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HomeMy WebLinkAbout09-26-22 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held September 26, 2022 CALL TO ORDER Mayor Fox called the Monday, September 26, 2022 Regular Meeting of Dublin City Council to order at 7:00 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Mr. Stiffler, Mr. Ranc, Mr. Rogers, Ms. O'Callaghan, Ms. Goehring, Ms. Blake, Mr. Ament, Mr. Dearth, Ms. Goliver, Mr. Hammersmith, Ms. Weisenauer and Chief Paez. Also present: Rick Gerber, Historic Dublin Business Association; Craig Barnum, Tucci's Restaurant; Matt Davis, COhatch; and Ben Blake, Executive Vice President; Mark Hoesing, Senior Vice President of Operations; Chris Tuohey, Regional Manager; and Erica Espe, Regional Sales and Marketing, KemperSports. PLEDGE OF ALLEGIANCE Mayor Fox invited Vice Mayor De Rosa to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS Founder's Dav Mayor Fox invited Mr. Gerber to come forward and speak about the Founder's Day celebration on October 2. Mr. Gerber stated he is the President of the Historic Dublin Business Association and he was present to invite everyone to the first Founder's Day event on October 2, 2022 from 12:00 p.m. to 6:00 p.m. This event is to highlight a segment of our history and this year it will specifically highlight our 35th year as a City. The theme this year will be a 1980's theme with games and music. He thanked everyone who has worked collaboratively to bring this event to fruition. CITIZEN COMMENTS Lisa Bateson, 5601 Indian Hill Road, spoke regarding the delay of the River Forest street repaving project. She agrees with many of the comments that she heard during the work session prior to this meeting. Someone said, 'don't put it on a shelf and allow the dust to cover it' during the work session and this is how the residents of River Forest feel. This project has been in existence since 2016, and then it was delayed to 2021, then 2023, and now 2025. She heard the phrase "impact on residents" being used. This project greatly impacts the residents. She stated that she feels they are being put aside. There are drainage issues and the roads need addressed. She would like an explanation of why it keeps being put off. Claire Wolf, 5521 Indian Hill Road, reviewed the history of the roads. In 1985, the City stated at that time that the foundation was inadequate and could not be fixed. They patched the roads and that is how it has been for nearly 40 years. River Forest is the first platted subdivision in the City. In 2016, the City agreed that the roads were in need of repair. There was a study that was to be done for not only the street, but storm water drainage as well. In 2019, the project was put into the budget for construction in 2023. Now it has been delayed again. Now is the time to fix the roads for the residents. _Tim Solack, 8025 Dublin Road, stated he has lived in the neighborhood since 1980. He is a retired engineer. He has spoken with City Engineers extensively for this project. They do not want curbs, sidewalks, lighting, etc. so it is not as expensive. The study and design is complete. There is no reason for it to be put off again. There are many people that use this road to walk on and it is dangerous. It was promised in 2019, then 2023, and now it needs done. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Held_ September 26, 2022 Page 2 of 14 Sue Berg, 5178 River Forest Road, stated that she has lived at this residence for nine years. She stated that other roads are being done ahead of theirs. The plan is alreac in place and she would like it to be completed. Form 6101 Mr. Hammersmith and Mr. Taylor provided a brief overview of staff's rationale to move this project to 2025. Mr. Taylor stated that he is appreciative of the residents' comments and their passion for their neighborhood. He provided a history of the work for the River Forest subdivision. In 2017, River Forest was added to the Street Maintenance Program for 2019. Upon further evaluation, the majority of the problems were a result of poor roadway drainage; therefore, a more comprehensive plan was developed and planned for 2023. Spot pavement repairs were performed in 2019 and 2020. He shared the 2019 pavement conditions report showing that the road conditions were fair to good. The 2021 report shows the pavement conditions have not drastically changed. The pavement conditions were not deteriorating as quickly as anticipated so the project was moved from 2023 to 2025 to balance the CIP program. The following work is planned by 2023: • Spot repairs, • Crack sealing, and • Potential tree canopy removal to allow pavement to dry. Mr. Taylor stated that he and Mr. Hammersmith drove the streets in question today and that they are both comfortable with the current course of action in 2025. Tara Amenson, 5330 Ashford Road, asked what rating system the City was using to determine that the roads were in fair condition. Mr. Taylor stated that it is based on the ASTM model for pavement conditions. The City uses a company called Roadbiotics. Ms. Amenson stated that she is a safety engineer and wanted the specific standard that Mr. Taylor was referencing. He did not have the specific standard. Mayor Fox thanked the residents for coming out and speaking to their concerns. She stated that staff is available to the residents to address questions and concerns. In response to a question from the audience, Mr. Hammersmith stated that he would be glad to come out and walk the street. CONSENT AGENDA There was no request to remove a consent agenda item. • Excuse the absence of Mr. Reiner from the September 12, 2022 Regular Council meeting • August 29, 2022 Minutes of the Work Session • August 31, 2022 Minutes of the Joint Work Session • September 12, 2022 Minutes of the Regular Council Meeting • September 19, 2022 Minutes of the Special Council Meeting • Notice to Legislative Authority for a TREX D5 Liquor Permit to Buckeye Rise & Dine Sawmill LLC, dba Sunny Street Cafe, 7573 Sawmill Road, Dublin, Ohio from C & D Piggys LLC, dba Piggys, 886 Youngstown Poland Road, Struthers, Ohio, 44471. Ms. Alutto moved to approve the consent agenda. Mr. Reiner seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. POSTPONED ITEM Ordinance 30-22 Adopting the 2023-2027 Five Year Capital Improvements Program Mr. StifFler stated that staff recommended postponing this Ordinance to allow time for staff to make the appropriate changes to the CIP as stated in the work session prior to this meeting. There were no public comments. RECORD OF PROCEEDINGS Minutes of Dublin Cdy Council Meeting BARRETTBROTHERS - DAYTON, Oil IO Held September 26, 2022 Page 3 of 14 Mayor Fox moved to postpone Ordinance 30-22 to the October 10, 2022 meeting. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Alutto, yes. Form 6101 SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 34-22 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2022 Mr. Stiffler stated that there are no changes from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. Ordinance 35-22 Rezoning +/-6.67 acres from MUR-4, Mixed Use Regional 4 - Llewellyn Farms District to a PUD, Planned Unit District, Vista Community Church to Utilize a Developed Site for Religious or Public Assembly. This site is located on the East side of Frantz Road, North of Parkcenter Avenue. (Case 22- 009Z/PDP) Ms. Rauch stated that there are no changes from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Alutto, yes. Ordinance 36-22 Authorizing the Provision of Certain Incentives to Ease Logistics Services LLC to Induce it to Purchase an Office Building for the Relocation of the Company's Existing Office and the Expansion of that Office and its Associated Operations and Workforce within the City; and Authorizing the Execution of an Economic Development Agreement Ms. Goehring stated that since the first reading of this Ordinance, the Economic Development Agreement has been modified to reflect the actual building that is being purchased. Abbi Failla, EASE Logistics, thanked Council for their partnership. She expressed excitement about this building and expansion. 'There were no public comments. Vote on the Ordinance: Ms. Alutto, yes; Mayor Fox, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes, Mr. Reiner, yes. Ordinance 37-22 Adopting and Enacting a Supplement (S-52) to the Code of Ordinances for the City of Dublin, Ohio Ms. Readler stated that there are no changes to this Ordinance from the first reading. Staff recommended approval. 'There were no public comments. Vote on the Ordinance: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mr. Reiner, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held September 26, 2022 Page 4 of 14 INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES Ordinance 38-22 Authorizing the Provision of Certain Incentives to Vernovis, LTD to Induce it to Lease a Facility to Relocate and Expand its Office and its Associated Operations and Workforce, all within the City; and Authorizing the Execution of an Economic Development Agreement Ms. Alutto introduced the Ordinance. Ms. Goehring stated that Vernovis, LTD is a locally owned and operated staffing and solutions firm that helps companies, at all stages of growth, complete critical business initiatives in the areas of technology, cybersecurity, accounting and finance. Founded and headquartered in Ohio and serving the Midwest, Vernovis works closely with executive leadership to complete mission -critical projects on time and on budget. Vernovis is considering leasing a 5,000-7,000 SF facility in the City of Dublin. The Economic Development Agreement proposed is a three-year payroll performance withholding incentive of up to $26,000. The City is also proposing a $10,000 location grant to offset moving and fit -up costs. The project would result in the relocation of 18 existing jobs, with 17 based in Dublin and one remote. In addition, the Company expects to create 15 new employee positions, for a total of 32 employees based within the City by December 31, 2025. The project is anticipated to bring approximately $163,400 in net withholdings through 2025. The State of Ohio is also proposing economic development incentives to Vernovis to help retain and expand its workforce and investment in Ohio. There were no public comments. Second Reading/Public Hearing is scheduled for the October 10, 2022 Council meeting. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 43-22 Waiving Competitive Bidding and Declaring Sole Source and Authorizing the City Manager to Accept Columbus FiberNet's Proposal for the Purpose of Fiber Installation Ms. Alutto introduced the Resolution. Mr. Farrar stated that in order to prepare the West Innovation District (WID) for future development activities, Economic Development would like to install Dublink Fiber along Shier Rings Road and Cosgray Road, and up to the City -owned site at 6777 Crosby Court. This project will make WID more attractive to innovative businesses, and will allow future physical assets to tie into Dublink with lateral connections. In addition, extending the Dublink network would bring Dublink close to existing residential developments and future annexation opportunities. Moreover, extending Dublink would signal Dublin's commitment to continuing to move forward with implementing the goals of the WID and supporting Council's Most Connected Community goal. Last year, Council authorized a revised lease schedule for Dublink fiber and extension of the maintenance of Dublink fiber by the Fishel Company/Dublink LLC. As part of that Agreement, the City will have the Fishel Company/Dublink LLC manage the conduit and fiber optics in this specific area. Staff has sought a quote from the Fishel Company/Dublink LLC for the deployment and splicing of fiber optics in the City -owned conduit in this area. The total cost for deployment and splicing is $328,615.29. Collectively, this amount exceeds bidding threshold requirements. 'There were no public comments. Ms. Kramb asked what assurances that we have that the pricing is fair. Mr. Farrar stated that staff does look at construction costs for other builds in other regions to compare. Staff also tests the market and checks with other companies. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS • DAYTON, OHIO Held September 26, 2022 Page 5 of 14 Vote on the Resolution: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes. Form 6101 Resolution 44-22 Authorizing the City Manager to Enter into an Agreement with the Ohio Department of Transportation for Bridge Inspection and Other Related Bridge Services within the City of Dublin's Jurisdiction Ms. Alutto introduced the Resolution. Mr. Taylor stated that the Ohio Department of Transportation (ODOT) has a Municipal Bridge Inspection Services program of which the City of Dublin is eligible. This agreement continues this contract through 2023 under a new PID 117554. It is critical and required by law that all these bridges are thoroughly inspected annually or biennially, based on the condition, by a professional engineer or other qualified person under the supervision of a professional engineer. Such inspections are intended to identify potential safety concerns of a bridge as well as maintenance and rehabilitation needs. This agreement would continue this contract through 2023. Staff recommended approval. There were no public comments. Ms. Amorose Groomes asked if the pedestrian bridges in Bridge Park were included in this contract. Mr. Taylor stated that the inspection of those bridges would be the responsibility of the entities that own them. Ms. Arnorose Groomes asked if the City would have access to those inspection reports. Mr. Taylor stated that those bridges have been entered into the State Inventory system, so the City would have access to those reports. Ms. Kramb asked if the cost was cheaper going with ODOT rather than Franklin County. Mr. Taylor stated that there is no cost to these inspection services. Vote on the Resolution: Ms. Kramb, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. Resolution 45-22 Amending the Dublin City Council Rules of Order Ms. Alutto introduced the Resolution. Ms. Readler stated that Council discussed the recommendations of the Administrative Committee regarding Council Liaisons at the August 29, 2022 work session. This rule amendment addresses liaisons to internal boards and commissions that Council appoints. Internally, there are boards and commissions that are both recommending and final decision-making bodies such as Planning and Zoning Commission (PZC), Architectural Review Board (ARB) and Board of Zoning Appeals (BZA). There are also internal commissions that are solely recommending bodies to Council, such as Community Services Advisory Commission (CSAC). Liaisons to external organizations, such as Mid -Ohio Planning Commission (MORPC), the Dublin Arts Council and the US 33 Corridor, are addressed as well. At the work session of August 29, Council also discussed the boards and commissions to which liaisons might be appointed. Council determined it would be prudent to appoint a liaison to the ARB to serve in addition to the currently appointed liaison to the PZC. There were no public comments. Vote on the Resolution: Mayor Fox, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS • DAYTON, OHIO Held September 26, 2022 Page 6 of 14 Resolution 46-22 Authorizing the City Manager to Execute an Amended Ground Lease with KSM Columbus LLC related to the Golf Club of Dublin and Extending the Terms of the Current Lease Agreement Ms. Alutto introduced the Resolution. Mr. Ranc stated that on December 7, 2000, the City approved a ground lease and operating agreement with Tartan Golf Company for the construction and operation of a public golf course. The ground lease has been amended three times. New Era Golf Ohio GCD, LLC holds the current lease assignment and operates the golf course. In June 2022, representatives from Bayberry Capital LLC, KemperSports and New Era Golf met with City staff to discuss Bayberry potentially acquiring New Era Golf. As part of the proposed acquisition, Bayberry planned to enter a management agreement with KemperSports to manage the operations of the Golf Club of Dublin. During the course of finalizing the acquisition, Bayberry and KemperSports reached an agreement for the lease to be assigned directly to KemperSports, rather than an assignment to Bayberry concurrent with a management agreement with KemperSports. Staff feels this is a positive as it provides for a direct relationship with KemperSports. Mr. Ranc provided a brief history of KemperSports and their management portfolio. Mr. Ranc also shared the details of the resident engagement in this process. Mr. Ben Blake, Executive Vice President, KemperSports gave a brief overview of the company and some of the golf courses they manage. He introduced members of the executive team as Mark Hoesing, Senior Vice President of Operations; Chris Tuohey, Regional Manager; and Erica Espe, Regional Sales and Marketing. Mr. Blake commented on the high customer service standards at KemperSports. There were no public comments. Ms. Arriorose Groomes asked if they have capital funds that they will be using on the facility. Mr. Blake stated that they would be putting capital into renovating and updating the facility. Ms. Amorose Groomes asked if there were on -course considerations as well. Mr. Blake stated that the golf course seems to be in good shape, but there is always maintenance to be done with bunkers and such. Ms. Amorose Groomes asked if the trainings would be extended to the employees that are already at the facility. Mr. Blake stated that they intend to keep all staff and will offer them the customer service training. Mr. Reiner stated that there is a great opportunity for dining options. Mr. Blake stated that people really want outdoor dining so that will be improved and expanded. Mayor Fox stated that she was impressed by the presentation and she is happy to hear they are so interested in community relations. She stated she is appreciative that the Memorandum of Agreement is so specific and that will resolve some issues. Vote on the Resolution: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Fox, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes. Resolution 47-22 Accepting the Amounts and Rates as determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor Ms. Alutto introduced the Resolution. Mr. StifFler stated that this is an annual Resolution setting the tax rates. This must be returned to the county auditor's office by October 1. There were no public comments. Vote on the Resolution: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Held September 26, 2022 Page 7 of 14 Form 6101 OTHER BUSINESS • Proposed 2023 Council Meeting Schedule Vice Mayor De Rosa stated that the retreat for 2023 will be two full days instead of an evening and one full day and the retreat will be held April 13 and 14. Mayor Fox moved to adopt the 2023 Council meeting schedule. Ms. Alutto seconded. Vote on the motion: Mayor Fox, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes. • Request for DORA Extension — Founder's Day Ms. LeRoy stated that this request is asking for an extra hour for the Founder's Day event. This would allow the venue to start selling alcohol at noon instead of 1:00 P.M. Mayor Fox moved to approve the request for the DORA extension. Ms. Alutto seconded. Vote on the motion: Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes. N. Riverview Advisory Committee Recommendation Ms. Blake provided a brief overview of the properties and the Advisory Committee Members. She stated that the following were goals of the Request for Proposals (RFP): o Preserve historic nature and mass of North Riverview Street; o Rehabilitate/renovate/redevelop the Properties, which have fallen into disrepair, so they can contribute to the beauty of Historic Dublin; o Enhance the neighborhood while respecting the historic character of early Dublin and the Properties themselves; o Encourage uses that create visitor interest, experiential vibrancy and pedestrian engagement; o Demolition would require Architectural Review Board (ARB) approval; o Provide the vision, experience and financial commitment to renovate the Properties in a timely manner; o Preserve Dublin's signature historic stone walls on each applicable property; and o Document historic details and cultural resources prior to any demolition or removal. There were two proposals received. One RFP was received from Corinthian Fine Homes and one from Community Space Development, LLC dba COhatch (-CSD'. o Corinthian Fine Homes' proposal shows nine new single-family homes. They would also renovate and donate 62 N. Riverview Street property back to the City as a park structure or museum. North Riverview Street would be for pedestrian use only. o Community Space Development LLC COhatch proposal creates "Riverview Village" as a walkable arts and commerce district with renovation of the existing buildings, plus addition of seven new buildings and parking areas. This concept focused on restoring each historic building, adding additional structures along N. Blacksmith Lane and N. Riverview Street, and creating a pedestrian path along N. Riverview Street. This would be a vibrant, walkable, one -of -a -kind destination that would be pedestrian only. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS • DAYTON, OHIO Held September 26, 2022 Page 8 of 14 Form 6101 Ms. Blake provided a rendering depicting three buildings that would be used for office/commercial in CSD's proposal on property designated as parkland in the Parks and Recreation Master Plan. The Committee met and reviewed the proposals against the selection criteria. The Committee recommended to Council to select Community Space Development, LLC's proposal for further consideration and to direct staff to further evaluate and negotiate the proposal through the development process. Staff will update Council on the progress of any negotiations in furtherance of a potential Economic Development Agreement as needed. The Committee sought Council's feedback on the inclusion of a portion of designated parkland for office/commercial uses, potential subsidy of maker spaces for financial viability and the vision for the three southernmost properties. There were no public comments. Mr. Reiner asked about the return on investment regarding these proposals. Ms. Blake stated that the public improvements needed are not fully known at this point, so calculating the return on investment would be difficult. Mr. Keeler pointed out that the deal breaker is the office building on the parkland. If that is not allowed, the developer cannot make this proposal work. Mr. Keeler reiterated that this would be a destination for residents and visitors. Mr. Reiner stated that the RFP goals could be accomplished by private people who buy and restore the homes. He stated this would return some money to the City. He suggested auctioning off the homes and still adhering to the RFP goals. Vice Mayor De Rosa stated that there was a return on investment in the documents. She asked if someone could speak to that. Mr. Stiffier stated that he was not involved in the calculation. Matt Davis, COhatch was present to speak about the project proposal. He stated that he was trying very hard to not tear down the historic structures. The office building would be COhatch's building expansion. He stated that he was trying to build a vibrant eco -system that would be walkable. The houses that were left could be restored. He stated the overall return on investment would be income tax not property tax. Ms. Alutto asked about the revenue from leases. Mr. Davis responded affirmatively and then continued his explanation about how just restoring the homes would not bring vibrancy. Ms. Alutto was in favor of continuing the discussion and considering the parkland use. Ms. Amorose Groomes stated that it is important to have the conversation. She stated that steps have been taken to try to spur development, but it has not occurred. Are we going to just keep going with public/private partnerships or will we reach a point where these are self-sustaining? Vice Mayor De Rosa stated that the village concept is very intriguing. She was asking about density and maintaining the village feel. Ms. Kramb stated that this is too preliminary. It has not even been vetted through ARB with massing and design standards. Ms. Amorose Groomes stated she would be willing to entertain development on the east side. Mayor Fox stated that this concept could be a central focus of a historic niche with maker spaces and restaurants. She is okay with continuing the discussion about using the parkland. It must be done thoughtfully. Mayor Fox moved to approve the recommendations of the Advisory Committee and select Community Space Development LLC's proposal for further consideration and to direct staff to further evaluate and negotiate the proposal through the development process. Ms. Alutto seconded. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held September 26, 2022 Page 9 of 14 Vote on the motion: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes. Tucci's Tent Request Ms. Rauch stated that this is a request for the re -installation of the temporary tent. She gave an overview of the history of the executive orders during the COVID-19 pandemic. During the timeframe of the three extensions that were granted by Council, property owners were notified that a more permanent structure application would need to be filed to go through the ARB process. The final deadline for temporary structures was June 13, 2022. The owner of Tucci's came before Council to request another extension, but Council did not grant a further extension and the June deadline was upheld. In November 2021, the concept plan was approved through ARB with conditions to modify the temporary structure to make it fit more seamlessly into the historic district. Tucci's then came back to ARB in January 2022 with two options for a permanent structure. In July 2022, a preliminary development plan was approved with additional project scope with the addition of a kitchen and a wine room. The applicant is on track for a final development plan review in November 2022. This request is for the reinstallation of the temporary tent for a wine festival. There is an administrative process to apply for an event tent if the applicant so chooses, but it would be a smaller scale tent. Staff recommended Council not consider the temporary tent. Michael Lusk, 6170 Riverside Drive, spoke as the architect hired by Tucci's for the permanent structure project. He stated that this is the most challenging approval process that he has ever been through. He was complimentary of staff and their support. He was given the deadline of the Memorial Tournament for 2023 and he does not see that as a possibility because of the long approval process. This temporary structure would help to keep the business going as they continue to work through the process. Mayor Fox stated that staff's recommendation is to not consider the request as the final development plan is pending before ARB. Mr. Barnum stated that the last few months have been challenging. He is excited about the finished project, but this process has been frustrating. He is asking to bridge the gap to help with the hardship they are going through. Mayor Fox stated that Council appreciates his investment in the historic district. She noted that she is appreciative of the planning for the permanent structure. She thanked them for coming to the meeting. Art in Public Places (AiPP) Funding Mr. Reiner and Ms. Alutto both abstained from the discussion. Mr. Ranc stated that on May 31, 2022, the City was notified that the State Capital Budget included $175,000 for a public arts project on Muirfield Drive. The City did not apply for the project funds and was not aware of the request for funds for the Muirfield Drive public arts project. Since May, City staff has worked with the Dublin Arts Council and the Ohio Facilities Construction Commission to understand the scope of the project, the grant requirements, and the best way to approach the project moving forward. Representatives of the Muirfield Association expressed awareness of the grant and interest in it being placed in Muirfield on Muirfield Association land. The grant is administered by the Ohio Facilities Construction Commission (OFCC). Grantee must be a governmental entity or an Ohio non-profit organization with long- term property interest. Fifty percent matching funds are required for the project ($87,500). The deadline for project completion is June 30, 2024. Staff is approaching this as an opportunity to use this funding as the next Art in RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 26, 2022 Page 10 of 14 Public Places (AiPP) project. It would then follow the AiPP process as any other project. Staff would be starting the process at the beginning: site selection and approval. The constraint is if the funds are accepted by the City, then it must be placed along Muirfield Drive. Public input would be required prior to the final site selection. Mr. Ranc shared an estimated timeline for the process: o Fourth Quarter 2022: Site selection process with public input required, property appraisal, land donation to the City and call for artists. o First Quarter 2023: Dublin Arts Council would lead the artist selection process with finalists conducting a site visit; o Second Quarter 2023: Finalist presentations, Selection Committee selecting winning concept for recommendation to City Council, Council awards contract to artist and work begins. Artwork could be on track to be completed by the required date of June 30, 2024. Mr. Ranc shared a map showing where the Public Arts pieces are currently installed. Staff recommended approval with the following conditions for Muirfield. Muirfield would have to agree to: o Have the project administered as the next AiPP project and go through that approval process; o Donate land to the City if necessary and contribute to the matching funds requirement for grant; o Meet all OPCC requirements for grant funding; o Grant the City and/or DAC necessary temporary and permanent access easements for the construction and maintenance of the artwork; and o Enter into a Memorandum of Agreement with the City to retain responsibility for the maintenance of the property. The City requirements would be to: o Receive and administer the OFCC grant funds; o Agree to locate the AiPP project on Muirfield Drive; o Contribute Hotel-Motel/AiPP funds to cover any gap in matching fund requirements if necessary; o Advance funds necessary for the administrative costs, design costs and construction costs of the AiPP project; and o Assume maintenance responsibilities for the artwork, consistent with other AiPP projects and enter into a maintenance agreement with the State of Ohio. Staff recommended proceeding with AiPP project on Muirfield Drive as the next AiPP project with the conditions as previously described. Mr. Keeler clarified the facts before Council. He asked what the cost to the City would be and if it is already budgeted for AiPP projects. Mr. Ranc stated there are AiPP funds budgeted out of the Hotel -Motel Tax funds every year. Up -front costs to the City are believed to be estimated at $30,000 - $50,000 for design and administrative costs. Those costs would come out of the allocation from Hotel -Motel Tax funds that we already have. We would be able to receive the construction costs back, which is not typical of an AiPP project absent a grant such as this. Ms. Kramb stated that the process for the AiPP provides for the community to determine the site for the art, but this is a homeowner's association and not the community as a whole. Mr. McDaniel stated that this is more restrictive than you would normally have with an AiPP project. Along Muirfield Drive is the restriction, but there are still some opportunities for the public to weigh in not just the homeowner's association. Mr. Keeler stated that it seems like it is for the benefit of the community since Muirfield Drive is a thoroughfare and is used, walked, biked, by many in the community. Vice Mayor De Rosa clarified the process of site selection and confirmed that it would be Council that would make that determination. Mr. Ranc responded affirmatively. Mr. Ranc reiterated that not just Muirfield would be involved in RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Form 6101 Held September 26, 2022 Page 11 of 14 the site selection process. The community in its entirety would be invited tc participate and offer feedback. Vice Mayor De Rosa stated that it is important that the process is followed and public involvement is maintained, then it will benefit the community. Ms. Amorose Groomes asked about the 2024 deadline. Mr. Ranc stated that is a deadline established by the OFCC. In response to Ms. Amorose Groomes' question regarding whether or not it could be renewed, Mr. Ranc stated that extensions can be requested. In response to Ms. Kramb's question regarding the City of Dublin being the administrator of the grant funding, Mr. Ranc stated that the City was the logical choice since we have experience with this and we do AiPP projects. Mr. McDaniel stated that anyone can apply for grant funding such as this, but he would appreciate the City's involvement and partnership before applications are made. Vice Mayor De Rosa confirmed that this process and responsibilities would be memorialized in a formal document. Mr. Ranc responded affirmatively. Mayor Fox moved to direct staff to move forward with the project as outlined with conditions. Mr. Keeler seconded. Vote on the motion: Ms. Kramb, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Mr. Keeler, yes. Ms. Alutto and Mr. Reiner abstained. STAFF COMMENTS Mr. McDaniel shared congratulations to Ms. Readler for being named Municipal Attorney of the Year in Ohio. He also thanked Council for their support of the ICMA Conference that was held in Columbus last week. This being his last staff report as City Manager, Mr. McDaniel shared the following: "Thanks for letting me have just a few minutes since this is my last meeting as your City Manager. There is no way to cover all I need to or should regarding my 34 years with this City. I hope you can indulge me in a few thank yous. I feel it is more important for me to say thanks, than the other way around. I simply and foremost just want to say thank you for the opportunity to serve the residents of Dublin for these more than 34 years. It has been a privilege and an honor to serve our residents and I thank them most of all for this opportunity. I want to thank our many partners to include State and County agencies; our neighboring jurisdictions and other communities throughout the region and the State who have allowed us to learn from and partner with them; our chamber of commerce and business community; our many local agencies such as Visit Dublin, Dublin Arts Council, Dublin Food Pantry, Syntero, Dublin Bridges, other service organizations; our faith communities; and the development and real estate communities who find Dublin a great place to invest and grow. Thanks to all the schools, colleges and universities who serve our community. I greatly admire those who serve by teaching and caring for our children and developing our work force. Thanks to all the superintendents I have worked with and their boards who have and continue to lead and make these schools among the best in the country. These are all true partners in making Dublin a global city of choice. I want to recognize our thousands of volunteers who give tirelessly to this community; our consultants who round out our ability to make well informed decisions; and our contractors who are an extension of ourselves executing a broad range of high quality services. Thanks to all our amazing employees past and present. While cliche, they have been and continue to be second to none. You will not find more dedicated and selfless professionals (with emphasis on professionals) anywhere. They are all in, all the time in their service to this community and beyond. I thank their families for their untiring .support and sacrifice. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held— September 26, 2022 Page 12 of 14 I want to thank our many former Department and Division Heads who gave me a chance and mentored me like Dave Harding,Danny Johnson, Chiefs Ron Ferrel% Rob Geis and Heinz von Ekartsberg, Terry Foegler, Marsha Grigsby, Fred Hahn, Rick Helw/g, Frank C/arrochl, Anne Clarke, Angel Mumma, Sandra Puskarclk, Paul Hammersmith, and many others. And my assistant of 23 years, Tammy Brown, who probably taught me as much as anyone - and likely kept me out of trouble more than anyone. I'd like to give a special thanks to our entire leadership team and especially those I work with most closely, like our former Assistant City Manager, Michelle Crandall, Deputy City Managers, Megan O'Callaghan and Robert Ranc; our current Assistant City Manager, Homer Rogers, Chief of Police, Justin Paez; Communication & Public Information Director, Lindsay Weisenhaurer; Law Director, Jennifer Readler; Finance Director, Matt Stlffler, Clerk of Council, Jenny Delgado, my management assistants Nick Plouck and Kirby Dearth; and of course, my Assistants, formerly Candy Jones, and now Deidra Wolf. I thank my wife Lisa, our daughters Caitlyn and Colleen, family and friends, for their unwavering support of me throughout my time with the City We know as a family, how blessed we have been to be able to have stayed in one community all these years. That is not typical of this profession. Lisa and I have been able to balance three careers, due to this stability and opportunity. I am so proud of Lisa and her stellar career in public service, her untiring volunteerism (too numerous to mention) of her service to our State, our region and this community, Our daughters are launching careers in service to others as well. Caitlyn, an attorney with legal aid in Athens, Ohio, and soon to be Dr. Colleen, who through her doctoral work, is taking on sexual violence and abuse of adults, adolescents and children. Thanks to our former Village and City Managers. While I did not have the opportunity to work for our first Village Manager, Mr. Sherman Sheldon, I admire the great work he did in building a strong foundation and setting a tone for what Dublin would become. I thank Tim Hanley for giving me my first start in local government as an intern in Lebanon, Ohio, in 1986, then hiring me here in Dublin in 1988. I was Tim's Management Assistant and he made me the City's first Assistant Service Director, Director of Service, and Deputy City Manager/Director of Service, Tim did and continues to do so much for this City, especially when it first became a city, which by the way was 35 years ago this year. Tim truly helped put Dublin on an amazing trajectory that we continue to benefit from today. Thanks to Jane Brautigam (who I _just got to see last week at the ICMA conference. She went on to become the City Manager of Boulder Colorado and just recently served as president of our national association), Jane gave me that chance to be Deputy City Manager/Director of Economic Development. That was a big leap of faith on her part, as I had not done Economic Development before. But thanks to her support and the support and partnership of Colleen Gllger, I think we figured it out, Thanks to Terry Foegler, who expanded my role to Deputy City Manager/Director of Development. I learned a lot from Terry years before when he was development director and continued to while he was City Manager and the work he did later on special projects, like the Bridge Street District and Bridge Park, He is an amazing visionary. If you look at a lot of pivotal things that happened in Dublin, you'll find Terry behind it. Marsha Grigsby, our steadfast finance director for at least 25 years and then City Manager. Marsha is much the reason we have had and continue to have such a strong fiscal position. She set up much of what continues to have payoffs still today and Angel then Matt continued to carry on that tradition. Marsha always stepped in and quietly led us during times of change. She was always a steady hand and a cool head and I was lucky to have served with her, worked for her, and I learned a lot from her. As City Manager myself, let there be no doubt, I have stood on all their shoulders and I appreciate the opportunities they each gave me to serve and grow. Thanks, to our federal and state legislative delegations and their staffs. I have witnessed first hand and can attest to the tremendous service they do for US and I thank them for always being willing to listen, partner and represent our local interests. Last, thank you to our City Councils past and present. I have served in support of many Council Members over my 34 years. I can tell you that every one of you have RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held— September 26, 2022 Page 13 of 14 served with amazing passion and tireless dedication on behalf of all our residents ano businesses. Thank you for supporting our employees. Our Council Members put in an enormous amount of time and effort and with great personal sacrifice. Together, you bring significant wisdom to the table. In your role, you provide our strategic direction, policy and the necessary resources to succeed. you are compassionate and understanding and appropriately so, hold us to high standards and accountability. I realize 6 of 7 of you are new during my tenure as city manager. I hope I have been helpful to all of you during our time together and that I have earned your trust and confidence. I want to make sure to lift up this City as an exemplary employer in support of the National Guard and reserves. My family and I cannot thank you enough for your support of us as 28 of my 35 years of service in the National Guard were while I worked for the City of Dublin, especially during deployment. Thank you on a personal level too for your concern for veterans and for demonstrating that by establishing a veterans advisory committee. Your compassion and desire to include everyone in our democracy is evident in your formation of the Community Inclusion Advisory Committee and the Chiefs Advisory Committee. Thanks for making these a priority. I appreciate you challenging me along the way and at the same time supporting me. I have enjoyed working with all of you and I thank you too for your service. In closing, my hope is simply that when you say the Pledge of Allegiance before each meeting, Council Members and staff are reminded that, together with our citizens and businesses, you all continuously work toward being a model democracy and strive to keep Dublin, Ohio as THAT City on the hill. May God Bless you all and our great city of Dublin, Ohio. " Mayor Fox stated that it takes a lot of people to make our City what it is, but it is great leaders like Mr. McDaniel that see it through. He is truly all in, all the time. She thanked him for his valuable service to the City. COUNCIL REPORTS • Committee Reports o Finance Committee: Ms. Alutto shared that at the last meeting the recreation cost recovery policy was discussed. Due to the ongoing effects of the pandemic, the committee will recommend to defer the compliance to this policy for another year. The cost study for proposed fee changes will be coming to Council as will an Ordinance regarding the investment policy. • Liaison Reports o Dublin Arts Council: Mr. Reiner provided an update on the final concert of the series and an artist that will be visiting Dublin in November. COUNCIL ROUNDTABLE • Ms. Alutto stated that Mr. McDaniel talked about being "on the shoulders of giants." She said he is now one of those giants. • Ms. Amorose Groomes stated that in her time as Mayor, she and Mr. McDaniel did a lot of difficult things together and she appreciated his partnership and friendship. • Ms. Kramb apologized for missing Mr. McDaniel's upcoming reception. She stated that she is happy for him and wished him the best. • Mr. Keeler stated that Mr. McDaniel was the General, he has been the CEO, and he has a fire in his belly, but always conducts himself with class. He finds these qualities to be inspiring. Mr. Keeler thanked him for being a role model and hopes that he gets back some of what he has sacrificed for the City and the Country. • Mr. Reiner reminisced about when Mr. McDaniel was the Service Director and Council received "rave reviews" about the services in the City. He stated that RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OH 10 _ Form 6101 Held— September 26, 2022 Page 14 of 14 everything Mr. McDaniel has done, he has done with excellence and it has beer a pleasure to work with him. Vice Mayor De Rosa stated that when she was thinking about all the qualities that make a good leader, she was thinking of an author she appreciates, Malcom Gladwell, who said, "if you can find someone who is willing to commit 10,000 hours of their life to something that they care about, then they will be a master." She stated that Mr. McDaniel's commitment is so much more than 10,000 hours or even days. She thanked him to his friendship and wished him a beautiful next chapter. Mayor Fox stated that Mr. McDaniel has taught her so much. He always was there to help Council grow into their position. She wished him more adventures. She stated that his passion is so unique and he cares so much; she is fortunate to call him a friend. She thanked him for all that he is offered the City. ADJOURNMENT The meeting was adjourned at 9:50 p.m. Mayor — Presi g Officer Cler f Cou it