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HomeMy WebLinkAbout04/01/1985 RECORD OF PROCEEDINGS Al inutes of Dublin Village Council Meeting ~Qllb Aleeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held April 1, 1985 19 The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, April 1, 1985. Mr. Thornton led those present in the Pledge of Allegiance Members of Council present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, Mr. Sutphen, and Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager, were also present as were Mr. Bowman, Mr. Carr, and Ms. Prushing of the Village Staff. Mr. Amorose moved to approve the minutes of the March 18, 1985 meeting. Mr. Close seconded the motion. The vote was 7-0 in favor. Mrs. Headlee made a motion to pay the bills and Mr. Amorose seconded the motion. The vote was unanimous in favor of paying the bills. Mr. Close moved to advance Resolution No. 08-85 on the agenda. Mrs. Headlee seconded the motion. The vote was 7-0 in favor. Resolution No. 08-85 - Request State O.D.O.T. to Delay Scioto Bridge Rehabilitation. First Reading. Emergency. Mrs. Headlee introduced the Resolution. Mr. Thornton referred to Section 4. of the petition, expressed concerns, and requested clarification regarding the intent. He said that he felt that the Village should limit its responsibility to directing traffic around the detour, but should not be involved in marketing strategies nor public notice regarding continued operation of Dublin's businesses. Ms. Maurer said that the law being considered for passage by Council was the resolution and not the petition, noting the the Village's resolution speaks to the delay of the construction only. Mr. Sheldon commented that he did not object to Section 4. except for that portion dealing with Village participation in marketing strategies. He indicated that the Village would be willing to assist in traffic re- direction and assist by informing the public of the continued businesses in Dublin during the time that the bridge would be closed. Responding to a question from Mrs. Headlee, Mr. Sheldon said that he felt "rather confident" that the delay will have no affect on federal funding nor will cause any further delay. He went on to say that the intent is to forward a copy of the resolution, along with a copy of the petition, to the Ohio Department of Transportation and then request, in writing, their indication of support for the project. Mr. Close said that he did not feel that either the resolution or petition needed to be changed. He said that Council would only be, by passing the resolution, reacting to what the merchants have done, indicating the reason for delay. The resolution is requesting an affirmation from the Ohio Department of Transportation that the delay be done if it does not result in losing federal funds. Ms. Maurer had concerns regarding Section 1.B. of the petition which says: "A statement citing as justification for such qualification the unscheduled delays experienced in the project to date, together with the determination of Council that the performance of the repair and construction as currently scheduleg will inflict immediate and irreparable injury upon the merchants and business persons of the Village of Dublin, inasmuch as the presently scheduled project completion period has a total identity with the peak trade and business season of the vast majority of the businesses located within the Village", indicating that she felt the Village should not be responsible for supporting the statement. Ms. Maurer felt that the word "support" should be changed to "responds to the petition" in the resolution. I II II RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting ~ICS Ateeting National Graphics Corp., Cols., O. Form No. 1097 ~ T Held ApriLl.1985 19 Page Two Mr. Michael McCarthy. an attorney representing the merchants, addressed the concern regarding Section 4. of the petition. He said that it was the intent of the petition to request of the Village as much support as the Village "would see fit to give us". If Council were to wish to limit or specify exactly what support is appropriate they would not have any problem with that. Section 4. was included largely in part because a number of the businesses involved are small businesses who do not have the resources to mount a large advertising campaign on their own or to undertake the re-routing necessary when the project is actually underway. Mr. J. Hines, Vice President and General Manager of the Muirfield Village Golf Club and Director of Operations of the Memorial Tournament made the following comments. He reported that they supported the resolution so that the merchants of Dublin will not be affected during their peak business season of the year. He indicated that the bridge closing will affect the Memorial Tournament with an inconvenience, but not financially. What the Memorial Tournament Committee asked was that during that period when the bridge will be closed in May of 1986 that additional support be provided by the state, the county, and the Village as regards tournament traffic in terms of re-routing, etc. Mr. Hines noted that approximately 8400 vehicles per day cross the bridge coming into and going out of the Memorial Tournament - 40,000 to 50,000 cars during the Tournament. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Close seconded the motion. The vote was 7-0 in favor. Ms. Maurer moved to amend Section 1. of the resolution to state that "the Council of the Village of Dublin responds to the petition", replacing the word "support". Mr. Amorose seconded the motion. Mr. Close said that by voting for the resolution Council would only be supporting the merchants' position, not obligating the Village to do anything. The vote on the amendment was as follows: Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Close, no; Mrs. Headlee, no; Mr. Thornton, no; Mayor Lewis, no. The vote on the resolution was unanimous in favor. Mayor Lewis said that Mr. Sheldon will forward copies of the resolution and the petition to the State Department of Transportation, ensuring that the Federal Department of Transportation and Federal Highway Administra- tion are also notified, and that the resolution, as passed, will require written confirmation or it will have no impact and that the resolution as passed is conditional in that there will be no affect regarding funding or further delay. Ms. Maurer suggested that perhaps discussion might be held with those merchants present at the meeting as to specific requests they might have in ways in which the Village might assist them during the period of the bridge closing. Mr. McCarthy said that he would be willing to meet with Mr. Sheldon regarding the specific issues during the approximate nine month period prior to the bridge closing. Ordinance No. 02-85 - To Rezone Approximately Ten (10) Acres on Tuller Road. Third Reading. Mr. Sutphen expressed concern regarding a possible problem with the entrance and exists, mentioning that the road is not wide enough. Mr. Smith noted that the entrances would be 23' wide. Mr. Lavinsky, representing the applicant, said that they would work with the Planner and the Planning and Zoning Commission regarding the widen- ing of the road in front of the facility. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~&ftb Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ -------r- Held Apri Ll, 1985 19 Page Three Mayor Lewis mentioned that at the public hearing the Village Planner commented that the road is scheduled for substantial revision. Responding to a concern expressed by Mr. Amorose, Mr. Lavinsky said that the units would have drive in garage doors, no loading docks, and that they do not anticipate tractor trailers coming in. The vote was 7-0 in favor of the rezoning. Ordinance No. 13-85 - Amend Chapter 1305.05, Codified Ordinances, Regarding Occupancy Permits. Second Reading. Ordinance No. 16-85 - To Accept Lowest/Best Bid for a Maintenance Truck. First Reading. Emergency. Mrs. Headlee introduced the ordinance. The Village Manager recommended, in a memorandum, the bid of Graham Ford in the amount of $26,786.00. Mr. Sutphen moved to accept the recommendation of the Village Manager, do away with the three time reading rule, and treat as an emergency. Mrs. Headlee seconded the motion. The vote was unanimous in favor. Ordinance No. 17-85 - To Accept Lowest/Best Bid for a Police Cruiser. First Reading. Emergency. Mrs. Headlee introduced the ordinance. The bid on the new cruiser recommended by the Village Manager was that of Bob McDorman Chevrolet in the amount of $11,582.00. Mr. Thornton moved to accept the recommendation of the Village Manager, do away with the three time reading rule, and treat as an emergency. Mrs. Headlee seconded the motion. The vote was unanimous in favor. The vote on the ordinance was 7-0 in favor. Ordinance No. 18-85 - To Renew Note for Avery Park Land Purchase. First Reading. Emergency. Mrs. Headlee introduced the ordinance. Mr. Close moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote was 7-0 in favor. The vote on the ordinance was unanimous in favor. Approval of Final Plat for Muirfield - Phase 25. Mr. Close moved for acceptance of the final plat. Mr. Amorose seconded the motion. The vote was unanimous in favor. Approval of Dedication Plat for Partial Extension of Muirfield Drive. Mr. Close moved for acceptance. Mr. Sutphen seconded the motion. The dedication calls for a 100' right-of-way, 20' boulevard, with all four lanes and divider being built by the developer. The vote for approval was 7-0 in favor. Parks and Recreation Presentation of Proposed Avery Park Improvements. Mr. Stephen Carr, Director of Parks and Recreation, made the presenta- tion and made the following comments: 1. The project would involve a five diamond, fenced complex, three multi-purpose fields, and parking for 300 cars. 2. The cost for the first year to the Village (1985) would be $285,000.00 for the second year (1986) the cost would be $170,000.00. 3. Planned for the second year are a concession/restroom facility, lighting a field, and paving the gravel parking areas. I I I RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting national graootcS Iv1 eeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held Apri 1 1, 1985 19 Page Four 4. Mr. Carr mentioned two investment features - providing a quality recreation facility for residents of Dublin and providing a facility to draw league tournaments on weekends to generate revenue. Those projects were based on a six month period, holding 15 tournaments - three a month - holding a 24 team double elimina- tion tournament, calculating the entry fees at $90 per team, subtracting costs. 5. The concession figures result in an estimate of $1 gross sales per person entering the complex, realizing a 50i profit on the $1 gross sale. 6. The user fee for lights - the portion of the league fee assessed for lights minus the electric bills (checked with the Finance Department) indicating $2,000.00 above what would be paid for utilities. 7. Diamond sponsorship - perhaps getting a number of major sponsors, getting a sum of money in exchange for a sponsorship. Mr. Bruce Dresbach of Burgess and Niple was present to answer any techni- cal questions. Mr. Close asked whether the Parks and Recreation Department would be able to provide any information regarding diamond utilization both at the schools and at the parks the Village has now over the summer months. In other words, does this type of complex need to be built all at once. Mr. Carr mentioned that if the complex were to be built, they would be turning over the existing diamonds to the Dublin Youth Association (DYA) specifically for their Pony League. He also said that he felt that they could program the five diamonds fully, perhaps adding another woman's league, a church league, or an over 30 league, etc. It would not be 100% participation from Dublin as far as the adult program is concerned. The revenue projections were based on five fields - these same numbers could be approached with four fields, but anything below four fields would result in decreased revenue potential as far as tournaments. Responding to a concern from Mr. Close, Mr. Carr said that the additional cost not only involves an additional field but additional parking from 100 places to 360 places, the addition of three multi-purpose fields, and additional drainage. Mr. Dresbach said that would be much easier to grade the three multi- purpose fields in the first year because "you would be basically finishing out the park". An additional cost of $30,000.00 would be required for dirt moving on the proposed project as opposed to the previous project. Mr. Carr said that they have been able to schedule all Dublin teams "per se" this year on the two diamonds; there will be 10010 utilization. He also mentioned that the original proposal to build the four diamonds was not adequate; their projections suggest 15 parking spaces per team, projecting 240 parking spaces for four diamonds. The original proposal also did not call for any lighted or fenced in diamonds. Responding to a question from Mayor Lewis, Mr. Carr said that the graphic received by members of Council in their packets labeled Phase IV was what he was referring to as Phase I and Phase II. The drawing, as it appeared, would essentially complete the Avery Park program. Mr. Carr suggested that perhaps some amenities could be added through the years such as a jogging trail, a picnic area, etc. He also said that this project would consume all money available for parks capital expansion for 1985 and, subject to negotiation, for 1986. He said that he felt that the project was endorsed by the Parks and Recreation Committee as their number 1 project for 1985 and 1986. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS IV! eeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held April, 1, 1985 ....--.-r 19 Page Five Responding to a question from Ms. Maurer regarding the exercise/fitness/ station trail currently in storage, Mr. Carr said that that could be placed around the perimeter of the ball fields on the 4' wide gravel path for about a cost of $2 per linear foot. Mr. Carr also said that he did not feel that there would be additional maintenance costs for the fifth diamond. He said that built into the fee structure is a $25/per team cost for maintenance. Also as regards maintenance along the fence lines, Mr. Carr said that they would probably use chemicals. As an example with regard to revenue projects. Mr. Carr said that to sponsor a 24 team double elimination tournament at $90/team, you would have a total revenue of $2,160.00; cost of umpires would be $614.00; $188.00 for softballs; $200.00 for awards; $6 per hour for a 24 hour period for a tournament manager for a total cost of $4,146.00. The more teams involved the greater the profit margin. He also indicated that Central Ohio would be a prime location to host a state tournament, and that at present there is not an adequate facility to host such a tournament. This would result in a net profit of approximately $41,000.00. Mr. Close commented that the $41,000.00 covers nothing more than debt service. Mayor Lewis said that you would, with the $41,000.00, be defraying the increased operating costs. Mr. Carr said that he did not feel that there would be an increase in maintenance costs. Mayor Lewis said that he did not feel that the Village would be looking for a return on investment when considering a capital expenditure for a Parks Department project - that would be a bonus. Mr. Close also commented that the Village would not be considering the project as a "money maker". Mrs. Headlee said that she would like to "see the project done and see it done right", indicating that the extra ball diamond would be an asset (for use especially by church leagues), and suggesting the perhaps service organizations and/or individuals in the community might be interested in helping to clean up the area around the creek and perhaps putting in picnic tables, etc. She also said that she wanted to be sure the drainage was "done right". Mr. Carr said that because of timing they would, if at all possible, like to see Council take some action at their April 15th meeting or at least at the May 6th meeting so that it would be operational by May 1, 1986 in order to be able to allow the DYA to use the two current diamonds. He also said that if members of Council had additional questions or concerns they should feel free to contact him. Mayor Lewis called to the attention of members of Council the memorandum from the Village Manager regarding Perry Township communications, indicating that action on same would be taken at the next meeting of Council (April 15th). He also mentioned the memorandum regarding the appearance at the April 15th meeting of representatives from the Dublin Counseling Center, as well as the proposed 1985 street improvements as recommended by the Village Engineer. Council Roundtable Discussion 1. Mrs. Headlee Mrs. Headlee commented regarding the proposed 1985 street improve- ments, suggesting that Avery Road and Glick Road be looked at "very carefully". Mr. Sutphen concurred. 10 I I I RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting national gral2!:!~ AJ eeting National Graphics Corp., Cols., O. Form No. 1097 ~ , Held April 1,1985 19 Page Six 2. Mr. Close Mr. Close questioned the status of the community center project committee. He mentioned that Mr. A. C. Strip would be willing to chair the committee. Who is going to do what? Mr. Close said that he felt that something should be done now. Mrs. Headlee said that she felt that the Parks and Recreation Director and Committee should have the full responsibility for getting the project "off the ground". Mr. Amorose, Mr. Sutphen, and Ms. Maurer agreed with Mrs. Headlee. Ms. Maurer said that she felt that Council should follow the recom- mendations already made by the Parks and Recreation Committee - that being to do a thorough assessment of the community's land and recreation needs. Following the completion of the study then a committee of interested persons in the community could be formed and work toward the implementation of those recommendations and determine how to go about it. Mr. Carr said that the Department and Committee would be willing to assume the responsibility. The community committee, he said, could then be utilized to perhaps "sell the project to the voters". Ms. Maurer moved to request that the Parks and Recreation Director I and Committee make a land and recreation needs assessment study, and report to Council with a proposal by October 30, 1985, indicating the needs of the community, and also to make a proposal for capital improvements for parks, specifically a community center. Mr. Sutphen seconded the motion. Mr. Close said that he had a reservation, saying that this type of project could have a potential, financially, to be devastating to a community. He also said that he felt that the key will be the financial aspects, with the Parks and Recreation Committee having input. Mr. Close said that exhaustive analysis will be required, including the impact as regards Village services. Mrs. Beth Brooks, Chairman of the Parks and Recreation Committee, . I said that she would like to have Mr. Strip and members of the prevlo~s committee who are still interested serve as advisors when the I project reaches the point at which they will be needed. I The vote on the motion was unanimous in favor. I Mayor Lewis made some comments regarding the petition submitted request- I ing the delay in the Scioto Bridge rehabilitation project. 1. There were signatures representing 68 businesses, only two of which were on the east side of the river (those two are not in Dublin). 2. There were 659 citizen signatures, 222 of whom actually live within the corporate limits of Dublin. Mayor Lewis said that he felt that communities can do a great deal by way of petition, and suggested that similar energy be put towards getting Sawmill Road improved, the Sawmill/S.R. 161 intersection improved, and then the improvement of S.R. 161 down to the new bridge. He noted that the attention, in the City of Columbus, has been diverted from that project for the last ten years. It was proposed, engineered, designed, and approved to proceed many years ago. He noted that business expansion however, has been approved. Ms. Maurer said that she had been contacted by Mrs. Judy Stilwell stating her interest in being appointed the Council representative to the Dubli Fund. The appointment will be discussed at the April 15th Council meetin The meeting was adjourned by Mayor Lewis at 8:59 P.M. /i . u;" . _1/7 /Z/'YW ~ oCJ lfi? 1: /~va-...J Clerk of Council