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HomeMy WebLinkAbout03-13-2023 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 13, 2023 CALL TO ORDER Mayor Fox called the Monday, March 13, 2023 Regular Meeting of Dublin City Council to order at 7:02 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O'Callaghan, Ms. Readler, Mr. Stiffler, Mr. Ranc, Mr. Rogers, Ms. Weisenauer, Mr. Hammersmith, Deputy Chief Lattanzi, Mr. Gable, Chief Paez, Ms. Goliver and Mr. Ament. PLEDGE OF ALLEGIANCE Mayor Fox invited Council Member Amorose Groomes to lead the Pledge of Allegiance. SPECIAL PRESENTATION Mayor Fox invited Mr. Jim Sauter to come forward and inform Council about the LiFESports initiative. He introduced Tyler Wolfe, the Director of Student Wellness for Dublin Schools and Dawn Anderson-Butcher, Professor with Ohio State University, who are part of this initiative and present with him at this meeting. He gave a history of his experiences as a parent of children in athletics and how those experiences brought him to being involved with this initiative. He joined the DYA (Dublin Youth Athletics) Board and discovered that many of the barriers that he has encountered are too much for he and DYA to overcome. He stated that sports are a way to make friends and experience new things for people who otherwise may not have the opportunity. LIFEsports is a 501c3 nonprofit through the Ohio State University’s College of Social Work. The mission of LIFEsports is to prepare youth for life and leadership through sports. The vision is to be the national example of positive youth development programming for children. LIFEsports focuses on four key principles, which are: self control, effort, teamwork and social responsibility. He stated that space to hold the programming has been an issue. 23% of the children in the Scioto feeder system of Dublin Schools are on the free or reduced lunch program. LIFEsports is the only program available to provide an introduction to sports and life skills for kids that would otherwise not get the exposure. He highlighted the community partners that have helped get this program up and running in Dublin, such as the Dublin Schools, Stanley Steemer, Cameron Mitchell Restaurants and Lifetime Fitness to name a few. The children in the program are identified by the guidance counselors in the schools. 80% of the children in the program last year were Columbus residents in Dublin Schools and 20% were from Dublin. This program offers clinics throughout the year to keep the kids involved. He provided data on the measurable impact that this program has had so far on the children who have participated. There were 120 kids in the program last year and he is hopeful that they will double that number this year. CITIZEN COMMENTS Michael Medvedkov, 4551 Larimer St, came forward to mention some events that took place over the weekend at Bridge Park. He called Bridge Park a “gem” and stated that Crawford Hoying has done a great job with the master planning of Bridge Park. However, there have been quite a few break-ins in the garages. There are no security measures and cameras in place. The garages are not monitored and are not secure. He would like to encourage dialog about what can be done to remedy the issue and keep patrons of Bridge Park safe. Ms. Amorose Groomes stated that Council’s retreat is coming in April and one of the topics of discussion is a look at Bridge Park and she noted that security and Safety is likely to come up during that discussion. CONSENT AGENDA e Minutes of the February 27, 2023 Regular Council meeting RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 13, 2023 Page 2 of 7 Held 2 e Minutes of the March 6, 2023 Special Council Meetings e Minutes of the March 6, 2023 Work Session e Minutes of the March 8, 2023 Special Council Meeting There was no request to remove a consent agenda item. Ms. Alutto moved to approve the consent agenda. Vice Mayor De Rosa seconded. Vote on the motion: Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES Mayor Fox moved to waive the Council Rules of Order and read Ordinances 06-23 through 09-23 together. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. Ordinance 06-23 Appropriate an Easement from Michael J. Streng & Melanie R. Fournier - Streng, Husband and Wife, From the Property Located at 75 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030-CIP Ordinance 07-23 Appropriate Easements from Harry G. Hirth, Trustee of the Harry G. Hirth Revocable Trust, Dated April 28, 2006, From the Property Located at 150 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030-CIP Ordinance 08-23 Appropriate Easements from Evelyn H. Wirchainski and John |. Wirchainski, Trustees of the Evelyn H. Wirchainski Revocable Trust Dated April 10, 1996, From the Property Located at 160 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030- CIP Ordinance 09-23 Appropriate Easements from Diana L. Tout and Gerald A. Tout, Husband and Wife, from the Property Located at 172 Franklin Street, for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 1 Project 19-030-CIP Ms. Alutto introduced the Ordinances. Mr. Hammersmith stated that these Ordinances are the next step in appropriating easements from the remaining four property owners for the South High Utility Burial Phase 1 project. On February 27, 2023, City Council approved four Resolutions beginning the appropriation process. These ordinances continue the appropriation process. Negotiations with the four property owners will continue with the hope that an amicable agreement can still be reached. Staff recommended approval of these Ordinance at the second reading/public hearing on March 27. There were no public comments. Second reading/public hearing is scheduled for the March 27, 2023 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 3 of 7 Held March 13, 2023 Page 30 Ordinance 10-23 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2023 Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that the memo provided to Council outlined the appropriations for this first quarter supplemental. He recommended approval at the second reading/public hearing. There were no public comments. Ms. Amorose Groomes asked Mr. Stiffler to provide more detail about the projects in the sections of the memo at the second reading. Mr. Stiffler stated he would provide additional detail. Vice Mayor De Rosa asked for additional information about section 3 of the memo relating to Syntero. Mr. Stiffler stated that this funding is to contract with Syntero and he noted that he understands their intention to be to hire a full-time person to assist with the program. This is part of the pilot program that is funded from the General Fund, specifically, money that was freed up due to American Rescue Plan Act (ARPA) funding. Council will be evaluating the success and continuation of this pilot program at a future operating budget discussion. Second reading/public hearing is scheduled for the March 27, 2023 Council meeting. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 22-23 Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance Program for 2023, 23-004-CIP Ms. Alutto introduced the Resolution. Mr. Gable stated that on February 22, 2023, five bids were received and publicly opened for the Annual Sidewalk Maintenance Program for 2023, which involves the removal and replacement of deficient sidewalk sections throughout the City. The budgeted funds for the Program in the 2023-2027 Capital Improvements Program (CIP) are $250,000. As in the past, the majority of the sidewalk repair locations are caused by roots from mature street trees heaving the sidewalks. As part of the repair process, these roots will be pruned and removed. Engineering works closely with the Dublin Forestry staff on the sidewalk repair process to ensure impact to trees will be minimized where feasible. If Forestry staff determines that a tree may need to be removed, Forestry staff will contact the resident in advance of the start of work at that location. If Forestry staff determines that a tree should be removed, Forestry staff will remove the tree, grind the stump and replace the tree following completion of the sidewalk replacement. Trees that have larger roots removed in the sidewalk repair process could have their canopies thinned and trimmed by Forestry staff. In the event it is determined the necessary root pruning could be detrimental to the adjacent street tree, staff will pursue meandering the sidewalk around the tree. Staff recommended Council approval of Resolution 22-23 accepting as lowest and best the bid of Strawser Paving Company, Inc. in the amount of $238,803.85 There were no public comments. Vice Mayor De Rosa thanked staff for the difference in tree approaches and meandering. Ms. Amorose Groomes asked about a couple sidewalks on the map. Mr. Gable stated that these sidewalks are a little further off the road, but still maintained by the City. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mr. Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 13, 2023 Page 4 of 7 Held : Resolution 23-23 Accepting the Lowest and Best Bid for the 2023-2025 Pavement Marking Services, 23-022-CIP Ms. Alutto introduced the Resolution. Mr. Gable stated that on February 23, 2023, one bid was received and publicly opened for the 2023-2025 Pavement Marking Services. This program provides for the annual maintenance of long-line pavement markings on public roadways within Dublin, which typically include lane lines, edge lines, centerlines, lane arrows, stop bars, and any other pavement markings needing to be refreshed. The 2023 budgeted funds for this contract are $125,000 and are included in the approved 2023 Operating Budget. Griffin Pavement Striping, Inc. submitted the lowest and best bid of $134,915.00. Staff recommended Council approval of Resolution 23-23 accepting as lowest and best the bid of Griffin Pavement Striping, Inc. in the amount of $134,915.00. There were no public comments. Ms. Kramb noted that this was the same company for this program as last year, she inquired about the price difference. Mr. Gable stated that the numbers are close from last year. Ms. Kramb asked if staff knew why there was only one bid that was received. Mr. Gable stated that there are only a few companies that do this type of work. Vote on the Resolution: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Mr. Keeler, yes; Ms. Alutto, yes. OTHER BUSINESS e Public Art Review Committee Mr. Ranc stated that on February 22, 2021, City Council adopted the City of Dublin Public Art Master Plan (Plan). The Public Services Committee reviewed and discussed the draft Plan in 2019 before recommending Council adoption of the Plan. A key recommendation from the Plan is to establish a Public Art Review Committee (PARC) comprised of subject matter experts from the fields of: contemporary public art, community engagement, municipal services and business interests. The purpose of the PARC would be to serve as an advisory body to the Dublin Arts Council (DAC), Dublin City Council and staff, particularly to review and make recommendations on public art matters. The PARC composition is proposed to include nine members representing the Dublin Arts Council, the City of Dublin and the community at large. These committee members should be knowledgeable about Dublin public art, aware of public art goals, understand purposes and procedures and aware of art and aesthetics in central Ohio and beyond. Once members are appointed, the DAC would be responsible for managing the Committee and would hold, minimally, quarterly meetings, provide written reports to Council and make recommendations to Council. Staff recommended that PARC be established in a similar manner and level as other City Boards, Commissions, and Committees that advise City Council. Staff recommended the referral of the PARC topic to the Public Services Committee for futher discussion. Mayor Fox moved to refer the PARC topic to the Public Services Committee for futher discussion as recommended by staff. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner; yes; Ms. Amorose Groomes, yes. STAFF COMMENTS Ms. O'Callaghan shared the following: e The City retained EMH&T for design of the 2"? year of the Waterways Maintenance Program. This project will perform waterway bank stabilization at RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 2 P f7 Held March 13, 2023 age 50 various locations throughout the City. Survey crews will be performing field surveying and data collection in Wyandotte Woods and in Shannon Glen. o Survey notification letters will be sent to affected properties on Tuesday March 14, 2023, with work to begin next week. The Engineering Division will be holding a resident information meeting on Thursday, March 30 from 6 pm — 7:30 pm to discuss the findings of a recently completed storm water infrastructure capacity analysis for the Bristol Commons area and the Brand Road pedestrian tunnel near Bristol Parkway. The meeting will take place in the Tallas at the Dublin Community Recreation Center. Notices are being sent to area residents to inform them of the meeting. More than 300 residents, business associates and community partners attended last week's State of the Community event. Many thanks to City staff members and our community partners who facilitated the engagement stations that highlighted our initiatives in the areas of sustainability, connectivity and resilience. She thanked special guests, Dr. Marchhausen, Eric Richter, and Kenny McDonald, who joined us for a panel discussion on collaboration and economic development. The greenest and grandest St. Patrick’s Day parade was held Saturday, March 11. Although it was a little chilly, there was a great turnout and it looked like everyone enjoyed themselves. Again, she thanked all the staff members, participants, and community partners who contributed to the success of that event. Tomorrow (March 14), Mayor Jane Fox and staff will travel to re-sign our Friendship City Agreement with Dublin, Ireland. This is a renewal of the agreement originally signed at the 30 Anniversary of the Dublin Trish Festival. We anticipate strengthening our bonds with Dublin, Ireland and will look for ways we can work together in the future. They will also be the guest of Lord Mayor Caroline Conroy at the annual St. Patrick’s Day Parade on Friday. COUNCIL REPORTS Administrative Committee: Vice Mayor De Rosa stated that a meeting was held last week, mainly for the purposes of board and commission interviews. She shared her appreciation for the talented people of our community willing to raise their hands and serve on a board or commission. Public Services Committee: Ms. Kramb stated that the Committee met last week, reviewed park policies and an application for a new tier ITI event. COUNCIL ROUNDTABLE Ms. Kramb wished Council Member Amorose Groomes a happy birthday! She shared that there was an East Dublin Civic Association meeting last week that was well attended. She passed along that she had received many thank you emails from residents for the informative meeting. Mr. Keeler shared the following: He thanked Dr. Marchhausen, Eric Richter and Kenny McDonald, for being a part of the State of the Community. He shared that housing is a regional problem, not just a City problem. We are doing our part. We have a niche to fill and we are working on that. He thanked staff for the parade efforts. He also thanked J. Liu for their hospitality. He shared that he attended Mt. Carmel’s ground blessing ceremony. He announced that the Columbus Metropolitan Club would be hosting an event regarding rail this Wednesday (March 15). He congratulated Lisa McDaniel on her recent successes. He wished safe travels to the Mayor and members of staff heading to Ireland this week. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 f7 Held March 13, 2023 Page 60 Mr. Reiner thanked staff for the parade. He thanked the City Manager and the Mayor for a great State of the Community. He mentioned the Red Trabue Park’s arboretum and the beauty of that area and stated that it should be on the list of “Things to See” when visiting to Dublin. Ms. Alutto wished Council Member Amorose Groomes a happy birthday! She thanked everyone for the parade. She also shared that the State of the Community was great. She commented on the tireless dedication of her fellow Council members, staff and residents in making the community the best that it can be. Ms. Amorose Groomes shared the following: e She expressed appreciation to the Chamber of Commerce for the the Economic Forecast Breakfast. e She attended the Government Affairs meeting on March 1 with Dr. Marchhausen. e She attended an Information Technology and Communication event with the National League of Cities on March 3 and she will be traveling to the next in- person meeting of that group on March 25". She shared that the work that they had been doing regarding municipal fiber and the federal government approving municipalities’ ability to install and operate fiber is on the agenda for meetings she will have while in Washington D.C. This issue is on the National League of Cities’ priority list. e She thanked Ms. Kramb for a great East Dublin Civic Association meeting. e There was a MORPC Commission meeting on the 9". The rail deadline is on the 27" of this month. e Letters of support have been received and will be submitted with the funding support being requested for the I-270 bridge. e MORPC Executive Committee held a retreat with Kenny McDonald recently. It was a great time together and a deep dive into housing conversation. e She thanked staff for the great parade and State of the City. Vice Mayor De Rosa shared the following: e Happy birthday Council Member Amorose Groomes! e She expressed gratitude to staff for the parade and State of the Community. e She attended the ground blessing for Mt. Carmel and everyone who spoke from the Mt. Carmel team thanked the City and staff for the support. e She attended the Dublin Winds Symphony concert on Sunday. There is another concert in May and she encouraged everyone to go listen to the talent in our community. e The Columbus Metropolitan Library is celebrating their 150" anniversary this year. e She wished safe travels to Ireland for the Mayor and staff. Mayor Fox expressed a special thank you to Lindsay Weisenauer and the Community and Public Information team. She shared that the State of the Community was a great event. She thanked the City Manager for titling it “the State of the Community” and thanked her for bringing in some of our community partners. She thanked J. Liu for the hospitality. She attended the Mt. Carmel hospital ground blessing. She stated that she a a few staff members will be traveling to Ireland to sign the Friendship Agreement with Dublin, Ireland and she thanked the Dublin Arts Council for providing the gift of one of the geocache coins that she will give to the Lord Mayor of Dublin, Ireland. Mayor Fox moved to amend the agenda to add an executive session. Ms. Alutto seconded. Vote on the motion: Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 13, 2023 Page 7 of 7 Held g ADJOURN TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session for the purposes of discussing personnel matters, specifically, the appointment of a public official. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Fox, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes. RECONVENED AND ADJOURNMENT The meeting was reconvened and adjourned at 8:12 p.m. Yon Ze Mayor — repens Officer” / n. (Mua ceri Pycounciy/