HomeMy WebLinkAbout10-04-22 Admin. Comm MinutesDUBLIN CITY COUNCIL
Tuesday, October 4, 2022
4:00 p.m.
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Vice Mayor De Rosa called the October 4, 2022 Administrative Committee meeting tit
*rder at 4:04 p.m.
Committee Members Present: Vice Mayor De Rosa, Ms. Kramb.
Ms. Alutto was absent
Approval of Minutes
Vice Mayor De Rosa moved to approve the August 1, 2022 minutes of the Administrative
Committee:
Ms. Kram b seconded the motion.
Vote: Ms. Kramb, yes; Vice Mayor De Rosa, yes.
Boards and Commission Training
Mr. Rogers stated that on September 12, staff shared a memo regarding the periodic
training requirements for Council, boards, and commissions. Reminders regarding the
cyber security training, as well as the state ethics training, have gone out to the work
force. The Committee has seen proposals for Diversity, Equity, and Inclusion (DEI)
training. Staff provided modules for the Committee to review. The module about leading
an inclusive team is geared toward supervisors but is something that is worth
consideration. Staff is looking for feedback from the Committee on the
modules/curriculum.
Vice Mayor De Rosa stated that at the joint Cou nci [/boa rds/commission meeting (August
31, 2022) came a request to look at training related to handling a situation with difficult
conversations with attorney/resident/client. That was the board and commission
members' request and we should honor that.
Ms. Kramb stated that the module about leading an inclusive team is great for staff but
not relevant to boards and commission members. They have no authority to build their
team. She liked the format of the other modules but by they become repetitive if doing
more than one or two. If we choose some of those, she suggested only a couple of them.
Vice Mayor De Rosa concurred. Some of those topics are extremely relevant. The Ohio
Department of Transportation (ODOT) has public engagement/involvement training on
October 4, 2022
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IT Staff Update
Mr. Farrar provided a detailed update on Information Technology. He began by sharing
the division organizational chart as well as the budget to date including sizeable
purchases made in 2022. An overview of year 2022 projects to date was shared.
Vice Mayor De Rosa asked about a hypothetical grid failure and the implications for the
City of Dublin. Mr. Farrar responded that we have a redundant path to fiber. We are on
Administrative Committee Meeting
October 4 ' 2022
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October 4, 2022
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Vice Mayor De Rosa asked about the status of the additional AV person. Mr. Rogers
responded that the City Manager is digging into that right now. Staff o at other
alternatives.
Vice Mayor De Rosa asked about the ability to have infrastructure during large outages.
Mr. Farrar stated that there is funding in the 2023 CIP to invest in that. He had a meeting
with the events team and also with Finance and they did discuss challenges and
bandwidth limitations. One of the City's initiatives is to have and enhance connectivity to
all parks.
Vice Mayor De Rosa referenced cameras across the City and asked about the privacy
policy for that data from a resident perspective. This is a hot issue when we start putting
cameras in parks. Mr. Farrar stated that currently all data is coming back internally. They
are not using any kind of AN integration. Third party integration is being researched. Ms.
Kramb stated that there are public request issues as well.
Vice Mayor De Rosa summarized by stating that information on the data security and
privacy policy is to be brought back to the Committee.
Vice Mayor De Rosa suggested that for future agenda items, discussions need to be had
on Council travel in advance of the Council retreat in April.
The meeting adjourned at 5:05 p.m.
Chair, Administrative Committee
I�e;I
uty "8erk of Council