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HomeMy WebLinkAbout09-12-22 Council MinutesRECORD OF PROCEEDINGS Minutes of DubGin City Council Meeting BARRETTBROTHERS • DAYTON. OHIO - - Form 6101 Held September 12, 2022 CALL TO ORDER Mayor Fox called the Monday, September 12, 2022 Regular Meeting of Du_ Council to order at 7:00 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler and Ms. Kramb. Mr. Reiner was absent (excused). Staff members present were Mr. McDaniel, Ms. Readler, Mr. Stiffler, Mr. Ranc, Mr. Rogers, Ms. O'Callaghan, Mr. Ashford, Ms. Noble, Ms. Goehring, Ms. Blake, Mr. Ament, Mr. Stanford, Mr. Dearth, Ms. Goliver, Ms. Wigram, Ms. Tighe, Ms. McCarter, Mr. Hammersmith, Mr. Edwards and Chief Paez. Also present: North Pool Lifeguards: Elena Latshaw, Anna Speeney, Elizabeth Speeney, Gillian Eberhardt and Adam McCardle. Mr. Steven Patton (and family). PLEDGE OF ALLEGIANCE Mayor Fox invited Ms. Alutto to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS North Pool Lifeguard Recognition Mr. Earman stated that this is an opportunity to celebrate some heroism from our staff. On Thursday, July 14, Mr. Steven Patton was jogging to the North Pool to watch his son (a summer day camper) dive off the platform. Shortly after he arrived, he collapsed. The staff immediately activated the Emergency Action Plan. Staff assessed the situation and provided care to Mr. Patton prior to Washington Township EMS arrival. Less than 30 minutes later, Washington Township EMS transported Mr. Patton to the hospital where he later made a full recovery. Mr. Earman stated that our leadership team takes staff preparedness very seriously. Mr. Earman recognized full- time recreation staff Kim Wigram, Stacey Tighe and Amy McCarter for their design and execution of the in-service lifeguard training program. To apply this training in an emergency scenario takes courage, character and heroism. Mr. Earman recognized the staff members that responded to the emergency on July 14: Pedro Sanchez, Elena Latshaw, Anna Speeney, Elizabeth Speeney, Gillian Eberhardt, Adam McCardle and Aiden Magyar. Mr. Earman congratulated each of them for the courage to act and the professionalism exhibited by them in the face of emergency. Mayor Fox presented each of the staff members with a Certificate of Recognition on behalf of City Council for their efforts. She thanked each of them for their service to Mr. Patton. Mr. Patton thanked them for their response. He stated that his heart had stopped and he was not breathing, so he was in dire need of assistance. He noted that he is a father to small children. His family is very appreciative of the staff's efforts that day. CITIZEN COMMENTS There were no comments. CONSENT AGENDA There was no request to remove a consent agenda item. • August 15, 2022 Minutes of the Special Council Meeting • August 22, 2022 Minutes of the Regular Council Meeting • Notice to Legislative Authority for a New C1 and C2 Liquor Permit Application for Goraya Investments Inc., 201 W. Bridge Street, Dublin, Ohio 43017 Mayor Fox moved to approve the consent agenda. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 12, 2022 Page 2 of 7 SECOND READING/PUBLIC HEARING —ORDINANCES Ordinance 30-22 Adopting the 2023-2027 Five Year Capital Improvements Program (CIP) Mr. StifFler stated that he will be providing a brief update and that staff will ask that Council postpone the vote on this Ordinance so that a second work session can take place on September 26. Mr. Stiffier noted that a new project was added to the CIP for 2023. It is a $475,000 appropriation for the Police/Northwest Regional Emergency Communication Center (NRECC) for call handling equipment. There is no budgetary impact as this is funded through the Wireless 9-1-1 Fund which is restricted to this purpose and was not previously utilized by the CIP. The second project of note is the Waterways Maintenance Program. Council had requested an acceleration plan with this project. The accelerated approach increases costs by $80,000 in 2023, $390,000 in 2024 and reduces costs in 2025 through 2027. As a result of the increases in 2023 and 2024, the CIP is no longer balanced and additional action will be needed. In addition to the impact on this budget, an accelerated waterways maintenance program will require appropriations in the next three operating budgets from the General Fund of $90,000 in 2023, $130,000 in 2024 and $240,000 in 2025. One potential funding solution to the CIP funding imbalance is the Sawmill Interchange appropriation in 2023 could be moved to 2025. If Council would like to move it forward to 2024, that may be a possibility. The second potential funding solution to the CIP imbalance is Park Sign Updates. He stated that these potential projects are not the only two. Any modification that would move $350,000 or more from 2024 to a later year would work to balance the CIP. Ms. Kramb thanked staff for looking at this and the affect is greater for our residents than the landscaping on Sawmill Road. Vice Mayor De Rosa clarified that this is the accelerated plan. Mr. Ranc stated that it is the accelerated plan and reflects the most efficient way to carry out the projects. Vice Mayor De Rosa stated that she thinks the park sign project is an appropriate project to delay to get the waterways taken care of. Ms. Amorose Groomes thanked staff for the work done on this. She suggested looking long-term as it will likely be a commitment that lasts longer than the purview of this CIP. She agreed that the park signs could be postponed. Ms. Alutto agreed that the park signs should be delayed. There were no public comments. Mayor Fox moved to postpone the vote for Ordinance 30-22 to the September 26, 2022 meeting. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes. Ordinance 31-22 Establishing the Creation of The OneOhio Opioid Relief Special Revenue Fund Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and he recommended approval. There were no public comments. Vote on the Ordinance: Ms. Alutto, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. Ordinance 32-22 Amending Ordinance No. 14-96 Passed April 1, 1996, As Subsequently Amended, To Supplement the Public Improvements to be Made to Benefit the Property Identified in that Ordinance Mr. StifFler stated that there are no changes to this Ordinance from the first reading and he recommended approval. RECORD OF PROCEEDINGS Minutes of Duhlin City Council Meeting BARRETT BROTHERS . DAYTON, OHIO Form 6101 Held There were no public comments. September 12, 2022 Page 3 of 7 Vote on the Ordinance: Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Alutto, yes. Ordinance 33-22 To Remove Special Assessments Previously Levied for Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District (Bridge Park D Block Project) Mr. Dearth stated that there are no changes to this Ordinance from the first reading and he recommended approval. There were no public comments. Vote on the Ordinance: Ms. Alutto, yes; Mayor Fox, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes. INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES Ordinance 34-22 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2022 Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that this is the third quarter appropriations ordinance. A memo outlining all the appropriations was provided to Council in the packet. Staff recommended approval at the September 26, 2022 meeting. There were no public comments. Ms. Amorose Groomes inquired as to the adjacent uses for the property along the river. She asked what the City's plan would be. Ms. Kramb stated she had similar questions. Ms. Kramb stated that this is considered parkland in the Community Plan. Second reading/public hearing is scheduled for the September 26, 2022 Council meeting. Ordinance 35-22 Rezoning +/-6.67 acres From MUR-4, Mixed Use Regional 4 - Llewellyn Farms District to a PUD, Planned Unit District, Vista Community Church to Utilize a Developed Site for Religious or Public Assembly. This site is located on the East side of Frantz Road, North of Parkcenter Avenue. (Case 22-009Z/PDP) Ms. Alutto introduced the Ordinance. Ms. Noble stated that this Ordinance is for a rezoning and preliminary development plan for Vista Community Church located at 5626 Frantz Road. The site is a 6.67 -acre parcel located on the east side of Frantz Road, north of Parkcenter Avenue. The site is developed with a two-story, 43,384 -square -foot building and approximately 445 parking spaces. The applicant is proposing to utilize the existing building and associated parking area to accommodate the Vista Church. The use is a religious or public assembly that is proposing operations within the City of Dublin. This site was rezoned from PUD/Llewellyn Farms to MUR-4. The City initiated the rezoning to MUR- 4 to implement the Dublin Corporate Area Plan (DCAP). This district focuses on office uses and did not address religious uses. Working with the applicant, surrounding residents and the Planning and Zoning Commission (PZC), staff has determined that the use is appropriate given the residential nature of the area. This proposal establishes a PUD that permits religious or public assembly, including exclusively permitted uses in MUR-4. No modifications to the building or site is proposed. The anticipated congregation includes 350-500 people. This proposal also maintains the uses and development standards of MUR-4 and provides new parkland to Llewellyn Farms Park that will be reviewed as an amended final development plan at a future RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Fort 6101 Held September 12, 2022 Page 4 of 7 PZC meeting. PZC reviewed the application and found that the criteria was met. PZC recommended approval of a rezoning and prelimnary development plan to a PUD with no conditions. Staff recommended approval of this ordinance at the second reading/public hearing on September 26, 2022. There were no public comments. Vice Mayor De Rosa clarified the actual uses. Ms. Noble explained that it will have all the uses of MUR-4 and will add this single use of religious use. In response to Vice Mayor De Rosa's question about the parkland dedication, Ms. Noble stated that it will be a City responsibility. Mayor Fox verified that the Llewellyn Farms residents are happy with this proposal. Ms. Noble responded affirmatively. Second reading/public hearing is scheduled for the September 26, 2022 Council meeting. Ordinance 36-22 Authorizing the Provision of Certain Incentives to Ease Logistics Services LLC to Induce it to Purchase an Office Building for the Relocation of the Company's Existing Office and the Expansion of that Office and its Associated Operations and Workforce within the City; and Authorizing the Execution of an Economic Development Agreement Ms. Alutto introduced the Ordinance. Ms. Goehring stated that EASE Logistics is a multi -operational supply chain and transportation solution company that provides accelerated, innovative services that help deliver the products and goods of select clients by means of a highly effective global network. Since its founding in 2014, EASE has called the City of Dublin home. As EASE continues to grow, the company is considering the purchase of a 150,000 SF facility in Dublin to locate their corporate headquarters. The Economic Development Agreement proposed to EASE Logistics is a five year, 13% Performance Incentive on withholdings collected (2023-2027), capped at $421,000 for the term of the agreement. The performance incentive is contingent upon EASE Logistics providing documentation of the purchase of the 150,000 SF facility within Dublin by September 30, 2022, receiving an occupancy permit and occupying the facility by December 31, 2023. The City is also proposing a $200,000 location grant to offset moving and fit -up costs. Finally, the City is also proposing to install the Dublink lateral connection to the purchased facility. The value of this connection is $32,416. The project would be EASE's fourth additional facility in Dublin and expects to retain 194 existing employee positions within the City. In addition, the Company expects to create 350 new employee positions, for a total of 544 employees within the City by December 31, 2027. There were no public comments. Second reading/public hearing is scheduled for the September 26, 2022 Council meeting. Ordinance 37-22 Adopting and Enacting a Supplement (S-52) to the Code of Ordinances for the City of Dublin, Ohio Ms. Alutto introduced the Ordinance. Ms. Readler stated that this supplement was prepared by the City's codifier, American Legal Publishing and includes local legislation approved by City Council through June 30, 2022, and State legislation current through April 6, 2022. Staff recommended approval at the second reading/public hearing on September 26, 2022. There were no public comments. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held September 12, 2022 Page 5 of 7 Ms. Amorose Groomes sought clarification regarding the serving of alcohol as shown in the Ordinance supporting materials. Ms. Readler stated that the age for serving alcohol was changed from 19 to adult age (18). Liquor control communicates all changes to liquor permit holders. Ms. Kramb inquired as to the numbering sequence on the supporting documentation. Second reading/public hearing is scheduled for the September 26, 2022 Council meeting. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 42-22 Declaring certain City -owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in accordance with Section 37.07 of the Dublin Codified Ordinances Ms. Alutto introduced the Resolution. Mr. Ashford stated that section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of all assets or other property valued at $5,000 and above. As Council is aware, a replacement schedule for assets is identified as part of the Capital Improvements Program (CIP). Mr. Ashford stated that staff will list the items on GovDeals again as that has been successful in the past. The GovDeals site is well-known among public entities and will provide a broad pool of prospective buyers for City surplus items. In response to Vice Mayor De Rosa's question regarding lead time in getting in new equipment, Mr. Ashford responded that the lead time is extended. Mayor Fox inquired as to whether equipment sells quickly. Mr. Ashford responded affirmatively. There were no public comments. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. OTHER BUSINESS • Public Services Committee: Stormwater Basin Maintenance Grant Pilot Program Mr. Stanford stated that the Stormwater Basin Maintenance Grant Pilot Program was approved for a two-year pilot period in the 2022-2026 CIP. This program provides up to a $10,000 matching grant to Homeowners Associations (HOA) that are responsible for the maintenance of public owned stormwater basins. This is a one time grant for eligible expenses. $30,000 was allocated to this program for both 2022 and 2023. The purpose of this program is to encourage proper maintenance of the stormwater basin that is not maintained by the City. One application has been received from the Tartan Ridge HOA. The proposed Tartan Ridge HOA project will remove deposited sediment, reshape rock channel protection, and remove invasive plant material for a cost estimate of $31,030 from MH Aquatics. The grant request is for $10,000. The Public Services Committee recommended approval of this application. Staff recommended approval. Ms. Amorose Groomes asked about engineering a solution to these common issues to keep them from re -occurring and that way everyone is handling them in the same way. She would like to see direction given when the grant money is awarded to the HOAs. Mr. Stanford stated that when an application is filed, the applicant is required to meet with engineering regarding the issues, so they can provide guidance. Ms. Amorose Groomes asked what the applicant intends to do to resolve the issue. Mr. Stanford stated they will be removing the sediment where it comes into the system. Ms. Amorose Groomes asked about requiring a concrete apron that comes out of the inlet that could gather the sediment that could be easier to clean out. Mr. Stanford stated that they had not considered that yet, but staff is trying to look at all issues in trying to maintain these ponds. Mr. Keeler stated that the timing of this program is very fitting due to the rain we have received. He would like to get the word out about the funding that is available. He RECORD OF PROCEEDINGS Minutes of Dublin City Cnun6l Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held September 12, 2022 Page 6 of 7 --� reiterated that this is a system and what happens at one pond could effect another further down the system. Ms. Kramb suggested mentioning this at the HOA meeting that is coming up in October to spread awareness of the program. Mayor Fox asked how many ponds are cared for by the HOAs citywide. Mr. Stanford stated that he did not have that number available, but would provide it to Council. Mayor Fox added that helping residents and HOAs understand what the resources are available to learn how to keep ponds healthy would be very beneficial as well. Mr. Stanford agreed. Mayor Fox moved to approve the recommendation of the Public Services Committee and approve the grant application. Vice Mayor De Rosa seconded. Vote on the motion: Mayor Fox, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Keeler, yes. • DEI & Ethics Training 2023 Mr. Rogers stated that a memo was provided to Council in their packets. First, he informed Council that cybersecurity training will be initiated in the October timeframe for all who access City -owned electronic devices and networks to include City Council, Boards, and Commission members as well as all City Staff. This training will be delivered via Cornerstone and will take approximately 30-miutes to complete. Secondly, Mr. Rogers stated that during the May 24, 2021 meeting, Council directed all City Council, Boards and Commission Members to undergo Diversity, Equity & Inclusion - Implicit Bias training and the State of Ohio Ethics Law training on a biannual basis. This training is being planned for delivery again in 2023. There are a number of training options to choose from, therefore staff requested that Council refer this topic to the Administrative Committee for further discussion. Mr. Rogers provided a brief review of the completion statistics for the 2021 sessions. Ms. Kramb suggested that whatever modules are chosen, steps should be taken to keep the training to an hour only. She stated that she took the training last year as a Board or Commission member and the Implicit Bias training was excellent. Mayor Fox moved to refer the DEI and Ethics Training for 2023 to the Administrative Committee. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes. • Proposed 2023 Council Meeting Schedule Mayor Fox stated that the proposed 2023 Council meeting schedule was provided for Council's review. Ms. Amorose Groomes proposed moving the January 23, 2023 meeting to January 30, 2023 due to a conference schedule. Council will discuss and adopt a schedule for 2023 at their September 26, 2022 meeting. STAFF COMMENTS Mr. McDaniel shared: • Congratulations to the Fleet Team for receiving the NAPA Fleet Management Association Award for being one of the top 3 sustainable fleets in the country; • The City will begin collecting Styrofoam for recycling at the Service Center; • Staff will be launching a survey in support of initiatives by the Community Inclusion Advisory Committee in the coming week; and • CPI staff brought home two awards of excellence last week. COUNCIL REPORTS o Adminstrative Committee: Vice Mayor De Rosa provided a brief update on the Joint work session that was held with some board and commission members. She stated that an update was provided on the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 12, 2022 Page 7 of 7 Strategic Vision Framework, an upcoming Community Plan update, series of policy issues and a discussion of training opportunities. A memo summarizing the work session will be in the City Manager UNuuLV- packet tomorrow (9-13-22). She thanked staff for providing great support to the Board and Commissions. COUNCIL ROUNDTABLE • Ms. Kramb: The North Riverview Advisory Committee is meeting with an applicant who submitted a proposal. • Ms. Alutto: She is pleased that Styrofoam recycling is starting and she suggested the next step is textile recycling. She attended the Columbus Metropolitan Club luncheon regarding the topic of affordable housing. She stated that it takes a regional approach to resolve an issue such as housing. She stated it is not just about housing, it is about transportation, community, workforce development etc. She encouraged this conversation to continue. • Ms. Amorose Groomes: She and Council Member Keeler had lunch with Scott Dring, Visit Dublin Ohio, and some representatives from Hunden Strategic Partners. A feasibility study is underway regarding athletic facilities within the City of Dublin. Their questions surrounded funding opportunities, paths moving forward, etc. She recommended that they meet with all of Council so Council will be seeing an invitation soon regarding a time to meet and provide thoughts and feedback. • Vice Mayor De Rosa: She did speak with Visit Dublin Ohio and reps already, so she knows they are scheduling those conversations. She stated that they provided a few locations of state-of-the-art facilities that could be visited to gain more information about what is being studied. She stated if this is being seriously considered, then it would be important for Council and staff to visit these locations as we move forward. She also shared that she attended the Dublin Bridges meeting and they are incredibly busy with the start of school. They have 1,500 subscribers and have served almost 3,700 students and families. They shared their gratitude for Council's support. Finally, she shared that she, Mr. McDaniel and Ms. O'Callaghan hosted the Central Ohio Mayors and Managers Association (COMMA) meeting on September 9. • Ms. Keeler: He stated that the Housing luncheon mentioned by Ms. Alutto is recorded so they can watch the discussion if desired. He shared the following quote, "There are communities in the Central Ohio area that are doing their part, and others that are building taller fences." He stated that we will do our part. Housing that is affordable means different things to different people. • Mayor Fox: She received nice comments from the many cultural organizations in the City and about Dublin really caring about everyone having a voice. It is important that people feel recognized and feel part of the community. ADJOURNMENT The meeting was adjourned at 8:12 p.m. — aa", X <,� Mayor — Pr iding Offi Cl of Cou it