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HomeMy WebLinkAbout10-24-22 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON. Otuo Form 6101 Held CALL TO ORDER October 24, 2022 Vice Mayor De Rosa called the Monday, October 24, 2022 Regular Meeting o City Council to order at 5:15 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mr. Keeler, Ms. Kramb and Mr. Reiner. Mayor Fox was absent. Staff members present were Ms. O'Callaghan, Ms. Readler, Mr. Stiffler, Mr. Ranc, Mr. Rogers, Mr. Hammersmith, Ms. Weisenauer, Mr. Earman, Ms. Rauch, Chief Paez, Ms. Murray, Mr. Rayburn, Ms. Willis, Ms. Kennedy, Ms. Goliver, Ms. Blake, Mr. Farrar, Ms. Miglietti, and Mr. Ament. Also present: Members of the Dublin Veterans Committee as well as Caitlin Goodspeed and Chris Stockwell from Bird Scooters. ADJOURN TO EXECUTIVE SESSION Vice Mayor De Rosa moved to adjourn to executive session for the purposes of: • Personnel Matters: Considering the Employment of a Public Employee; • To consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. RECONVENE — 7:00 PM PLEDGE OF ALLEGIANCE Vice Mayor De Rosa invited Jeff Noble, Lt. Col., Ret. and members of the Veteran's Committee to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS Veterans Week Proclamation Mr. Reiner presented the proclamation to Col. Noble and the members of the Veterans Committee. Mr. Noble thanked Council for the proclamation and invited all to attend Veteran's Day activities on November 11. The day will begin with breakfast at La Chatelaine. A ceremony will take place at 11:00 at the park, Sells Middle school for inclement weather. Mike Kelvington is the keynote speaker this year. CITIZEN COMMENTS There were no comments. CONSENT AGENDA • October 10, 2022 Minutes of the Regular Council Meeting • October 17, 2022 Minutes of the Special Council Meeting • Notice to Legislative Authority for a New C2 and D6 Permit for Goraya Investments Inc, 201 W. Bridge Street, Dublin, Ohio 43017. • Notice to Legislative Authority for a Transfer of Ownership of a D5 and D6 Permit from New Era Golf Club GCD Inc, dba Golf Club of Dublin, Golf Course and Patio, 5805 Eiterman Road, Dublin, Ohio 43016 to KSM Columbus LLC, dba Golf Course of Dublin, Golf Course and Patio, 5805 Eiterman Road, Dublin, Ohio 43016. There was no request to remove a consent agenda item. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held October 24, 2022 Page 2 of 12 Vice Mayor De Rosa moved to approve the consent agenda. Ms. Alutto seconded. Vote on the motion: Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes. POSTPONED ITEM Ordinance 30-22 Adopting the 2023-2027 Five Year Capital Improvements Program Mr. Stiffler stated that all changes that have been made since the August 8, 2022 Work Session are reflected in the documents attached to the Ordinance. Staff recommended approval. There was no public comment. Vote on the Ordinance: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Alutto, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Vice Mayor De Rosa moved to waive the Council Rules of Order and read Ordinances 39-22 through 48-22 together. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. Ordinance 39-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000123-00 from Jeffrey P. Bolyard and Brooke N. Bolyard, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 40-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000092-00 from 63 South High, LLC an Ohio Limited Liability Company, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 41-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000005-00 from Hospel Holdings, LLC, an Ohio Limited Liability Company, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 42-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000104-00 from 91 S. High St., LLC, an Ohio Limited Liability Company, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 43-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Held October 24, 2022 Page 3 of 12 Located on Franklin Street, Identified as Franklin County Parcel Number 273-000127-00 from Andrew Wages and Janet Wages, Trustees of Wages Family Revocable Trust Dated May 8, 2008, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 44-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000131-00 from Jon P. Riegle, Successor Trustee of the Ruth Moffitt Revocable Living Trust, Dated the 16th Day of September 1996, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 45-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000133-00 from Eric B. Pickering and Lucy Pickering, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 46-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on South High Street, Identified as Franklin County Parcel Number 273-000075-00 from Richard J. Toberen, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 47-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000046-00 from Robert C. Karrer Jr., Trustee of the Robert C. Karrer, Jr. Living Trust, Dated April 2, 2002, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 48-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Two Easements from the Property Located on Waterford Drive, Identified as Franklin County Parcel Number 273-000798-00 from Ryan Dammann and Callista Dammann, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Mr. Hammersmith stated that there is no new information regarding the Ordinances and staff recommended approval. There was no public comment. Vote on the Ordinances: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes. Vice Mayor De Rosa moved to waive the Council Rules of Order and read Ordinances 49-22 through 51-22 together. Ms. Alutto seconded. Vote on the motion: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes. Ordinance 49-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located at 8431 Trails Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held October 24, 2022 Page 4 of 12 End Drive, Identified as Franklin County Parcel Number 273-009032-00 from Robert B. Daniels and Cheryl E. Daniels for the Public Purpose of Constructing a "hammerhead" at the Terminus of Trails End Drive as Part of Sanitary Sewer Extension Project 21-013-CIP Ordinance 50-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located at 8432 Trails End Drive, Identified as Franklin County Parcel Number 273-008839-00 from David A. Blissenbach, Trustee of the David A. Blissenbach Family Trust, Dated June 19, 1996 for the Public Purpose of Constructing a "'hammerhead" at the Terminus of Trails End Drive as Part of Sanitary Sewer Extension Project 21-013-CIP Ordinance 51-22 Authorizing the City Manager to Execute Necessary Conveyance Documents and to Accept Conveyance of a 0.121 Acre, More or Less, Perpetual Public Utility Easement from Daniel I. Schoenberger and Terri L. Schoenberger aka Terri L. Harmon From the Property Located at 8171 Trails End Drive For the Public Purpose of Constructing a New Storm Sewer as Part of Sanitary Sewer Extension Project 21-013-CIP Mr. Hammersmith stated that there is no new information regarding the Ordinances and staff recommended approval. There was no public comment. Vote on the Ordinances: Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. Vice Mayor De Rosa moved to waive the Council Rules of Order and read Ordinances 52-22 and 53-22 together. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes. Ordinance 52-22 Authorizing the City Manager to Execute an Easement with Property Owners Scott and Meghan Weaver along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Ordinance 53-22 Authorizing the City Manager to Execute an Easement with Property Owners Charles and Jenny Shaw along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Mr. Earman stated that based on conversations at the previous Council meeting, staff will be preparing a Communications Plan for this project. It will be summarized in the materials accompanying the resolution for the bid acceptance and will be before Council at the November 7, 2022 regular meeting. Staff recommended approval of the Ordinances. There was no public comment. Ms. Amorose Groomes asked about unit costs. Mr. Earman stated that the bid received will be based on the actual planting plan. If plantings are added, the costs will then be itemized. Vice Mayor De Rosa confirmed that the project will take place this Fall. Mr. Earman answered affirmatively. He stated that it will be based on the contractor, weather, and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS . DAYTON. OHIO _ - - -- -- Form 6101 Held October 24, 2022 Page 5 of 12 the availability of trees but he anticipates the work beginning within days of the bid acceptance. Communication will go out well before work begins. Vote on the Ordinances: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. Ordinance 54-22 Authorizing the City Manager to Execute an Easement Agreement for Driveway Purposes with Nhung Ngo for Access to the Property Located at 8218 Riverside Drive Mr. Hammersmith stated that staff provided a memo based on questions that arose at the first reading. Staff recommends approval of the Ordinance. A representative of the property owner is present for questions. Mr. Reiner asked if a new road is being constructed off of Maumee. Christopher Cline, Haynes Kessler, 300 West Wilson Bridge Road, Worthington, stated that this is a platted subdivision from the 1920s. The roads are platted, dedicated and were accepted by the government at that time. Along the northern boundary is Maumee Avenue. That is on the plat along with another 5 or 6 roads that have not been built. Initially, access was to be further south off Arrowhead Drive. That fell through so other options had to be considered. The City has reservations about allowing multiple curb cuts on Riverside Drive. The path of least resistance was to put in a driveway in that existing right of way. As this area develops, this driveway has the ability to be expanded as Arrowhead Drive was expanded and became a paved public road. Mr. Reiner stated that Riverside Drive is a high-speed road and he is concerned about the number of small roads platted there. These lots are utilizing septic systems currently. Consolidation of the lots is important. Mr. Cline stated that there are several subdivisions like Shawnee Hills that were originally planned as recreational structures, not permanent residences. Shawnee Hills has an ordinance outlining how this will be developed. The Board of Health requires 40,000 square feet because lots must be large enough to have a septic tank, leech bed and if that failed, another one. Newer systems do not require that much space. Mr. Reiner stated that the City has been concerned about those sewer systems along the river and has done a good job having Franklin County monitor that. Mr. Cline stated that the potential exits to have an additional road along the north side of this subdivision. Ms. Amorose Groomes stated that in the event that these lots are developed, she would like to have the onus fall on whomever is building these lots to make corrections on the slope to meet Riverside Drive at a more natural grade. Mr. Hammersmith stated that presently Arrowhead Road is in the 8-10% range following natural topography. In order to flatten the grade, retaining walls would be necessary. The easement allows for the ability to put in a public road and the grade could be addressed at that time. Mr. Reiner asked about original intent of these lots. Mr. Hammersmith stated that he would guess that they were recreational cabins and not permanent homes. It took 6 of these lots to create a 1.3 -acre parcel. One owner owns several lots. As sanitary sewer and water extends to this area (construction slated for 2025 in present CIP), that will spur development of combined lots. There was no public comment. Vote on the Ordinance: Mr. Reiner yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES Ordinance 55-22 RECORD OF PROCEEDINGS Minutes of Dublin Gity Council Meeting BARRETT BROTHERS • DAYTON, OHIO —_— Forth 6101 Held October 24, 2022 Page 6 of 12 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2023 Ms. Alutto introduced the Ordinance. Mr. StifFler shared the schedule of review for the Operating Budget. This will be back before City Council for seconded reading on November 14, so it will not be on the November 7 agenda. Operating revenues for 2023 are forecast to be $94,109,644. Staff is proposing a $100,335,405 operating budget. There is a negative budget variance budgeted as has been the case historically. This variance is significantly reduced in comparison to last year. There is an operating budget reduction of $1.5 million but expenditures are expected to increase as service delivery levels will remain the same. Staff is projecting increased expenditures while maintaining service levels in the current inflationary environment. The budget has been decreased to more closely match actual expenditures. The General Fund account is in compliance with City Policy. Staff recommends approval of the Ordinance at the second hearing. There was no public comment. The second reading/public hearing is currently scheduled for the November 14, 2022 Council meeting. Ordinance 56-22 Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue/Cost Comparison System and Establishing a Schedule of Fees and Service Charges for the City of Dublin Services Ms. Alutto introduced the Ordinance. Ms. Murray stated that in 2021, the City applied an inflationary adjustment of 1% to fees in 2022. For 2022, the Finance Department conducted a comprehensive analysis using the City's consultants from Revenue and Cost Specialists. For this process, Staff collects data necessary to calculate fully burdened rate for City positions. Staff meets with individual departments to collect this data. All fees were reviewed based on current cost recoveries and proposed adjustments have been made to bring them to their target recovery. Ms. Murray detailed recommended changes to the City of Dublin Fee Schedule as follows: Police - Impound/Abandoned Vehicle Release: increase from $130 to $135 (Fee does not apply to victims of crime or accidents.) Engineering - Street Renaming: increase from $1,095 to $1,100 - Private Waste Disposal Residential: increase from $740 to $775 - Private Waste Disposal Non -Residential: increase from $1,010 to $1,045 - Flood Plain Inquiry: increase from $125 to $130 - Damaged Light Pole Repair: increase from $95 to $100 per hour plus cost of parts - Street/Traffic Sign Service: increase from $95 to $100 per hour plus materials Fleet - Fuel surcharge: increase from $.13 to $.15 per gallon - Washington Township Fleet Maintenance: increase from $120 to $125 for labor per hour Street Maintenance - Spilled Load Cleanup: increase from $140 to $150 per hour - Damaged Property Repair: increase from $140 to $150 per hour Cemetery - Cemetery Maintenance: Removal of Fee - Cemetery Lot Sale Fees: (There are currently no available plots. If additional City land is purchased for cemetery use, these fees will be reinstated at an appropriate rate reflective of the new land value.) - Internment Service weekdays: increase from $510 to $530 - Internment Service weekends and after hours: increase from $750 to $780 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held October 24, 2022 Page 7 of 12 —7 - Legacy Tree: increase from $1,065 to $1,435 - Legacy Bench: increase from $2,055 to $2,070 Planning Division (No additional changes were proposed because full-time staff changes decreased overall salaries and upon evaluation, allocation of workload changed from senior staff resulting in direct costs being lower.) - Final Plat Review: increase from $3,035 to $3,215 Recreation (Staff is working to ensure fee increases offset the increased costs associated with providing Recreation services and move in the direction of compliance with the Recreation Cost Recovery Policy.) - Dublin Community Recreation Center Passes Daily Passes: increase of $1 - Dublin Community Recreation Center Memberships: increase of 5% - Aquatics — Outdoor Pools Daily Passes: increase of $1 to daily rates - Aquatics — Outdoor Pools Memberships: increase of 10% Community Events (A phased increase is proposed for Tier 1 and Tier 2 Events. Tier 3 categories were added.) - Tier 1 Events: 2023 = $50. 2024 = $125. 2025 = $200 - Tier 2 Events: 2023 = $380; 2024 = $405; 2025 = $430 - Tier 3 New Events: $5,000 - Tier 3 Reoccurring Events: $2,500 Building Standards (Current cost recovery is 62.5% with target of $100.) - Proposed increase of 30% to bolster the cost recovery (will bring total cost recovery closer to 80%. Ms. Murray shared a Building Permit Fee Comparison chart comparing Columbus, Westerville and New Albany. With proposed building fees, Dublin maintains a more inexpensive cost of development compared to Columbus. Fees charged by Building Standards are intended to recover direct and indirect costs. There was no public comment. Vice Mayor De Rosa asked why Tier 1 events are being increased from $50 to $200 if they do not require City staff time. Mr. Earman stated that those Tier 1 fees are associated with staff time to review the application for the permit. It requires a committee of staff to review the permits and that is a direct recovery for staff time. Vice Mayor De Rosa stated that the City would like to encourage those events. She wonders if a four -fold increase will discourage some events. Mr. Earman stated the rates being brought forward are market rates found in other municipalities holding similar events. Tier 3 recurring events take a lot less time to review than a new permit. Ms. Amorose Groomes asked how many Tier 1 events occur per year. Mr. Earman estimated around 50. Vice Mayor De Rosa encouraged staff to look at the cost recovery model and market rate. Mr. Earman stated that staff will provide a follow-up to Council in detail. Mr. Reiner asked about new events. Mr. Earman stated the tiers depend on number of guests, alcohol, road closures, etc. Mr. Reiner stated that he is worried about the new Bridge Park and encouraging events. It is important to see that park get used and we do not want to discourage anyone if the application fee is too high. Ms. Alutto stated that an organizer would have the opportunity to apply for a bed tax grant. There is the opportunity to offset fees through the bed tax grant. There is a cost recovery model for staff time. The second reading/public hearing is scheduled for the November 7, 2022 Council meeting. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 51-22 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS - DAYTON, OHIO Held Form 6101 October 24, 2022 Page 8 of 12 Waiving Competitive Bidding and Declaring Sole Source and Authorizing the City Manager to Accept Columbus Fibernet's Proposal for the Purpose of Fiber Installation Ms. Alutto introduced the Resolution. Mr. Farrar stated that he is discussing phase 2 of a 3-phase project building out fiber in southwest Dublin and the West Innovation District (WID). This area is between Shier Rings and Woerner Temple Roads where this is currently a gap. This will provide a diverse path and additional redundancy in the area. It will allow the extension of the Dublink transport down Shier Rings up to Cosgray. Staff is asking work be done by Fischel Company/Columbus Fibernet/Dublink LLC have been continually working with us making sure Fiber is maintained and works with current right of way system. Ms. Amorose Groomes stated that there was thought of pre -purchasing fiber, as it was getting scarce. She asked about this pricing compared to pre -inflation prices. Mr. Farrar responded that costs have significantly increased. Staff is monitoring that closely. They are working with Team Fischel on current plans so they can possibly pre- purchase at a lower rate and get on their schedule ahead of time. Ms. Amorose Groomes asked how prices are quoted and the percent increase. Mr. Farrar stated that it is 20-25% on actual materials (fiber and conduit total materials). Nearly all of 2023 fiber has already been pre -purchased. Fischel Company/Columbus Fibernet/Dublink LLC has assured us they have product to supply Dublin for any projects. Ms. Kramb stated that we know the cost of fiber going up. Is Fischel charging more? She wants to make sure we have other options and know hourly rates/pricing of other available companies. Mr. Farrar stated that staff did not compare between most recent quotes but he is happy to get that information to Council. The City does have to work off prevailing wage. Vote on the Resolution: Ms. Alutto, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. OTHER BUSINESS • Micro -Mobility Demonstration Pilot Project Mr. Rayburn shared the background, feedback and recommendation for the micro - mobility demonstration pilot. By Resolution 18-22, Council approved the pilot. There was a request that staff return to Council with feedback prior to expansion of the demonstration pilot area. To date, there have been over 6,200 rides. Staff spoke with Bird Scooters regarding Dublin's ridership. They were pleased with the numbers but would like to see the area expanded. There are restrictions in the existing operating zone. The Dublin Link Bridge was a slow zone. There are also no -ride zones. Bird has seen higher ridership over the summer with the elevated gas prices. During the pilot, Dublin Police did receive complaints about scooters. Most complaints were about inappropriate use by underage riders. Those complaints were shared with Bird. There was a lot of in -app messaging done to help educate the public. As a result of the documented complaints as well as feedback from the Police, some operational changes were made. Bird issued in -app messaging reminding riders of the minimum age requirement (18) as well as other safety reminders. There was scooter racing in the parking garages so parking garages were made no -ride zones. Upon entering a no -ride zone, a scooter will decrease speed at a safe rate. The Longshore Street no -ride zone as well as the Dublin Link Bridge slow -zone was refined. Mr. Rayburn shared additional staff recommended operational changed based on police feedback. Recommendations: 1. Restrict the operation of Bird Scooters in travel lanes on streets that have a speed limit higher than 25 miles per hour 2. Restrict the operation of Bird Scooters in travel lanes on Bridge Street in the Historic District 3. Restrict the operation of Bird Scooters in travel lanes on High Street, between John Wright to Rock Cress 4. Launch educational series and campaign RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS - DAYTON, OHIO Form 6101 Held 5. 6. 7. 8. October 24, 2022 Page 9 of 12 Develop a special identification for scooter parking Mandatory parking for Bird Scooters at bike racks Delay expansion of the pilot boundaries to citywide until March 17, 2023 Extend the pilot project until October 31, 2023 Mr. Rayburn stated that staff conducted a survey. The survey was published online on August 18, 2022 and 180 results were collected. It was not a statistically valid survey but a snapshot of the community. 72% of respondents were residents. The majority of respondents had never ridden an e -scooter. 56% of respondents agreed that scooters provide useful mobility options for people. Bird's data showed that over 15,000 miles have been logged. With that, 2.18 metric tonnes of CO2 has been prevented from going into the air due to people using scooters rather than driving. The survey asked respondents to rank a list of operational changes to the pilot. Respondents largely agree there is a need for mandatory scooter parking at designated areas and special identification for scooter parking. Staff will continue to work with Bird on parking. Responses were split on providing more slow speed zones. Respondents who have never ridden a scooter favored more regulations while riders favored more amenities like a smart phone holder. Given these operation changes, staff recommends delaying the pilot boundary expansion to citywide until March 17, 2023 to ensure these modifications are implemented successfully, and extending the pilot schedule to October 31, 2023. Should Council be supportive of extending the pilot schedule, staff will return prior to the expiration with an update Resolution to reflect the change. Mr. Rayburn introduced the representatives from Bird Scooters, Caitlin Goodspeed and Chris Stockwell. Mr. Keeler asked how the age requirement is monitored or enforced. Ms. Goodspeed stated that all riders are required to be over the age of 18. When they sign up for an account, that is stated in the agreement and messages are sent in the app. If it is determined to be an issue, Bird has the ability to do ID verification where a rider will have to scan in an ID before they are allowed to ride. They can never prevent someone underage from riding if a parent scans in for them but they find the ID check does curb a lot of that behavior. Mr. Keeler stated that clutter is a big issue and he sees scooters all over the City. He has been told that there is a penalty for leaving a scooter in an unauthorized spot. Ms. Goodspeed stated that they can look and see if rider has not parked properly. All riders are asked to take a photo at the end of their ride to show that it has been parked in an upright position out of the right of way. If a rider has not done this, they have a way to contact the rider directly. They usually start with a warning and provide education but can terminate their account. Ms. Amorose Groomes referenced the first 3 recommendations and stated that by inference, these restrictions move them to sidewalks. Mr. Rayburn stated that they have Darby Mill that staff is looking at as more of a mobility boulevard for north/south bypass. There were concerns with traffic and the narrow roadway so staff would ask to use sidewalks safely. The preference is a shared use path as that seems to be the most comfortable ride. Ms. Amorose Groomes suggested maybe not allowing scooters on High Street between John Wright and Rock Cress at all. Those are narrow sidewalks and are fairly regularly used by pedestrians. She realizes scooters are a component of the pedestrian movement but she does not necessarily want them on sidewalks. Ms. Alutto stated that she does not understand why they have to be prohibited from the roads; bicyclists use the road. The sidewalks in that area are very narrow. She does not see how to make the program work there, as a pedestrian or scooter rider. Vice Mayor De Rosa stated that when Franklin Street is extended, that will accommodate some additional mobility. Ms. Amorose Groomes stated there is a bike lane designed for that. Vice Mayor De Rosa stated that a bike rider cannot ride in those areas. Ms. Amorose Groomes stated that on -street parking adds complexity. Mr. Rayburn stated that the Franklin Street extension will be a nice bypass for High Street. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held October 24, 2022 Page 10 of 12 Vice Mayor De Rosa confirmed that there will be designation so people will know how to find that. Mr. Rayburn answered affirmatively. Mr. Reiner stated that we will not see the fullest use of the scooters until the businesses start using them and people further out can use them to get downtown for dinner and back home. He saw scooters being used in Washington D.C. with an adult on the scooter but a child also on the scooter (up front) both with helmets. He asked if that would be permissible. Ms. Goodspeed stated that it is not and is outlined in the agreement. The scooter is meant for one person only and she would ask the City of Dublin to stop that if they see it. Ms. Kramb stated that scooters should not be ridden on sidewalks in Historic Dublin. If High Street is banned, then there is nowhere for them to go in that area. Mr. Rayburn stated Mill and Darby would be good near term solutions until Franklin Street is extended. Ms. Kramb stated that scooters could be most useful when people are parked far from events and want to get closer. She suggested moving that start date up for the parade (March 11) and promoting them for that. Ms. Alutto suggested introducing more scooters for temporary time. Ms. Amorose Groomes stated there would have to be a designated spot for drop off that is geo- fenced. Mr. Rayburn stated that the Memorial Tournament was a great case study. Vice Mayor De Rosa stated that she is delighted that we will get e -bikes for staff and she thinks we need to have scooters in our own fleet. Vice Mayor De Rosa moved to direct staff to draft legislation extending the duration of the micro -mobility pilot program with modifications as discussed. Ms. Alutto seconded. Vote on the motion: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes. Ms. Amorose Groomes asked for a mid -point check-in. Vice Mayor De Rosa thanked Bird Scooters. STAFF COMMENTS Ms. O'Callaghan shared that: - This year's Spooktacular event was a success. She thanked Council, partners, and businesses for attending and distributing candy. - Leadership Dublin day is Wednesday. The purpose is to introduce members to staff and share strategies set forth by City Council. - A recent Recreation Services membership Back to School promotion netted 756 renewals during the 10 -day promotion. Prior to the pandemic, membership numbers were near 7,800 and reduced to 3,500. Memberships continue to increase and are now above 6,100. Ms. Alutto stated that it was a brilliant promotion. She renewed hers and encouraged others to do the same. - Riverside Crossing Park Ice Rink will return to the east plaza and will begin operation in mid-November prior to the Tree -Lighting event (December 1). - Last week the Police Department was awarded grant funding for first responders. These funds will be used for annual wellness check-ups and individual wellness training. She thanked those responsible for applying for the grant. - SnowGo will have a fun upgrade. It will now show plows in real time on the dashboard. Community members are being asked to help name the plows. Through this Wednesday, we are encouraging the community to share their best snow plow name ideas through the submission form on the City website. Finalists will be announced on October 31 and voting will then be open until November 4 with final names revealed on November 7. The City is partnering with the schools for the paint the plow program and the art classes at each participating school will have the opportunity to name the plow that they paint. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held October 24, 2022 Page 11 of 12 Ms. Amorose Groomes referenced the ice rink facility and asked about a storage container from last year's event that appeared in disrepair. Mr. Earman stated that staff has had conversations with the operator about that. They intend to look at different options for improvement. They are considering a skin wrap as well as screening for the chiller. Ms. Amorose Groomes stated that it would be nice to see t design draw people to it for a photo with a tagline. It was great last year but looker like a pilot program. COUNCIL REPORTS • Liaison Reports: o Dublin Arts Council: Mr. Reiner stated that the Dublin Arts Council %A have Masayuki Miyajima November 8 through December 15. He called for entries for the emerging students art exhibit. The deadline is December 10, 2022. o Washington Township: Ms. Kramb attended the meeting on October 11. She thanked staff for providing information that had been requested on the Brown -Harris cemetery. They shared that Rings Road is now open though Amlin. They are seeing people using the sidewalks. The trustees have been inquiring about additional cemetery space in the township and asked the Administrator to look into that and reach out to the City. o MORPC: Ms. Amorose Groomes stated that they had the summit on sustainability last week. Several Dublin staff members attended as well as Ms. Kramb. MORPC had more than 500 people registered, which is similar to pre -pandemic numbers. There were good ideas shared. Hopefully we will hear from staff on some of those. They are going to Bellefontaine, Ohio on Thursday learn about preservation efforts there. o Planning and Zoning Commission: Ms. Amorose Groomes stated that the last agenda meeting was cancelled. She did reach out via phone and shared some collective thoughts on applications for next meeting. COUNCIL ROUNDTABLE • Ms. Kramb stated that she attended the MORPC sustainability conference. At a couple of sessions, Dublin was used as an example of moving initiatives forward. She attended the Ohio Municipal League annual conference and they shared a push for continued advocacy to senators and representatives to keep local government voices being heard. They also shared grant money opportunities available (i.e., electric charging stations). • Mr. Keeler thanked Finance Staff for their dedication and sacrifice and long hours getting the CIP over the finish line. • Mr. Reiner shared with Council that the Veterans Committee has asked about making Dana McDaniel an ex -officio member. Ms. O'Callaghan stated that would be done by Resolution. Mr. Reiner also shared his condolences to David Guion on the passing of his father. • Ms. Amorose Groomes stated that she has been working with the Workforce Development Committee. By the end of the week, all grant requests are due into the State of Ohio. This partnership is going to apply for a Spark Grant, which is seed money to set a spark that will hopefully light a fire in the development of the workforce in the region. The applicant will be the Ohio Workforce Development Board of Franklin County. If successful, they will look at ways to implement this. The grant does have a requirement for partnerships. Those processes are being navigated. The vein of the grant will be artificial intelligence, robotics and cybersecurity (ARC). • Vice Mayor De Rosa stated that Spooktacular was spectacular. She thanked the resident leadership who attended fall HOA leadership meeting for their partnership. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting - - ------ - --- BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held October 24, 2022 Page 12 of 12 ADJOURNMENT ;111—e meeting wasia journed at 8:35 p.m. Vice Mayor — Presiding Officer (�: �-' Deo ty 64brk of Council