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HomeMy WebLinkAbout04-13-22 Public Services Com. MinutesDublin City Council Public Services Committee Wednesday, April 13, 2022 — 5:00 p.m. 5555 Perimeter Drive Council Chamber KMFF=-� Ms. Kramb called the April 13, 2022 Public Services Committee meeting to order at 5:00 p.m. Staff present: Mr. Ranc, Ms. LeRoy, Mr. Earman, Ms. Gischel, Ms. Witchey, Sgt. Stoll, Ms. Kramb moved to approve the minutes of the March 22, 2022 Public Services Committee meeting. Vice Mayor De Rosa seconded the motion. Vote on the motion: Ms. Kramb, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes, Discussion Items: Tier 3 Event Review ald Ci1y Half Marathon Ms. LeRoy explained Tier 3 events. She stated that in 2019 Council voted to require any Tier 3 event to come before the Public Services Committee for recommendation to City Council. A Tier 3 event is any event requiring a major road closure. The Memorial Tournament is Tier 3. Ms. LeRoy provided a summary of the Emerald City Quarter and Half Marathon. This event was first run in 2008 in the northwest corner of Dublin. In 2020, the organizer asked to move the event to Downtown Dublin, but the event was canceled due to the pandemic. In 2021, the event was held and the route started and ended in Historic Dublin. It was a widespread route that went out to Metro Park. It was followed with an after party at Bridge Park. Ms. LeRoy stated that the event was held on a Sunday morning, which caused trouble for churchgoers. It required more police officers than Dublin could staff internally, so Union County and Franklin County deputies were used. It is difficult to fill the need for special duty police officer needs. The event has been moved to a Saturday (August 20). Staff and the organizer have worked through several routes. Utilizing both Franklin County and Dublin police officers, staff believes a maximum of 10 special duty officers can be provided. Participants will be running the I!. April 13, 2022 Minutes Page 2 of 6 new pedestrian bridge, Staff and event organizers are considering building a ramp that would need to be approved by local standards. Volunteers will be placed onsite to alert participants to the ramp and different terrain. Staff recommends approval of the event with the proposed route. Ms. Kramb stated that as a past event participant, she recognizes that they have Ioubled the difficulty with this route; it is also a more scenic route. Mr. Reiner stated that it is obvious that much work has been put into this route. M LeRoy stated that the biggest concern of the Police Division was having sufficiel #fficers to support the event. Everyone involved wanted to plan a race that the City an' -4 M3S could safely execute. Mr. Reiner asked about street closures. Ms. LeRoy responde Wt akl&.Vkm April 13, 2022 Minutes Page 3 of 6 that they tried to ensure neighborhoods were avoided. Mr. Reiner expressed appreciation for the encouragement of this event to get out and exercise. Vice Mayor De Rosa asked about the difference in the need for police officer suppo vMrsus volunteer support. Sgt. Stoll responded that they place police officers intersections with high volume as they have been trained in managing that, Ms. Kra stated that volunteers help on paths. Vice Mayor De Rosa asked if the race organize are experiencing police shortages in other races. Mr. Babner responded that he h never developed a race using a maximum number of police officers. The Fore Miler us 18 officers. They use 80 police officers from multiple jurisdictions for the Capital Ci Half Marathon. Mr. Reiner confirmed that this event is held rain or shine. Mr. Babner responded affirmatively. Mr. Reiner stated that these events typically involve a large number of volunteers, and he presumes that will also be the case with Emerald City Quarter and Half Marathon. Mr. Babner stated that following the pandemic, in 2021 they had fewer volunteers and course managers than usual, but the number of volunteer has returned to normal levels, They offer free race entries and swag for volunteers. The race coordinator has paid staff. Mr. Reiner stated that these events are assembled/disassembled very quickly. Mr. Babner stated that he has been doing this for 20 years. They have significant corporate support behind them and offer positive economic impact. Dan Sullivan, famed golf tournament organizer, has served as a mentor. Ms. Kramb asked about the potential conflice with the Bridge Park farmers' market held on Saturdays. Ms. LeRoy stated that Crawford Hoying is a partner in this event and they will be working out the logistics with the farmers' market vendors. Ms. Kramb asked if the event after party would be held on North High Street or in the Plaza. Will North High Street remain closed for the event? Ms. LeRoy responded that the northbound lanes will remain open. Traffic will be facilitated within the area during the event utilizing alleys. Vice Mayor De Rosa stated that she thinks the event is a great idea and thanked the Police Division for figuring out how to safely hold the event. Ms. Kramb moved to recommend to Council approval of the Emerald City Quarter and Half Marathon with the proposed route. Vice Mayor De Rosa seconded. # April 13, 2022 Minutes Page 4 of 6 April 13, 20227Mitnutes Page 5 of 6 Rt'll April 13, 2022 Minutes Page 6 of 6 Mr. Reiner stated that he thinks this is an opportunity to acquire some great ideas and bring them back to Dublin. Vice Mayor !-R! stated that she thinks it is City Council's responsibility to look beyond central Ohio. To go travel and see. She stated that more items could be added to the trip like a performing arts center. As Council, we may need to spend some money to go explore some things. She stated that it seems like such a prudent thing to do. We are not going to be able to do extraordinary things if we don't go see those things. She would advocate strongly to see this as an investment. It is unfair to us and staff if we don"t do those types of things. Mr. Reiner stated that he doesn't disagree. It wise to get out of their environment. It is not a bad idea to put a budget on this. He believes that knowledge gained travel is better than that from a university. Vice Mayor De Rosa added architecture to the items they could experience. Mr. Reiner provided an example of inventive planning and architecture different from Dublin that he found in the southern United States, Mr. Ranc stated staff could take the lead on feasibility in house. Mr. Reiner reiterated the possibility of looking at performing arts centers, park architecture, etc. to bring information back for more thorough consideration. Vice Mayl De Rosa stated that Council has the budget for travel and education, but we do n spend There being no further business to come before the Committee, the meeting adjourned at 6:24 p.m. Chair Dep uA ,y C1 �of �Council��