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HomeMy WebLinkAbout11/19/1984 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ National Graphics Corp" Cols., 0, Form No. 1097 ~ Held u_Novemberu19._198A 19_ ."" ....... The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, November 19, 1984. Mr. Thornton led those present in the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, and Mr. Thornton. Mr. Sutphen was absent. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager, were also present. Village Staff members in attendance were: Ms. Prushing and Mr. Warner. Minutes Mr. Amorose moved to approve the minutes of the November 5, 1984 Council Meeting. Mr. Close seconded the motion. The vote was 6-0 for approval (unanimous). Bills Mrs. Headlee had a question regarding the payment to Nickolas M. Savko & Sons for the Avery Road-Brand Road Waterline. Mr. Warner said that this was not the final payment - yet to be paid for is the retainage and the seeding. Mrs. Headlee made a motion to pay the bills. Mr. Close seconded the motion. The vote was unanimous to pay the bills (6-0). ...... Correspondence A request from C. L. and Barbara Finkes for renewal of a liquor permit for Scioto View at 7588 Riverside Drive. Members of Council decided that if it was a renewal they would not object. If it was not a renewal Council would object. Mr. Smith, Law Director, will research the matter further, specifically the request for the sale of beer and wine on Sundays. ......... Ordinance No. 58-84 - Consent to O.D.O.T. for Partially Paving S. R. 745. First Reading. Emergency. Mr. Amorose introduced the Ordinance. Mr. Sheldon said that this was "consent only" legislation and that there would be no cost to the Village involved. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Close seconded the motion. The vote was 6-0 in favor. The vote on the Ordinance was unanimous for approval (6-0). ",.,. Ordinance No. 59-84 - Approve Project and Payment to O.D.O.T. to Partiall~ Pave Bridge Street. First Reading. Emergency. Mr. Amorose introduced the Ordinance. Mr. Sheldon said that the Village's portion of the cost would be $2,250.00. He also said that the $2,250.00 will come from the Village's State Highway funds which come from state gasoline tax revenues, that fund being used exclusively for State highway improvements. Responding to a question from Mr. Amorose, Mr. Sheldon said that the O.D.O.T. advertises for bids on such projects in the winter months so that they can begin work as early as possible in the spring. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote was 6-0 in favor. The vote on the Ordinance was unanimous. '-t '"".---, RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols., O. Form No. 1097.... Held November 19, 1984 19_ Page Two ".... t ..... - Resolution No. 19-84 - Inducement for Industrial Revenue Bonds - Management Horizons, Inc. First Reading. Mrs. Headlee introduced the Resolution. Ms. Maurer reported that she was in attendance at the C.I.C. Meeting on November 15, 1984 and that the request was approved by the C.I.C., and that the Committee recommended that it be approved by Council. A notice for a Public Hearing to be held on December 3, 1984 has been published. Mr. Jack Levey, an attorney with the firm of Schwartz, Shapiro, Kelm, and Warren, bond counsel, spoke to members of Council. Also present were: Dr. Cyrus Wilson of Management Horizons, Inc., an architect with the firm of Trott and Bean, and Mr. Harlan Friedman, representing the project developer, Continental Office Development. Mr. Levey said that the company, M H Partners, was formed in November, 1984 by non-executives of Management Horizons for the purpose of acquiring the project and leasing it to Management Horizons. Management Horizons will operate the project itself. Mayor Lewis suggested that comments of the representatives be presented at the Public Hearing on December 3, 1984 rather than have the comments presented at this Council Meeting and then again on December 3, 1984. It was so agreed. This was to be considered a first reading, and action on the Resolution was recommended for the December 3, 1984 Council Meeting preceded by a Public Hearing. ........- Resolution No. 20-84 - Accept Bid on Notes for Municipal Building Expansion First Reading. Emergency. Mrs. Headlee introduced the Ordinance. Mayor Lewis said that a bid was received from the Huntington National Bank at 6.69% interest with no premium. Mr. Amorose moved to accept the bid of the Huntington National Bank, do away with the three time reading rule, and treat as an emergency. Ms. Maurer seconded the motion. The vote was unanimous in favor of the motion. The vote was 6-0 in favor of the Resolution. Ordinance No. 60-84 - Proposed 1985 Appropriations. First Reading. The Ordinance was introduced by Mr. Amorose. Because of the complexity and importance and comprehensive nature of the document, Mayor Lewis recommended treating this as a first reading and subsequently have fuller discussions at the next two Council meetings. L... Shier-Rings Waterline and Report of Assessment Equalization Board. Mr. Freeman, representing the owners of the parcel in question, Equity Planning Corporation, spoke to the members of Council. Equity Planning Corporation is also the owner/developer of the Corporate Park of Dublin; the parcel adjacent to the parcel in question on Shamrock Court. Mr. Freeman said that they had already paid for the waterline; they brought it in across the highway to the property to be~in with. The parcel in question, which is now being assessed, already is served by Village water on Shamrock Court. At this point Mr. Freeman said that he was under the impression that they are not being reimbursed by any of the property owners that will benefit for their cost of bringing the line across 1-270. "...., RECORD OF PROCEEDINGS 1\J inutes of Dublin Village Council Meeting ~ 1\J eeting National Graphics Corp., Cols., 0, Form No. 1097..... HeldmuNo,,~rnh~L12~ 1284 19 Page Three ,.... .... Mr. Warner reported the findings of the Assessment Equalization Board. The Assessment Board, by a unanimous vote, moved to disallow the objection of Equity Planning Corporation, and further determined that the assessments were fair and equitable for all of the owners of property on this project. The lots were platted as lots 2 and 3 on Shamrock Court (there are two lots fronting on Shier-Rings Road). Mr. Warner also showed the Assessment Board a plan on file that showed that when the waterline was brought up Shamrock Court to Shier-rings Road it was supposed to extend down Shier-Rings Road to their westerly property Additional comments and answers to questions were made, as follows, Mr. Warner: 1. Mr. Warner learned, by word of mouth, that that particular line was deleted by the former Village Engineer. Dublin Building Systems paid to have the line come across 1-270 to this particular site. There were two projects - one that picked up the line at Metro Center Place, took it through their property, under 1-270 to the rear of Stanley Steemer's property. From there, there was another project picking the line up from that point, up to Shamrock Court, up to Shier-Rings Road, and then it was supposed to go down Shier- Rings Road. The one parcel was never finished. Should someone build on what is lot 3, they but they would have access if the extension The waterline was brought across before the was a project. Mr. Freeman said that Equity Planning Corporation reimbursed Mr. Irelan through the purchase of the land for a prorated share. They also ex- tended the line from the terminus at the highway all the way to Shier- Rings Road. As best he could determine there was apparently some kind of trade-off. Rather than taking the line approximately 400 feet west on Shier-Rings Road (which the original plat in 1979 showed) it stubbed out about 18 feet west of the intersection and was then taken across Shier-Rings Road and run about 250 feet to the other side of Shamrock Court. He said that it was not the company's intention to develop the two lots separately but to develop them as a single lot. The building will face Shamrock Court and the water will come off of Shamrock Court. In effect, the additional line will not service them. Equity recently purchased (6 months ago) the parcel on the corner, which will be developed separately from Corporate Park, with approximately 400 feet of frontage on Shier-Rings Road and 250 feet of frontage on Shamrock Court (lots 2 and 3). Mr. Warner said that the line (which was forgiven) was built up Dublin Industrial Lane and was done as a separate project after this waterline was constructed. This waterline, as constructed, stubbed at the north side of Shier-Rings Road and then was developed by someone else down Dublin Industrial Lane. Mayor Lewis asked a question - what were the conditions which Council approved at the time which were then subsequently altered for some reason by the Village Engineer without any notification to Council? Mr. Freeman said that, originally, Shamrock II was platted as an industrial subdivision in 1979 by Dublin Building Systems, and that the plat is signed by Vic Irelan. To the best of Mr. Freeman's knowledge, at that point in time, Equity Planning Corporation was not a party to the subdivision nor did they have any financial interest. line. by 2. 3. 4. 5. have no access were put in as Corporate Park to water, proposed. of Dublin - ( 6. '-- ...,.... ..... .oil": ,,~tJ::, ...._..._1.... RECORD OF PROCEEDINGS Minutes of Dublin Vi llage Counci 1 Meet ing ~ 1\J eeting National Graphics Corp., Cols., O. Form No. 1097..... Held __Novembexn19, L98tJ. 19 Page Four ,..... - Subsequent to the plat, Equity Planning Corporation bought approximately 12 acres from Mr. Irelan in the subdivision. That still left, at a minimum, the 5 acre parcel which had been platted in 1979. Mr. Freeman recalled that they appeared before the C.I.C., probably early in 1981, and got approval at that time to extend Shamrock Court and to extend the waterline. At that point the approval was simply to bring the waterline to Shier-Rings Road. There was never, on their part, or on the Council's part, any discussion about taking the line westerly along Shier-Rings Road. (The original plat did show that.) Mayor Lewis commented that perhaps the extension of the line was a condition established by the Planning and Zoning Commission and that perhaps the obligation is between Mr. Irelan's Company and Equity Planning Corporation. Mayor Lewis also said that it has been the policy of the Dublin community for many years that when a development such as Dublin Corporate Park is built, or when the property is zoned for such a development in the first instance, the condition for putting utilities to the western perimeter (in this particular case) has generally been a condition and that he did not believe there had been any exceptions to same. Mrs. Headlee agreed. Mayor Lewis indicated that it was necessary to determine under what circumstances this particular waterline was deleted. Following additional discussion it was moved by Mrs. Headlee to table any action until the December 3, 1984 Council meeting. Mr. Close seconded the motion. The vote was unanimous (6-0) for tabling. The intent of the tabling is to ask the Village Engineer and Village Manager to review actions and records of the Planning and Zoning Commission and Council to try to determine the facts in the case. ..... ....... ... Discussion on Proposed Tuller Road Sewerline. Mayor Lewis mentioned the memorandum from the Village Manager regarding the project, noting that the project had been discussed in general on other occasions but not in specifics. It was ~etermined that originally Taggart, Marryott and Reardon had set aside a budgeted amount of approximately $110,000.00 to $120,000.00 for the line, and were now mentioning a payment of approximately $52,000.00. However, the company's contention now is that if they are going to build the line to serve the eventual Half Penny Mall and other properties, they are probably reviewing their share of the cost on a more equitable basis than what they were going to spend for a single smaller line to serve their own needs. Mr. Warner said that Taggart, Marryott, and Reardon feel that they should be reimbursed an additional $40,000.00, because they will be doing the oversizing and extending the line 800 feet beyond their easterly property line. Originally, the company planned to bring the line only to their west property line. Taggart, Marryott and Reardon feel that their fair share should be $12,000.00 or $13,000.00. The Village said that in order for the project to be approved the sewerline would have to be oversized and deepened. The total estimated cost for construction of the line is $174,000.00. Mr. Sheldon said that a payback agreement in this situation would be difficult. They did not build the line and are trying to recover. If an agreement were entered into, Taggart, Marryott, and Reardon would pay the $52,000.00 and the Village the $122,000.00. ,.... :~'i, I L_. ~ ,_ Ii.. J....'...,'~"'~,..>W:;,''''t',..,.,..,'''..,'',. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Nt eeting ~ National Graphics Corp" Cols., O. Form No. 1097 ~ IIeld NQvemberL9 'u1984_ 19_ ,..,.. Page Five ..... Mr. Warner said that the line is partially coming up the south side up to the front of Mrs. Thomas's property and then crossing to the north side of the roadway to get behind Ohio Bell's conduits and then going down the north side of the roadway. The sewerline is located within the building setback line and the right of way line. No other main trunks will be needed to Riverside Drive south of 1-270. The line will take care of everything south of 1-270, west of Sawmill Road, north of S.R. 161, and east of S.R. 257. Mr. Sheldon suggested consulting with Taggart, Marryott and Reardon and drawing up an agreement. He also indicated he was in favor of building the line. For comparison purposes, Mayor Lewis suggested determining how much income the Village might realize if the Village did build the line and collected tap fees from the properties that will be served by the line. Mr. Sheldon will get approximate figures and report back to Council at the December 3, 1984 meeting. Council Roundtable Discussion - 1. Mrs. Headlee Mrs. Headlee reported that the Dublin Chamber of Commerce has agreed to sponsor the Health Fair, working with the Franklin County Board of Health. The Health Fair will be held some time in April. """""- 2. Mr. Amorose Mr. Amorose had a question regarding work being done at the Ohio State Bank. Mr. Warner said that they are putting in new teller machines in the same location as the present ones. Regarding the car wash and the additional curb cut, Mr. Warner said that that cut was approved by the Board of Zoning Appeals. 3. Mayor Lewis Mayor Lewis said that there would be a notice in the Suburbia News on November 21, 1984, and the following week as well, saying that the rules applying to flood insurance are being adjusted slightly by the Federal Government which will have an impact on flood insurance and flood insurance premiums. He suggested that those persons having property in the flood plain make themselves aware of said changes. The meeting was adjourned at 8:15 P.M. ...... #~~ Mayor - Presiding Officer "... /J ~ /-~ .'/Jj( ~ Clerk of Council RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ National Graphics Corp., Cols., O. Form No. 1097 ~ Held Novernl:>e1:_12,- 12134_ 19 Page Five (Amended) ,.... '....... Mr. Warner said that the line is partially coming up the south side up to the front of Mrs. Thomas's property and then crossing to the north side of the roadway to get behind Ohio Bell's conduits and then going down the north side of the roadway. The sewerline is located within the building setback line and the right of way line. No other main trunks will be needed to Riverside Drive south of 1-270. The line will take care of everything south of 1-270, west of Sawmill Road, north of S.R. 161, and east of S.R. 257. Mr. Sheldon suggested consulting with Taggart, Marryott and Reardon and drawing up an agreement. He also indicated he was in favor of build- ing the line. For comparison purposes, Mayor Lewis suggested determining how much income the Village might realize if the Village did build the line and collected tap fees from the properties that will be served by the line. Mr. Sheldon will get approximate figures and report back to Council at the December 3, 1984 meeting. Council Roundtable Discussion 1. Mrs. Headlee Mrs. Headlee reported that the Jaycees has agreed to sponsor the Health Fair, working with the Franklin County Board of Health. The Health Fair will be held some time in April. ~ '-- 2. Mr. Amorose Mr. Amorose had a question regarding work being done at the Ohio State Bank. Mr. Warner said that they are putting in new teller machines in the same location as the present ones. Regarding the car wash and the additional curb cut, Mr. Warner said that that cut was approved by the Board of Zoning Appeals. 3. Mayor Lewis Mayor Lewis said that there would be a notice in the Suburbia News on November 21, 1984, and the following week as well, saying that the rules applying to flood insurance are being adjusted slightly by the Federal Government which will have an impact on flood insurance premiums. He suggested that those persons having property in the flood plain make themselves aware of said changes. The meeting was adjourned at 8:15 P.M. ,.... ...... /J l/~~,0~ Clerk of Coun il