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HomeMy WebLinkAbout11/05/1984 RECORD OF PROCEEDINGS l\1inutes of Dublin Village Council ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held uu November--S,u1984 19_ ....... The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, November 5, 1984. ~ Mr. Thornton led those present in the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, Mr. Sutphen, and Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager were also present as were Village staff personnel: Ms. Prushing, Mr. Warner, and Mr. Carr. Mr. Sutphen moved to approve the minutes of the October 15, 1984 Council Meeting. Mr. Thornton seconded the motion. The vote was as follows: Mr. Thornton, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Lewis, yes; \, Mrs. Headlee, yes; Mr. Close, yes; Mr. Amorose, abstain. Mr. Amorose made a motion to approve paying the bills. Mr. Close seconded the motion. Mr. Amorose also asked about the bill from Central Ohio Asphalt Paving Company in the amount of $1,000.00 for paving the old High School Road. Mr. Sheldon said that during construction at the Dublin Middle School the road was torn up. He also said that the Village owns the road from Bridge Street (Rt. 33) back to the office building, and that that payment covered the Village's share of the cost on that portion. The vote of Council was unanimous for paying the bills. \ ~ Ordinance No. 54-84 - Accept Bid for Municipal Building Remodeling and Expansion. First Reading. Emergency. Mrs. Headlee introduced the Ordinance. Mr. Close moved the three time reading rule and treat as an emergency. seconded the motion. The vote was 7-0 in favor. Mayor Lewis mentioned the memorandum from the Village Manager recommending the acceptance of the bid of Mid State Builders, Inc. in the amount of $777,556.00. Mr. Sheldon said that there are no alternates; everything is included (landscaping, basement renovation, terrace, trellis, flagpoles, vehicle shelter for police cars, etc.). Mr. Sheldon also said that Mid State Builders had done the Dublin Public Library project. The vote on the Ordinance was 7-0 in favor of passage. to do away with Mr. Sutphen "... ..... Ordinance No. 55-84 - Authorize Notes for Municipal Building Remodeling and Expansion. First Reading. Emergency. Mr. Amorose introduced the Ordinance. Ms. Prushing made the following comments regarding the financing of the notes for the Municipal Building remodeling and expansion. 1. Ms. Prushing recommended that the amount entered in Ordinance No. 55-84 to designate the amount of notes be $800,000.00, allowing for the possibility of change orders and/or any other incidental costs. During the construction period the excess funds would be invested until the time payment would be due, allowing the Village to make money off of the investment because the rate at which the Village would gain interest from the balance is usually higher than the interest rate paid on the notes. Ms. Prushing also said that she has been approached by two invest- ment companies (the Huntington National Bank and Prescott, Ball & Turben) to negotiate this note sale rather than put it out for open bid. They can cut their margin since they are able to pre-sell the notes. She noted that Huntington most of the Village notes the top three. Bond counsel has been consulted and indicated that this would be a satisfactory way in which to handle this matter. Ms. Maurer moved to do away with the three time reading rule, treat as an emergency, and approve a negotiated sale of the notes by the Finance Director. Mr. Thornton seconded the motion. The vote was unanimous in favor. The vote on the Ordinance was 7-0 2. -- 3. 4. National Bank has been the low bidder on in the past two years; or has been in 5. nJi 1I1_1Il1 ! r_L__~""'''''~'-' ';'<' a 'jtMl._ J ~_ _""",,,,_~____~ ',ilMlJljt.,olli, ___~ij_~, RECORD OF PROCEEDINGS Afinutes of Dublin Village Council ~ AJ eeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held m~Qyemberu5L1984 19 Page Two --- ;~ ,.... Ordinance No. 56-84 - Fill Unexpired Term on Architectural Review Board. First Reading. Emergency. Mrs. Headlee introduced the Ordinance. The appointment will be for the period from the present to December 31, 1984 at which time it will be necessary to appoint either the candidate selected at the meeting or some other candidate, as all the vacancies on the Commissions, Boards, and Committees are filled at the beginning of the year. The recommendation of the Village Manager was Mr. Richard Carpenter, an architect. Ms. Maurer expressed concern regarding the fact that she did not know Mr. Carpenter or any of the other candidates. Mr. Thornton moved to do away with the three time reading rule and treat as an emergency. Mr. Close seconded the motion. The vote was as follows: Mr. Sutphen, yes; Mr. Lewis, yes; Mr. Amorose, yes; Ms. Maurer, no; Mr. Thornton, yes; Mr. Close, yes; Mrs. Headlee, yes. Mr. Thornton moved to appoint Mr. Carpenter to the unexpired term on the Architectural Review Board. Mr. Close seconded the motion. The vote was as follows: Mr. Sutphen, yes; Mr. Lewis, yes; Mr. Amorose, yes; Ms. Maurer, no; Mr. Thornton, yes; Mr. Close, yes; Mrs. Headlee, yes. The vote on the Ordinance was as follows: Mr. Sutphen, yes; Mr. Lewis, yes; Mr. Amorose, yes; Ms. Maurer, no; Mr. Thornton, yes; Mr. Close, yes; Mrs. Headlee, yes. Ms. Maurer noted that her "no" vote was only because she did not feel adequately informed. '- Ordinance No. 57-84 - Amend Ordinance No. 81-80 Regarding Sewer and Water Surcharges. First Reading. Emergency. Mr. Close introduced the Ordinance. Mayor Lewis commented that this Ordinance was an amendment to Ordinance No. 81-80, an Ordinance passed in 1980, and corrects an oversight that was not incorporated in the original Ordinance in regard to sewer and water tap fees. Mr. Close moved that the three time reading rule be waived and that passage of the Ordinance be treated as an emergency. Mr. Amorose seconded the motion. The vote was unanimous in favor. The vote on the Ordinance was also unanimous. ..... Resolution No. 17-84 - Appointing an Assessment Equalization Board. Mrs. Headlee introduced the Resolution. Mayor Lewis commented that the reason for the Assessment Equalization Board was that a petition was received for expansion of utilities in the Shier-Rings Road area. When the petition was accepted by Council, all of the landowners affected by the expansion were notified and given an opportunity to object because it will be repaid by assessment. Two landowners objected to the assessments; hence, the necessity for the Board. Mayor Lewis recommended the appointments of Mr. Howard Adams, Mr. Thomas Grace, and Mr. Vernon Metz to the Board as three "disinterested freeholders". Ms. Maurer expressed concern over the fact that the three appointees to the Board were male, and suggested a female be appointed to the Board in lieu of one of the male persons. In a memorandum to members of Council, Ms. Maurer suggested the following persons: Dr. Bonnie Golden, Ms. Mary Jane McFadden, Beatrice Roth, Mrs. Jean Walker, Bobbie Wilson, and Sandy Clapham. Ms. Maurer also said that this was a Council appointment and not a mayoral appointment. Ms. Maurer moved to nominate Mr. Adams, Mr. Metz, and Ms. Mary Jane McFadden to the Board. Mr. Sutphen seconded the motion. Mr. Close moved to amend the motion and to accept the recommendation as stated in the Resolution of Mr. Adams, Mr. Grace, and Mr. Metz. Mrs. ... ;v..,;,.,.",."",:,'..tIl:l';..JJl ,.= RECORD OF PROCEEDINGS lU inutes of Dublin Village Council Meeting 1\;1 eeting ~ National Graphics Corp., Cols., O. Form No. 1097 ~ Held Hov:ember u5_'u_t<t84:u 19 Page Three ....... "- Headlee seconded the motion. The vote was as follows: Mr. Thornton, yes; Mr. Sutphen, no; Ms. Maurer, no; Mr. Lewis, yes; Mrs. Headlee, yes; Mr. Close, yes; Mr. Amorose, yes. The vote on the nomination of Mr. Adams, Mr. Grace, and Mr. Metz was as follows: Mr. Amorose, yes; Mr. Close, yes; Mrs. Headlee, yes; Mr. Lewis, yes; Ms. Maurer, no; Mr. Sutphen, no; Mr. Thornton, yes (5-2). The vote on the Resolution to appoint the three nominees to the Assessment Equalization Board was as follows: Mr. Thornton, yes; Mr. Sutphen, no; Ms. Maurer, no; Mr. Lewis, yes; Mrs. Headlee, yes; Mr. Close, yes; Mr. Amorose, yes. (5-2). Resolution No. 18-84 - Accept Amounts and Rates Determined by Budget Conunission. Mr. Sutphen introduced the Resolution. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Close seconded the motion. The vote was 7-0 in favor. The vote on the Resolution was unanimous. "...... Mayor Lewis welcomed and introduced to those present Mr. and Mrs. Stephen Carr. Mr. Carr will be the Director of Parks and Recreation for the Village of Dublin. Mayor Lewis also invited those present to remain after the meeting for refreshments provided by the Parks and Recreation Committee. '-' Council Roundtable Discussion. 1. Mr. Thornton Mr. Thornton mentioned the letter received regarding the closing of Glick Road over O'Shaughnessy Dam for six weeks. He requested that the Village Engineer look into the possibility of removing the speed bumps on the bridge also. Mr. Thornton also mentioned the closing of the south end of Dublin Road at Hayden Run Road. It appears that no advance information regarding the closing was given to the Village. Mr. Thornton commented regarding the increasing numbers of people visiting Old Dublin and the fact that there are no public accommo- dations. Some solutions should be considered. 2. Mrs. Headlee .... Mrs. Headlee suggested that signs be put up as soon as possible informing residents that Glick Road over the Dam will be closed. Mr. Sheldon said that the Village will be responsible for putting up said signs. ...., 3. Mr. Amorose Mr. Amorose referred to the minutes of the Parks and Recreation Committee Meeting of October 10, 1984 which mentioned the absolute necessity of having public telephones at Avery Park and perhaps at Scioto Park as well. Mr. Sheldon referred the matter to Mr. Carr, specifically costs involved. Mr. Amorose urged all registered voters to vote on November 6, 1984. Jll';l, L .1!llt. !."_,,,,~""""'."'!n~ RECORD OF PROCEEDINGS' Al inutes of Dublin Village Council AJeeting ~ National Graphics Corp., Cols" O. Form No. 1097 ~ Held mNoveIl]heJ:"n50-1~8Lj. 19 Page Four .....- '........ 4. Ms. Maurer Ms. Maurer said that she was concerned about the Resolution passed during the meeting (No. 17-84) because she felt it was a Council appointment and Council did not have an opportunity to choose the people to serve on the Board. 5. Mayor Lewis Mayor Lewis mentioned that the building permits issued to date for Dublin at the end of 10 months amount to $59,262,973.00, which is marginally below the year-end total for 1979. He extended his thanks and appreciation to all of the members of the Boards and Commissions as well as to members of Council and the staff of the Village who have done such an outstanding job in controlling the growth of the Village as well as maintaining quality growth. The meeting was adjourned by the Mayor at 8:07 P.M. ,...... '- /) J~/~)~.~ Clerk of Counc I -- .....