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HomeMy WebLinkAbout02/18/1985 , RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting natiol gra~1j:S Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ T Held February 18, 1985 19 The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, February 18, 1985. Mr. Thornton led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mr. Lewis, Ms. Maurer, Mr. Sutphen, and Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager, were also present as were Village staff personnel Mr. Warner and Ms. Prushing. Mr. Thornton made Council Meeting. in favor. a motion to approve the minutes of the February 4, 1985 Mr. Amorose seconded the motion. The vote was unanimous Mr. Sutphen moved to approve paying the bills. Mrs. Headlee seconded the motion after receiving additional information on the use for stove pipe collars. The vote was 7-0 in favor of paying the bills. Mayor Lewis reopened discussion on the Kinross/Washington Township Cemetery. He noted that through the efforts of Emmett Karrer, Midge Karrer, and Bob Karrer, as representatives of the Dublin Historical Society, and with assistance from communications from Mrs. Tuller and other documents avail- able to them, it has been well established, at least in their opinion, that there are no graves outside of the fenced-in area. After discussion it was decided that if Muirfield Village Golf Club would agree to do the following, then it would be acceptable to allow them to use the area for a week to get ready for the Memorial Tournament and then put in tents for the week of the Tournament: a. build a passive park on the southern area of the property which was the site of the old church that burned; fence the area from Memorial Drive to the maintenance road; clean out all of the treed area north of the cemetery; take over the full responsibility for the maintenance of the entire area, including the cemetery; e. put in a walkway, benches. For the last several years that particular area has been used as a staging area for golf carts, trailers, and portable toilets. Mayor Lewis requested reaction(s) from members of Council to allow the Muirfield Golf Association to use that area (to the north of the cemtery) for two weeks out of the year in exchange for the fencing, the complete renovation of the area, and annual maintenance on all of the property. Mr. Thornton asked whether or not there would be requests for additional uses of the area. Mayor Lewis said that, as far as he was Tournament would be the only exception. writing, to the two week period for the time only Ryder Cup Tournament. Following questions and comments from Mrs. Headlee and Ms. Maurer, Mayor Lewis said that he would have a written proposal presented to Council at the next Council meeting. Mrs. Midge Karrer, as a representative of the Historical Society, said that she felt that the use of the area for a period of two weeks in return for cleanup and continued maintenance would be a benefit. Ms. Maurer said that she felt that an Ordinance should be drawn up so that said use(s) can be enforced in the future. Mayor Lewis agreed. b. c. d. aware, the 1987 Ryder Cup Golf The use could be restricted, in Memorial Tournament and the one RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting nati,.2 .. I 9 ~1j:S AJeeting National Graphics Corp., Cols., O. Form No. 1097 ~ r- Held February 18, 1985 19 Page Two Ordinance No. 03-85 - To Accept 4.9 Acre Annexation-Roadway Only. Third Reading. The vote was 7-0 in favor of acceptance of the annexation. Ordinance No. 07-85 - Rezoning of 11.45 Acres at Sawmill and Martin Roads. Third Reading. Mr. Close moved to approve the rezoning and to include the letter from Mr. Helman to Mr. Bowman regarding the remaining residential acreage in the Village of Dublin (as an exhibit) to Ordinance No. 07-85. To quote: "For the remaining approximately two acres of residentially zoned PUD ground within the Village of Dublin (further described as the 17S-foot east-west strip immediately south of the required 12S-foot buffer yard), the applicant agrees that no residential buildings shall be constructed within said area and that construction in such areas shall be limited to parking, landscaping, amenity features and facilities that may be con- structed by a future developer (such as pool facilities, tennis courts and other ancillary recreational facilities, and additional yard space)." Mr. Thornton seconded the motion. The vote was unanimous in favor. Resolution No. 04-85 - Express the Intent to Have Dublin Declared a City. Second Reading. Mayor Lewis mentioned the memorandum distributed by the Village Manager fro the Law Director's office written on the subject, dated January 25, 1980. Mrs. Headlee said that she did not feel this particular memorandum answered her questions. She said that she wan~ed to know the following: specific pros and cons of city status for the Village of Dublin; how many additional departments will have to be set up; state routes; fire department; dis- patcher; facilities; equipment; costs involved, etc. Mayor Lewis said that the memorandum he made reference to was written in January of 1980 and said that this subject has been under discussion prior to, and since that time. There have, in addition, he said, been various communications discussing specifics such as staffing, roads, health department, and fire and police departments. Mayor Lewis suggested, at the request of the Law Director, that members of Council submit their specific questions, in writing, to the Law Director and he will respond to those questions. Mr. Thornton said that he felt that the basic question is, "Why do we want to become a city?". Mayor Lewis mentioned the following major advantages to city status: 1. Home Rule - getting a degree of independence from the control and rule making of the county and the state. 2. By becoming a city Dublin would be identified as a city on all maps published by the State of Ohio. At the present time Dublin is not so listed. 3. City status gives a degree of independence to the school district and a greater retention of funds collected for their operation, rather than having to turn them ovewr to the Franklin County Board of Educatio Ms. Maurer mentioned the article "Village-City Transition" written by John Gotherman that was attached to the memorandum from the Law Director's office and the fact that the article was written five years ago. Mr. Gotherman was the advisor to the Dublin Charter Commission. After reading the article Ms. Maurer said that she was still confused about the following: 1. What changes of authority would be required by the city? 2. She mentioned that she was not comfortable with the analysis that Dublin's present Merit Plan would fit the definition of civil service. 3. She also said that the article does not mention the fact that once a village becomes a city it becomes subject to mandatory collective bargaining. Ms. Maurer mentioned a previous memorandum from the Village Manager suggesting that collective bargaining would mean a substantial cost to the Village, something to be looked into carefully. I" II I RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting ~~16 Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ -------,---- 19 11 eld February 18, 1985 Page Three 4. The mention of "hidden costs", including the establishment of a health district, responsibility for a fire department (there are presently three fire departments serving the Village of Dublin). S. The fact that after becoming a city Dublin will be responsible for the repair of the state highways within Dublin (S.R. 745, U.S. 33 and S.R. 161). Ms. Maurer also said that at the present time the best "deal" for the taxpayers would be to continue to be a Village and have the roads repaired by the State of Ohio, and then perhaps using the surplus monies for perhaps a community center, a swimming pool, a senior citizens center, or etc. Ms. Maurer then went on to make the following additional comments: 1. Dublin is already on Ohio maps. 2. Dublin already has Home Rule, the Charter. 3. Regarding the benefit to the schools. It is a cost to be considered. No on representing the schools has prepared a cost analysis for review by members of Council. 4. She reminded those present that she had requested at the last meeting of Council that Council have a pro and con presentation of what the cost(s) would be to the Village of Dublin - fire department, police department, etc. She indicated that she did not feel that a five year old memorandum and a five year old article were adequate to answer her specific questions regarding city status for Dublin. Ms. Maurer also said that she felt that it was a non sequitor to relate the 17Sth anniversary of the incorporation of the Village to becoming a city. Mr. Close commented in direct response to Mr. Thornton's question with the following remarks, namely three financial issues that make the change t a city desirable: 1. If Dublin accepts, hand in hand with taking city status, a withdrawal from the township, immediately those persons living east of the river will have a reduction (or be subject to a reduction) of 14 mills on the police levy because of the duplicate police protection they are presently getting. 2. Immediately after the city takes over the obligation for the fire department, the fire coverage in Muirfield north of the Delaware County line should drop from a class nine to a class 4 or 5 as the rest of Muirfield is. 3. At the point the Dublin Schools take city status that portion of their funds presently going to the County Board of Education will stay here in Dublin. The Dublin Board of Education will report only to the State Board of Education. Mrs. Headlee said that she felt that the Finance Director is in a better position to determine the cost(s) to Dublin of city status then an attorney. It was noted that all of Dublin in Franklin County has a fire rating of S. Mayor Lewis noted that the Charter was adopted in anticipating of becoming a city. In 1980 Council adopted a Merit Plan. Collective bargaining came about after the adoption of the Charter and the Merit Plan. There will be no impact on the fire department on becoming a city. Dublin will merely contract the same arrangement it has today. There will be no impact on the police department. Mayor Lewis also pointed out that Dublin will become a city; it is just a matter of when; it is inevitable; it is going to happen. He also stated that he felt it would be to the advantage of the village to take the initiative, initiate the conversations in resolving the questions to be faced when the village does become a city; to take the leadership position. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting national graoo!S:S Aleetillg National Graphics Corp., Cols., O. Form No. 1097 ~ 1I eZd February _lB'H 1985 19 Page Four Mr. Amorose said that he felt that members of Council just want more information before making a final decision. Mr. Close said that he did not feel that there would be enough benefit in city status unless Dublin would ultimately withdraw from the townships. Mayor Lewis acknowledged that the question of township status will be considered once Dublin becomes a city. Mayor Lewis agreed with Mr. Amorose regarding the fact that there is no real urgency in resolving the question. He said that there are some very complex issues that would ultimately be to the advantage of Dublin and the townships if the Village could initiate the conversations prior to being forced into considering those questions. Resolution No. 05-85 - The Intent to Redivision the Four (4) Wards. Second reading. There was no comment or discussion. Resolution No. 06-85 - Designating Financial Institutions as Public Depositories. First Reading. Emergency. Mrs. Headlee introduced the Resolution. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Thornton seconded the motion. The vote was 7-0 in favor of the motion. The vote was unanimous in favor of the Resolution Ordinance No. 09-85 - Amending the Annual Appropriations for Fiscal 1985. First Reading. Emergency. Mrs. Headlee introduced the Ordinance, moved to do away with the three time reading rule and treat as an emergency. The motion was seconded by Mr. Thornton. The vote on doing away with the three time reading rule and treating as an emergency was 7-0 in favor. The vote on the Ordinance was unanimous (7-0). Ordinance No. 10-85 - Rezone 17.3 Acres on S.R. 745 South of Edgewood Drive. First Reading. Mrs. Headlee introduced the Ordinance and moved to refer the request to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. The vote was 7-0 in favor. Ordinance No. 11-85 - Rezone 158.3 Acres - McKitrick and School Properties First Reading. Mr. Close introduced the Ordinance and moved that consideration of the request be referred to the Planning and Zoning Commission. Mr. Thornton seconded the motion. The vote was unanimous (7-0) in favor. Mrs. Headlee questioned whether or not the school district should submit a rezoning request for their portion of the property. Mr. Smith said that he would research the matter, saying that if there are two separate land owners' titles there should be two separate rezoning requests. It was noted that the affidavit listed the 1-270 Investment Company and the Board of Education of the Dublin Local School District as property owners. Ms. Maurer said that she wanted it known to the Planning and Zoning Commission that she felt the proposed office use all the way to Dublin Road between residential districts to the south and the north was inappropriate. Mrs. Headlee suggested that persons having questions, concerns, and/or interest in a proposed project attend Planning and Zoning Commission meetings to express their opinions. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~.!lJ:s Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ I II eld February 18, 1985 19 Page Five Other Business Accept Final Plat - Hanna Hills No.2. Mrs. Headlee moved to accept the Final Plat, Hanna Hills Section 2. Mr. Close seconded the motion. The vote was 7-0 in favor. Discussion of Chi Chi's D5A Liquor Permit Application. Mr. Smith said that Chi Chi's is a franchised operation. Mr. Thornton indicated that he had visited the offices of Chi Chi's and Red Roof Inns in the City of Columbus and that both appeared to be reputable additions to the community of Dublin. Chi Chi's applied for a DSA permit for an obvious reason - there are no DS permits available for Dublin at the present time. Chi Chi's has an agreement with Red Roof Inn. There were no objections to the request. Mayor Lewis called Council members attention to the memorandum from the Perry Township Board of Trustees to be acted on at the next meeting of the Village Council. Said letter indicated that they would like the responsibility for fire inspections in Perry Township. Mrs. Headlee commented that she had a problem with the request in light of the fact that the Planning and Zoning Commission many times has the Fire Chief look over development plans for proposed buildings in Dublin. Those recommendations are put in writing. She said that she felt it would be easier for the Planning and Zoning Commission and the Law Director to work with one person/department. Mayor Lewis agreed with Mrs. Headlee. Mayor Lewis mentioned the fact that his office number was listed in- correctly on the list of Village Staff, Council, Commissions, Boards, and Committees; a list which was made available to members of Council recently. Roundtable Discussion 1. Mr. Sheldon Mr. Sheldon said that there will be a meeting between Anatec and Payco on Tuesday which will hopefully eliminate the busing situation along Coffman Road. 2. Mr. Smith Mr. Smith said that all of the easements along the Tuller Road sewerline have been finalized and the paperwork is "on the way". Mayor Lewis adjourned the meeting at 8:34 P.M. ~A2~JA) ~2C ~~ / Clerk of Co nClI I [, I