HomeMy WebLinkAbout02-17-21 Finance Com MinutesVirtual Platform
Mingtes
Ms. Alutto called the meeting to order at 6:00 p.m.
Committee members present: Mr. Peterson, Mr. Keeler and Ms. Alutto.
Staff members present: Mr. Stiffler, Ms. Ocheltree, Mr. Dearth, Mr. Hammersmith, Mr. Plouck and
Ms. O'Callaghan
APPROVAL OF MINUTES
Mr. Keeler moved to approve the Finance Committee minutes of December 2, 202
Mr. Peterson seconded.
Vote on the motion: Ms. Alutto, yes; Mr. Keeler, yes; Mr. Peterson, yes.
DISCUSSION IIEMS
Mr. Stiffler gave a brief introduction of the items before the Committee.
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• Establishing a pilot grant program will allow the City to identify the scope of need
throughout the community; and
• The City can require matching grants, assistance caps and minimum project costs.
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Mr. Peterson stated that the developer should bear a little more responsibility in the funding. He
suggested keeping the developer "on that hook" to help fund these things similar to the tree
replacement policy where they are required to make a contribution.
Mr. Hammersmith stated that the City maintains these basins, so it is not likely that there will be
more than these 46. He added that the developer's responsibility is making sure the basin is well
constructed. Engineering is out there supervising while they are being built to make sure of that.
Mr. Keeler stated that the City shouldn't be paying for any more of these basins. These HOAs are
run by volunteers. These types of things are out of sight, out of mind until there is a problem. He
predicts that HOAs will continue to come forward in 20 years from now for help,
Ms. Alutto stated that if the developer is required to put together a financial plan earlier in the
process, it will already be a part of the HOA maintenance.
Mr. Keeler stated that in the case of an HOA that was formed 15 years ago, turnover occurs and
they don't know who is supposed to be doing what.
Mr. Hammersmith stated it is not intended to fund routine annual maintenance. They are intended
to be more of the Capital maintenance projects.
COVID-19, Lea5e Fo[giveness in 2021
Mr. Stiffier stated that City Council approved that the lease forgiveness would last as long as
Subway remain closed. Subway is hoping to resume operations in April. Staff is recommending
to continue the suspension of rent until April when they can re -open. Consensus of Committee
members was to keep the suspension of rent in place until they can re -open.
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Capital Improvements Fund 4Q1 La11d_Aggu
�Ial�flon Rollover
Mr. Stiffier stated that one of his goals for 2021 for the Finance Committee is to discuss revenue
opportunities. He stated it would be good to look at other levers that we don't usually use or talk
about. He explained the distribution of millage between parkland and property tax.
He stated that it is difficult to talk about policy when we are in an unfamiliar and extraordinary
time. The following discussion is assuming that life will get back to normal.
Mr. Stiffer stated that for the Capital Improvement Program for 2021-2025, $500,000 was
programed for land acquisition. $500,000 is not sufficient to do a land bank in Dublin. It was
suggested that we should find ways to increase that appropriation. The most impact would be
brought by carrying over the unused funds from year to year. Instead of allowing unused funds to
return to capital fund, roll it over into next year and increase it to $1 million, Land Acquisition has
been a successful economic development strategy for the City, The idea is that it would not be
tied to a capital improvement project. This is land allocation at Council's discretion. It will not
have a significant detrimental impact to CIP.
Ms. Alutto stated that currently the $500,000 goes to waste because we are using the general fund
for land acquisition.
Mr. Peterson stated that he thinks it is a good idea.
Mr. Keeler agreed.
Ms. Alutto asked if this could be used for something else if we needed to. Mr. Stiffler answered in
the affirmative. Mr. Stiffer stated that he will add roll-over to the Q1 supplemental.
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UPCOMING COMMITTEE MEETING SCHEDULIN!Q
Ms. Alutto asked the Clerk to propose some dates and times for the next meetings and circulate
among the Committee members.
EMIME MIP
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