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Home My WebLink AboutResolution 04-23 To: Members of Dublin City Council From: Megan D. O’Callaghan, P.E., City Manager Date: January 3, 2023 Initiated By: Robert E. Ranc, Jr., Deputy City Manager Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Brian D. Gable, P.E., Deputy Director of Engineering – Design & Construction Re: Resolution 04-23 – Authorizing the City Manager to Enter into a Letter of Agreement with the Ohio Power Company (AEP Ohio) for the Franklin Street Extension Project (21-012-CIP) Background The Franklin Street Extension Project (Project) will construct an extension of Franklin Street from West Bridge Street north to North Street and reconstruct Franklin Street from West Bridge Street south to Sells Alley as shown on the attached exhibit. The Project will construct the roadway, install permeable paver parking bays, brick paver sidewalks, street trees, street lighting, and bury the overhead utility lines from Sells Alley to North Street. The intersection of West Bridge Street and Franklin Street will be signalized and include pedestrian crossings. Finally, the temporary pedestrian crossing of West Bridge Street at Darby Street will be removed. Presently, this Project is planned to start construction in early 2023 and is anticipated to be complete in the fall of 2023. A copy of the construction drawings for the Project are provided electronically, and a print version can be provided to Council upon request. Summary Since 2021, City staff has coordinated extensively with AEP to determine the scope of work and develop the construction drawings necessary to bury existing overhead electric facilities for the Project. As a part of this Project, through this Letter of Agreement, the Ohio Power Company (AEP Ohio) will remove all existing overhead electric facilities and install new underground electric facilities in the Project area. AEP Ohio will receive reimbursement from the City for the cost of removing the existing overhead facilities and installing the underground electric facilities. The City is responsible for the difference in the total construction costs less AEP Ohio’s cost if they were to relocate aerially. This cost difference, which is the City’s responsibility, is $239,700.04. The Project is funded in the 2022-2026 Capital Improvements Program (CIP) from the Franklin Street Extension (ET204) in the amount of $2,700,000. Acquisitions from two parcels are necessary within the project area for AEP Ohio’s relocation as follows: • A 0.017-acre permanent utility easement from the City-owned Darby Street Parking Lot as provided by Ordinance 69-22 adopted by City Council on December 5, 2022. • A 0.072-acre permanent utility easement from the Dublin City School District Board of Education (80 West Bridge Street) as provided by Ordinance 74-22 anticipated to be adopted by City Council on January 9, 2023. Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 Memo Resolution 04-23 – Authorizing the City Manager to Enter into a Letter of Agreement with the Ohio Power Company (AEP Ohio) for the Franklin Street Extension Project (21-012-CIP) January 3, 2023 Page 2 of 2 Recommendation Staff recommends approval of Resolution 04-23, authorizing the City Manager to enter into a Letter of Agreement with the Ohio Power Company (AEP Ohio) for the Franklin Street Extension Project. High St.Bridge St.North St.Rock CressCity of Dublin, OhioSchool DistrictFranklin St.of20211405November, 20221" = 30'DATE:SCALE:JOB NO.:SHEET:1 inch = 30 feetGRAPHIC SCALE6001530J:\20211405\Dwg\04Sheets\Exhibits\2022-10-31 Franklin Street Network Exhibit.dwgLast Saved By:dvance,11/1/2022 2:34 PMLast Printed By:Vance, David,8/21/2013 9:27 AM4 Xrefs: 20121872-CS-REFR-PHOT, c12058 BS, Survey Areas, 20121872-CP-ROAD-REFR-N11CITY OF DUBLINBRIDGE STREET DISTRICTFranklin Street(21-012-CIP) Letter of Agreement City of Dublin – Franklin Street Extension Project This Letter of Agreement is entered into as of this ___ day of _____, 2022 (the “Effective Date”), between the City of Dublin, Ohio, an Ohio municipal corporation whose tax mailing address is 5555 Perimeter Drive, Dublin, Ohio 43017 (“the City”) and Ohio Power Company, an Ohio corporation and a unit of American Electric Power whose primary place of business is located at 700 Morrison Road, Gahanna, Ohio 43230 (“AEP Ohio”). The City or AEP may be referred to herein as “Party” or collectively as “Parties.” Background Information  The City has worked with AEP Ohio to determine the scope of work and construction drawings to bury existing overhead electric facilities for the Franklin Street Extension Project (“the Project”).  As part of the Project, AEP Ohio is willing to remove all existing overhead electric facilities and install new underground electric facilities at the following locations / area: Starting at the last utility pole parallel to Bridge Street on the southeast corner of the 80 W. Bridge Street property, heading northeast along the overhead utility pole line to the last pole in the southeast corner of intersection between Franklin Street and North Street.  AEP Ohio is willing to construct its facilities underground so long as the City reimburses the estimated cost difference to remove the existing overhead facilities and to bury the existing AEP Ohio facilities (“AEP Project Work”).  The total estimated cost of the project is $340,850.40. AEP is responsible for the cost it would incur if the AEP Project Work needed for the Project were constructed overhead, which is estimated to be $101,150.36. The City is responsible for the difference in these costs which is estimated to be $239,700.04  AEP Ohio and/or its contractor will submit the AEP Project Work for a permit with the City. The City will waive the permit fee for the AEP Project Work as it relates to the City’s Project.  AEP Ohio will allow the City to screen above ground facilities to the City’s satisfaction. Screening will conform to AEP Ohio policies where necessary. Should AEP Ohio remove screening in the future, AEP Ohio will replace said screening in kind.  AEP Ohio is responsible for the supply, installation and termination of all wiring and equipment, including but not limited to, transformers, pedestals, primary enclosures, switch gear, conduit, wiring, and equipment pads, for the AEP Project Work and the Project.  The City shall acquire permanent easements for the installation of the underground conduits and equipment for the Project on property identified as Franklin County Parcel numbers 273- 000001-00 and 273-003680-00. The City shall assign rights to said utility easements to AEP Ohio on Franklin County Parcel number 273-000001-00 by way of a separate agreement. The easement on Franklin County Parcel number 273-003680-00 will be in AEP Ohio’s name conveyed by the City as it is property presently owned by the City.  The Parties hereto desire to set forth the terms upon which the City will reimburse AEP Ohio for the AEP Project Work. Statement of Agreement The Parties hereto acknowledge the accuracy of the above background information, incorporate the background information herein, and agree as follows: 1. The Project: AEP Ohio shall proceed with the AEP Project Work and the Project, pursuant to the plans and specifications set forth in Exhibit A. 2. Supervision of Contactors. AEP Ohio shall supervise the contractor(s) to ensure the AEP Project Work and other work associated with the Project are performed in a workmanlike manner. 3. Contractor Warranties. AEP Ohio shall be responsible for obtaining any warranties with its contractors for the AEP Project Work and the Project. 4. Title to the AEP Ohio Work Facilities. Upon completion of the Project, AEP Ohio shall be the owner of the electrical facilities installed as part of the Project. It will be AEP Ohio’s responsibility to ensure that any and all contractors release any and all liens associated with the Project. AEP Ohio shall reimburse the City any and all costs and fees should the City take action to release any liens associated with the Project. 5. Cost Overruns. AEP Ohio shall be responsible for cost increases over the agreed upon total. Changes to the City’s costs will only occur upon review and acceptance by the City in writing, executed by the parties hereto and as they make reference to this Letter of Agreement. 6. Upon contract execution the City agrees to pay AEP Ohio for the AEP Project Work which shall not exceed $239,700.04. 7. Jurisdiction. This Letter of Agreement shall be governed by the laws of Ohio. Any disputes arising herein shall be adjudicated at the Court of Common Pleas of Franklin County, Ohio. This Letter of Agreement is accepted by the parties hereto and executed as of the date set forth above. OHIO POWER COMPANY By: Title: CITY OF DUBLIN, OHIO By: Megan D. O’Callaghan Title: City Manager Approved as to Form: _____________________________ Jennifer D. Readler, Law Director Kevin E. Cremeens Certificate of Availability of Funds TRTRTRTRUPSDubLink DubLink DubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDu b L i n k DubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDubLinkX X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X XBRIDGE STREETFranklin Street NORTH STREET20'3-750 AL ABC (13.2 kV) & 4/0 CU N 3-750 AL ABC (13.2 kV) & 4/0 CU N 3-2 AL ABC JK (13.2 kV)3-2 AL ABC JK (13.2 kV)200'3-750 AL ABC (13.2 kV) & 4/0 CU NSWITCHCOMPT. 2SWITCHCOMPT. 1FUSECOMPT. 3SWITCHCOMPT. 46"5"6"6"(587,377) (605,251) (723,417) 3-25 ABC (800,443) (801,482) 3-600 ABC SW 7702 NC (790,510) 3-65T ABC (794,522) 3-167 ABC (786,546) 25 A (783,568) 600 GOAB-HS ABC SW 8774 NC6"6"Section A JOB SCOPE: AEP to bury existing OHD Facilites as part of Franklin St Extension project for City of Dublin DESIGN ORDERS SHEET 1 of 2 SCALE: 1:20 DATE: 7/29/2022 LOCATION: Franklin St and Bridge St CONTACT # (614) 636-6493 NON DESIGN ORDERS OH: 82665096 OWR: OPS: AEP OHIO CITY: Dublin TWP: COUNTY: Franklin UG: 81211629 AREA: Columbus NW STATION: Brookside CIRCUIT: 0008504 VOLTAGE: 13.2 kV WO: TECH/ENG: Mike Powers (TRC) OWR: OPS: QUAD: MAP: WO: REV 1 Replace Cable in Conduit Sweep Existing Conductor Into Switch Gear Install UGD Location 1 NewPole1 6" Stand-Off Riser DS 2325 Install UGD Location 2 Switch1 Type 11 Switch SW #### NC, SW #### NC, SW #### NC DS 2325 Tie Into Existing Manhole Existing UGD Location 6 1827524-765630 500 kVA-B, 120-208V DS 2230 Install UGD Location 4 X-Y 225 kVA-ABC, 277-480V DS 2230 Install UGD Location 3 Enclosure1 4-Way Primary Enclosure DS 2402 Remove UGD Location 12 1827801-765482 5" Stand-Off Riser Remove UGD Location 13 1827790-765510 5" Riser Remove UGD Location 16 1827783-765568 5" Stand-Off Riser Tie Into Existing Conduit Install UGD Location 5 X-Y 50 kVA-A, 120-240V DS 2207 TRTRTRTRUPSDubLink DubLink DubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDu b L i n k DubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDubLinkDubLinkX X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X XBRIDGE STREETFranklin Street NORTH STREET20'3-750 AL ABC (13.2 kV) & 4/0 CU N 3-750 AL ABC (13.2 kV) & 4/0 CU N 3-2 AL ABC JK (13.2 kV)3-2 AL ABC JK (13.2 kV)200'3-750 AL ABC (13.2 kV) & 4/0 CU NSWITCHCOMPT. 2SWITCHCOMPT. 1FUSECOMPT. 3SWITCHCOMPT. 46"5"6"6"(587,377) (605,251) (723,417) 3-25 ABC (800,443) (801,482) 3-600 ABC SW 7702 NC (790,510) 3-65T ABC (794,522) 3-167 ABC (786,546) 25 A (783,568) 600 GOAB-HS ABC SW 8774 NC6"6"Section B JOB SCOPE: AEP to bury existing OHD Facilites as part of Franklin St Extension project for City of Dublin DESIGN ORDERS SHEET 2 of 2 SCALE: 1:20 DATE: 7/29/2022 LOCATION: Franklin St and Bridge St CONTACT # (614) 636-6493 NON DESIGN ORDERS OH: 82665096 OWR: OPS: AEP OHIO CITY: Dublin TWP: COUNTY: Franklin UG: 81211629 AREA: Columbus NW STATION: Brookside CIRCUIT: 0008504 VOLTAGE: 13.2 kV WO: TECH/ENG: Mike Powers (TRC) OWR: OPS: QUAD: MAP: WO: REV 1 Install Location 1 NewPole1 50' 2 8' x-arm 900A GOAB HS ABC SW #### NC 6" Stand-Off Riser DS 301, 2325 Existing Location 7 1827609-765203 45' 2 In: 25 kVA-A, 120-240V Rm: 2-8' x-arms Primary Span North DS 315-A, 1014 Remove Location 8 1827605-765251 45' 2 Remove all Facilities Remove Location 9 1827587-765377 45' 2 Remove all Facilities Remove Location 10 1827723-765417 45' 3 Remove all Facilities Remove Location 11 1827800-765443 45' 3 Remove all Facilities Remove Location 12 1827801-765482 45' 2 Remove all Facilities Remove Location 13 1827790-765510 45' 2 Remove all Facilities Remove Location 14 1827794-765522 50' 2 Remove all Facilities Remove Location 15 1827786-765546 50' 3 Remove all Facilities Remove Location 16 1827783-765568 50' 2 Remove all Facilities FRANKLIN STREETW BRIDGE STREETSELLS ALLEYNPLAN AND PROFILEFRANKLIN STREET EXTENSION0HORIZ1 inch =VERT1 inch =020 Feet5 Feet1020402.5510Matchline Sta. 201+75 See Sheet 29Matchline Sta. 201+75 See Sheet 29Station Elevation 1 200+80.70 835.81 2 200+80.50 835.81 3 200+87.19 829.32 4 200+87.19 829.12 5 200+99.14 829.20 6 200+99.14 829.00 7 201+24.22 829.45 8 201+07.36 829.08 9 201+28.60 833.83 10 201+12.03 833.75 11 201+75.00 836.14 Matchline Sta. 232+50 See Sheet 30 SWITCHCOMPT. 2SWITCHCOMPT. 1FUSECOMPT. 3SWITCHCOMPT. 4FRANKLIN STREET(P.B. 124, P. 22)W NORTH STREETFRANKLIN STREET NPLAN AND PROFILEFRANKLIN STREET EXTENSION0HORIZ1 inch =VERT1 inch =020 Feet5 Feet1020402.5510Matchline Sta. 201+75 See Sheet 28Matchline Sta. 201+75 See Sheet 28Station Elevation 1 202+71.74 836.44 2 202+71.80 836.44 3 202+75.78 831.40 4 202+75.78 831.46 5 202+94.11 831.22 6 202+94.11 831.28 7 203+13.72 831.42 8 203+20.64 831.55 9 203+17.05 834.75 10 203+23.87 834.78 11 204+32.22 837.93 12 204+32.23 837.90 Typical Chainlink Fence W BRIDGE STREET NPLAN AND PROFILE - W BRIDGE STREETFRANKLIN STREET EXTENSION0HORIZ1 inch =VERT1 inch =020 Feet5 Feet1020402.5510Matchline Sta. 232+50 See Sheet 28