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HomeMy WebLinkAbout08/06/1984 RECORD OF PROCEEDINGS 479 - At inutes of Dublin Village Council Meeting ~ National Graphics Corp,. Cols,. O. Form No. 1097 ~ II eld August 6, 1984 19 The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, August 6, 1984. ~ l.." Councilmembers present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, Mr. Sutphen, and Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager were also in attendance as were Village Staff members: Mr. Bowman, Ms. Prushing, Mr. Speer, and Mr. Warner. Mr. Amorose moved to approve the minutes of the July 16, 1984 meeting. Mr. Sutphen seconded the motion. The minutes of the July 16, 1984 meeting were approved by unanimous vote. Mr. Sutphen made a motion to approve payment of the bills. Mr. Thornton seconded the motion. The vote to approve payment of the bills was 7-0. Resolution 11-84 - Adopt Submittals from Parks and Recreation Committee. Tabled Resolution. The committee of Council (Mr. Close and Mr. Amorose) submitted their report to Councilmembers just prior to the meeting. Mayor Lewis suggested deferring action until Councilmembers have an opportunity to consider and discuss the report in greater detail. Responding to a question from Ms. Maurer, Mr. Close made the following comments: "..... 1) After discussion, and after a meeting with the Parks and Recreation Committee, concerns were raised regarding some items of fiscal accountability and some clarification of the required training and experience which would make interpretation of the job description easier by Civil Service. Some slight changes were made in the verbiage under the required education and experience, i.e., a list of more specific duties was added. 2) Also added were items under the heading of the responsibilities of the Dublin Parks and Recreation Committee - a) III. "To advise and review with the Parks and Recreation Director the budget for any upcoming fiscal year prior to submission to the Village Administration." b) IV. "To review prior to submission to the Village Administra- tion, cost analysis as to various operational expenses occasioned by capital expenditures for parks." c) V. "To review periodically reports from the Parks and Recreation Director as to the status of financial expenditures for the current year and make recommendations as are appropriate under the circumstances to see the implementation of a quality recreation program within budgetary limitations." The idea is to put the Parks and Recreation Committee in a better position to be able to make recommendations to Council. When they do not know the operational aspect of the dollars they are dealing with, it is hard for them to be able to make cogent recommendations to Council. this merely provides the vehicle by which Parks and Recreation will be more aware of what is going on and better able to make recommendations to Council, both as it relates to the regular annual budget and to the effect on the annual budget of proposed capital improvements such as, in this case, the Avery Park improve- ments. f -- [ Mrs. Headlee, with Councilmembers agreeing, requested the Resolution be tabled for additional study (tabled until the August 20th meeting). Mr. Close indicated that he would be absent from the August 20th meeting and that if Councilmembers had questions, or required additional informa- tion, they contact him prior to Friday, August 10th. .. RECORD OF PROCEEDINGS 481 At inutes of Dub 1 in Vi 11 agp c'ollnci 1 ~ Meeting National Graphics Corp., Cols" 0, Form No. 1097 ~ Held August 6, 1984 19 Page Two r L, Ordinance No. 30-84 - Re: Street Cleaning, Mud on Streets, etc. Third Reading. Mayor Lewis noted that Councilmembers had received a copy of the revised Ordinance as submitted by the Law Director, Mr. Smith. He also said that there had been several items of correspondence, as well as telephone conversations with representatives of the Building Industry Association regarding specific parts of the Ordinance. Under these circumstances, Mayor Lewis suggested tabling the Ordinance until August 20, 1984. Mrs. Headlee moved to table the Ordinance until the August 20th Council Meeting. Ms. Maurer seconded the motion, with the stipulation that a committee be formed to pursue the issue further. The vote was 7-0 in favor. Mayor Lewis appointed Mrs. Headlee and Mr. Thornton as a committee to have further conversations with the B.I.A. and to maintain communication with the Law Director and Village Manager in further consideration of any alterations of the Ordinance prior to its final reading at the next Council Meeting. r- j Ordinance No. 36-84 - Adopt Moped Ordinance to Conform to State Require- ments. Second Reading. Emergency. Several suggestions and revisions to the Ordinance were received from the Law Director. Mr. Smith, responding to a question, said that he did not feel it would create a problem with the Police Department. Ms. Maurer moved to amend the original Ordinance to conform to the Ordinance as presented to Council this evening by the Law Director. Mr. Sutphen seconded the motion. The vote was unanimous. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 7-0 in favor of doing away with the three time reading rule and treating as an emergency. The vote on the Ordinance was unanimous (7-0). ....... Ordinance No. 40-84 - Proposed Agreement with Disaster Services Agency. First Reading. The Ordinance was introduced by Mrs. Headlee. Resolution No. 12-84 - Declaring a Property a Nuisance. First Reading. Emergency. The Resolution was introduced by Ms. Maurer. Mr. Haering, a resident with property adjacent to this property on the north, said that he was in favor of declaring same a nuisance. The house on the property is gutted (by fire); debris is in the yard; very little attempt has been made to clean it up. Mr. Smith said that passage of the Resolution would be the first step in allowing the Village, legally, to pursue the issue in Court and to literally get the property cleaned up. The first step is to declare the property a nuisance and then file litigation in the Common Pleas Court. The property has been checked by Village Staff; warn- ings have been given, but little action has been taken. Mr. Thornton noted that the courts often move in favor of the offender in cases such as this, and that the process could take as long as four to six months to reach the Court. Ms. Maurer moved to treat as an emergency. Mr. Amorose seconded the motion The vote was 7-0 in favor. The vote on the Resolution was unanimous. [ Resolution No. 13-84 - Accept Easement for Avery Road Waterline Project. First Reading. Emergency. Mr. Thornton introduced the Resolution. Mrs. Headlee made a motion to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was 7-0 in favor. Mayor Lewis called the attention of Councilmembers to the following condition on the easement: "The granting of this easement shall be conditioned upon the Village approving a waiver of Columbus and Dublin sewer tap fees at the Edwin J. and Mary L. Segner residence located at 7340 Dublin-Bellpoint Road. The vote was as follows: Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Thornton,yes; Mr. Close, abstain; Mr. Lewis, yes; Mrs. Headlee, yes; Ms. Maurer, yes. ~'~'-'---'-'->---"'--'... ~._...._,_,._I. __.. - 483 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ National Graphics Corp., Cols., 0, Form No. 1097 ~ Held August 6, 1984 19 Page Three r '-- Resolution No. 15-84 - Accept Easement for Avery Road Waterline Project. First Reading. Emergency. Mr. Amorose introduced the Resolution. Mrs. Headlee moved to waive the Rules of Council Order on Resolution No. 15-84 since it was not advertised, and act on same. Mr. Thornton seconded the motion. The vote was 7-0 in favor. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Thornton seconded the motion. The vote was unanimous in favor. The vote on the Resolution was 7-0. Resolution No. 14-84 - Authorize Agreement with Franklin County Commis- sioners. First Reading. The Resolution was introduced by Mrs. Headlee. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Thornton seconded the motion. The vote was 7-0 in favor of treating the Resolution as an emergency. The vote on the Resolution was unanimous. ,..... Accept Final Plat - Dublin Manor - Vicinity of Bellaire Avenue. The Planning and Zoning Commission, at their July 10, 1984 meeting, moved to recommend approval of the final plat; the request for waiver of curbs and gutter be granted; also a 30' waterline easement. Mrs. Headlee moved to accept the recommendation of the Planning and Zoning Commission. Mr. Close seconded the motion. Mr. Close mentioned the significant swale on a lot of change in contour, moving from west to east and north to south. Mr. Warner said he felt that the swale in front of lots 5, 6, and 7 on the south side was sufficient to take care of the storm water drainage. Several Councilmembers expressed concerns regarding the waiver of curb and gutter. Mr. Warner said that the berm treatment would be one foot of tar and chip (state highway standard). It was noted that the remainder of Bellaire does not have curbs. Mr. Thornton said that he could not think of any residential neighborhood that would not be improved by having curbs; parking problems are also created without them. The Council voted 7-0 to accept the final plat - Dublin Manor. t ..... [ Proposed Avery Park Improvements - Approval to Advertise for Bids. Mr. Bruce Dresbach of Burgess and Niple made the presentation. The phase for the improvements consists of four softball diamons in a circular arrangement with a combination concession/restroom/storage facility in the center of the hub, along with an entry road and parking area, and a turnaround just outside the ball diamonds. The project has been scaled down to $150,000 to save costs. The entry road and parking area will be gravel, etc. Drainage-wise they are high in the center of the hub, the diamonds all drain out of the spokes; on one side there will be a swale ditch-type of arrangement of Indian Run. On the other side, also to Indian Run. This will all be open drainage; no storm sewers will be in the facility because of the effort to cut costs. Responding to a question, Mr. Dresbach said that he felt the drainage would be adequate for this facility. It would be better to have storm sewers. There will be an open ditch appearance as one gets closer to the Stream. In the pedestrian areas 4" drain tile will be put in facilitate its drying out. Sub-tiles will be put in except the back one. The excess excavation from the will be used to build up the area. Mrs. Headlee said that she felt that the drainage system should be built right, even if it costs more money, so that the soccer fields and ball diamonds could be used even after a rain; games too often have to be cancelled. Mr. Dresbach said that he though it would cost approximately an additional $30,000 to add concrete storm sewer pipes, inlets, etc. Drain pipe will be put down in the infield of the new diamonds along the base lines. If improvements regarding drainage. were required at a later date, the ball diamonds would not have to be torn up. under under Avery the swale to all the swales, Road waterline At inutes of RECORD OF PROCEEDINGS 489 Dublin Village Council At eeting National Graphics Corp., Cols" O. Form No. 1097 ~ ~ II eld 19 August 6, 1984 r-- I \.., r ~. ..... [ Page Four Ms. Prushing said that there would be $30,000 in the General Fund for the additional expenditures. However, there are some other projects being considered whose total cost is not known at the present time (Scioto Bridge, Municipal Building Expansion, etc.). She also said that the cost outlay for this type of project is about the same as one year's payment for all the projects converted from notes to bonds last year. This would be paid for outright with no millage and no debt incurred. Mr. Dresbach said that he does not have a drainage study for the Park. A future possibility of solving the problem, if storm drainage were put in the Phase IV Section (proposed section) would be to put a retention pond in between the phases, draining the excess through a pipe and then bringing it out to Indian Run. The $30,000 price quote is for Phase IV only. Discussion followed regarding the possibility of tile in Phase IV and then simultaneously including further cursory study of drainage solutions in the bther phases. Mayor Lewis asked Mr. Dresbach what he was going to do in order to determine what to incorporate into this request for bid as far as drainage is concerned. Mr. Dresbach said they would have to have two grading plans - 1) one with the consideration of open swale (ditch) drainage 2) one with storm sewers. Mayor Lewis suggested drawing up a set of plans for draining the entire Avery Road Park. Ms. Maurer moved to put out for bids for Phase IV, Avery Road Park with swale drainage, with an alternate bid for additional drainage, substi- tuting storm sewers for swales. The motion was seconded by Mr. Close. The vote was 7-0 in favor. Presentation of Parkland Master Plan - Becky Saylor. Mrs. Saylor presented to Council, for their information, a Parkland Master Plan as developed by the Parks and Recreation Committee with assistance from Village Staff. The plan divides the Village into four (4) quadrants, showing existing parkland, proposed parkland, getaway parks, active parks, scenic reserves, bike paths, and "no build" zones. Mayor Lewis 1. Mayor Lewis mentioned the motion made by the Planning and Zoning Commission at their July 10, 1984 meeting. The Commission adivsed Council that it was their desire that the sewer flow study started by the Engineer be completed. Mr. Warner said that he told the Commission members that he needs time to study the existing data on the lift station after the modifications had been made. Based on one month's data in reviewing the flows out of the main lift station, the Village should be able to handle close to 6,000 or 7,000 homes or that equivalent, or an estimated flow of two (2) million gallons per day. There are occasionally some minor over- flows (presently lasting 2 to 30 seconds as opposed to one-half hour or an hour before the modifications were made). Additional data will be studied during the rainy season this fall (September) at the lift station. Mayor Lewis mentioned that at the last meeting of the Architectural Review Board they proposed a recommendation that they would like to present to Council - that a commission/committee be formed to receive public comment and historical data, to study said information, and to recommend the adoption of a master plan for the future development of the historic district of the Village of Dublin. Mayor Lewis suggested that the A.R.B. continue to study the matter and when presenting the issue before Council come forward with their recom- mendations of appointees as well as a description of what their intent and proposed schedule would be. 2. -- RECORD OF PROCEEDINGS 491 Minutes of Dublin Village Council Meetillg ~ National Graphics Corp" Cols" O. Form No. 1097 ~ Held August 6, 1984 19 Page Five ,... i ~ 3. The first meeting of Council in September will be Tuesday, September 4, 1984 (Monday is Labor Day). The Planning and Zoning Commission Meeting will be Wednesday, September 5, 1984. 4. There will be an Executive Meeting of Council on Monday, August 13, 1984 at 7:30 P.M. Mr. Sheldon 1. Mr. Sheldon mentioned the petition received that day from residents in the Post Road area regarding the South Fork of Indian Run, and the lack of water therein. Mr. Sheldon asked that Council- members study the issue and a meeting will be scheduled for a later date. Mrs. Headlee suggested that the North Fork of Indian Run also be studied. Mayor Lewis suggested that Mr. Warner study the issue, and perhaps further discussion on the issue could be held at the next Council Meeting. ",...,. Mayor Lewis mentioned the offer of Muirfield Ltd. to deed to the Village a one-half acre site for a water tower at the northwest corner of the existing Deer Run School site, but not on the school site. Mr. Warner said that the location and the size of the site are both satisfactory, and Councilmembers agreed to accept the site as offered by Muirfield Ltd. ....... Council Roundtable Discussion Mrs. Headlee 1. Mrs. Headlee mentioned that a Dublin resident was in the band performing at the opening ceremonies of the 1984 Olympics, and had received no local news coverage. She thought that with three local newspapers more "local" news coverage should be offered. 2. Mrs. Headlee mentioned the request for transfer of a liquor license presented at the July 16 Council Meeting (from Kingswood Inn to Cape Cod Company). Mr. Smith said that after "running a check", it was determined that the applicants were who they said they were. Mr. Smith will inform Mrs. Headlee of the scheduled hearing date. 3. Mrs. Headlee also mentioned that landscaping at the water tower be examined very closely before the guarantee runs out. Mr. Close 1. Mr. Close said that he and Mrs. Brooks had recently met with residents along the Indian Run Stream area. Mr. Close said that the residents were concerned by the change in the stream. The residents also were not enthusiastic about the use of the area (group use, etc.) as a passive recreation area. [ Ms. Maurer 1. Ms. Maurer indicated that property owners along the Indian Run Stream area had requested that they be kept informed with regard to discussion, decisions, etc. of Council regarding preservation of that area. RECORD OF PROCEEDINGS 475 Minutes of Dublin Village Council Meetillg ~ National Graphics Corp,. Cols., O. Fonn No. 1097 ~ Held August 6,u 1984 19 Page Six [ 2. Ms. Maurer also said that she had received calls from residents of the River Forest area regarding low water pressure on a couple of weekends. Mr. Sheldon said that the problems seem to have stemmed from the water tower along 1-270. 3. The Estates, Benefits and Gifts Commission has met again. They are continuing to examine booklets from other communities. The Commission is in favor of items to enrich and enhance community life and not items which one would think should be paid for by taxes. Ms. Maurer will ask Mr. Smith to draft an Ordinance which will put the new members on the Commission formally (Lee Beall, Beth Brooks, Paul Barnett, and Jan Short). There is an opening on the Commission. The Historical Society's new president has been asked to appoint a Historical Society member to the Commission. Frankie Foster has been asked to give an estimate of the cost of taking photographs of the requested items to be put in the booklet. Mrs. Bowman will be asked to put the booklet together (layout, and preparation for printing). Mayor Lewis requested that Council- members receive copies of the minutes of the meetings of the Estates, Benefits and Gifts Commission. Ms. Maurer agreed to do so. r I L... Mr. Amorose 1. Responding to a question, Mr. street improvements have been applied to the cracks at this Sheldon told Mr. Amorose that the started. The slurry seal is being time. 2. The test digs have not been filled along Riverside Drive. Mr. Savko has taken care of his. The Director of Parks and Recreation of the City of Columbus has been contacted regarding the "filling in" of the remainder of the test dig sites. [ 3. Mr. Amorose had a question regarding the lot sizes on Woodland Avenue. He indicated that it is zoned for one unit per acre, but upon a site inspection wondered about the size of the lots, in addition to the access to the houses. Mr. Sheldon said that it is indeed zoned R-1 but was platted in 1925 in much smaller lots. Potential owners have been buying three or four of the smaller lots to have one larger lot on which to build. Graveled driveways are being put in; there is no access for the fire department. Mr. Warner said that there are only two or three homes on the Avenue; when someone in the future builds a home on the other side of the street, that person will put in the required stone base for the other half of the road; then the road will be tar and chipped or asphalted. The road is being built to Dublin specifications. Mr. Sheldon said that perhaps the area should be replatted. There are no water lines in the area; hence the Fire Department would have to bring in a tank truck. Mr. Sheldon said that a contractor has been found to do the work on Reserve A. 4. Mr. Amorose noted the 17 items on the Architectural Review Board minutes. He said that he had noticed that a number of items had been discussed by the Board previously (in particular the Dari-Twist) Mr. Sheldon said that Mr. Bob Darragh, the Sign Code Enforcement Officer, works on enforcement when his job allows enough time for him to do so. - -- --- r L- r I ....... [ Minutes of Held RECORD OF PROCEEDINGS 471 Dublin Vill.::!EP C.ollncil Meetillg ~ National Graphics Corp., Cols" 0, Form No. 1097 ~ August 6 'u1984 19 Page Seven Mrs. Karrer, a resident, mentioned the large number of dogs in Dublin not on leashes and suggested that the Village should more carefully enforce the leash law. She asked that the media present might remind residents of the law through their newspapers. The meeting was adjourned at 8:57 P.M. Mayor - /J . ~~ ??l' ~~ Cle of Council I hereby certify that copies of this Ordinance/Resolution were. posted in the Village of Dublin in accordance with Section 731.25 of the Ohio Revised Code. ~~WJ'~ C elk 01 Council -