HomeMy WebLinkAbout07/02/1984
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RECORD OF PROCEEDINGS
425
Minutes of
Meeting
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National Graphics Corp., Cols., 0, Form No. 1097 ~
Held
July 2, 1984
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The regularly scheduled meeting of the Dublin Village Council was called
to order by Mayor James E. Lewis at 7:30 P.M. on Monday, July 2, 1984.
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Councilmembers present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mr.
Lewis, Ms. Maurer, Mr. Sutphen and Mr. Thornton. Mr. Smith, Law Director,
and Mr. Sheldon, Village Manager were present. Staff members in attendance
were: Mr. Warner, Mr. Bowman, and Ms. Prushing.
Mr. Amorose made a motion to approve the minutes of the June 18 meeting.
Mr. Sutphen seconded the motion. The minutes were approved by a vote of
7-0.
Mrs. Headlee moved to pay the bills; Ms. Maurer seconded the motion. The
vote to pay the bills was 7-0 in the affirmative.
It was noted that the $350 paid to the Distant Relations Band was for a
concert held previously; not for July 4, 1984 as indicated on the Bill
Listing. Mr. Lewis remarked on the three different charges for the
Safety Town program. When, how, and why did the Parks and Recreation
Department become involved? Why is it no longer done on a voluntary basis?
Mr. Sheldon said that for a number of years Mrs. Abbott did the program,
and two or three years ago gave it up, and because no one else agreed to
do the program the Parks and Recreation Department assumed the responsi-
bil ity.
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Correspondence. A notice of request from the Ohio Department of Liquor
Control. The Arthritis Foundation of Central Ohio and Stouffer's Hotel
Management requesting a one day liquor permit for Saturday, July 28, 1984
from 11:00 A.M. to 12:00 midnight. The occasion is an antique and
classic car show. Mrs. Headlee moved that the record show that the Council
had no objections. Mr. Close seconded the motion. The vote was 7-0;
no objections.
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Ordinance No. 18-84 - Rezone 3.84 Acres, South Side of 161, East of David
Road. Public Hearing. Second Reading. Mr. Mike Lusk, an architect,
speaking for the rezoning, made the following comments:
1. Plans call for one and two story office buildings, ranging in size
from 800 sq. ft. on up.
2. The exterior will be constructed of stone,cedar shingles, cedar
siding, and glass.
3. They will be located on individual fee simple lots.
4. Landscaping will be done on the back portion - that portion adjacent
to the residential district, screening that area from view of the
office development.
Mr. Close questioned Mr. Lusk regarding the ownership of the parking areas
in front of the fee simple lots. Mr. Lusk said that the property lines
would be adjusted to include the number of parking spaces required for
that particular size building. An access easement will be required for
each property, including maintenance (a maintenance fee will be charged).
Mr. Close expressed concern (from the Village's standpoint) whether or not
the developer will be able to sell this type of situation before completing
it. Mr. Lusk commented that in this particular area, fee simple is
more marketable and the developer is committed to "quality" in the
project. Mr. Smith indicated that it might be difficult to sell the lots
with the fee charge for maintenance going to the owners of the lots.
Mr. Paulik, a resident, had some questions. Responding to his questions
regarding the road, Mr. Lusk said that the street would come in off of
Dublin-Granville Road, through the property, make a turn east, and eventuall
end at Sawmill Road. Mr. Lusk also promised to correspond with Mr. Paulik
and keep him informed about the landscape barrier between his property
and the developing area.
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RECORD OF PROCEEDINGS
431
Minutes of
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June 18, 1984
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Page Two
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Another resident of West Dublin-Granville Road, Mrs. Lynch,expressed
concerns regarding the proposed service road - would it be coming across
her property? Mrs. Lynch was assured by the Village Staff that the
service drive would not be "forced upon" owners. Should the area develop,
the Village would probably seek participation by owners in the best
interests of the Village, but the owners' wishes would be abided by. The
developers will build the drive in the event it could be picked up by
others and eventually end at Sawmill Road. The purpose of such a road
would be to prevent a great number of driveways and curb cuts onto West
Dublin-Granville Road. Mr. Lewis recommended that Mrs. Lynch speak with
Village Staff people or Councilmembers individually regarding her concerns.
Ordinance No. 24-84 - Rezone 2.704 Acres on Tuller Road. Public Hearing.
Second Reading. There were no comments or discussion.
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Resolution No. 11-84 - Adopt Submittals from Parks and Recreation Committee.
Third Reading. Mayor Lewis commented on the Resolution. Acknowledging
that the Parks and Recreation Committee spent a great deal of time
preparing the documents, Mr. Lewis said that, according to the Charter,
it is the responsibility of Council to address the functions of the various
Commissions, Boards, and Committees. He also said that the documents,
he felt, were incomplete; specifically the duties of the Parks and
Recreation Director. They do address the budgeting, the management of the
park lands and financing. They do not, however, discuss financial control
and financial authority. He stated that he felt these issues should be
discussed more thoroughly and examined in more detail before adopting
them as policy. Ms. Maurer moved to table the Resolution until the
August 6th Council Meeting, pending a committee report and submittal of
new proposals. Mr. Amorose seconded the motion. The vote on the motion
to table the Resolution was as follows: Mr. Sutphen, yes; Mr. Close, yes;
Ms. Maurer, yes; Mr. Amorose, yes; Mr. Thornton, yes; Mrs. Headlee, no;
Mr. Lewis, yes.
Mayor Lewis appointed Mr. Close, Mr. Amorose, and Mr. Thornton to a
committee to study the matter further. Mr. Thornton declined to serve.
Mr. Close and Mr. Amorose will serve on the committee with the option of
asking other Councilmembers for their input.
Mrs. Headlee commented that if she were a member of the Parks and Recreation
Committee, she would submit her resignation. She indicated that a great
deal of time and effort by the Parks and Recreation Committee had gone
into the writing of the documents, and that she did not feel that the
Council should now become involved.
Mayor Lewis noted that the Charter calls for the responsibility of over-
seeing the Parks and Recreation Committee and the Parks Department is to
be Council's.
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Mrs. Brooks, a member of the Parks and Recreation Committee, commented that
the responsibilities of the Park Board, as stated in the Charter, are
extremely vague. She indicated that the Board was aware that the financial
aspects were the responsibility of Council; that the budget was the
responsibility of the Director of the Parks Department. Mrs. Brooks suggestec
that rather than forming a separate committee perhaps Mr. Close and Mr.
Amorose could attend the meeting of the Parks and Recreation Committee
on July 11, 1984. They agreed to do so.
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RECORD OF PROCEEDINGS
433
Minutes of
Meeting
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National Graphics Corp" Cols,. 0, Form No. 1097 ~
Held
July2! 1984
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Page Three
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Ordinance No. 25-84 - Accept Proposed Annexation of 16.1 Acres. Third
Reading. This is R-1 zoning. The vote was 7-0 in favor of annexation
of the 16.1 acres.
Ordinance No. 27-84 - Adopt Proposed Budget For Fiscal 1985. Third
Reading. Mrs. Headlee commented that the various department heads had
not been consulted for their input on the tax budget. Ms. Prushing said
that the tax budget is prepared primarily for the revenue projections
for the next year and that it is not customary for department heads to
be consulted at this time. She indicated that all department heads
will be consulted prior to writing the appropriations ordinance toward
the end of the year. Ms. Prushing also noted that in previous years
she has asked for input, primarily justification for expenditures, and has
not gotten the requested information. Mrs. Headlee indicated that she
wanted it in the record that all personnel will be involved in discussions
regarding appropriations for 1985.
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Mayor Lewis said that he wanted to clarify a matter; he is not against the
4th of July and related activities. He only questions the extent to
which the municipality should spend the general taxpayers' money on such
activities. Most communities don't spend comparable amounts, some do not
spend any. The question was only where the funding should come from, not
whether the Village should participate or have the activities. The vote
was 7-0 to approve the proposed budget for 1985.
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Ordinance No. 30-84 - Re: Street Cleaning, Mud on Streets, etc. First
Reading. The Ordinance was introduced by Mrs. Headlee. Ms. Maurer had
a question regarding Section 2. and requested clarification of same. Mr.
Smith agreed to clarify that section, indicating that debris should be
cleaned up daily. Mr. Amorose felt that the words "from time to time as
may be ordered by the Village Engineer" should remain in the Ordinance,
mentioning that at times, especially during wet weather, it is difficult
to keep mud and debris off of the streets.
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Mr. Sheldon had a question regarding Section 5., specifically, the mention
of the "five hundred (500) yard radius of the work site....", noting that
there may be as many as 25 permittees within that 500 yard radius. Mr.
Smith will examine Section 5. also. Ms. Maurer had a question on Section
6., requesting clarification of what a "violation" is. Mr. Smith also
said that the areas will have to be "policed" in order to enforce the
Ordinance and make it effective. Mr. Amorose said that he felt that the
main thoroughfares should be addressed differently than a cul-de-sac, where
there are a number of homes being constructed at the same time.
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Ordinance No. 31-84 - Rezone 10.537 Acres on Tuller Road, West of Sawmill.
First Reading. Mr. Close moved to refer the Ordinance to the Planning
and Zoning Commission for their further consideration. Ms. Maurer seconded
the motion. The vote was 7-0 in favor. Mr. Amorose recommended that the
Planning and Zoning Commission consider residents' access to Sawmill Road
and the Interstate. Responding to a question from Mr. Thornton, Mayor
Lewis noted that there is a sanitary sewer under discussion with a number
of property owners in the area that has yet to be resolved and will be
addressed to the Planning and Zoning Commission also.
Minutes of
RECORD OF PROCEEDINGS
435
Meeting
National Graphics Corp., Cols., O. Form No. 1097 ~
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July 2, 1984
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Page Four
Ordinance No. 32-84 - Amend Rezoning of 351 Acres - Earlington Village.
First Reading. Mr. Thornton introduced the Ordinance. Discussion ensued
with regard to the suggested procedural changes recommended by Mr. Bowman.
Mr. Bowman, in a memorandum to Councilmembers, suggested that at the First
Reading Councilmembers receive only a copy of the Ordinance, without the
Exhibits, at the time when the Ordinance is referred to the Planning and
Zoning Commission for their recommendation. After the Planning and Zoning
Commission has reviewed the Ordinance, and made their recommendations, the
entire packet, with the Exhibits and the recommendations of the Planning
and Zoning Commission, would be sent to Councilmembers for their review
before a vote. Mr. Bowman noted that the number of attached documents is
often extensive, and the time between the First Reading and Second Reading
before Council could be two months. Ms. Maurer and Mr. Smith indicated
some reservations regarding the change, indicating they would prefer
additional information along with the Ordinance. Mr. Bowman said that it
was his intent that if Councilmembers had questions, they could contact him.
Mr. Smith indicated concern regarding the fact that this particular
Ordinance, in itself, did not give adequate information. Mr. Close said
that he was comfortable with the procedure, indicating that the Planning and
Zoning Commission, with Mrs. Headlee as a member, does a conscientious job.
Mr. Close made a motion to refer the Ordinance to the Planning and Zoning
Commission. Mrs. Headlee seconded the motion. The vote was 7-0 in favor
of referral.
Ordinance No. 33-84 - Amend Rezoning of 238 Acres - Brandon. First Reading.
Mrs. Headlee introduced the Ordinance. Mrs. Headlee moved to refer the
Ordinance to the Planning and Zoning Commission. Mr. Close seconded the
motion. The vote was unanimous to refer the Ordinance to the Planning and
Zoning Commission for their consideration.
Discussion of Petition for Street Lamps in Old Dublin. Reference was made
to memoranda written by Mr. Warner and Mr. Sheldon. Concern was expressed,
by both, regarding installation costs. Mr. Warner surveyed the area and
determined that 20 lamps would be required. Mr. Sheldon and Mr. Warner
made the following observations:
1.
2.
Wiring will be required underground.
The amount of rock underground is difficult to determine; perhaps
test borings could be done to get a better idea of the actual
installation cost.
The area involved would be from the library to North Street.
The "waterline route" on the east side is not feasible because the
line runs outside the curb.
The repair and maintenance of these particular lamps does not appear
to present a problem; they can sustain a very heavy blow without
any major damage.
It will not be possible to advertise this project because there are
no similar manufacturers of this pre-selected lamp style in the
Columbus area.
Mr. Thornton made the following observations:
A. To put in the lights, the existing trees would probably need to be
removed - he is against such a move.
B. Since C&SOE will not maintain the lamps, what will that mean in
terms of personnel and other costs for maintenance and operation?
Mr. Warner noted that there would have to be a concrete based, and the
underground wiring would have to be a minimum of 24" below grade; such
a requirement is part of the National Electric Code.
3.
4.
5.
6.
7.
8.
RECORD OF PROCEEDINGS
437
Minutes of
M eetillg
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National Graphics Corp., Cols., O. Form No. 1097 ~
Held
July2 L1984
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Page Five
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9.
Mr. Amorose expressed a concern regarding the preservation of the trees;
trenching 24" deep would probably destory the trees.
Ms. Maurer inquired of Mr. Halloran the reason, the motive, for the
lights; would the stores stay open later? She also mentioned the
effect on property values; how do the "actual" property owners feel?
Mr. Halloran, representing the Old Dublin merchants, made the following
comments:
A. The purpose of the lights would be to keep the charm and flavor
of the Old Village.
The merchants are attempting to "set an image" for the street.
He noted that approximately 20% of the persons signing the guest
register within the last 30 days have been from out of town.
If the lamps were installed, the merchants would advertise in
area magazines, such as the Columbus Monthly, Ohio Magazine, etc.
The ultimate goal would be to bring in more people to visit the
shops by improving the image of the street.
The shops perhaps would extend their hours, especially in the
winter months.
The merchants are working with the Parks and Recreation Department
to get the existing trees trimmed.
17 or 18 actual landowners have expressed a definite interest in
the project.
Mrs. Painter, a resident, inquired as to the possibility of
lamps directly to the shops and pro rating the shop owners,
forming a High Street Association.
Mr. Sheldon said that he would attempt to get additional information on
the actual cost to shop owners before presenting the idea to them.
Mr. Thornton suggested contacting C&SOE for assistance.
B.
10.
11.
C.
D.
E.
F.
G.
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12.
tieing in thE
perhaps
13.
14.
Council Roundtable Discussion
Mr. Thornton
1. Mr. Speer, Parks and Recreation Director, was appointed Citizen of the
Year by the Dublin Jaycees.
2. The 18th Annual Frog Jump was very successful and extended his thanks
to the Village for their help and support.
3. Residents have been registering complaints regarding low water pressure.
Perhaps the administration could look into the problem, determine how
bad it is, and suggest a method to deal with it, if indeed it is a
problem.
4. Perhaps the dumpster should be available to residents additional times
of the year. Mr. Sheldon noted that the dumpster would again be
available in September.
Mrs. Headlee
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1.
Residents would like to see the dumpster service available almost year
around.
Expressed pride in the downtown area of Dublin and wanted to convey that
message to the shop owners.
The small businesses in Dublin are being excessively "tapped" for
assistance by local groups. Perhaps the Village should assume greater
responsibility for assisting public service projects, such as Safety
Town.
2.
3.
Minutes of
RECORD OF PROCEEDINGS
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July 2, 1984
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Page Six
Mr. Sutphen
1. When will the installation cable for TV be completed in the north
end of the Village?
Mr. Close
1. Concerned because the benches were installed along High Street without
any input from the Architectural Review Board. A better job of
communication needs to be initiated by all concerned.
2. The money spent on portions of the Fourth of July Activities perhaps
could be spent on other public service projects, such as Safety Town.
Ms. Maurer
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2.
The signs on the trucks at the bait store are still there.
The Estates, Benefits, and Gifts Committee will be appointing new
members in August. Work is continuing on the gift book concept.
The input from all departments of the Village is greatly appreciated.
There appears to be confusion regarding school/park land acquisition
in the new developments, specifically the Llewellyn Farms area. Mr.
Sheldon indicated that there is nothing in our Ordinance that says
that in the process of zoning the Village acquires land for school
purposes.
A meeting date to be set up for discussion of the five year Capital
Improvements projects. Will the process suggested by the Committee
(Ms. Maurer, Mrs. Headlee, and Mr. Chambers) be continued? If not
that particular process, then perhaps some other procedure could be
initiated. Mrs. Headlee indicated that she felt serious consideration
and discussion is required. Mayor Lewis said that he felt that serious
consideration and discussion is given to each project as it is proposed
to Council. He also said he would be willing to schedule another
meeting for discussion of Capital Improvements but that extensive and
significant preparation and study is needed by the members of Council in
order that such a meeting proves to be meaningful and worthwhile. Mrs.
Headlee said that she felt that input is needed from Department Heads
regarding 1985, 1986 projections. Mayor Lewis said that he felt
Councilmembers do have adequate information from the Staff; the primary
purpose of a Capital Improvements meeting should be to set priorities.
3.
4.
Mayor Lewis
1. The larger businesses in the community have made substantial contribu-
tions to the Village of Dublin. The Ashland Chemical Company funded
Safety Town its first year of existence.
2. With regard to the suggestions to the Parks and Recreation Department
Council has been negligent in not giving better direction to the
various Commissions, Boards, and Committees of the Village, even
thoURtJj; they are directed to do so by the Charter.
Mayor Lewis scheduled a Special Executive Session of Council for Monday,
August 13, 1984 at 7:30 P.M.
Before setting a meeting date for the Capital Improvements projects discussio ,
Mayor Lewis recommended that Councilmembers get additional information
regarding same by meeting with staff members individually and get a feel
for their reactions and their input.
The meeting was adjounred by the Mayor at 9:19 P.M.
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--- lerk of Co ncil