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HomeMy WebLinkAbout08-15-22 Special Meeting MinutesRECORD OF PROCEEDINGS Minutes of Sperial Meeting of Duhlin QtV Cmincil Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held CALL TO ORDER August 15, 2022 Mayor Fox called the Monday, August 15, 2022 Special Meeting of Dublin City Council to order at 6:01 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler and Ms. Kramb. Mr. Reiner arrived at 6:08 p.m. Staff present: Mr. McDaniel, Ms. Readler, Ms. O'Callaghan, Mr. Ranc, Mr. Stiffler, Ms. Weisenauer, Mr. Rogers, Ms. Blake, Mr. Ashford, Mr. Farrar, Mr. Stanford, Mr. Gable, Mr. Hammersmith, Ms. Willis, Ms. LeRoy, Mr. Krawetzki, Mr. Taylor, and Ms. Wawszkiewicz. OTHER BUSINESS North Market Wine Festival Alcohol Sales Ms. LeRoy stated that the North Market Bridge Park is planning to host their first Wine Fest event in Bridge Park. The indoor/outdoor event will take place this year on Friday, September 16 from 5 p.m. — 10 p.m. and Saturday, September 17 from 2 p.m. - 10 p.m. During the event, wine vendors will set up tents outside the North Market and distribute wine samples within a fenced area. They will also be installing a large stage in the intersection of Longshore and Larimer, which will feature live entertainment. Ms. LeRoy noted that this is separate from the DORA and the DORA cups will not be permitted inside the fenced area. City of Dublin and Crawford Hoying staff have been working with the North Market in their planning and development stages. The North Market has filed for the necessary permits and met with the appropriate City staff. Staff recommended approval of the waiver. Mayor Fox moved to approve the waiver for alcohol on City property as requested for the Wine Festival event in Bridge Park. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Alutto, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. DISCUSSION ITEMS Moving Council Initiatives Forward Vice Mayor De Rosa referred to the materials provided to Council regarding the process by which Council Members bring ideas and initiatives forward. This was discussed at the Council Retreat with the assistance of facilitator Mr. Jeff Sturm. Mr. Sturm worked with staff and the Administrative Committee to provide a simplified process for Council's consideration. Vice Mayor De Rosa asked for Council feedback on this approach and if they would like to "test it out" for a time. In response to Mr. Keeler's question regarding the step following the one -pager, Vice Mayor De Rosa stated that a Council Member can initiate the one -pager and bring it to full Council at a meeting via round table. It is anticipated that Council would discuss and evaluate what resources are needed and what direction to provide to staff. Mayor Fox noted that any person can put something on an agenda for discussion, but that this is one more way to bring ideas forward in a more formal way. She also stated that there is not a "New Business," section to our agenda. She suggested adding a section for New Business. Council consensus was to give this process a chance and see how it works. 2023-2027 Proposed CIP Mr. Stiffler introduced the schedule of CIP work sessions and hearings. He provided a comprehensive presentation of projects to Council. Overall Summary This proposed CIP includes 154 capital requests for a total of $221.4 million. The capital costs by year shows the CIP front loaded with $65.9 million in 2023. Maintenance is a priority in this CIP with $80.7 million dedicated to our current assets. The largest share RECORD OF PROCEEDINGS Minutes of rnihiin ri TC'omrii Meeting BARRETTBROTHERS • DAYTON, OHIO Form 6101 Held August 15, 2022 Page 2 of the maintenance is in Transportation — Streets and Parking. New Infrastructure in this CIP is at $140.7 million with the largest percentage going to Transportation — Streets and Parking and Transportation — Bridges and Culverts. Administration There are five capital requests for a total of $11.9 million dollars. Land acquisition was originally supposed to be $2 million, but the $2 million was used to buy down the debt that we would need to issue for the Tuller Bridge. Mr. Stiffler also noted that the annual allocations for water and sewer extensions are fully funded in fund 401. No extension project has an impact on water or sewer rates. Facilities Management There are four capital requests totaling $4.4 million. Facilities Management is mainly focused on building maintenance and renovations. Some of the specific project highlights include: • The complete exterior renovation of the Louis Rings Farmhouse is included in the capital project requests. Ms. Kramb asked how much of the renovation is required by the Memorandum of Agreement (MOA) that we have with the State Preservation Office. Mr. Ranc stated that it is his understanding that it does complete the requirements of the MOA. Mayor Fox wondered if the City had to do the restoration or if we could just sell the property. Mr. Ranc stated that the agreement states that we have to do the renovations. • Electric Vehicle Charging station infrastructure study and design is included because staff anticipates additional future electric fleet vehicles. Ms. Amorose Groomes asked what projects were removed from consideration. Mr. Ashford stated that the main reduction was the Fleet Maintenance roof replacement. It was determined that the entire roof did not need replaced, only a few areas repaired. Mr. Keeler asked if we could sell the Rings Farmhouse. Mr. Ranc stated that the City could sell it, but we have the obligation to maintain it as a historical structure per the MOA. Fleet Maintenance Mr. Ranc noted that $6.185 million is proposed over the five year CIP to keep the fleet up to date, but there are no net new fleet requests. Vice Mayor De Rosa asked if staff has a target of "x" amount of electric vehicles by a certain period in time. Mr. Ranc stated that electric vehicles will be included in the Sustainability Plan that is being updated right now and will be discussed with Community Services Advisory Commission (CSAC) in the near future. Mayor Fox asked about charging stations to accommodate future electric vehicle demand. Mr. Ranc stated that the purpose of the updates to the Sustainability Plan is to ensure that the proper infrastructure is in place as we move forward. Therefore, charging stations will be part of that study. Parks Mr. Ranc stated that there are 19 capital requests totaling about $25 million. Parks maintenance is requesting about $1.4 million in 2023. Some of the projects highlighted were: Emerald Parkway streetscape enhancements — Testing/Study to determine areas on Emerald 8 for trees and what type of trees in 2023 and planting enhancements from Tuttle Crossing Boulevard to Coffman Road in 2024. Ms. Amorose Groomes stated that a study was done a few years ago and wanted to make sure that those results were considered when choosing plants. Coffman park expansion — Specifically, the Champions Park Plaza. The Champions Park Plaza is a project currently in the Community Development Committee and is proposed to include column entries, and a shared use path with pavers recognizing Dublin City Schools students. The design is slated for 2023 and the construction will occur in 2024. Ms. Alutto suggested having a conversation with the schools about how someone's name gets put there. Vice Mayor De Rosa sought clarification on the location. In response to Mayor Fox's question, this RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held _ August 15, 2022 Page 3 would not be a covered structure. Mr. Ranc stated he can discuss the covered structure option with the Community Development Committee (CDC). • Darree Fields enhancements — construction of a new restroom facility located on the softball fields across from the dog park. • Ferris Wright Park (Holder -Wright Farm and Earthworks) — utility burial and landscape enhancements are expected to occur in 2023. A design for the enhancement around the house, a picnic shelter and paths around the earthworks is programmed for design in 2026 and construction beginning 2027. Mr. Reiner asked about the cost for design when we have our own landscape architects. Mr. Ranc stated that when considering workloads, it seemed necessary to request the funding for the design, but staff would be willing to look at it again. Mayor Fox asked about Dublin Springs Park. Mr. Ranc stated that Dublin Springs Park is slated for this year in the fall. Ms. Amorose Groomes asked about the land that was acquired around Darree Fields as she anticipated seeing something in the out years for that area. Mr. Ranc stated that staff had long discussions about this area and ultimately decided that because we are in the middle of the Parks and Recreation Master Plan Update and so much of what would happen in this area would come through that process, it would be better to wait until the Master Plan is finished. There is too much unknown at the moment. She asked if it would be better to have a construction placeholder in the out years as it better informs any debt discussions. Vice Mayor De Rosa stated that by the time it is finalized we would have lost an entire year. Is it possible to put a placeholder in the CIP for at least design work? Ms. Amorose Groomes stated it would be helpful to have a placeholder. Mr. McDaniel stated that to the extent that Council wishes to put placeholders in, then something must go out of the budget. Ms. Kramb asked if the work at Ferris Wright included coordination with the Archeologist. Mr. Ranc responded affirmatively. Mr. Reiner suggested having the community involved with some of the digging if possible to make it interesting for our students. Mr. Ranc stated that he would be taking these suggestions into consideration when it is time to do the project. • I-270/US 33 interchange - staff is proposing the renovation of plant beds to incorporate trees and shrubs in the landscape beds not currently performing. This project would improve the aesthetics of a major entry point into the City of Dublin. • Riverside Crossing Park - the design of the promenade in 2023 and construction in 2024. There is also the design and construction of a multi -use path connection from western trails south to Dublin Springs Park that will occur in 2025 and 2026. Mayor Fox asked if the swings are still part of the design along Riverside Drive. Mr. Ranc stated that it is not locked in at this time. Ms. Amorose Groomes stated that the design elements that have already been approved do not have any furniture along Riverside Drive. • Sawmill Interchange Renovation/Planting — this includes installation of a previously approved landscape plan at the Sawmill Interchange on I-270. We will need approvals from the Ohio Department of Transportation (ODOT) and the City of Columbus; and a maintenance agreement will be required. Construction is slated for 2023. • Sign Updates — updates to the City's entryway signs including: Design and construction of six stone columns at designated gateway locations and replacement of 25 other entrance signs. Park signs design and construction will occur over the next five years. Ms. Kramb stated that these last two projects (Sawmill interchange and sign updates) would be candidates for removal from the CIP in favor of Darree Fields since they are strictly aesthetic in nature. • South High Street Gateway Pocket Park — phase 2 of improvements made to the Chamber of Commerce building. This pocket park is to serve as a public outdoor gathering space along South High Street. • West Bridge Street/SR 161 Streetscape enhancements — this is one of the major gateways into the City. This project would include design and construction of retaining walls, a shared -use path, and plantings on the Dublin Plaza frontage in 2023. Additional streetscape enhancements and Dublin stone walls are planned for 2025. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS . DAYTON, OHIO Forth 6101 Held August 15, 2022 Page 4 Vice Mayor De Rosa asked if we have the easements to do all this work. Mr. Krawetzki stated that staff is conversing with Casto regarding easements and working on perhaps a cost sharing. It is currently in design and construction would be next year. In response to Vice Mayor De Rosa's question about the total length of this area, Mr. Krawetzki stated that the shared use path goes from Frantz Road over to Corbin Mills. Ms. Amorose Groomes asked if the design was complete. Mr. Krawetzki stated the design is in process. Ms. Amorose Groomes stated that it appears that the majority of this planting would not be visible from the street. Mr. Krawetzki stated that was correct. Ms. Amorose Groomes suggested that this should come before the CDC before the design is finalized. Mayor Fox stated that she agrees with the landscaping, but the intersection needs improvement too. She believes there are opportunities to soften the corners and make them more impactful. Mr. McDaniel stated that the priorities were connectivity and parade route safety. Ms. Amorose Groomes moved to refer the design of the West Bridge Street/SR 161 Streetscape enhancements to the Community Development Committee. Ms. Alutto seconded. Vote on the motion: Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mayor Fox, yes; Mr. Reiner, yes, Ms. Kramb, yes. Sanitary Sewer System Mr. Ranc stated that there are 14 capital requests totaling approximately $22.1 million. Mr. Stiffler reviewed the proposed fee increases in this five-year CIP. He stated that staff is projecting increases in operating expenditures. Operating expenditures are not driving the increase in fees. Mr. Stiffler stated that the change in debt service, particularly the Deer Run Sanitary Sewer Improvements, is what is driving the increase in fees. Last year we did 4% across the board. The higher rates seen in the sewer system are offset by the lower rates in water. Vice Mayor De Rosa asked about the comparison to last year's CIP for the fee increase in 2023, 2024 and 2025. Mr. Stiffler stated it was 4% across the board for sewer and 3% for water. We are projecting lower increases in water and higher in sewer fees. Vice Mayor De Rosa asked about how big of an impact this will have on the residents. Ms. Amorose Groomes stated that the water portion of the bill is usually higher than the sewer portion. For example, if the water portion increase was zero or one percent and the sewer was eight percent, the bill would have less of an increase than if the water were increased to three percent and the sewer to four. Vice Mayor De Rosa asked for the details on that. Mr. Stiffler stated that the sewer increase would be $1.06. Mayor Fox asked about personal services in Engineering expenses, Mr. Stiffler explained that those expenses used to be split by Engineering and Streets, but after the re- organization, the burden falls solely on Engineering. Sanitary Sewer Maintenance — remains static with the exception of an increase in the Annual Sanitary Sewer Maintenance Program from $250,000 to $300,000 due to inflation and cost of materials. • Deer Run Sanitary Sewer Improvements — Glick Road Relief station will begin in 2023, with design in 2024 and construction in 2025. • Sanitary Sewer Camera System Replacement — includes the replacement of existing sewer inspection cameras and the addition of a lateral launch camera. • Sanitary Sewer Extensions — Area 3A and 3B — funds the extension of the public sanitary infrastructure to areas 3A and 3B. Water System Mr. Ranc stated that there are eight capital requests totaling $4.8 million in the water system. Mr. Stiffler provided an illustration showing the considerations in projecting water fee increases. There is no increase in 2023 and a one percent increase in the rest of the years of the CIP proposed. • Water System Maintenance — remains static with very minimal increases. • Water Line Extension — Area 3C — extension of public water infrastructure from Hard Road to Tonti Drive. This will provide service to Area 3A Phase 1. Mayor Fox asked if there were people willing to connect. Mr. Hammersmith stated there have been many inquiries about this area. In response to Ms. Kramb, Mr. Hammersmith stated that Tonti Drive already has water from the east. RECORD OF PROCEEDINGS Minutes of —Dublin C itv Coijncil Meeting BARRETTBROTHERS • DAYTON, OHIO Form 6101 Held August 15, 2022 Page 5 Stormwater Mr. Ranc stated there are seven capital requests for stormwater totaling about $5.3 million. The Stormwater Maintenance budget is projecting small increases due to inflationary and material increases. Mr. Ranc noted the following: • South Riverview Stormwater Improvements in 2025 and 2026 - this project has some resident interest and is occurring in the out years due to coordination of projects; specifically, the Deer Run Sewer Project noted earlier that will effect South Riverview. • Waterways Maintenance Program – this project was front -loaded in the CIP given the requests for projects and the budget constraints. This will address areas of erosion and bank stabilization. The blockages will be addressed through the Operating Budget. Vice Mayor De Rosa stated that Council had expressed interest in the front loaded accelerated budget to get this addressed. Mr. Ranc stated that this is more of an even model, as an attempt to balance this with all the other requests. Vice Mayor De Rosa asked to see what the numbers would look like if they did front load and accelerate the work. Mr. McDaniel stated that staff will come back to Council with those numbers, but it could be a hybrid between CIP and Operating. Mayor Fox asked about what can be done on South Riverview, even temporarily, that could help alleviate the issues. Mr. Ranc stated that staff will continue to monitor, and may be able to come up with something to address the more acute issues. Transportation – Bridges and Culverts Mr. Ranc stated that there are nine capital requests totaling approximately $34.9 million. He reviewed the maintenance costs and noted that inspections are done every year, so the funding could change in the out years. In response to Ms. Amorose Groomes' question, Mr. Taylor stated that this is upgrading a tunnel to the vertical wall standard. • Eiterman Road Culvert Replacement (in coordination with the Franklin County Engineer's Office – involves replacement of the existing culvert on Eiterman Road over South Fork Indian Run, adjacent to US 33 and extends the culvert in footprint to accommodate the future build -out of the Dublin Thoroughfare Plan. • Tuller Road to Emerald Parkway over 270 Crossing – Ms. Willis stated that this is funding for a new bridge over I-270 from Tuller Road to Emerald Parkway. This supports the Mount Carmel Hospital site development and eases traffic operations in the Sawmill Road corridor as growth continues in the area. Mr. McDaniel stated that the money for the bridge is dependent upon federal funding. Streets and Parking Mr. Ranc stated there are 32 capital requests for a total of approximately $76.3 million. He noted that maintenance is largely based on inspections and target maintenance scores. Avery Road/Rings Road interim intersection improvement – will consist of construction of a roundabout. Construction will begin in 2023. Street Lighting improvements and maintenance program – Ms. Willis stated that this will replace the wiring and add dimming controls for street lighting in Historic Dublin and replace wiring along Tuller road. Design will begin in 2023 with maintenance and repair work in 2024. Mayor Fox asked if the lights can be brighter if need be or softer if need be based on the spectrum of LED lights. Ms. Willis stated that the color temperature number is already set, but we are hoping that the dimming feature will help control the lighting level. She has not seen that feature (controlling the color temperature on demand) in the commercial market as of yet. In response to Ms. Amorose Groomes' question, Ms. Willis stated that the street lighting would be individually controlled. Ms. Amorose Groomes suggested that the lighting should be graduated so it would not appear as though there are two different kinds of lights. Avery Muirfield Left Turn Lane Modifications – will modify the northbound and southbound left turn lanes in order to improve safety. Construction will occur in 2023. RECORD OF PROCEEDINGS Minutes of Dublin City C'oiincil Meeting BARRETT BROTHERS • DAYTON, OHIO Form 8101 Held August 15, 2022 Page 6 • Bright Road Corridor and Bridge Road -Sawmill Intersection Improvements — will improve the congested conditions along the Bridge Road corridor by adding additional lanes. This project is currently part of the Infrastructure Agreement with Mount Carmel Hospital. Design is ongoing and construction will begin in 2023. • Emerald Parkway and Mount Carmel Main Entrance Roundabout — needed for heightened traffic control along Emerald Parkway for the main access point at Mount Carmel Hospital. This project will be coordinated with the Bright Road Corridor and Bright Road -Sawmill Road Intersection Improvements project. Design is currently underway with constructed to begin in 2023. Ms. Amorose Groomes asked about the funding source for the last two projects. Mr. Stiffler stated that the Bright Road improvements are funded through the general fund. The roundabout is funded through the CIP fund. Ms. Amorose Groomes asked if there might be other TIF funds available from the for-profit development that could occur there to help cover these costs. Mr. Stiffler stated it was possible, but the key is "for-profit." In response to Ms. Kramb's question regarding timing of projects, Ms. Willis stated that we would not begin construction on the roundabout until Mount Carmel began construction. • Hyland -Croy Road Corridor Improvements — Post Road to park Mill Drive. This project will widen the roadway to three lanes and provide improvements to the Hyland -Croy Road and Park Mill Drive intersection. It will include the addition of a signalized intersection, burial of overhead utilities, and installation of a shared use path. The design and right-of-way acquisition are underway. Construction is scheduled for 2023. Mr. Reiner asked if we requested the developer to pay for the left turn lanes as the City _ used to require. Ms. Willis stated that Mr. Reiner was correct, but in this case, it was so complex, staff decided to combine projects and did not require the developer to pay for it and make the development agreement more manageable. Vice Mayor De Rosa stated that a resident had asked for a right turn lane at Park Mill Drive, and asked if that was part of this project. Ms. Willis stated that it was determined that a right turn lane is not needed in that location according to the Traffic Impact Study (TIS) and the capacity perspective. Vice Mayor De Rosa asked staff to follow-up with the resident and let them know of the outcome. • South High Street Utility Burial Phase 2 — this provides funding for the relocation of overhead utility lines on East South High Street and South Blacksmith Lane to underground and removal of the overhead utility line along South High Street from Short Street to Bridge Street. Mayor Fox clarified the location of the project. Mr. Hammersmith stated that this is South High Street and east of that. • SR 161 Corridor Vision Plan and Preliminary Engineering — this project will refine the vision for SR 161, from Riverside Drive east to Sawmill Road, contemplating the inclusion of transit facilities and creating a more pedestrian/mobility friendly environment. This project will include a survey, an access management plan, utility locations, typical sections, an overall stormwater management plan and cost estimates. Conceptual graphics and plans will be completed in 2023. Mayor Fox asked if a transportation lane will be an option here. Ms. Willis stated that staff will be reviewing recommendations after the study. Transportation — Mobility Bicycles and Pedestrians Mr. Ranc stated that there are 25 capital requests for a total of approximately $16.2 million. He briefly reviewed the maintenance and stated that these numbers are a direct result of inspections that have been done. • Bike Share and eBikes/eScooters stations - $980,000 programmed over five years. In 2023, there will be five COGO and eBike and/or eScooter stations planned. Mr. Keeler asked if the vendors share in the cost or is the $980,000 all the City cost. Ms. Willis stated that COGO is looking for a commercial investor to try to offset some of the cost, but as of yet, they have been unsuccessful in securing an investor. Mayor Fox asked what would happen if the City receives feedback from the public that the scooters are not well received. She would like to see how the pilot goes before a great amount of money is front loaded into this program. Mr. Keeler reiterated that it is a pilot and we will see how it goes. 0 Mobility Infrastructure Improvements Minutes of RECORD OF PROCEEDINGS Dublin Citv Council Meeting BARRETT BROTHERS - DAYTON, OHIO Forth 6101 Held August 15, 2022 Page 7 • Sidewalk and Shared Use Path Connections • COTA Bus Shelters - $465,000 programmed over the five year CIP. In 2023, it is proposed to design three shelters in the Metro Area and construction would commence in 2024 (funding dependent). Ms. Kramb asked if staff had approached COTA about funding. Ms. Willis stated that the number shown assumes that we would be paying for everything because Dublin does not meet the threshold for ridership that would be required for COTA to fund it. Ms. Krarrib asked about benches for bus stops rather than public art and some of the other aesthetics. Ms. Willis stated that she will bring this up in the upcoming Public Services Committee meeting where these shelters will be discussed and the Committee can weigh in on that. Vice Mayor De Rosa stated that she would suggest having COTA come out and evaluate the bus stops and make sure that they are in the right places. Ms. Willis continued with the following: • Mobility Hubs - $1.55 million programmed over the five year CIP. In 2024, it is proposed to design hubs and include place -making for the Library Parking Garage, North Market, and on Frantz Road. Construction would follow in 2025. • Avery Road South Shared Use Path — Rings Road to Woerner Temple — this project is for the design and construction of a shared -use path along the east side of Avery Road and connects existing paths along Woerner-Temple Road and Cramer's Crossing Drive. The design will begin in 2023 and construction will follow in 2024. • Mobility Infrastructure Improvements program — is for the realignment of 250 feet of a shared -use path and installation of a pedestrian bridge adjacent to Hyland - Croy Road. It also includes the design and construction of approximately 100 feet of sidewalk on Sawmill Road. Design will begin in 2023 and construction will follow in 2024. • Riverside Drive East Shared Use Path — this project is for construction of 1400 feet of shared -use path on the east side of Riverside Drive between Toni Drive and the existing path at Wyandotte Woods. This will be in conjunction with the water line extension and sewer line extension proposed projects. Ms. Amorose Groomes asked if we have path along the park and if we would have a path from Wyandotte Woods to Hard Road. Mr. Ranc responded affirmatively. Technoloay Mr. Rogers thanked Council for the previous support in the City's network and data storage capabilities. He stated there are eight capital requests totaling approximately $10.3 million. He noted the reduction in the data platform and the geographic information system (GIS) from previous funding levels. The Connected Dublin project is showing a decrease in 2023 due to the Council of Governments reduced funding. The proposed increases in the CIP for Technology were described as follows: Security Appliances o Network Microsegmentation — a network security technique that enables IT to logically divide the network into distinct security segments down to the individual workload level; o CASB — Software that sits between cloud users and cloud applications, which monitors all activity and enforces security policies; and o New Security End Point Solution — securing endpoint devices such as desktops, laptops and mobile devices from being exploited by security vulnerabilities. • Fiber Optic and Traffic Fiber Enhancements o Creation of a new Fifth DubLink Transport ring in the West Innovation District; o Phase 2 intersection fiber integration; and o Avery Road build. • Information Technology o Budgetary numbers increased to reflect inflation and smaller internal projects planned. Mr. Keeler asked about internet access/connectivity on the grounds of the Dublin Irish Festival. He was asking if there was an option to hard wire a solution. Mr. Farrar stated that the cell service was bad due to a cell tower failure that Verizon hosts. This outage RECORD OF PROCEEDINGS Minutes BARRETT BROTHERS • DAYTON, OHIO Held Dublin CtV Council Meeting Form 6101 August 15, 2022 put undue stress on the system as a whole. He stated that staff has been brainstorming ways to resolve the issue. He expressed that staff can look into the hard wire option. Ms. Amorose Groomes stated that some entities have agreements with certain carriers. Perhaps there is an association related to events/festivals that could look into partnering with a carrier. Mr. Keeler stated that there may be some solution to the problem that is within our control and that we can manage ourselves rather than relying on someone else. Ms. Kramb asked if technology projects are broken out differently than other areas, or are there no new big projects that are coming in this CIP. Mr. Farrar stated that the budget is broken out by projects, but it involves partnering with other departments. For example, IT is updating all the Police cruisers right now. Mr. Farrar gave several other examples of project requests. Vice Mayor De Rosa asked if the Connected Dublin line item was the Strategic Goal dollars. Mr. McDaniel stated that the Fiber to the Home project is in this year's budget. Mr. Stiffler stated that we typically don't appropriate ongoing projects. Ms. Alu -o asked about if the equipment replacement was considered capital. Mr. Farrar stated that replacement of hardware is considered capital. Mr. McDaniel stated that under the definition of capital, hardware does fit. Police Chief_ Paez stated that there are 20 capital requests for a total of approximately $3.9 million. In 2023, the only adjustment is an increase of $30,000 for speed trailers. In 2026, there is an increase of $400,000 for body cameras. Regarding new projects/enhancements, the back --up communications center equipment was shifted to the year 2024. This project is in coordination with Delaware County. The portable radio upgrades for safety and public service was moved up to 2023. Chief Paez also noted the purchase of a drone that would be able to be used inside of buildings. He also noted the transition eventually, in the out years, of the bike officers to eBikes. In response to Ms. Alutto's question, Chief Paez stated that old body cameras will go back to the company and there is usually an offset in the cost. The firearm equipment is similar. Mr. Reiner asked about the license plate readers. Chief Paez gave a brief explanation of how the license plate readers aid in their work and how that partnership with IT is on- going. In response to Vice Mayor De Rosa's question about waiting until 2027 for eBikes, Chief Paez stated that they do have a new bike fleet that they want to be able to use for a little while to be fiscally responsible. In response to Vice Mayor De Rosa's question regarding bikes available for staff, Ms. Willis stated staff is working with Police to see if any of the confiscated bikes could be used or refurbished for staff before they go out to Gov Deals. They are also checking budgets to see if it is possible to order a few bikes for the buildings for employee use. Mr. Stiffler stated that staff would be working on answering questions from this work session in preparation for future discussions. Ms. Amorose Groomes stated that she has the two items to consider: the Darree Fields placeholder of $7 million to see what impact it has on the debt conversation, and she would also like to see some funding in the out years for the parcel that was purchased along Cosgray and SR 161 to see what might be possible with that rail crossing. Mr. Stiffler stated that it is very likely we would have the funding in out years after the actuals are realized. There being no further business to come before Council, the meeting was adjourned at 8:04 p.m. 751 Clerk/,6f Cou