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HomeMy WebLinkAbout07/02/1984 .... RECORD OF PROCEEDINGS 425 Minutes of Meeting ~ National Graphics Corp., Cols., 0, Form No. 1097 ~ Held July 2, 1984 19 ~ The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, July 2, 1984. \....J Councilmembers present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mr. Lewis, Ms. Maurer, Mr. Sutphen and Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager were present. Staff members in attendance were: Mr. Warner, Mr. Bowman, and Ms. Prushing. Mr. Amorose made a motion to approve the minutes of the June 18 meeting. Mr. Sutphen seconded the motion. The minutes were approved by a vote of 7-0. Mrs. Headlee moved to pay the bills; Ms. Maurer seconded the motion. The vote to pay the bills was 7-0 in the affirmative. It was noted that the $350 paid to the Distant Relations Band was for a concert held previously; not for July 4, 1984 as indicated on the Bill Listing. Mr. Lewis remarked on the three different charges for the Safety Town program. When, how, and why did the Parks and Recreation Department become involved? Why is it no longer done on a voluntary basis? Mr. Sheldon said that for a number of years Mrs. Abbott did the program, and two or three years ago gave it up, and because no one else agreed to do the program the Parks and Recreation Department assumed the responsi- bil ity. r ~ ..... Correspondence. A notice of request from the Ohio Department of Liquor Control. The Arthritis Foundation of Central Ohio and Stouffer's Hotel Management requesting a one day liquor permit for Saturday, July 28, 1984 from 11:00 A.M. to 12:00 midnight. The occasion is an antique and classic car show. Mrs. Headlee moved that the record show that the Council had no objections. Mr. Close seconded the motion. The vote was 7-0; no objections. ,.-. \.. Ordinance No. 18-84 - Rezone 3.84 Acres, South Side of 161, East of David Road. Public Hearing. Second Reading. Mr. Mike Lusk, an architect, speaking for the rezoning, made the following comments: 1. Plans call for one and two story office buildings, ranging in size from 800 sq. ft. on up. 2. The exterior will be constructed of stone,cedar shingles, cedar siding, and glass. 3. They will be located on individual fee simple lots. 4. Landscaping will be done on the back portion - that portion adjacent to the residential district, screening that area from view of the office development. Mr. Close questioned Mr. Lusk regarding the ownership of the parking areas in front of the fee simple lots. Mr. Lusk said that the property lines would be adjusted to include the number of parking spaces required for that particular size building. An access easement will be required for each property, including maintenance (a maintenance fee will be charged). Mr. Close expressed concern (from the Village's standpoint) whether or not the developer will be able to sell this type of situation before completing it. Mr. Lusk commented that in this particular area, fee simple is more marketable and the developer is committed to "quality" in the project. Mr. Smith indicated that it might be difficult to sell the lots with the fee charge for maintenance going to the owners of the lots. Mr. Paulik, a resident, had some questions. Responding to his questions regarding the road, Mr. Lusk said that the street would come in off of Dublin-Granville Road, through the property, make a turn east, and eventuall end at Sawmill Road. Mr. Lusk also promised to correspond with Mr. Paulik and keep him informed about the landscape barrier between his property and the developing area. -~~~~""'.~ .. RECORD OF PROCEEDINGS 431 Minutes of Meeting ~ National Graphics Corp., Cols., 0, Form No. 1097 ~ Held June 18, 1984 19 Page Two "... l \...... Another resident of West Dublin-Granville Road, Mrs. Lynch,expressed concerns regarding the proposed service road - would it be coming across her property? Mrs. Lynch was assured by the Village Staff that the service drive would not be "forced upon" owners. Should the area develop, the Village would probably seek participation by owners in the best interests of the Village, but the owners' wishes would be abided by. The developers will build the drive in the event it could be picked up by others and eventually end at Sawmill Road. The purpose of such a road would be to prevent a great number of driveways and curb cuts onto West Dublin-Granville Road. Mr. Lewis recommended that Mrs. Lynch speak with Village Staff people or Councilmembers individually regarding her concerns. Ordinance No. 24-84 - Rezone 2.704 Acres on Tuller Road. Public Hearing. Second Reading. There were no comments or discussion. r- '-- Resolution No. 11-84 - Adopt Submittals from Parks and Recreation Committee. Third Reading. Mayor Lewis commented on the Resolution. Acknowledging that the Parks and Recreation Committee spent a great deal of time preparing the documents, Mr. Lewis said that, according to the Charter, it is the responsibility of Council to address the functions of the various Commissions, Boards, and Committees. He also said that the documents, he felt, were incomplete; specifically the duties of the Parks and Recreation Director. They do address the budgeting, the management of the park lands and financing. They do not, however, discuss financial control and financial authority. He stated that he felt these issues should be discussed more thoroughly and examined in more detail before adopting them as policy. Ms. Maurer moved to table the Resolution until the August 6th Council Meeting, pending a committee report and submittal of new proposals. Mr. Amorose seconded the motion. The vote on the motion to table the Resolution was as follows: Mr. Sutphen, yes; Mr. Close, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Thornton, yes; Mrs. Headlee, no; Mr. Lewis, yes. Mayor Lewis appointed Mr. Close, Mr. Amorose, and Mr. Thornton to a committee to study the matter further. Mr. Thornton declined to serve. Mr. Close and Mr. Amorose will serve on the committee with the option of asking other Councilmembers for their input. Mrs. Headlee commented that if she were a member of the Parks and Recreation Committee, she would submit her resignation. She indicated that a great deal of time and effort by the Parks and Recreation Committee had gone into the writing of the documents, and that she did not feel that the Council should now become involved. Mayor Lewis noted that the Charter calls for the responsibility of over- seeing the Parks and Recreation Committee and the Parks Department is to be Council's. r \... Mrs. Brooks, a member of the Parks and Recreation Committee, commented that the responsibilities of the Park Board, as stated in the Charter, are extremely vague. She indicated that the Board was aware that the financial aspects were the responsibility of Council; that the budget was the responsibility of the Director of the Parks Department. Mrs. Brooks suggestec that rather than forming a separate committee perhaps Mr. Close and Mr. Amorose could attend the meeting of the Parks and Recreation Committee on July 11, 1984. They agreed to do so. - RECORD OF PROCEEDINGS 433 Minutes of Meeting ~ National Graphics Corp" Cols,. 0, Form No. 1097 ~ Held July2! 1984 19 Page Three ..... I '-" Ordinance No. 25-84 - Accept Proposed Annexation of 16.1 Acres. Third Reading. This is R-1 zoning. The vote was 7-0 in favor of annexation of the 16.1 acres. Ordinance No. 27-84 - Adopt Proposed Budget For Fiscal 1985. Third Reading. Mrs. Headlee commented that the various department heads had not been consulted for their input on the tax budget. Ms. Prushing said that the tax budget is prepared primarily for the revenue projections for the next year and that it is not customary for department heads to be consulted at this time. She indicated that all department heads will be consulted prior to writing the appropriations ordinance toward the end of the year. Ms. Prushing also noted that in previous years she has asked for input, primarily justification for expenditures, and has not gotten the requested information. Mrs. Headlee indicated that she wanted it in the record that all personnel will be involved in discussions regarding appropriations for 1985. ,..... Mayor Lewis said that he wanted to clarify a matter; he is not against the 4th of July and related activities. He only questions the extent to which the municipality should spend the general taxpayers' money on such activities. Most communities don't spend comparable amounts, some do not spend any. The question was only where the funding should come from, not whether the Village should participate or have the activities. The vote was 7-0 to approve the proposed budget for 1985. ~-- Ordinance No. 30-84 - Re: Street Cleaning, Mud on Streets, etc. First Reading. The Ordinance was introduced by Mrs. Headlee. Ms. Maurer had a question regarding Section 2. and requested clarification of same. Mr. Smith agreed to clarify that section, indicating that debris should be cleaned up daily. Mr. Amorose felt that the words "from time to time as may be ordered by the Village Engineer" should remain in the Ordinance, mentioning that at times, especially during wet weather, it is difficult to keep mud and debris off of the streets. ,. Mr. Sheldon had a question regarding Section 5., specifically, the mention of the "five hundred (500) yard radius of the work site....", noting that there may be as many as 25 permittees within that 500 yard radius. Mr. Smith will examine Section 5. also. Ms. Maurer had a question on Section 6., requesting clarification of what a "violation" is. Mr. Smith also said that the areas will have to be "policed" in order to enforce the Ordinance and make it effective. Mr. Amorose said that he felt that the main thoroughfares should be addressed differently than a cul-de-sac, where there are a number of homes being constructed at the same time. r "- Ordinance No. 31-84 - Rezone 10.537 Acres on Tuller Road, West of Sawmill. First Reading. Mr. Close moved to refer the Ordinance to the Planning and Zoning Commission for their further consideration. Ms. Maurer seconded the motion. The vote was 7-0 in favor. Mr. Amorose recommended that the Planning and Zoning Commission consider residents' access to Sawmill Road and the Interstate. Responding to a question from Mr. Thornton, Mayor Lewis noted that there is a sanitary sewer under discussion with a number of property owners in the area that has yet to be resolved and will be addressed to the Planning and Zoning Commission also. Minutes of RECORD OF PROCEEDINGS 435 Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ ~ Held July 2, 1984 19 ,... \.,.., r- \.... c Page Four Ordinance No. 32-84 - Amend Rezoning of 351 Acres - Earlington Village. First Reading. Mr. Thornton introduced the Ordinance. Discussion ensued with regard to the suggested procedural changes recommended by Mr. Bowman. Mr. Bowman, in a memorandum to Councilmembers, suggested that at the First Reading Councilmembers receive only a copy of the Ordinance, without the Exhibits, at the time when the Ordinance is referred to the Planning and Zoning Commission for their recommendation. After the Planning and Zoning Commission has reviewed the Ordinance, and made their recommendations, the entire packet, with the Exhibits and the recommendations of the Planning and Zoning Commission, would be sent to Councilmembers for their review before a vote. Mr. Bowman noted that the number of attached documents is often extensive, and the time between the First Reading and Second Reading before Council could be two months. Ms. Maurer and Mr. Smith indicated some reservations regarding the change, indicating they would prefer additional information along with the Ordinance. Mr. Bowman said that it was his intent that if Councilmembers had questions, they could contact him. Mr. Smith indicated concern regarding the fact that this particular Ordinance, in itself, did not give adequate information. Mr. Close said that he was comfortable with the procedure, indicating that the Planning and Zoning Commission, with Mrs. Headlee as a member, does a conscientious job. Mr. Close made a motion to refer the Ordinance to the Planning and Zoning Commission. Mrs. Headlee seconded the motion. The vote was 7-0 in favor of referral. Ordinance No. 33-84 - Amend Rezoning of 238 Acres - Brandon. First Reading. Mrs. Headlee introduced the Ordinance. Mrs. Headlee moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Close seconded the motion. The vote was unanimous to refer the Ordinance to the Planning and Zoning Commission for their consideration. Discussion of Petition for Street Lamps in Old Dublin. Reference was made to memoranda written by Mr. Warner and Mr. Sheldon. Concern was expressed, by both, regarding installation costs. Mr. Warner surveyed the area and determined that 20 lamps would be required. Mr. Sheldon and Mr. Warner made the following observations: 1. 2. Wiring will be required underground. The amount of rock underground is difficult to determine; perhaps test borings could be done to get a better idea of the actual installation cost. The area involved would be from the library to North Street. The "waterline route" on the east side is not feasible because the line runs outside the curb. The repair and maintenance of these particular lamps does not appear to present a problem; they can sustain a very heavy blow without any major damage. It will not be possible to advertise this project because there are no similar manufacturers of this pre-selected lamp style in the Columbus area. Mr. Thornton made the following observations: A. To put in the lights, the existing trees would probably need to be removed - he is against such a move. B. Since C&SOE will not maintain the lamps, what will that mean in terms of personnel and other costs for maintenance and operation? Mr. Warner noted that there would have to be a concrete based, and the underground wiring would have to be a minimum of 24" below grade; such a requirement is part of the National Electric Code. 3. 4. 5. 6. 7. 8. RECORD OF PROCEEDINGS 437 Minutes of M eetillg ~iRls National Graphics Corp., Cols., O. Form No. 1097 ~ Held July2 L1984 19 Page Five ..... tl \....... 9. Mr. Amorose expressed a concern regarding the preservation of the trees; trenching 24" deep would probably destory the trees. Ms. Maurer inquired of Mr. Halloran the reason, the motive, for the lights; would the stores stay open later? She also mentioned the effect on property values; how do the "actual" property owners feel? Mr. Halloran, representing the Old Dublin merchants, made the following comments: A. The purpose of the lights would be to keep the charm and flavor of the Old Village. The merchants are attempting to "set an image" for the street. He noted that approximately 20% of the persons signing the guest register within the last 30 days have been from out of town. If the lamps were installed, the merchants would advertise in area magazines, such as the Columbus Monthly, Ohio Magazine, etc. The ultimate goal would be to bring in more people to visit the shops by improving the image of the street. The shops perhaps would extend their hours, especially in the winter months. The merchants are working with the Parks and Recreation Department to get the existing trees trimmed. 17 or 18 actual landowners have expressed a definite interest in the project. Mrs. Painter, a resident, inquired as to the possibility of lamps directly to the shops and pro rating the shop owners, forming a High Street Association. Mr. Sheldon said that he would attempt to get additional information on the actual cost to shop owners before presenting the idea to them. Mr. Thornton suggested contacting C&SOE for assistance. B. 10. 11. C. D. E. F. G. r '- 12. tieing in thE perhaps 13. 14. Council Roundtable Discussion Mr. Thornton 1. Mr. Speer, Parks and Recreation Director, was appointed Citizen of the Year by the Dublin Jaycees. 2. The 18th Annual Frog Jump was very successful and extended his thanks to the Village for their help and support. 3. Residents have been registering complaints regarding low water pressure. Perhaps the administration could look into the problem, determine how bad it is, and suggest a method to deal with it, if indeed it is a problem. 4. Perhaps the dumpster should be available to residents additional times of the year. Mr. Sheldon noted that the dumpster would again be available in September. Mrs. Headlee o 1. Residents would like to see the dumpster service available almost year around. Expressed pride in the downtown area of Dublin and wanted to convey that message to the shop owners. The small businesses in Dublin are being excessively "tapped" for assistance by local groups. Perhaps the Village should assume greater responsibility for assisting public service projects, such as Safety Town. 2. 3. Minutes of RECORD OF PROCEEDINGS 439 M eetillg National Graphics Corp., Cols., O. Form No. 1097 ~ ,.. ......., r- '- ,... L ~ Held July 2, 1984 19 Page Six Mr. Sutphen 1. When will the installation cable for TV be completed in the north end of the Village? Mr. Close 1. Concerned because the benches were installed along High Street without any input from the Architectural Review Board. A better job of communication needs to be initiated by all concerned. 2. The money spent on portions of the Fourth of July Activities perhaps could be spent on other public service projects, such as Safety Town. Ms. Maurer 1- 2. The signs on the trucks at the bait store are still there. The Estates, Benefits, and Gifts Committee will be appointing new members in August. Work is continuing on the gift book concept. The input from all departments of the Village is greatly appreciated. There appears to be confusion regarding school/park land acquisition in the new developments, specifically the Llewellyn Farms area. Mr. Sheldon indicated that there is nothing in our Ordinance that says that in the process of zoning the Village acquires land for school purposes. A meeting date to be set up for discussion of the five year Capital Improvements projects. Will the process suggested by the Committee (Ms. Maurer, Mrs. Headlee, and Mr. Chambers) be continued? If not that particular process, then perhaps some other procedure could be initiated. Mrs. Headlee indicated that she felt serious consideration and discussion is required. Mayor Lewis said that he felt that serious consideration and discussion is given to each project as it is proposed to Council. He also said he would be willing to schedule another meeting for discussion of Capital Improvements but that extensive and significant preparation and study is needed by the members of Council in order that such a meeting proves to be meaningful and worthwhile. Mrs. Headlee said that she felt that input is needed from Department Heads regarding 1985, 1986 projections. Mayor Lewis said that he felt Councilmembers do have adequate information from the Staff; the primary purpose of a Capital Improvements meeting should be to set priorities. 3. 4. Mayor Lewis 1. The larger businesses in the community have made substantial contribu- tions to the Village of Dublin. The Ashland Chemical Company funded Safety Town its first year of existence. 2. With regard to the suggestions to the Parks and Recreation Department Council has been negligent in not giving better direction to the various Commissions, Boards, and Committees of the Village, even thoURtJj; they are directed to do so by the Charter. Mayor Lewis scheduled a Special Executive Session of Council for Monday, August 13, 1984 at 7:30 P.M. Before setting a meeting date for the Capital Improvements projects discussio , Mayor Lewis recommended that Councilmembers get additional information regarding same by meeting with staff members individually and get a feel for their reactions and their input. The meeting was adjounred by the Mayor at 9:19 P.M. /1 -tt/2?~~/J ~ V~ --- lerk of Co ncil