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HomeMy WebLinkAbout10/01/1984 "" RECORD OF PROCEEDINGS 1"1 inutes of Dublin Village Council Meeting ~ National Graphics Corp" Cols" 0, Form No. 1097 ..... Held Oc.t:()~~1" 1, 1984 19_ ~ The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, October 1, 1984. ........... Mr. Thornton led those present in the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, and Mr. Thornton. Mr. Sutphen was absent. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager were also present. Village Staff members in attendance were: Mr. Bowman, Ms. Prushing, and Mr. Warner. Mr. Amorose moved to approve the minutes of the September 17, 1984 meeting. Mr. Thornton seconded the motion. The vote was 6-0 in favor. ".... Mr. Sheldon, responding to a question from Mrs. Headlee, said that the $243,789.00 payment to Nickolas M. Savko & Sons Company was for the Avery Road, Brand Road Waterline project. The total cost of the project will be $383,000.00. Mr. Amorose mentioned the approximately twelve (12) test digging sites along S.R. 257 which still have not been repaired. He indicated that he thought the Nickolas M. Savko & Sons Company had been responsible and perhaps the Village could withhold a sum of money from the final payment on the Avery Road/Brand Road waterline project. Mr. Warner said that Mr. Savko said that he was not responsible for those digging sites but that Mr. Warner would try to find out who was responsiblE and have them repaired. Mr. Thornton requested additional information regarding the $1000.00 pay- men~ to Hockaden & Associates. Mr. Sheldon said that the payment was for a sewe~ study on Tuller Road to take the sewer from Riverside Drive to the area just beyond the proposed Halfpenny Mall. Mr. Warner said that he has a preliminary report plus design plans. Mr. Amorose moved to pay the bills. Mr. Close seconded the motion. The vote authorizing payment of the bills was unanimous. Mrs. Headlee voted to approve payment noting, however, that she does not approve the site of the waterline. .......... Correspondence Council had no objections to the request from the Big Brothers/Big Sisters Association of Columbus and Franklin County for a one day liquor permit for a function to be held at 6565 Frantz Road (OCLC) Saturday, November 10, 1984 from 8:00 P.M. to 9:30 P.M. The Clerk read a letter addressed to Mayor James E. Lewis from Stephen N. Savko of Nickolas M. Savko & Sons Inc. commending the work performance of Mr. Bruce Warner and his inspectors and the Special Duty Officers of the Dublin Police Department. Savko & Sons Inc. is the contracting company on the Avery Road/Brand Road waterline project. Mr. Savko also wanted the record to show that they do look for and repair any existing drains and piping they encounter. Mayor Lewis said that he agreed that the Village has a dedicated Police Department and competent staff and that positive comments regarding same are always appreciated. ,... ....... Ordinance No. 41-84 - Amended Preliminary Development Plan - Indian Run Meadows. Second Reading. Public Hearing. Mr. Harrison Smith, Jr. and Mr. Larry Helman spoke as proponents, and the following persons registered as opponents: Mr. Tony Wall, Mr. and Mrs. Neil Fillman, Mr. James Barr, Mr. W. F. Driscoll, Mr. Lowell Mast, Mr. Edwin Segner, Mrs. Doris Dickinson, Mr. Stephen Hupp, Mr. Harold Shoemaker, and Mr. Gaylor Gardner. Mr. Harrison Smith represented the applicant. The developer at the suggestion of, and working with the Planning and Zoning Commission, grouped the multifamily units together on a triangular piece of ground with quality, and got rid of the curb cuts along Muirfield Drive. Therefore the concept of doubles was eliminated. J ,1~ ~..~ ,,.. . ~ ~ -l ,~~ ... ..i - hl!l!(.~~~""'.'-"-!''''f'' RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ National Graphics Corp" Cols" O. Form No. 1097 ~ Held Q<:_tober 1,_128'+ 19 Page Two "'" ,... Mr. Larry Helman made the following comments: 1. All of the "car functions" will take place in the alley or service area behind the units. 2. All units will have their own garages. 3. All of the service functions will also take place in the rear of the units. 4. There will be one major entry into the project. 5. The units will be built of stone and stucco; some of the units will have screened in porches, and the others will have recessed patios. 6. The landscaping requirements of the Dublin Zoning Code have been exceeded. Mr. Smith noted that this was an amended P.U.D. Plan with two changes: removing all of the doubles off of the Boulevard and the re-creation of a different type of residential development in this particular area. With this plan there is no way for anyone to park off-site. Mr. Close noted that the developer could proceed under the existing plan and still build the doubles with the curb cuts along Muirfield Boulevard. Responding to questions from residents, the following comments were made: 1. There will be an increase of 26 units for a total of 162 units. 2. The eight (8) acre commercial area will be a "neighborhood commercial district" (convenience oriented), an area which will be easily accessible by automobile and also accessible by bike paths. Such stores would include retail stores (stores primarily engaged in selling merchandise for personal and household consumption and rendering services regarding same), personal services, and business and professional offices. Mr. Harrison Smith said that the only deviation from the specific permitted uses he might recommend would perhaps be a "boutique style of shop". Mr. Tony Wall of the Administrative Staff of the Dublin Local Schools spoke. He mentioned the fact that in 1977 when this proposed site was first introduced, a school site of 5.2 acres was proposed. Mr. Wall said that the 5.2 acres was totally inadequate and requested consideration of at least 10 acres for a school site. Mrs. Headlee said that it was her understanding that the schools were not interested in the school site and that is why the land was set aside as a park. site. Mayor Lewis said that the 5.2 acres within Indian Run has been set aside by the developers for park land in compliance with the Ordinance of the Village of Dublin with regard to green space and park land. Mayor Lewis also said that in his examination of the records, Mrs. Headlee was correct and that perhaps preceding school administrations had turned down the request. He also mentioned the meeting in March at which he, Mr. Riedel, and Mr. Wall discussed this very question of the requirement of an Ordinance of the Village of Dublin to require land developers to denote a certain percentage of the acreage to be developed for park land for the community and/or to provide some equivalent sum of money for the Parks Department or for recreational purposes. He further said that he felt it important that the school administration be aware of this difference and initiate the negotiations on behalf of the school district for lands for future school expansion which will have to be in addition to the lands set aside in compliance with the Village Ordinance. Mr. Steve Smith said that if the School Board wants to attempt to make a deal with any developer as it may relate to green space and park land, the Village would be more than willing to listen; however, the Council and Administration are not going to get involved in negotiating for school land. The Village would be happy to assist in any way that they can and consider any proposals, but presently there is no legal obligation '-- '-" I~ ..... RECORD OF PROCEEDINGS i\J inutes of Dublin Village Council Nt eeting ~ National Graphics Corp" Cols., O. Form No. 1097 ~ Held . m()c::t()h.eXuLmL98lt_ 19 Page Three ,.,... r- on the part of the Village to "plan ahead for the schools". Responding to a question from Mr. Wall, Mr. Steve Smith said that the time to get involved is when the initial application for rezoning is filed and also to find out and keep abreast of what applicants are filing for rezoning. Mayor Lewis recommended to Mr. Wall that the area east of Indian Run Meadows is an expansion of Shannon Park and further expansion of Hemingway Village (Brandon and Earlington) and the Village would willing to discuss with the School Administration and developers school sites in those areas. Mr. Wall said that it was their understanding that there was a school site reserved in the Indian Run Meadows area. Mayor Lewis suggested that Mr. Wall meet with Mr. Bowman and establish a better line of communication between the parties involved. Mrs. Headlee made the following comments: there was a plan prepared by the schools regarding proposed school sites in the various developments - Muirfield, Llewellyn Farms, Waterford, etc. As those developments came into Council and Planning and Zoning, members negotiated with the developers for school sites in the developments. Since then the School Board and School Administration has turned down those sites and said that they did not need them, "they do not fit into our plans". Land has been given up in Muirfield, in Indian Run, Earlington, Brandon, and on Tuller Road. Mrs. Headlee also made reference regarding the 50 acres on the east side of Coffman Road. She suggested that the School Board and School Administration determine their needs while land is available. Mr. Fillman, Mr. Barr, Mr. Driscoll, Mr. Mast, Mr. Segner, Mrs. Dickinson, Mr. Hupp, Mr. Shoemaker, and Mr. Gardner spoke in opposition to the proposed development. Their comments are summarized as follows: 1. The replacement of farm lands with apartments is unacceptable. 2. Apartments are undesirable; single family homes are preferred. 3. Property values on existing properties along Avery Road will become less (decrease). The project will create The density is too high traffic. 6. There will be units for 162 households. Responding to a question from Mr. Mast regarding the disposition of the units~ Mr. Harrison Smith said that initially there would be some rentals and some sales. Eventually the units will be fee simple ownership. The renter will have an option to buy. Responding to a question from Mr. Mast, Mr. Harrison Smith said that the developer would prefer that the streets be dedicated but that probably the Village would prefer that the streets be built to Village specifications and privately maintained. Mayor Lewis told Mr. Mast that the Village has Ordinance No. 30-84 which applies to private as well as dedicated streets. Mr. Mast also asked whether the Village was prepared to commit themselves to the extension of Muirfield Drive to Rt. 33 at the time this project goes in. Mayor Lewis commented that there is a plan underway with regard to the intersection of Avery and Post Roads as well as an application before the Ohio Department of Transportation and the Federal Highway Commission for a new interchange on to Rt. 33 at Avery Road. To some extent those are not entirely under the control of Dublin - anything there has to go through the federal and state agencies, not only for approval but for funding as well. The scheduling of projects is not always in the best interest of Dublin. The bikeway system will be passive and intricate, going in the area along the creek, into the park ground, and eventually into Coffman Park. be possible ....... ~ 4. 5. traffic problems. for the area; specifically with regard to r '-- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ National Graphics Corp,. Cols., O. Form No. 1097..... Held mSeptembeLJ],d 19_84 19 Page Four """ ~ It was suggested by Mrs. Dickinson and Mr. Hupp that the area between their homes and the development be fenced to reduce the amount of litter that might be created and also the potential liability of homeowners. Mayor Lewis suggested that Mr. Hupp meet with the Village Manager with regard to the questions he raised. Ms. Maurer suggested that Mr. Hupp get some legal advice as to what an "attractive nuisance" is and what his liability would be before getting too anxious about the situation. Mayor Lewis thanked all those who participated in the Public Hearing and noted that the Ordinance will come up for a third reading and decision at the Council Meeting on October 16, 1984. Ordinance No. 43-84 - Rezoning of 4.47 Acres on Mayor Lewis noted that the Ordinance was up for September 17 and there was no opposition to it. for approval of the rezoning. Glick Road. Third Reading. a Public Hearing on The vote was unanimous ".. Ordinance No. 50-84 - Accept LowestlBest Bid for Rings Road Waterline. First Reading. Emergency. Mr. Thornton introduced the Ordinance. Mayor Lewis engineer's estimate on the project was $30,400.00. S. E. Johnson Company was $27,517.60 which was 9.5% estimate. Mr. Close moved to do as an emergency. Mr. in favor. The vote on noted that the The low bid by the under the engineer's away with the three time reading rule and treat Amorose seconded the motion. The vote was 6-0 the Ordinance was unanimous (6-0). "-'" Resolution No. 16-84 - Resolution of Necessity - Petitioned Sher-Rin~s Waterline. First Reading. Emergency. Mrs. Headlee introduced the Resolution. Mr. Sheldon commented that this is one of the steps in a process when people petition a project. The Resolution would allow the Village to issue the assessments to the various owners. They can respond to that, and if anyone of the seven or eight property owners object to the assessments then Council would have to create an assessment equalization Board. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote was unanimous in faovr. The vote on the Resolution was 6-0. Other Business Mayor Lewis mentioned the memorandum from Mr. Sheldon regarding guidelines for street fairs, etc. The Mayor requested that members of Council review the recommendations made by Mr. Sheldon so that they can be acted upon at a future meeting. Mrs. Headlee recommended that the "fair areas" not be allowed to extend beyond 129 S. High -Street. Mr. Sheldon said that such activities are so growing in scope that additional areas along High Street will probably have to be used in the future. ,.... ..... Mayor Lewis commented regarding the increasing load before the Planning and Zoning Commission and the increasing complexity of the questions being brought forth. It is becoming in increasing burden not only to the Commission members but also to those presenting the applications. Mayor Lewis recalled that a year or two ago Mr. Thornton and others expressed the consideration of amending the Village Charter. No action was taken RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ National Graphics Corp., Cols., O. Form No. 1097 ~ Held Q<::tob~J:' L J,98LL 19_ Page Five 1""', --'" at that time but Mayor Lewis observed at the time that he felt the Charter should be viewed as a dynamic document not one that sits on the shelf as a rule book. As the Village continues to grow and expand a review needs to be made. Mayor Lewis appointed Mr. Close and Mr. Sutphen to act as a committee of Council to re-examine the Charter, specifically to focus on the section dealing with Planning and Zoning, perhaps changing that before the election of 1985 from the standpoint of creating a broader Development Department, an expansion of the planning function or any other means to assure that the Village is adequately growing with the times and not asking an impossible question of a group of volunteers to continue in the same mold. That may be the best way, but the question should be re-examined. Council Roundtable Discussion 1. Mrs. Headlee ".... Mrs. Headlee mentioned the Health Fair and the lack of response from the community regarding same. She reminded the members of Council that $36,000 was being paid to the Franklin County Board of Health by the Village for services. She indicated that screening and information would be presented at the Health Fair regarding diabetes, planned parenthood, counseling, emergency care, heart, etc. The services of eight or nine local residents would be required. Mrs. Headlee has scheduled a meeting at her home on October 11, 1984. Mrs. Headlee also suggested to Mr. Driscoll, a resident, that he compile information and photographs regarding the South Fork of the Indian Run Stream area. ~",;olIIIt' Mrs. Headlee mentioned speeders passing school buses on Avery Road. 2. Mr. Amorose Mr. Amorose suggested placing the fall cleanup dumpster on the upper parking lot at Scioto Park. 3. Ms. Maurer Ms. Maurer suggested to Mrs. Headlee that health personnel living and working in Dublin might be asked to assist in the Health Fair as a form of public service. Mr. Sheldon commented regarding bids on the Municipal Building expansion and remodeling and suggested that bids be for the total project (including the alternates) - the estimate being for $800,000 to $850,000. The meeting was adjourned at.9:03 P.M. '-- .--. J ~"Y? ~ w,,4 /L.-../ C1erk of Coun tl