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HomeMy WebLinkAbout12-05-22 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Held December 5, 2022 CALL TO ORDER Mayor Fox called the Monday, December 5, 2022 Regular Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O'Callaghan, Ms. Readler, Mr. Stiffler, Mr. Ranc, Mr. Rogers, Mr. Gable, Ms. LeRoy, Ms. Weisenauer, Mr. Hammersmith, Mr. Earman, Ms. Rauch, Chief Paez, Ms. Goliver, Ms. Blake, and Mr. Ament. ADJOURN TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session: • Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment; • Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; • To consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project; and • Personnel Matters: Considering the appointment of a public official. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. PLEDGE OF ALLEGIANCE Mayor Fox invited Mr. Keeler to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS There were no special presentations. CITIZEN COMMENTS Nathan Cicak, 5780 Clearfield Lane, came forward to appeal to City Council for an exemption to put solar cells on the front of his home. He stated that current code does not allow solar on the front side of the home. He would like either an exemption for his home or for Council to address the code, which may not be current. He expressed his support for solar panels on homes for cleaner energy. Mayor Fox thanked him for his comments and stated that there will be a community conversation on this topic January 11, 2023 due to the importance of the issue. CONSENT AGENDA • Minutes of the November 14, 2022 Regular Council Meeting • Notice to Legislative Authority for a Transfer of Ownership of a D5J and a D6 Liquor Permit from Vrable VI Inc., dba Digger & Finch, 2nd and 3rd Floor and Patio, 4500 John Shields Parkway, Dublin, Ohio 43017 to OM Holdco 4 LLC, 2nd and 3rd Floor and Patio, 4500 John Shields Parkway, Dublin, Ohio 43017. There was no request to remove a consent agenda item. Ms. Alutto moved to approve the consent agenda. Vice Mayor De Rosa seconded. Vote on the motion: Mr. Reiner, yes; Mayor. Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes. Forth 6101 RECORD OF PROCEEDINGS Minutes of _ Diffilin Cite Cnunnil Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held December 5, 2022 Page 2 of 12 SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 66-22 Establishing the Appropriations Based on the 2023 Operating Budget of the City of Dublin, State of Ohio, for the Fiscal Year Ending December 31, 2023 Mr. Stiffler stated that there are no changes from the first reading of this Ordinance. Staff recommended approval. There were no public comments. Vote on the Ordinance: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mayor Fox, yes. Ordinance 67-22 (Amended) Amending the Appropriations for the Fiscal Year Ending December 31, 2022 (Q4 Supplemental) Mr. Stiffler stated that the changes from the first reading of this Ordinance were detailed in Council's packet materials. Staff recommended approval. There were no public comments. In response to Ms. Kramb's question regarding where the funding will come from for the additional income tax refunds, Mr. Stiffler stated that it would come from the unencumbered, unallocated portion of the General Fund. Mayor Fox asked about the State's opt -in and whether or not there was a warning about that amount. Mr. Stiffler stated there is not a way to know beforehand. Vote on the Ordinance: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. Ordinance 68-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Convey Easements to the Ohio Power Company from City -Owned Properties Located on South High Street and Franklin Street, Identified as Franklin County Parcel Numbers 273-000111, 273- 000037, 273-000062, 273-000043, and 273-000143, for the Public Purpose of Completing the South High Street Utility Burial Project 19-030-CIP Mr. Hammersmith stated that there are no changes from the first reading of this Ordinance. Staff recommended approval. There were no public comments. Vote on the Ordinance: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes. Ordinance 69-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Convey an Easement to Ohio Power Company from City -Owned Property Located on Darby Street, Identified as Franklin County Parcel Number 273-003680, for the Public Purpose of Completing the Franklin Street Extension Project 21-012-CIP Mr. Hammersmith stated that there are no changes from the first reading of this Ordinance. Staff recommended approval. There were no public comments. Vote on the Ordinance: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of __ Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held December 5, 2022 Page 3 of 12 INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES _ Mayor Fox moved to waive the Council Rules of Order and read Ordinances 71-22 through 73-22 together. Ms. Alutto seconded Vote on the motion: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes. Ordinance 71-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000130 from Arfan Midani, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 72-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000124 from Dublin Community Church, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 73-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000034 from U Crew Holdings LLC, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ms. Alutto introduced the Ordinances. Mr. Gable stated that as part of the Downtown Historic District beautification efforts, the City will be relocating the existing overhead utility lines along South High Street through the South High Street Utility Burial - Phase 1 project, by installing underground electric (AEP) and telecommunication (Spectrum, AT&T, Breezeline, and Dublink) utilities to service the affected parcels. The project consists of two phases as requested by AEP. At the completion of the project, all overhead utility lines and poles along South High Street will be removed between West Bridge Street and Short Street. The City has participated in good faith discussions with these three property owners and they have arrived at mutually agreeable terms. These ordinances authorize the City Manager to execute and accept on behalf of the City all necessary conveyance documents to formally acquire the necessary property interests from each property owner. Staff recommended approval at the second reading/public hearing on January 9, 2023. There were no public comments. Ms. Amorose Groomes asked about the easement for U Crew Holdings (Ordinance 73- 22), and whether it was a permanent utility easement or a temporary utility easement. Mr. Gable stated that it is a permanent utility easement. Ms. Amorose Groomes clarified that this is an expense to the City because they have an encroachment issue and this is what must be done to service the building. Mr. Gable stated that was correct. This was the best option available. Second reading/public hearing is scheduled for the January 9, 2023 Council meeting. Ordinance 74-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on West Bridge Street, Identified as Franklin County Parcel Number 273-000001, from the Dublin City School District Board of Education and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held December 5, 2022 Page 4 of 12 Enter into a Construction Agreement with the Dublin City School District Board of Education and the Ohio Power Company for the Public Purpose of completing the Franklin Street Extension Project 21-012-CIP Ms. Alutto introduced the Ordinance. Mr. Hammersmith stated that this Ordinance allows the City to obtain the utility easement from Dublin City Schools (DCS) for the location of a cabinet for the traffic signal, which will be located at the intersection of West Bridge Street and Franklin Street. Further, AEP must obtain an easement in the same location to bury the existing overhead power lines. Rather than requiring AEP to obtain an overlapping easement, this ordinance gives AEP the necessary rights in the easement the City is obtaining from DCS to bury the overhead power lines. The Franklin Street Extension project will construct the roadway; install permeable paver parking bays, brick paver sidewalks, street trees, street lighting; and bury the overhead utility lines from Sells Alley to North Street. The intersection of West Bridge Street and Franklin Street will be signalized and include pedestrian crossings. Finally, the temporary pedestrian crossing of Bridge Street at Darby Street will be removed. DCS and AEP have already signed the utility easement and construction agreement. This project is planned to start construction in early 2023 and is anticipated to be complete in the fall of 2023. Staff recommended approval of this Ordinance at the second reading/public hearing on January 9, 2023. There were no public comments. Ms. Amorose Groomes asked about a marking on the map. Mr. Hammersmith stated that the marking represents where AEP's underground utilities will be located. Ms. Amorose Groomes expressed the desire to have a clean finish on this site. Second reading/public hearing is scheduled for the January 9, 2023 Council meeting. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 61-22 Authorizing the City Manager to Enter into a Letter of Agreement with the Ohio Power Company ("AEP Ohio") for the South High Street Utility Burial - Phase 1 Project (19-030-CIP) Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that as part of the Downtown Historic District beautification efforts, the City will be relocating the existing overhead utility lines along South High Street through the South High Street Utility Burial - Phase 1 project, by installing underground electric (AEP) and telecommunication utilities (Spectrum, AT&T, Breezeline, and Dublink) to service the affected parcels. The Phase 1 project consists of two phases as requested by AEP. The Phase 1 project area includes Franklin Street south of West Bridge Street and the west side of South High Street between West Bridge Street and Short Street. The Phase 2 area includes the east side of South High Street and Blacksmith Lane between West Bridge Street and Short Street. As part of this Phase 1 project, through this Letter of Agreement, the Ohio Power Company (AEP Ohio) will remove all existing overhead electric facilities and install new underground electric facilities in the Phase 1 Project area. AEP Ohio will receive reimbursement from the City for the cost of removing the existing overhead facilities and installing the underground electric facilities. AEP Ohio's contractor will install all residential and commercial service laterals including telecommunication laterals. In order to complete the burial of the utilities as part of the Phase 1 project, including the telecommunication laterals, the following agreements will be brought forward for Council consideration at a future City Council meeting: • Funding agreements with Charter/Spectrum, Breezeline, and AT&T for the burial and installation of their infrastructure. The costs associated with each of these agreements are separate from the $1,203,183.14 due to AEP as part of this agreement. The costs associated with these agreements are currently being finalized. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held December 5, 2022 Page 5 of 12 • A resolution for a sole source provider agreement with AEP's contractor to complete the burial of the conduit for the telecommunications infrastructure, including Dublink. Staff recommended approval. There were no public comments. Ms. Alutto asked if AEP was coordinating with telecommunication companies for the removal of their lines or if staff was doing that. Mr. Hammersmith stated that it is staff. Vice Mayor De Rosa asked about the AEP improvements and whether these improvements would be noticed or seen by residents. Mr. Hammersmith stated the improvements could be additional conduit and other infrastructure within the project area. Vice Mayor De Rosa asked how a new provider might be included in the infrastructure if needed. Mr. Hammersmith stated that a new provider, without any existing infrastructure, would come in with a right-of-way permit and staff would evaluate how it would work with the current structure. Ms. Amorose Groomes asked if the conduit for the four telecommunication companies would run to each individual residential or commercial structure. Mr. Hammersmith stated that it is within the utility easement itself and the telecommunication companies would essentially run adjacent to AEP's infrastructure. It would all be completed at the same time. In response to Ms. Amorose Groomes' question regarding service to each structure, Mr. Hammersmith stated that those would be the service laterals that would be part of AEP's work; it will not be part of the City's responsibility. Mayor Fox asked if staff anticipates any issues with the historic structures. Mr. Hammersmith stated that he does not anticipate any issues. Ms. Kramb asked why we are paying for an easement (U Crew Holdings) when there is already a sidewalk. Mr. Hammersmith stated this is a utility easement so it allows for underground electric in that area where there are no rights presently. She asked about the length of the easement. Mr. Hammersmith stated that he could provide additional information regarding this particular easement at the second reading of the Ordinance (Ordinance 73-22). Vote on the Resolution: Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. OTHER BUSINESS • Tax Incentive Review Council (TIRC) Report Acceptance Mr. Stiffler stated that the TIRC met on May 23, 2022. The County Auditor asks that City Council accept the TIRC report and materials after the meeting has taken place for the record. There were no public comments. Mayor Fox appreciated the attachments to the report. She found the information valuable. Mayor Fox moved to accept the TIRC report. Ms. Alutto seconded. Vote on the motion: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 iYeld December 5, 2022 Page 6 of 12 • Hotel/Motel Grant Recommendations Ms. LeRoy stated that the Finance Committee met in November to hear applications the Hotel/Motel tax grant funding. She displayed the requested amounts as well as the recommended award amounts. Organization Estimated 2022 2023 Committee Event/Project Attendance Room Nights Requested Recommendation Historic Dublin Business Assoc. 7,000 0 $55,000 $45,000 HDBA Events Ace Archery Buckeye Classic 800 369 $25,000 $10,000 Arthritis Foundation Classic Auto Show& Cruise -in 3,500 88 $15,000 $14,000 Club Ohio Soccer Nike Challenge Cup 12,500 453 $12,000 $10,000 Crawford Hoying Foundation Dublin Market 100,000 0 $50,000 $20,000 Crawford Hoying Foundation Fore!Fest 5,000 0 $40,000 $22,000 Crohn's & Colitis Foundation Take Steps Walk 1,000 0 $2,500 $2,000 Dublin AM Rotary Classic Car Show 1,500 0 $3,000 $3,000 Dublin Arts Council Discover Dublin Art 75,000 0 $20,000 $20,000 Dublin Scioto Lacrosse Boosters 10,000 363 $8,000 $8,000 The OMS Lacrosse Tournament Dublin Soccer League Dublin Charity Cup 7,800 78 $21,310 $8,000 Dublin Special Olympics Shamrock Games 800 0 $2,000 $2,000 Dublin United Soccer Cup Champions Cup 8,500 189 $8,500 $8,500 Dublin Youth Athletics Wayne Williams Memorial 7,000 112 $24,000 $20,000 Baseball Tournament Japan -America Society of Central Ohio 4,000 0 $3,600 $3,500 JASCO Obon Festival Ohio Athletic Committee OAC Divisional State 1,500 0 $1,500 $1,000 Tournament Ohio Premier Soccer Club 101000 744 $15,000 $12,000 Ohio Premier Invitational Ohio Public Market Authority North Market Wine Fest at 10,000 0 $25,000 $11,000 Bridge Park Ohio Public Market Authority North Market Taste of the 700 0 $15,000 $0 Market Gala RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO FORA 6101 Held December 5, 2022 Page 7 of 12 Rugby Ohio Buckeye Invitational 2,500 70 $2,500 $2,500 Crawford Hoying Foundation Fado St. Patrick's Day 4,000 0 $45,000 $1,500 Dublin Jerome High School Senior Class 400 0 $1,000 $1,000 Homecoming Parade Total $394,910 $225,000 Staff recommended approval of these recommended amounts. Ms. Alutto stated that the application requests for funding are growing each year and that this is the third year in a row that requests have been over the funding available. The Committee will be looking at the process by which these requests are awarded in the coming months. There were no public comments. Mr. Reiner asked about the Crawford Hoying Foundation. Ms. LeRoy stated that the Foundation has existed for about three years. They recently hired an Executive Director so they plan to do more events out in the community. Vice Mayor De Rosa commented on how interesting it was to see the vibrancy in the amount of events coming into Dublin. This was a different list than even three years ago. Mayor Fox moved to approve the Finance Committee recommendations and award the Hotel/Motel Grant funding as specified. Ms. Alutto seconded. Vote on the motion: Mr. Reiner yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes. • Park Use Policy Referral to Public Services Committee Mr. Earman stated that as the City has evolved, many policies, guidelines and regulations have been developed as a means to help organize and permit various outdoor activities and events in the City. The City has adopted several polices in the past to help balance these issues, including the following: • Community Events Policy • Sports Field Use Policy • Outdoor Rental Guidelines (shelter houses and pavilions) • Tuller Park and Bri-Hi Square Regulations The City regularly receives requests to use City parks and other spaces for public and private events, parties, for-profit activities, and other similar uses. Upon evaluation of current requests, as well as an analysis of potential future issues, staff is proposing the following new policies for Council's consideration: • Outdoor Fee -Based Activities Policy • Riverside Crossing Park Use Policy • Coffman Park South Field Rental Fee Additionally, staff proposes combining all existing and proposed policies into a single, comprehensive park use and rental policy for the convenience of both the public and staff. Staff recommended Council refer these policies to the Public Services Committee for additional discussion and review. There were no public comments. RECORD OF PROCEEDINGS Minutes of Dublin City Cminril Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held December 5, 2022 Page 8 of 12 Ms. Amorose Groomes asked about events in Riverside Crossing Park and exploring different event spacing so the general public can enjoy the park at any given time as well as those there for the event. Mr. Earman stated that staff has recognized this as an issue and will be exploring alternatives and balancing the use of the park. Ms. Amorose Groomes stated that she wants the transportation use to be available regardless of event usage. Vice Mayor De Rosa asked about the timing of the updated Parks Master Plan because there are similar interests in the Master Plan as these policy documents. Mr. Earman stated that staff anticipates the breadth of the proposed updated Parks Master Plan to be ready for review in late January. Vice Mayor De Rosa stated that she wanted to ensure that the Master Plan and these policies are considered together. Mayor Fox stated that it would be helpful to have a comparison of what the current policies are and the new language proposed when reviewing. Mr. Earman stated that many of the policies are new and do not have a previous version. In response to Mayor Fox's question regarding challenges that staff is facing with events (private and commercial) in public parks, Mr. Earman stated that these events are part of the discussion that he would like the Public Services Committee to explore. Mayor Fox asked how staff would be sure to not over -regulate and encourage spontaneous activity in the parks. Mr. Earman stated that the enforcement can be difficult, but there are options through our codified ordinances. Mayor Fox moved to refer the Park Use Policy to the Public Services Committee for further discussion. Ms. Alutto seconded. Vote on the motion: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Alutto, yes. • ESID Board Appointment Ms. Klus stated that the City of Dublin is a member of the Columbus Regional Energy Special Improvement District (ESID). Since Dublin joined the Columbus Regional ESID, there have been eight projects and over $22M of PACE financing in the City. Due to staff changes over the past year, Dublin City Council needs to appoint a new representative. In the past, the appointment was made by name. Moving forward, staff recommends making the appointment by title to ensure consistent representation from the City of Dublin. Staff recommended Council approve a motion to appoint the Director of Economic Development or their Designee as the City of Dublin's representative to the Columbus Regional ESID. There were no public comments. Mayor Fox moved to appoint the City Economic Development Director or their designee to serve on the Board of Directors of the Columbus Regional Energy Special Improvement District, Inc., as a representative of the legislative authority of the City of Dublin in accordance with Ohio Revised Code Section 1710.04. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes. STAFF COMMENTS Ms. O'Callaghan shared the following: • Congratulations to our Finance Team as the City of Dublin is the recipient of the 2022 prestigious cashVest® 90+ Award. This accomplishment celebrates exemplary stewardship of public funds and is the benchmark and banner for public entities that are earning and saving at the highest levels on their taxpayer's resources, resulting in new revenue streams for their finance offices. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held December 5, 2022 Page 9 of 12 The City of Dblih un ostd eits second l Taent Connect hiring event on the Chatstrike platform two weeks ago. We are excited that so many of our companies participated and that this effort has been fruitful in connecting local employers with local talent. The event was a success in that: • 31 companies participated (vs. 7 last time) • 1,728 candidates pre -registered (vs. 80 last time) • 374 candidates signed up for at least one chat (vs. 150 last time) 947 connections made (vs. 269 last time) We look forward to our next hiring event in the spring. The City was awarded the 2022 Healthy Worksite Platinum Level distinction from the Healthy Business Council of Ohio (HBCO). The City was one of 95 Ohio employers recognized for demonstrating a commitment to employee wellness through comprehensive worksite health promotion and wellness programs. The Healthy Worksite Award recognizes Ohio employers who demonstrate a commitment to employee wellness through comprehensive worksite health promotion and wellness programs. Applicants are scored on the extent their wellness programs facilitate and encourage employee health, enhance productivity, and ensure a healthy work environment. TNL USA, Inc., plans to issue a press release this month to their website and LinkedIn network regarding the Traffic Flow Optimization Demonstration project that is being launched in Dublin and Marysville. This project is bringing dynamic traffic flow optimization to a total of 44 intersections in Dublin and Marysville over a 2 -year period, making it the largest of its kind in the U.S. There will be 21 signals in Dublin, all inside of I-270, and 23 in Marysville outfitted with TNL's equipment. In addition to traffic flow optimization, this project will also include snowplow prioritization and reporting various of type's data including near miss information, red-light running, greenhouse gas emission reduction and other intersection performance metrics through dashboards. The Curbside Management Plan study is advancing and vendors are being identified for the pilot projects, for both on -street parking and at the parking garages. Curbside activity will be monitored to document presence and intensity of key activities, such as curbside occupancies and duration, compliance with parking signs, double-parking, and pedestrian activities. For the parking garages, occupancy will be monitored at the entrances and exits. Alternatives for sharing this information with the public are being explored, once the accuracy of the data has been verified. The initial technology pilots will launch this month (December 2022) and remain in place for approximately 12 months, focusing on North High and Longshore Streets. Residents may notice equipment being installed on City light poles and at the parking garages. There will be additional vendors and types of technology tested as the pilot progresses. A comprehensive report is expected to be complete in 2024. Let your kids do the shopping at the Pop -Up Dublin Kids Holiday Gift Shop. This is an opportunity for kids to purchase and wrap gifts for their loved ones. Parents can drop kids off with cash or a credit card. Trained volunteers will walk the kids through the pop-up shop and help them buy and wrap gifts. Vendors will be selling price -appropriate items. There will be special guest appearances and a vendor selling hot chocolate and donuts on-site. We invite the community to participate, and I look forward to taking my own children! I also wanted to provide a brief update on video streaming services for City Council meetings. Staff, including Legislative Services, IT and Communications & Public Information, has been working to evaluate options to improve quality and functionality during the meetings and for on -demand playback. They are wrapping up their research, including benchmarking other communities and plan to provide a recommendation to Council at your January 9th meeting. RECORD OF PROCEEDINGS Minutes of Duh Ion .itV Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held December 5, 2022 Page 10 of 12 The City will be executing a survey to the public regarding solar technology in mid-December. Following the survey, a public input session will be held on January 11, 2023, from 6:30 p.m. to 8:00 p.m. The solar technology topic will be on Council's work session agenda for January 17, 2023. Since this is our last City Council Meeting of 2022, I wanted to take this opportunity to thank Council and Staff for a wonderful year. Together, we had a very successful year and accomplished many things. I am also proud of the way we worked together to come up with collaborative and creative solutions to meet the challenges we faced. I am thankful to our residents, for their participation in our events and the many public input opportunities throughout the year. Their input is valued and helps us produce better results. We were humbled, honored and proud when our residents gave us a 99% approval rating in this year's Community Attitudes Survey and we will continue to work very hard to continue delivering on that rating. With that, I would like to wish everyone a happy holiday season, and I look forward to many more great things ahead in the new year. COUNCIL REPORTS • Committee Reports o Community Development Committee: Mr. Reiner stated that a meeting was held on November 28. He provided the following update: • West Bridge Street — Streetscape Enhancement Project, This project is to add a shared use path along the south side of SR161/Bridge Street between Frantz Road and Corbin 'i Mill Drive, which includes a retaining wall and plant material to enhance the existing landscape. The Committee provided feedback in September with some suggested modifications to the Plan, which included.• • Shifting the retaining wall closer to the parking lot to allow planting space between the shared use path and the wall • Adding woody evergreen shrubs between the wall and the shared use path • Modifying the storm water collection channel to keep runoff water away from the plants at the base of the wall on the side of the parking lot At the November meeting, staff presented the modified plan. The Committee provided some additional minor suggestions, which included.• • Reducing the number of plants on the low side of the wall to the wall to be more visible • Switching out salt intolerant species to ensure survival • Researching utility companies to determine whether the installation of conduit under the shared use path for potential future use is a viable option Staff will incorporate these modifications into the Plan and conduct research with utility companies to determine whether the conduit is a viable option from their perspectives. This Plan will require approval from ODOT since the landscaping is within their Limited Access Easement. Also, CASTO will need to approve the landscaping as a portion of the plantings will be on their property along the parking lot in front of Kroger. The Committee recommended that staff seek these approvals and move forward with the project. ■ Neighborhood Design Guidelines An update on the draft guidelines was reviewed by the Committee. Guidelines will be considered by PZC in December and then will be before Council in early 2023. RECORD OF PROCEEDINGS Minutes of Dublin Cuty Council Meeting -BAR RETT BROTHERS . DAYTON, OHIO Held December 5, 2022 Page 11 of 12 Residential DevelopmentAIon g I-270 Staff shared a map identifying zones that could potentially develop with residential in proximity to I-270. The Committee reached consensus on the following feedback. • Residential is not desirable in proximity to limited access roads; and • Amend area guidelines to protect residential properties. Committee feedback will be incorporated into the larger Community Plan update discussions. COUNCIL ROUNDTABLE Ms. Kramb shared that she attended the Economic 411 event and was very impressed with Small Nation, a developer in Bellefontaine, Ohio that offers a rent credit to the workforce that lives in their development. She found this to be a neat concept. Mr. Keeler thanked events staff for the Tree Lighting Ceremony and shared a few comments that he had received about holding the ceremony at Riverside Crossing Park. He stated that Coffman Park is easier to navigate with strollers and such. He complimented staff on their quick response when the Christmas Tree had a lighting issue the day after the lighting. He wished Vice Mayor De Rosa and Mayor Fox safe travels as they head to Germany tomorrow (December 6). He wished everyone a happy holiday season. Mr. Reiner wished everyone a happy healthy holiday and a prosperous new year. Ms. Alutto thanked staff for their hard work at the Tree Lighting and expressed regret for having to miss it for the first time ever due to illness. She wished everyone a happy healthy holiday season. Ms. Amorose Groomes thanked staff for the Tree Lighting event. She also attended the Economic 411 event with Council Member Kramb and stated that Dublin was well represented. She shared that she attended the National League of Cities Conference in Kansas City in November. She attended for the following three purposes: • Presenting the 2023 policy objectives to the leadership of the National League of Cities. One of the objectives was a resolution for the Federal Government to adopt the policy to permit local municipalities from owning and distributing fiber. She was pleased that this is a policy objective. • She also had discussions regarding rail while she was there. She met with Allison Fultz, Chief Counsel, U.S. Department of Transportation — Federal Rail Commission and Tom Livingston, Vice President Government Affairs, CSX, and both were familiar with our projects. MORPC will be going to Washington D.C. in January and will meet with them again. In the Site Selection Study, the Federal Rail Commission did pick up the Chicago -Columbus -Pittsburgh route, so that is obviously of most interest to them. • Downtown Kansas City has a streetcar for their Main Street Extension. LinkUS was not on the ballot recently; however, it is anticipated that it will be in the coming election cycles. Several corridors are being studied. It was interesting to see the streetcar that Kansas City chose for public transportation. They did rails on purpose because the permanence of the infrastructure had a positive effect on the valuation of the structures around it. She wished everyone a happy holiday season. Vice Mayor De Rosa thanked Ms. Amorose Groomes for all of her work. She reflected on last year and where we were at this time. As we left COVID, we had an amazing year of continued progress. She thanked staff for all their work. She wished everyone a happy healthy holiday. Forth 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held December 5, 2022 Page 12 of 12 Mayor Fox attended an anniversary for WW Williams. She gave a brief description of the company and wished a happy 1101h anniversary to them. She also attended the Economic 411 and found Small Nation to be fascinating. She expressed gratitude to staff, residents, businesses for their engagement and involvement. She wished everyone a happy healthy holiday. ADJOURNMENT The meeting was adjourned at 8:14 p.m. Im._ 2�z Mayor — P siding is