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HomeMy WebLinkAbout01/21/1985 RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting ~~b At eet illg National Graphics Corp.. Cols., O. Form No, 1097 c:.0~ ur Held January.21. 1985 19 The regular meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, January 21, 1985. Mr. Thornton led the Pledge of Allegiance. The following members of Council were present: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, Mr. Sutphen, and Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager, were present as were the following members of the Village Staff: Mr. Carr, Ms. Prushing, and Mr. Warner. Mr. Amorose moved to approve the minutes of the January 7, 1985 Council meeting. Mr. Sutphen seconded the motion. The vote was 7-0 in favor. Mr. Sutphen moved to pay the bills. Mr. Thornton seconded the motion. The vote was unanimous in favor (7-0). Ordinance No. 01-85 - Appoint Members to Various Boards and Commissions. Second Reading. Mr. Amorose nominated Ron Jezerinac and John Reiner to four year terms on the Planning and Zoning Commission. Mr. Close seconded the nomination. Mr. Amorose nominated Ed Hutchins and Mary Ann Rausch to three year terms on the Board of Zoning Appeals. Ms. Maurer seconded the nomination. Mr. Close nominated Joel Campbell and Marlaine Manus to the Parks and Recreation Committee for three year terms. Ms. Maurer seconded the nomination. Ms. Maurer nominated Richard Carpenter and Randall Woodings to three year terms on the Architectural Review Board. Mr. Amorose seconded the nomination. Ms. Maurer moved to table the appointment to the Personnel Board of Review. Mrs. Headlee nominated Herb Jones and Donald Tootle to three ye2.r terms on the Cemetery Commission. Mr. Sutphen seconded the nomination. Mr. Close made a motion to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was 7-0 in favor. The vote on the Ordinance was unanimous, members of Council agreeing that the appointment to the Personnel Board of Review would be tabled (Section 5). Resolution No. 01-85 - Estimating Amounts for Public Fund Deposits. First Reading. Emergency. Mr. Amorose introduced the Resolution. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mrs. Headlee seconded the motion. The vote was 7-0 in favor. The vote on the Resolution was unanimous. Resolution No. 02-85 - Authorize Manager to Arrange for a Special Census. First Reading. Mrs. Headlee introduced the Resolution. Mr. Close moved to do away with the three time reading rule and treat as an emergency. Mrs. Headlee seconded the motion. The vote was as follows: Mrs. Headlee, yes; Mr. sutphen, yes; Ms. Maurer, no; Mr. Amorose, no; Mr. Thornton, yes; Mr. Close, yes; Mr. Lewis, yes. The vote on the Resolution was as follows: Mr. Lewis, yes; Mr. Close,yes; Mr. Thornton, yes; Mr. Amorose, no; Ms. Maurer, no; Mr. Sutphen, yes; Mrs. Headlee, yes. I" I I RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting ~,yjtb AJ eet ing National Graphics Corp" Cols., O. Form No. 1097~, 1I eld January 21, 1985 T 19 Page Two Resolution No. 03-85 - To Accept An Easement for Tuller Road Sewerline. First Reading. Emergency. Mr. Sutphen introduced the Resolution. Mr. Smith, Law Director, informed those present that this is the Headlee property and $2,000.00 is being spent by the Village for the easement. Mr. Smith asked that Council accept the easement conditioned upon Mr. Smith receiving the final documents on Tuesday, January 22, 1985 from Mr. Montgomery, their lawyer. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was as follows: Mr. Thornton, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Lewis, yes; Mr. Close, yes; Mrs. Headlee, abstain; Mr. Amorose, yes. The vote on the Resolution was as follows: Mr. Amorose, yes; Mrs. Headlee, abstain; Mr. Close, yes; Mr. Lewis, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Thornton, yes. Ordinance No. 03-85 - Ordinance to Accept a 4.9 Acre Annexation. First Reading. Mr. Amorose introduced the Ordinance. Mr. Sheldon commented that when the Village redid Frantz Road they got a commitment from the Franklin County Commissioners for assistance. The commissioners suggested that after the road was done they have a Resolution before the commissioners to put the rest of Frantz Road (which was not already in Dublin) into Dublin, as well as Rings Road from Dublin Road to Frantz Road. Ordinance No. 03-85 applies to the provision in the pay arrangement with the commissioners for the Frantz Road Boulevard. Ordinance No. 04-85 - Consent Ordinance with O.D.O.T. for Signage. First Reading. Emergency. Mrs. Headlee introduced the Ordinance. Mr. Sheldon commented on the recent Ordinance to repave a section of U.S. 33. The request, with this Ordinance, is to upgrade the signage at no cost to the Village. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Thornton seconded the motion. The vote on the motion was 7-0 in favor. The vote on the Ordinance was unanimous. Ordinance No. 05-85 - Rezone 3.88 Acres on Riverside Drive, North of Martin Road. First Reading. Mrs. Headlee introduced the Ordinance. Mr. Sutphen moved to refer the request to the Planning and Zoning Commission for their consideration and review. Mr. Amorose seconded the motion. The vote in favor was unanimous. Ordinance No. 06-85 - To Amend Ordinance No. 60-84 _ 1985 Appropriations. First Reading. Emergency. Mr. Sutphen introduced the Ordinance. Mr. Thornton moved to do away with the three time reading rule and treat as an emergency. Mrs. Headlee seconded the motion. The vote was 7-0 in favor. The vote on the Ordinance was unanimous in favor. RECORD OF PROCEEDINGS At inutes of 011hl in Vi llage CQJ1ncil~fing graoolCS AJeeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 21, 1985 19 Page Three Ordinance No. 07-85 - Rezone 11.45 Acres at Sawmill and Martin Roads. First Reading. Mrs. Headlee introduced the Ordinance. Mrs. Headlee made a motion to refer the rezoning request to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. The vote was unanimous in favor. Mrs. Headlee commented that she resented receiving, as an attached "Exhibit", a map of the area that was 15 to 20 years out of date. Other Business Selection of Council Representative to Planning and Zoning Commission for 1985. Mr. Amorose nominated Cather in Headlee for the position. Mr. Close seconded the nomination. The vote was as follows: Mr. Close, yes; Mr. Thornton, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Lewis, yes; Mrs. Headlee, abstain. Council Roundtable Discussion 1. Mr. Close .......><, Mr. Close reported that he has reviewed billing record&_~nd reports from the Law Director's office, and said that he was pleased to find that the time and quality of the work done was appropriate. He said that the Village "is getting its money's worth". 2. Ms. Maurer Ms. Maurer discussed the survey/special census proposed for the Village. She noted that it does not assume that the Village will necessarily vote to be a city. Ms. Maurer also said that she was interested in having a lengthy discussion during the next couple of months on the pros and cons, costs, advantages, disadvantages, etc. of becoming a city. Ms. Maurer also said that she was interested in public/resident comment regarding the issue. 3. Mr. Amorose Mr. Amorose thanked the Street Department, and Mr. Danny Johnson in particular, for the outstanding job they have been doing with keeping the roadways clear during the recent bouts of bad weather. 4. Mrs. Headlee Mrs. Headlee noted a situation she had observed lately which she felt could become a problem, as well as being dangerous - young children riding motorized "three wheelers" on public streets. Mrs. Headlee suggested that parents who bought three wheelers for their children either provide a safe place for them to ride or keep them off of the roads. 5. Mr. Smith Mr. Smith said that six easements need to Road sewerline. Three have been accepted be available by the next Council meeting. Close for his positive comments regarding by the Law Director's office. be obtained for the Tuller and the other three will He also thanked Mr. the services provided I" RECORD OF PROCEEDINGS AJ iI/utes of Dublin Village Council Meeting ~~ICS At eet ing National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 21 ~ 1985 r 19 Page Four Mayor Lewis commented regarding the special census. He noted that it would be conducted with the objective in mind of determining whether the Village should now elect to become a city. He also invited the participa- tion of the residents of the community regarding the question. Mayor Lewis said that he was personally satisfied that it would be in the best interest of the Village to move in that direction. He asked Mr. Sheldon to prepare a Resolution to that effect for a first reading at the Council Meeting of February 4, 1985, and then consider having a public hearing on February 18, 1985. Mayor Lewis recommended that the Village move immediately toward re- consideration of the wards in Dublin. The population growth in Dublin has been substantial but it has not been evenly distributed throughout the community, with wards substantially out of balance; e.g., 600 in one ward and almost 1200 in another. He noted that he thought it was the intent of those that drafted and subsequently presented the Village charter, which was adopted by the citizens in 1979, that the wards be reconsidered from time to time and realigned to represent a more even distribution of the population. Mayor Lewis recommended that it be done this year (1985). There will be an election in November of 1985 for representation by the wards. The next election will be in 1989. If the distribution of the voters in the wards is not considered in 1985, the census would demonstrate that it should be done. However, if Council decides that the special census should be done, it should be done before the census of 1990 in order for it to have an impact on the election that would occur in 1989. Under those circumstances the Village cannot wait for the official Department of Commerce census which would occur in 1990 because that would be a year too late. If people in the community have any comments regarding the recommendation, or an objection, those comments are welcome. Mayor Lewis asked Mr. Sheldon to prepare a Resolution to give considera- tion to redefining the wards on a more equitable basis in the Village of Dublin, said Resolution to appear on the agenda for the February 4, 1985 Council meeting, and if there appears to be sufficient interest, a public hearing can be scheduled. Ms. Maurer said that she felt that an Ordinance in regard to possible city status would be premature until after the survey is done, indicating that she felt that it should not be voted on or even have it on the agenda. Mayor Lewis said that if the Village is going to seriously consider spending money for a census (probably around $12,000) other questions would be incorporated into the census (particularly information that will enable the Village to be their own collectors of income tax beginning in January of 1986). He said that if there is a very strong objection or resistance to Dublin becoming a city, Council should be aware of that objection before appropriating the money or going ahead with the special census. Mayor Lewis also said that Resolution No. 03-85, passed earlier in the evening, gave Council's approval to proceed with gaining the information; approval for the expenditure will have to be obtained subsequently. A list of questions to be incorporated into the special census will also be reviewed. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~~~ Meetillf!, National Graphics Corp.. Cols., O. Form No. 1097 ~ T 1I eZd January 21. 1985 19 Page Five Mr. Close said that if the Village waited until the census was complete and then re-did the wards, by the terms of the Charter there would be people elected in 1985 that may have their ward boundaries changed, resulting perhaps in "un-election". If changes are to be made in ward boundaries they should be made now and something should be done to equalize the population in the wards. Ms. Maurer said that she thought it would be better to wait until the survey is complete to draw the ward lines. Mr. Sheldon said that complete the census. change the cost. it will probably take about ten (10) months to Also, an updated population figure will probably Mayor Lewis asked Mr. Sheldon to change the Resolution for the February 4, 1985 Council meeting to represent the intent to become a city so that Council can get the attention of the people in the community and start the conversation and discussion in that direction, with the final action to be dependent upon the outcome of the census. He further stated that unless Council puts the item on the agenda they will not get the public input and comment desired in order to make the decision. Ms. Maurer said that she felt a public meeting could be held without a Resolution; having a discussion and presentation by various departments of the Village (Fire Department, Police Department, etc.). Mayor Lewis adjourned the meeting at 8:09 P.M. /J .. '1 :;1J~i() 0, t V~ Clerk of Council