2023. There were three bidders with a low bid of $1,093,498 by Shelly & Sands. The bid is 6.14% under the state estimate, therefore no additional funds are due to ODOT, pending any construction change orders. ODOT is currently working to get the contractor under contract and will soon be scheduling a pre-construction meeting, which Dublin will attend. We expect construction to begin in mid-April to early May, and completion prior to the 2023 Memorial Tournament, with a construction completion date of May 26, 2023. All work will be performed while maintaining traffic where possible with efforts to minimize interruptions to motorists, provide access for emergency vehicles, and consistently provide a safe work area for motorists and workers. Dublin staff will work with ODOT to coordinate the maintenance of traffic details and communicate construction information to residents and motorists throughout the duration of this project. e City retained EMH&T for the design of the waterline replacements phase 7 project, which will upsize smaller diameter waterlines in cul-de-sacs in Muirfield. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 27, 2023 Page 10 of 11 Held Surveying work will be commencing soon, so notification letters will be sent out to impacted residents. e Finally, the Ohio State Women’s Basketball Team plays Virginia Tech this evening, in its first elite-8 appearance in 30 years. She highlighted Dublin graduate Jacey Sheldon for her effort on the team and wished them luck. COUNCIL REPORTS e Finance Committee: Ms. Alutto stated that the committee discussed the bed tax grant process review as well as an allocation and revenue review. There are additional discussions to be held, but recommendations will be coming to Council. e Liaison Reports: o Mr. Keeler stated that a preliminary plat for 248 single family homes was approved south of Brock Road, east of S.R. 33 and within the Dublin School District. o Ms. Amorose Groomes stated that the MORPC State of the Region is coming up this week. COUNCIL ROUNDTABLE e Mr. Keeler suggested sending friends in Franklin, Tennessee and Carmel, Indiana a gift for their hospitality as Council members and staff visited recently. e Mr. Reiner encouraged his fellow Council members to move on the flavored tobacco initiative. e Ms. Amorose Groomes asked about the lift station on Dublin Road. She stated it seems as though progress has halted and was looking to staff for an update. Mr. Hammersmith stated that the pump station itself has been delayed with some of the components taking longer to receive. It will be delivered later than expected. Ms. Amorose Groomes offered the following updates: o She attended the Information Technology and Communication meeting on Saturday (March 25). It was very informative and there is momentum around getting the federal government to indicate that municipal fiber is something that is permissible. o She met with Ryan Dalton, Director of External Affairs for Siemens Corporation, about their installation of solar in Bronzville, IL that they have termed a micro-grid. It is a very interesting project and she would like Dublin to take a closer look. They took the commercial and multi- family buildings with flat roofs and put solar and wind on them. They were able to have a redundancy of power and create a micro-grid. She will have a follow-up meeting with him. This initiative helped Bronzville, IL achieve their sustainability goals and there is grant money available for these types of “green” installations. e Vice Mayor De Rosa thanked the newly appointed board and commission members. She invited the residents to a Swearing In Ceremony and Reception taking place on April 10, 2023 at 6:00 p.m. e Mayor Fox provided a report on her recent trip to Dublin, Ireland with Lindsay Weisenauer, Director of Communication and Public Information and Alison LeRoy, Director of Community Events. She shared photos of their time in Dublin. She stated that the tours that were provided were informative and highlighted features of the their City that they are very proud of. The Friendship Agreement was signed and an original brought back. She shared the gift, a Waterford Crystal sculpture, that was given to the City from Dublin, Ireland. Mayor Fox stated that our City gifted a framed Celtic friendship art piece and Dublin Arts Council artist created enameled geo-cache coins. Ms. Weisenauer and Ms. LeRoy also shared some interesting concepts they were exposed to while on trip such as: o BETA -— both Dublins use this program, but for different purposes; they use it to solicit ideas from the residents and visitors and we use it for RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 27, 2023 Page 11 of 11 Held o Economic Development to draw businesses to test their ideas here. It was interesting to see how it was used. o The St. Patrick’s Day Parade — Ms. LeRoy noted various differences in the parade we had here and the parade they have there. There were theatrical performances in the parade. There were no floats, everything was pushed at the street level. ADJOURNMENT The meeting was adjourned at 8:34 p.m. Moree Dah Mayor — Presjding Offi icer—~ aude Duck Clery of Couyfcil