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HomeMy WebLinkAbout10-10-22 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON. OHIO Forth 6101 Held October 10, 2022 CALL TO ORDER Mayor Fox called the Monday, October 10, 2022 Regular Meeting of Dublin City Council to order at 7:02 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms.. Kramb and Mr. Reiner. Staff members present were Ms. Readler, Mr. Stiffler, Mr. Ranc, Mr. Rogers, Ms. O'Callaghan, Ms. Goehring, Ms. Blake, Ms. Willis, Mr. Robison, Mr. Ament, Mr. Dearth, Ms. Goliver, Mr. Hammersmith, Ms. Weisenauer and Chief Paez. Also present: Jason Skidmore, CEO of Vernovis. PLEDGE OF ALLEGIANCE Mayor Fox invited Mr. Reiner to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS Mayor Fox welcomed Ms. O'Callaghan to her first Council meeting as City Manager. Ms. O'Callaghan stated that she appreciated Council's confidence in her continuing service as the City Manager. She is proud to be part of such a visionary City that advances big ideas and enhances quality of life. She stated she is committed to continuing first class services for our residents. She has appreciated everyone's welcome into her new role. CITIZEN COMMENTS Chandra Williamson, 2384 Meredith Drive, Columbus, spoke regarding the Senior Options levy renewal in Franklin County. She stated that this is Issue 10 on the ballot and is critical for our seniors. The Senior Options levy provides services to our residents aged 60 and older to help them safely stay in their homes for as long as possible. This program serves more than 60,000 residents. She encouraged support for the levy renewal. CONSENT AGENDA There was no request to remove a consent agenda item. • September 26, 2022 Minutes of the Work Session • September 26, 2022 Minutes of the Regular Council Meeting Ms. Alutto moved to approve the consent agenda. Mr. Reiner seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. POSTPONED ITEM Ordinance 30-22 Adopting the 2023-2027 Five Year Capital Improvements Program Mr. Stiffler reviewed the timeline of the CIP review process and stated that staff would be requesting Council postpone the vote to the October 24, 2022 Council meeting. He stated that Council directed staff to include a project in year 2025 for $7 million for capital improvements identified as part of the Parks and Recreation Master Plan. This project is to be funded through $3.5 million in additional recreation related revenues to be determined and $3.5 million in income tax backed debt. The introduction of this income tax backed debt creates a shortage in 2027 of $772,000. Staff recommended eliminating this shortage by changing the 2027 funding associated with the DCAP Connection — Metro to Blazer which was previously funded at $1.75 million to $500,000. This reduction will allow design and other engineering studies to occur in RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held October 10, 2022 Page 2 of 12 2027 with construction to follow. This allocation of funding is a placeholder dependent on future development in the area and can be adjusted in future years. Staff sought Council consensus on this plan moving forward to balance out the CIP. The other item on which staff was seeking Council's direction was the River Forest Storm and Roadway improvement. This project is currently programmed in 2025, but staff presented two options to move the project up to 2023. The two options were: • Option A: o Reduce the 2023 annual street maintenance budget by $1.2 million. This would result in the re -surfacing of Muirfield Drive from Tara Hill Road to Brand Road being moved to 2024 or 2025. The Director of Asset Management and Support Services, Bob Taylor, based this recommendation on an evaluation of the 2023 annual street maintenance program. This segment of Muirfield is currently rated in good condition. o Remove $450,000 allocated for the 161 East Corridor Visioning Project. Funding is available in the 2023 Operating Budget. o This option would retain current amount programmed in 2023 for City sign improvements. A small number of pole -mounted entryway signs would be deferred to future years. • Option B: o Move the following to 2025: ■ Sawmill Interchange Renovation/Planting Project - $650,000 West Bridge Street/SR 161 — Streetscape Enhancements - $675,000 o Remove $450,000 allocated for the 161 East Corridor Visioning Project. Funding is available in the 2023 Operating Budget o This option would allow for an increase of $100,000 in 2023 for City sign improvements. Funding would allow for the installation of all 25 pole -mounted entryway signs in 2023. There were no public comments. Council consensus was to agree with staff recommendations regarding the placeholder for the Parks and Recreation Master Plan. Mr. Reiner expressed that he liked Option A. Ms. Alutto stated that she also prefers Option A. Ms. Amorose Groomes stated that her hesitation in executing everything in Option B is the Sawmill Interchange Renovation because plans could change if we were successful in building a bridge in that location. In ayear, we might have a better idea of how the Sawmill Interchange would be effected. Ms. Willis stated that the study is complete on the crossing over I-270, but the preliminary engineering is currently underway. She suggested having a hybrid between the two options. There may be a savings if the crossing project comes at the same time as the Sawmill Interchange project. Ms. Alutto stated the hybrid is a good idea. Vice Mayor De Rosa stated that the signs could wait also. She would opt for maintenance rather than signs if that is the choice. Ms. Kramb is in favor of doing River Forest and maintenance above aesthetic changes. Mr. Keeler stated that the maintenance needs to happen, but aesthetic changes should not be put off either. Our gateways are important to provide the best first impression. He stated that Riverside Crossing Park does not need to happen in 2023. He would like to see the the dollars re -allocated to some other more priority projects. Mr. Reiner agreed, but stated that he would like to see the details for Riverside Crossing Park and see it finished. Ms. Alutto asked if the development agreement would allow a change to timing. Mr. Stiffler stated that the design for Riverside Crossing Park funded in 2023 is funded with RECORD OF PROCEEDINGS Minutes BARRETT BROTHERS -DAYTON, OHIO Held Dublin City Council Meeting October 10, 2022 Page 3 of 12 TIF funds so moving that would not help this particular issue. Secondly, moving the work planned in 2024 would delay the income tax supported debt service on that debt. That would not really help the issue being discussed today. He suggested moving the design forward in 2023 and then deciding if it should be pushed back after the design is in -hand. Ms. Alutto stated that she would like that noted as part of the CIP discussion for next year. Ms. Amorose Groomes stated that she would like to keep the River Forest Storm and Roadway Improvement in 2023 and she would advocate for putting the Sawmill Interchange Renovation in a later year until we are better informed about the crossing over I-270. She would only do gateway on Bridge Street signs in relation to the work already being done. Ms. Kramb stated that she also recalled park improvements on South High Street for $80,000 that could wait also. Ms. Alutto stated she would appreciate an introduction to everything that has been changed as a result of these conversations when the final draft is brought forward. Mayor Fox clarified that if the annual street maintenance was reduced by $1.2 million (Option A) and the Sawmill Interchange Renovation was put in later years, that would resolve the funding need for River Forest work. Mr. StifFler stated that mathematically, you wouldn't need to push the Sawmill Interchange Renovation because the reduction in street maintenance and the $450,000 for 161 East Corridor Visioning was already removed; those together provide enough funding. Mr. Stiffler stated that pushing the Sawmill Interchange to outer years frees up the $650,000 in 2023 to either do more paving or signage if Council chose. Council consensus was to use Option A and move the Sawmill Interchange Renovation to a later year and use the $650,000 for additional park signs. Mayor Fox moved to postpone Ordinance 30-22 to the October 24, 2022 meeting. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Alutto, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 38-22 Authorizing the Provision of Certain Incentives to Vernovis, LTD to Induce it to Lease a Facility to Relocate and Expand its Office and its Associated Operations and Workforce, all within the City; and Authorizing the Execution of an Economic Development Agreement Ms. Goehring stated that there are no changes from the first reading. Staff recommended approval. She introduced Jason Skidmore, President and CEO of Vernovis. He stated that Vernovis is a talent solutions firm. They have had a presence in Central Ohio for seven years and will be expanding that presence. He thanked Council and the City staff for their support and partnership. There were no public comments. Vote on the Ordinance: Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES Mayor Fox moved to waive the Council Rules of Order and read Ordinances 39-22 through 48-22 together. Ms. Alutto seconded. Vote on the motion: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Alutto, yes. Farts 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS - DAYTON, OHIO Held October 10, 2022 Page 4 of 12 Form 6101 Ordinance 39-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000123-00 from Jeffrey P. Bolyard and Brooke N. Bolyard, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 40-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000092-00 from 63 South High, LLC an Ohio Limited Liability Company, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 41-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000005-00 from Hospel Holdings, LLC, an Ohio Limited Liability Company, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 42-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000104-00 from 91 S. High St., LLC, an Ohio Limited Liability Company, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 43-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000127-00 from Andrew Wages and Janet Wages, Trustees of Wages Family Revocable Trust Dated May 8, 2008, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 44-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000131-00 from Jon P. Riegle, Successor Trustee of the Ruth Moffitt Revocable Living Trust, Dated the 16th Day of September 1996, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ordinance 45-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on Franklin Street, Identified as Franklin County Parcel Number 273-000133-00 from Eric B. Pickering and Lucy Pickering, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ordinance 46-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire an Easement from the Property Located on South High Street, Identified as Franklin County Parcel Number 273-000075-00 from Richard J. Toberen, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP RECORD OF PROCEEDINGS Minutes of Dublin City Cmuncil Meeting BARRETTBROTHERS • DAYTON, OHIO_ Held October 10, 2022 Page 5 of 12 Ordinance 47-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on South High Street, Identified as Franklin County Parcel Number 273-000046-00 from Robert C. Karrer Jr., Trustee of the Robert C. Karrer, Jr. Living Trust, Dated April 2, 2002, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Form 6101 Ordinance 48-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Two Easements from the Property Located on Waterford Drive, Identified as Franklin County Parcel Number 273-000798-00 from Ryan Dammann and Callista Dammann, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030- CIP Ms. Alutto introduced the Ordinances. Mr. Hammersmith stated that the City will be relocating the existing overhead utility lines along South High Street through the South High Street Utility Burial - Phase 1 Project, by installing underground electric (AEP) and telecommunication (Spectrum, AT&T, Breezeline, and Dublink) utilities to service the affected parcels. At the completion of the Project, all overhead utility lines and poles along South High Street will be removed between West Bridge Street and Short Street. The Phase 1 underground improvements are scheduled to be performed in advance of the Franklin Street Improvements Project which includes road reconstruction, sidewalks, curb ramps, street lights, and street trees on Franklin Street between Sells Alley and Waterford Drive. Presently, this project is planned to start construction in early 2023 and is anticipated to be complete by the late summer or early autumn of 2023. The City has reached agreement with ten of the twenty-three affected parcels, with five additional City of Dublin parcels requiring utility easements as well. The City has participated in good faith discussions with all twenty-three property owners and hopes to arrive at mutually agreeable terms with all property owners by the end of October 2022. There were no public comments. Vice Mayor De Rosa clarified that this project is laying the conduit for Dublink. Mr. Hammersmith responded affirmatively. Ms. Amorose Groomes asked about negotiations that are on-going for the remaining properties. Mr. Hammersmith stated that negotiations have been going well and the project is still on track. In response to Mayor Fox's question about disturbing the historic stone walls, Mr. Hammersmith stated that they do not plan on disturbing any of the stone walls. Second Reading/Public Hearing is scheduled for the October 24, 2022 Council meeting. Mayor Fox moved to waive the Council Rules of Order and read Ordinances 49-22 through 51-22 together. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Mayor Fox, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes, Mr. Reiner, yes. Ordinance 49-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located at 8431 Trails End Drive, Identified as Franklin County Parcel Number 273-009032-00 from Robert B. Daniels and Cheryl E. Daniels for the Public Purpose of Constructing a "hammerhead" at the Terminus of Trails End Drive as Part of Sanitary Sewer Extension Project 21-013-CIP RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 It Held October 10, 2022 Page 6 of 12 Ordinance 50-22 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located at 8432 Trails End Drive, Identified as Franklin County Parcel Number 273-008839-00 from David A. Blissenbach, Trustee of the David A. Blissenbach Family Trust, Dated June 19, 1996 for the Public Purpose of Constructing a "hammerhead" at the Terminus of Trails End Drive as Part of Sanitary Sewer Extension Project 21-013-CIP Ordinance 51-22 Authorizing the City Manager to Execute Necessary Conveyance Documents and to Accept Conveyance of a 0.121 Acre, More or Less, Perpetual Public Utility Easement from Daniel I. Schoenberger and Terri L. Schoenberger aka Terri L. Harmon From the Property Located at 8171 Trails End Drive For the Public Purpose of Constructing a New Storm Sewer as Part of Sanitary Sewer Extension Project 21-013-CIP Ms. Alutto introduced the Ordinances. Mr. Hammersmith stated that the Sanitary Sewer Extension — Area 1B project includes the installation of 2,185 feet of 12 -inch sanitary sewer and reconstruction of the Trails End Drive roadway. In addition to the sanitary sewer extension project, the City's Asset Management Division identified and programmed Trails End Drive for roadway reconstruction in the City's Annual Street Maintenance program. This project requires acquiring property interests from three affected property owners. Construction activities are expected to commence in the spring of 2023. There were no public comments. Second Reading/Public Hearing is scheduled for the October 24, 2022 Council meeting. Mayor Fox moved to waive the Council Rules of Order and read Ordinances 52-22 and 53-22 together. Ms. Alutto seconded. Vote on the motion: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. Ordinance 52-22 Authorizing the City Manager to Execute an Easement with Property Owners Scott and Meghan Weaver along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Ordinance 53-22 Authorizing the City Manager to Execute an Easement with Property Owners Charles and Jenny Shaw along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Ms. Alutto introduced the Ordinances. Mr. Earman stated that these Ordinances continue to secure Landscape Maintenance Easements associated with the Greenway Corridor Program that was initiated by City Council in 2020 for the properties adjoining Avery-Muirfield Drive in the Indian Run Meadows subdivision. Of the 31 private property owners that were contacted, 21 affirmed they are interested in participating, one owner declined to participate, five owners are undecided and four were not responsive to the request. Staff will continue to communicate with those who have not responded to ensure they are aware of the program. Additionally, property owners that ultimately do not participate in the program will be held responsible to meet the minimum requirements at their own expense going forward. Staff has prepared planting plans for each of the eligible properties and has met with each owner to review the plans, provide input and to suggest adjustments based on their preferences. Of the affirmed 21 properties, the plan includes the removal of 84 trees/shrubs that are in poor or dead condition and the planting of 123 new trees/shrubs to achieve the minimum screening requirements. The RECORD OF PROCEEDINGS Minutes of nuhlin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held October 10, 2022 Page 7 of 12 estimated cost of this project is $100,000 to $120,000. Parks and Recreation staff has reviewed this project with the Finance Department, and there are sufficient funds to cover the estimated expenditures above $25,000 within existing budgets. Since bid costs are likely to come in above the currently appropriated $25,000, Finance staff will include the costs above $25,000 from re -forestation funds as part of the Q4 supplemental request. There were no public comments. Ms. Amorose Groomes asked about whether or not any deadlines have been communicated to the homeowners, so they understand that this is the opportunity to participate. Mr. Earman stated that once the project gets underway, he will reach out to homeowners who have not responded again to make sure they understand how to participate and what minimum requirements will be if they choose not to participate. Ms. Amorose Groomes asked about the duration of this project. Mr. Earman stated that much of it will be done this fall, and some will carry over into the spring 2023. Mr. Reiner asked what specifically the screening would be made of. Mr. Earman stated it was a mixture of evergreens and shrubs. Vice Mayor De Rosa stated that tree removal will create emotion, so she wanted to be sure that residents are aware of the work being done. Second Reading/Public Hearing is scheduled for the October 24, 2022 Council meeting. Ordinance 54-22 Authorizing the City Manager to Execute an Easement Agreement for Driveway Purposes with Nhung Ngo for Access to the Property Located at 8218 Riverside Drive Ms. Alutto introduced the Ordinance. Mr. Hammersmith stated that in the fall of 2021, Nhung Ngo (owner) purchased six lots in Block Five of the O'Shaugnessy Hills Subdivision with an assigned address of 8218 Riverside Drive. Originally, the driveway to the proposed new home was to be from Arrowhead Drive and located within an easement on property owned by someone else. Unfortunately, the owner was not able to secure the needed easement for the driveway and was forced to find another location for the driveway. The City was not opposed to the owner constructing a 15 -foot wide driveway in the existing right-of-way with the understanding that the owner would maintain the driveway and that it may be improved or extended in the future if additional parcels in the subdivision needed it for access. The result of the conversations with the Owner and her legal representative is the Easement Agreement for Driveway Purposes (the "Easement's as attached. As a term of the Easement, the responsibility to construct and maintain the driveway falls upon the current Owner and all future owners. The Easement does not preclude the City from replacing the driveway with a public road in the future. Mr. Reiner- confirmed that using Arrowhead Drive was not a possibility. Mr. Hammersmith stated that the adjacent homeowner did not wish to grant the easement. Discussion was held regarding septic systems on these lots. Ms. Amorose Groomes asked about the slope at the termination of Maumee Drive. Mr. Hammersmith stated it is likely to be similar to Arrowhead. Ms. Amorose Groomes stated that she wants to make sure that the grade does not end up dumping ice on Riverside Drive from the end that slope. Ms. Kramb stated that they are putting their septic system close to Riverside Drive. Is it far enough back? She wants to make sure there is enough room to put water and sewer in some day. There were no public comments. Second Reading/Public Hearing is scheduled for the October 24, 2022 Council meeting. Form 6101 RECORD OF PROCEEDINGS Minutes of — Dublin City Council Meeting BARRETT BROTHERS - DAYTON, Of 11 O Form 6101 11 Held October 10, 2022 Page 8 of 12 INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 48-22 Accepting the Lowest and Best Bid for the Sanitary Sewer Extension Area 1B Project Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on September 27, 2022, four bids were received and publicly opened for the Sanitary Sewer Extension Area 1B Project. The construction costs will be split by the project accounts as follows: $990,255.00 from Sanitary Sewer Extensions — Area 1B - Sanitary Sewer, and $1,009,376.08 from Sanitary Sewer Extensions — Area 1B — Roadway. The Engineer's estimate for this project is $2,100,000. Double Z Construction Company submitted the lowest and best bid of $1,999,631.08. There were no public comments. Vote on the Resolution: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes. Resolution 49-22 Intent to Appropriate an Easement from Carla Grace Baldwin, Amy Jo Hall, Danny Lynn Johnson, and the Heirs of Roy Carl Johnson (Deceased), from the Property Located at 105 Franklin Street, for the Public Purpose of Carrying out the South High Street Utility Burial Project 19-030-CIP Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that during the acquisition phase of this project, this parcel was inherited by four siblings, each obtaining a quarter interest in this property. One of the heirs is now deceased, and their estate must go through the probate process. The three remaining siblings are agreeable to fair market value for their share of the property interests. This Resolution is the first step in the process as we wait for probate. This will allow the project to remain on schedule. There were no public comments. Vote on the Resolution: Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. Resolution 50-22 Appointing a Council Member as the Council Liaison to the Architectural Review Board Ms. Alutto introduced the Resolution. Vice Mayor De Rosa stated that at the August 29, 2022, work session, City Council discussed the recommendations of the Administrative Committee regarding the Council liaison role and a potential change to the Council Rules of Order to reflect that role. On September 26, 2022, Council adopted Resolution 45-22 amending the Council Rules of Order to address liaisons to internal boards and commissions that Council appoints. Council discussed the Boards and Commissions to which liaisons might be appointed at the August 29 work session. Council determined it would be prudent to appoint a liaison to the Architectural Review Board (ARB). Vice Mayor De Rosa stated that this Resolution is appointing Council Member Amy Kramb as the Council Liaison to ARB. Moving forward, this appointment will be made during the Council Organizational meeting in even years. There were no public comments. Vote on the Resolution: Mayor Fox, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held October 10, 2022 Page 9 of 12 OTHER BUSINESS • Operating Budget Revenue Projections Mr. Stiffler stated that this presentation begins the 2023 Operating Budget. He stated he would be providing an update on the 2022 Operating Budget and an update on th 2022 Income Tax estimates. He stated he was pleased to share that the operating budget is well in advance and revenues are ahead of expenditures. At this point in tv year, on a $93.3 million budget we are currently at $83.7 million. Revenues in all categories are at or ahead of schedule, particularly recreation revenues. The numbers are still down compared to 2019, but it is nice to see a significant recovery in 2022. Regarding expenditures, the budget was originally at $101.8 million, and at this point we have spent $77.5 million. Of the $83.3 million in revenues, $8.3 million of it is non- recurring revenue. Of the $77.5 million expenditures, $7.7 million is non-recurring expense; specifically, land acquisition. 2022 Income Tax Revenue As of September 30, 2022, we were ahead of 2021 revenues by 3.6%. The budgeted income tax budget for this year was $94 million and it appears as though we will exceed that to an estimated $102 million. Mr. Stiffler shared a graphic illustration of income tax receipts by month for 2018-2022. The most important component of income tax is withholdings. The upward trend from May and June did not continue and unfortunately went in the other direction. September's number is significant, but could also be the result of timing. He explained that September 2021 had three paychecks, but September 2022 only had two. He explained that looking at this monthly can lead to false narratives. Withholdings were ahead the first four months of the year and have struggled since May. Net Profits tell a similar story of starting out fast in the first few months and then slowing considerably. We are still up 24 1/2%. Inflation is helping net profits. Individual withholdings are fairly consistently up also. Mr. Stiffler provided a graphic of the total 2022 income taxes and it largely mirrors the withholding graphic. Total income tax projections for 2022 look to be around $102.1 million. %L 2022 Income Taxes �w Total Income Taxes 70.0% 6o.o% 56.6% 50.0% 40.0% 30.0% 20.0% 10.0% -30.0% -40.0% -�-%T change Month -m--%T change YTD 1-72- Vice .7/ Vice Mayor De Rosa asked if there were two or three takeaways as a result of the analysis. Mr. Stiffler stated the big takeaway is remote work. Our top 10 employers are not the same top 10 pre -remote work. The remote work policies at some of our larger employers are problematic from a revenue stand point. Ms. Amorose Groomes asked what the three paycheck months were. Mr. Stiffler stated that he could provide that to her. She stated it would be helpful to know that as they look at the withholdings chart he provided. Vice Mayor De Rosa asked if the data suggests that the big moves have been made or will there be more. Mr. Stiffler stated that he believes the data is showing that the big RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held October 10, 2022 Page 10 of 12 move happened in May, but he has no way of knowing if there will be more movement or if companies will change their remote work policies. Ms. Kramb asked about employers that pay bonuses, do they pay them at the same time every year? Mr. Stiffler stated they typically do pay them at the same time every year, but that they were higher in 2021 than in 2022. Mayor Fox asked about the accuracy of tracking remote employees. Is there any way to track the accuracy of their reporting? Mr. Robison stated most companies are using a hybrid model such as two days out and three days in the office. Mr. Stiffler stated that this is somewhat of a fluid situation that we are working through. 2023 Operating Budget Mr. Stiffler shared the timeline of the operating budget work sessions. He provided a list of the operating funds. Specifically, there will no longer be a Coronovirus Relief Fund or a Local Fiscal Recovery Fund. The Wireless 9-1-1 fund had been in the operating fund because it received a transfer from the Safety Fund. In 2023, we are proposing to make that fund a Capital Fund, rather than an operating fund, so that we can use those revenues to provide a funding source for the expensive infrequent capital improvements needed by the dispatching center. Operating revenue is estimated to be $94.1 million. This represents a 0.1% decrease as compared to the 2022 operating budget. Mr. Stiffler provided a graphic of budgeted revenue versus actuals from 2006 through 2022. He believes the projections for 2023 to be conservative. %L 2023 Operating Budget $100 3 $95 Z $90 $85 $80 $75 $70 $65 $60 $55 $50 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Budgeted Revenue —Actual Revenue Mr. Stiffler stated that it is possible that we may have some negative numbers in April of 2023 that we have not seen before. All of this analysis supports a flat budget for 2023 of $94 million. Ms. Amorose Groomes asked when the property tax valuations will be. Mr. Stiffler wasn't sure, but it was every three years. Vice Mayor De Rosa stated that it would be helpful to see the actuals to budget as well. Mr. Stiffler stated that the January through September 2022 are actuals. Vice Mayor De Rosa described additional data she would like to see as comparisons. Mr. Stiffler stated that we will need to give it a little more time be able to get the level of data she was referring to. Mr. Keeler stated that these numbers are more conservative than we hope that reality will be. Mr. Stiffler agreed and is hopeful that we will eclipse that. Mayor Fox stated that it is helpful to try to understand the trends. Mr. Stiffler reviewed the income tax estimate risks such as inflation, work force availability, etc. He reviewed the other revenue fund sources in the operating budget for 2023. The Recreation and Pool Funds are trending closer to pre -pandemic values. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, Of 110 Form 6101 Held October 10, 2022 Page 11 of 12 The hotel -motel fund tax revenue shows also that this fund also continues to recover closer to pre -pandemic levels. STAFF COMMENTS Ms. O'Callaghan shared that: • For the 12th year in a row, Dublin was named "Best Suburb for Business"; • She congratulated the Economic Development team for winning awards from the International Economic Development Council; • Our final document destruction event was held last weekend at the Fleet Building and staff helped 342 cars dispose of their unwanted paper, CDs and hard drives. This is part of the City's ongoing sustainability efforts; • The Deer Run Sanitary Sewer Project street closures were communicated; • Spooktacular is Thursday, Octber 13 from 5:00 p.m. — 8:00 p.m. and on October 14 from 1:00 p.m. — 4:00 p.m.; • October is cyber -security month; and • Wednesday, November 2, we will be hosting an "Evening of Gratitude" to thank volunteers. COUNCIL REPORTS • Committee Reports o Administrative Committee: Vice Mayor De Rosa stated that the last meeting provided an opportunity to discuss the second round of DEI training for Council and Board and Commission members. Suggestions were received at the Joint Meeting, and those are being incorporated. IT provided a staff update. The committee talked about privacy and data privacy policies and staff will be bringing information back to the Committee and Council will be seeing that in the future. COUNCIL ROUNDTABLE • Ms. Alutto welcomed Ms. O'Callaghan to her first meeting as City Manager. • Ms. Amorose Groomes shared that the MORPC Executive Committee met and there were some revised 2025 population estimates so she encouraged Council members to watch for those in the MORPC minutes. It will be very interesting. She asked Ms. O'Callaghan about the repaving of Dublin Road as the Deer Run Force Main work is done. Ms. O'Callaghan stated that Mr. Ranc is working on the scheduling and more will be known about that repaving in the coming weeks. Ms. Amorose Groomes stated it might be better to start it in the Spring. She also welcomed Ms. O'Callaghan to her first meeting as City Manager. • Ms. Kramb welcomed Ms. O'Callaghan to her first meeting as City Manager. • Mr. Keeler congratulated Mr. Gerber on a great Founder's Day event on October 2. The Performing Arts feasibility study will be getting underway soon. He invited Council to provide any names of stakeholders that would support the arts to be shared with the consultants. He welcomed Ms. O'Callaghan to her first meeting as City Manager. • Mr. Reiner welcomed Ms. O'Callaghan as City Manager. He thanked her for taking on this responsibility. • Vice Mayor De Rosa welcomed Ms. O'Callaghan as City Manager and thanked her for the staff update of all the wonderful things going on. • Mayor Fox stated that she and Ms. O'Callaghan attended a COMMA (Central Ohio Mayors and Managers) meeting recently in Powell, Ohio. She mentioned that Powell recently increased their income tax from .5% to 2%. The feature speaker was Dr. Amy Acton of the Rapid Five Initative. Dr. Acton shared that they are hoping to help communities apply for grant funding. Dr. Crane, another speakerat the meeting, spoke about ending the sale of flavored tobacco products in the City of Columbus. He feels the marketing and products are geared toward youth. Mr. Murdock, from MORPC, stated that they have submitted for funding in support of rail initatives. She welcomed Ms. O'Callaghan to her first meeting as City Manager. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS - DAYTON, OHIO Form 6101 Held October 10, 2022 Page 12 of 12 ADJOURNMENT The meeting was adjourned at 9:02 p.m.