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HomeMy WebLinkAbout03/11/1985 RECORD OF PROCEEDINGS At inutes of Special Meeting of Dublin Village Council Aleeting ~~J:s National Graphics Corp., Cols., O. Form No. 1097 ~ II eld March 11, 1985 -- I 19 The special meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, March 11, 1985. Mr. Thornton led those present in the Pledge of Allegiance. The roll call was as follows: Mr. Amorose, present; Mrs. Headlee, present; Mayor Lewis, present; Mr. Sutphen, present; Mr. Thornton, present. Mr. Close arrived at 8:37 P.M. and Ms. Maurer was absent. Village Staff members present were: Mr. Warner, Ms. Prushing, Mr. Bowman, and Mr. Carr who arrived later. Mayor Lewis reminded those present that the special meeting was being held for a discussion of capital improvements. He noted that there had been several memorandums on the subject submitted by the Village Manager; none by members of Council. Mr. Amorose Project B-3 - Widen, straighten and improve Tuller Road from Riverside Drive to Sawmill Road to encourage its use, as opposed to using Bright Road or Summitview Road. Mr. Amorose made the following comments: 1. The development and improvement of Tuller Road would be an asset to the Vi llage. 2. At present the area seems to be developing in a "hodge podge" manner. 3. Tuller Road needs to be realigned and improved before additional development is allowed in the area. 4. Prime land in the area is selling in the $200,000.00/acre range. 5. A master plan for 200 to 300 acres in the area needs to be developed, perhaps similar to the Brookshedge development in Westerville. 6. Mr. Amorose expressed concern regarding the fact that the parcels would be sold in small lots (5 to 6 acres) thus not providing an opportunity for a large unified office complex. Mr. Bowman, Village Planner, made the following comments in response to questions from Mr. Amorose and Mayor Lewis: 1. He has a general idea of what could take place, given present and proposed developments of which he is aware. 2. Most of the roadway will be done privately. 3. With regard to access to Sawmill Road, Mr. Bowman said that there were two strategies: A. The quadrant plan is still pretty much in force and the staff will be working with the developers in that area. B. In the area south of S.R. 161 the Village will need to adopt a different strategy; for instance, get in a service drive to bisect some of the long narrow small parcels south of S.R. 161. In those instances, because of economics, perhaps the Village should be prepared to say at some point in time - "if you don't do it we will". Mr. Amorose mentioned that with these types of rezoning requests problems arise because of the roadways and the fact that the areas cannot be serviced, as well as potential traffic problems. Mr. Bowman suggested that perhaps the bottom line would be condemna- tion and "build it ourselves". I- I I I RECORD OF PROCEEDINGS Al inutes of Special Meeting of Coun~il ~J!Kb Al eet ing National Graphics Corp., Cols., O. Form No. 1097 ~ r-- Held March 11, 1985 19 Page Two Mr. Bowman mentioned that a big problem is timing, with one develop- ment ready to go, the next not. Mr. Amorose suggested that perhpas the Planning and Zoning Commission should stop zoning until the roadways are established; specifically, the curtailment of retailing. Mayor Lewis asked Mr. Bowman if there was a layout plan for the road to show developers; both to get easements and to see what the Village can get in the way of contributions. Mr. Bowman said that in that quadrant there would be four developers with approximately 150 acres to be developed. Responding to a question from Mayor Lewis, Mr. Bowman said that Planning and Zoning is being made aware of what to ask developers. With regard to information given to members of Council about plans for Tuller Road the following was mentioned - Tuller Road presently goes east and west and could be cut off at the west end by a median. Eventually the only access would be Riverside Drive. Mr. Amorose suggested that perhaps no additional development be allowed along Tuller Road, noting that some commitments need to be made to insure a planning process for traffic flow. Mayor Lewis mentioned a future proposed traffic light. Mr. Sheldon said that the basic approach regarding Tuller Road would be at least a four lane road just north of Mrs. Abbotts that ties in with the loop road that comes out of the Federated complex on the other side of the road, and that there would be a signal there. He also noted that the Village may be committed "to something on the western end". Mr. Sheldon said that Mr. Bowman has a concept plan of the area and that now is probably the time for members of Council to become familiar with the plan and the area. Mr. Sutphen Project A-4 - Scioto West Branch Sewer and Elimination of our Main Sewage Pump Station. Responding to a question from Mr. Sutphen, Mr. Sheldon said that Columbus will build two phases of the sewer and that their second phase will end at Tuttle Road. Dublin will be responsible for the portion north of Tuttle Road, a rough cost estimate for the Dublin portion being $1,500,000.00. The City of Columbus by the end of May will have a specified route for the line. They are still looking at an upper level and a lower level. They will probably decide on the lower level because of the prohibitive cost of the upper level. Mr. Sheldon also said that tentatively Columbus would build one section in 1986, one in 1987, and Dublin would build theirs in 1988. He also said that Dublin may have to develop a standby plan, specifically by 1990 for enlarging or expanding the pump station. Responding to a question from Mr. Sutphen regarding the method of financing the million and a half, Mr. Sheldon said that he still supports, at some point in time, an increase in income tax. Public support for sewers, roads, etc. through bond issues is difficult to get. " RECORD OF PROCEEDINGS At inutes of Special Meeting of Council national graoo!S:S At eeting National Graphics Corp., Cols., O. Form No. 1097 ~ T- 1I eld March 11, 1985 19 Page Three Mrs. Painter, a resident of Riverside Drive, wondered how the Village could consider spending a million and a half for the West Branch Sewer and forget the Riverside Drive residents. Mayor Lewis noted that that item was on the agenda and would be discussed later. Project B-1 - A connector street between Monterey Drive and Corbin's Mill Drive. Mr. Sutphen said that he felt that this was an important project. Mr. Sheldon agreed that the project itself should not prove to be too expensive. He did note that before Council would decide to pursue the project they would have to consider the residents on Clover Court and the current usage of Monterey Park. Mr. Sheldon also said that there has not been an estimate of the cost. Project C-6 - Further Improvements at Avery Park. Mr. Sutphen asked Mrs. Brooks why the cost of the proposed improve- ments has gone up $160,000.00. Mrs. Brooks said that Mr. Carr "came up" with a number of plans for improved land use and additional facilities, such as taking the four ball fields and making a configuration with five fields, improvement of drainage, the addition of three multi-use fields (soccer and football), and an enlarged parking lot. Mr. Carr will make a presentation regarding the project to Council at their meeting on April 1, 1985. Mayor Lewis pointed out that in April of 1984 Council approved an expenditure of $140,000.00 for improvements and, in addition, approved an expenditure of an additional $30,000.00 to $40,000.00 for upgrading of the drainage plan. Mr. Sheldon noted that the original plan has been "rearranged". The original engineering contract cost was $14,000.00. He also said that there will probably be an additional cost of $3,000.00 to $4,000.00 for the revised plan. Mrs. Headlee Project B-3 - Tuller Road. Mrs. Headlee said that she felt that this project should be "looked at" this year. Project C-6 - Avery Road Park. Mrs. Headlee suggested getting some of the fill dirt from the sewer- line project on Tuller Road. Project B-2 - Extension of Muirfield Drive south from Brand Road to the vicinity of Post Road and Avery Road. Mrs. Headlee wondered whose responsibility it was to try to get something to happen. She said that it is her feeling that the Village should do something about it, not an outside law firm. She suggested that the Village talk to the landowners, mentioned specifically Mr. Maynard Kaplan. I' I II RECORD OF PROCEEDINGS At inutes of Special Meeting of Council ~~J:s Al eet ing National Graphics Corp., Cols., O. Form No. 1097 ~ T 1I eld March 11,1985_ 19 Page Four Project B-4 - Larger Culvert Pipe in Billingsley Ditch under Macbeth Drive. Mrs. Headlee said that even if there were no problems in 1983 or 1984, this should be a priority project in 1985, noting the additional development in the Sawmill Road area. Project B-6 - Frantz Road signalization and landscaping of the boulevard. Mrs. Headlee said that since the Village requires developers to meet the landscaping requirements Dublin should take care of their own, perhaps taking bids on the project. Project C-2 - Swimming Facility and/or Community Center. Mrs. Headlee bond issue. the project, suggested that perhaps this project could be done as a She also said that the longer the Village waits to do the less the project will become a reality. Project A-S - Cleaning of Doming Ditch on Harrison Farm. Mrs. Headlee said that the tiles need to be opened up and the ditch needs to be cleaned up. She also said that she felt that there is no sense in doing Avery Park until this ditch is cleaned up even though it is private property. Mrs. Headlee suggested giving serious consideration to the Avery Road Water Tower which Muirfield has promised to build, if and when the Village needs it. Mr. Thornton Projects A-1 and A-2 - Mr. Thornton agreed with the Village Manager who suggested deferring these projects for future consideration. Project A-3 - East Scioto major sewer trunk to serve the northeast quadrant of Dublin to the Delaware County line. Mr. Thornton said that he would recommend doing a preliminary study on this project in 1985, being aware that there are a number of people in the area who do not want sewers. Project A-4 - Scioto West Branch Sewer. Mr. Thornton said, "Do what needs to be done". Project B-1 - Connector street between Monterey Drive and Corbin's Mill Drive. and Project B-S - Upgrade signage, signals, etc. on Bridge Street at Corbin's Mill Drive and Shawan Falls Drive. Mr. Thornton suggested doing the above two projects in conjunction with each other and that the Village should proceed with these projects in 1985. Project B-2 - Muirfield Drive Extension. and Project B-9 - Widen Post Road from east end of Bridge east of Coffman Road to Frantz Road. I' I I RECORD OF PROCEEDINGS 1,"1 inutes of Special Meeting of Council ~~b Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 11, 1985 19 Page Five Mr. Thornton said that Projects B-2 and B-9 should be studied in conjunction with one another. He also suggested that these projects be tied into the ability of the Village to tap into the limited access of S.R. 161 west of the freeway. He indicated that it might be money well spent to hire someone to lobby with the State for the access into the limited access highway. Project B-8 - Construct the two additional lanes of the Frantz Road extension from Rings Road to Tuttle Road. Mr. Thornton said that until Dublin gets additional development in that particular area, perhaps the project should be put "on hold". Project C-1 - Acquire land and develop small neighborhood parks. Mr. Thornton recommended establishing a strong program to take care of the parks Dublin presently has before adding new ones. Project C-2 - Swimming Facility and/or Community Center. Mr. Thornton presented to Council some comments from Ms. Maurer who was not able to be present at the meeting. Mr. Thornton said that he was essentially in agreement with Ms. Maurer's comments. Ms. Maurer said that she felt very strongly about this project, noting the time already apent in various studies, committees, etc. on the project. Mr. ThoDnton recommended, with prior agreement from Ms. Maurer, that the Parks and Recreation Department present an up to date study of the needs and wants of the Village with regard to this proposed project _ does Dublin need a swimming pool? - how would the project be financed? - what about a community center? Mr. Thornton said that he would like to add a project to the list - the addition of public facilities in the Olde Dublin shopping area. He asked for an initial cost study for converting the 129 S. High Street property (which the Village owns) to a public facility - or any other possible solution. Mr. Sheldon commented with regard to Mrs. Painter's comments on the east Scioto sewer trunk by reminding her that the first two sanitary projects were assessment projects for which the residents of all the areas which were served paid for said service. He also said that he thought that until there is some determination of whether those people are willing to be assessed for the expansion of the sewer, the project should probably not be pursued at this time. Mr. Sheldon noted that some persons along the east side of the river want the Village to build them a sanitary sewer. He emphasized the fact that that was not done on the west side. Mrs. Painter said that there is about 1000 acres of developable land in that area, with developers interested in the sewer. Mr. Sheldon said that, in his opinion, because of the cost involved, developer(s) will not be able to provide a sewer service for that whole quadrant. Mrs. Beth Brooks, Chairman of the Parks and Recreation Committee, reported on the meeting of the Parks and Recreation Committee at which time they discussed the suggested capital improvements. Project C-1 - Acquire land and develop small neighborhood parks. The Committee suggested that the item should be deleted from the list. Since developers will be bringing in small parks there was a concern that there would be too many parks and maintenance problems would be created. RECORD OF PROCEEDINGS At inutes of Special Meeting of Council ~.I 9 ~!j:S Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ ~---~ lIeld March 11, 1985 19 Page Six Project C-2 - Swimming Facility and/or Community Center. The Committee requested that the project "be reconsidered no less than three years from now"; the reason being that the Committee and Department need time to conduct the research necessary to determine needs. The research would be conducted to determine the real needs and desires of the residents, especially as regards the pool. In discussions with other communities, Mrs. Brooks said that it has been determined that pools are usually "money losing propositions". A community needs assessment survey would be a first step; said survey, hopefully, to be conducted in the fall of 1985. They (the Committee and Department) also requested that the survey be completed and a facilities' list be made for the center, and then subsequently the involvement of the special subcommittee. The special subcommittee would be involved with marketing strategies, financial means, and the architectural design. Project C-3 - Acquisition of Riverfront Land. Rather than have this acquisition of riverfront land, the Department and Committee would prefer to have a land acquisition fund with perhaps a yearly allocation for land acquisition. Project C-4 - Restore and improve the old Dublin spring under the west end of the Scioto Bridge. The committee and Department suggested that this item be reconsidered in 1987 or later. The Dublin Historical Society has suggested combining the efforts of the Parks and Recreation Committee and the Dublin Historical Society. Mrs. Headlee suggested that perhaps a community group such as the Boy Scouts could participate in such a project as a community service activity. Mrs. Brooks said that if they could get funding from other community groups, this project should probably not be on the capital improve-- ments list. Project C-S - Providing access to the Indian Run Area. Mrs. Brooks said that the Ohio Department of Natural Resources has stated that they would provide to the Village, at no cost, a survey of the site, signage for the area, manpower and materials needed for a boardwalk type nature trail, etc. Therefore, the Committee and Department suggested that the item be deleted from capital improve- ments at the present time. Project C-6 - Improvements at Avery Park. Mrs. Brooks said that there are mixed feelings and concerns among the Committee members regarding the project. It was suggested that perhaps a phasing of the desired improvements would be in order, such as having a gravel parking lot (instead of paved), elimination of the multi-purpose fields. They would,however, like to complete the five fields with a gravel parking lot. She said that the Committee also recommended that a number of other items be considered for parks, including bike trails (perhaps a yearly allocation by Council) and also funding for new park lands coming in (approximately $5,000 per year for park development for five years). 1 I I RECORD OF PROCEEDINGS Minutes of Special Meeting of Council ~I 9 mbs Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 11 ,1985 19 Page Seven Mr. Amorose asked how the Parks and Recreation Department and Committee feel about servicing the needs of the entire school system, specifi- cally with regard to playing fields. Mrs. Brooks said that the Master Plan prepared by Godwin and Bohm in 1978 stated that it is "fine to look at the Village of Dublin but you are going to be servicing a much larger area, even farther than the school district encompasses". Mrs. Brooks said that they would be studying the issue, but that definitive planning will have to wait until the school bond issue is decided by the voters. Mr. Amorose mentioned that there seemed to be a great burden being placed on Avery Park to service all the athletic needs of the community. Mrs. Brooks said that they will be examining the possibility of a large park land on the east side of the river. Mr. Amorose asked about the land leased by Dublin south of the bridge as park land. Mrs. Brooks said that there is two acres immediately south of the bridge and an additional five acres to the south of that. A mutual effort is being worked out with Mr. Graham Browne, a potential developer in that area, for access to the park land. Mr. Amorose commented regarding the Billingsley Road ditch. He said that he would monitor the situation and report back to Council if problems develop. Mr. Chambers, a Dublin resident and former member of Council, made a presen- tation of his views as regards capital improvements. A summary of Mr. Chambers' remarks is as follows: 1. The Council Rules of Order were written and adopted (9-28-81) while he was a member of Council. Also adopted was a methodology for Capital Improvements Program Development. By unanimous vote of Council on August 1, 1983, the written description of that methodology was attached to the Council Rules of Order and was to be made a permanent part of those Rules of Order. 2. The Village has got to get in the business of a five year capital improvement program, not just a one year program. 3. Mr. Chambers said that with regard to a specific project; the first year a concept plan; the second year engineering drawings; the third year land acquisition; and so on. 4. Dublin should not just plan to spend the money left at the end of the year to determine which projects get done. S. He said that a discussion at a capital improvements meeting should involve a discussion of the projects to be undertaken five years hence. 6. He expressed concern regarding the statement that all prior planning on Avery Park has been "thrown out the window". 7. He also said that capital improvements projects should not be based on whether or not they are going to cost money - things that need to be done become capital improvements. Mayor Lewis adjourned the meeting at 9:02 P.M. Mayor - /J ~ - ;; ftt:Z~eO ~' U ~ ./ Clerk of Councll I I' I