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04-11-22 Council MinutesMinutes of RECORD OF PROCEEDINGS Dublin City Council Meeting April 11, 2022 20 CALL TO ORDER Mayor Fox called the Monday, April 11, 2022 Regular Meeting of Dublin City Council to order at 7:00 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Ms. O'Callaghan, Mr. Ranc, Mr. Earman, Mr. StifFler, Mr. Rogers, Ms. Willis, Mr. Rayburn, Ms. Wawszkiewicz, Ms. LeRoy, Mr. Dearth, Ms. Goliver, Ms. Blake, Mr. Hammersmith, Ms. Rauch, Ms. Weisenauer, and Chief Paez. Also present: Emily Brown, Dublin Jerome Student; Viraj Bajoria, Dublin Jerome Senior and Volunteer; Lorrain Lutton, CEO and Jason Coma, Mount Carmel Health System. PLEDGE OF ALLEGIANCE Mayor IFox invited Vice Mayor De Rosa to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS • Swimming Champion — Emily Brown Mayor Fox read the proclamation for Emily Brown, a Dublin Coffman High School Swimming chamption and record breaker. Ms. Brown thanked her family, her coach and all those that support her. She expressed her love for swimming and shared her gratitude for the recognition. • National Volunteer Week Mayor Fox invited Ms. Nardecchia, Outreach and Engagement Director forward to talk about National Volunteer Week. Ms. Nardecchia thanked Council for recognizing the impact of volunteerism in our community for the last 23 years. She stated that the past few years have proven the resilience and creativity of volunteerism. She shared that one of her teen representatives on the Forever Dublin Community Advisory Team suggested reaching out to older adults who needed a pal during the pandemic. Viraj Barjoria, a Senior from Dublin Jerome High School, came up with the concept of what has become Teen Buddies. He organized some of his friends and schoolmates and it has now grown to reach a total of 60 people and plans are to keep growing. It is for this work, that Ms. Nardecchia wanted Viraj Bajoria to accept the proclamation on behalf of all volunteers. [Mr. Bajoria came forward]. Mayor Fox read the proclamation and presented it to Mr. Bajoria. He explained that he got the idea for Teen Buddies after speaking to his grandmother over the phone from India and hearing how the pandemic was affecting her. He acknowledged a few friends that were also present that participate in the Teen Buddies program. He thanked Council for the recognition. • Earth Month Proclamation Mayor Fox invited Mr. Anderson, Director of Public Services, to come forward. She read the proclamation. Mr. Anderson thanked Council for recognizing April as Earth Month and noted the following events that will be happening throughout the month: • Document Destruction Day (April 16) • Brandon Park Pond Planting Event (April 23) • Arbor Day Celebration (April 30) • Dublin Drug Take Back Event (April 30); and • Household Hazardous Waste Collection Day (May 7) CITIZEN COMMENTS There were no comments. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Held AprilPage f 13 W CONSENT AGENDA There was no request to remove any of the consent agenda items. • March 17 and 18, 2022 Council Retreat Minutes • March 21, 2022 Regular Meeting Minutes Mayor Fox moved to approve the consent agenda items. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes Mayor IFox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 10-22 Amendments to Section 153.158 regarding the Temporary Sign Provisions of the City of Dublin's Zoning Code Ms. Rauch stated that this is the second reading of this Ordinance. She reviewed the updates that are included in this Ordinance, which are: • Similar sign sizes and heights are recommended compared to the previously approved regulations; • Uniform sign design is required with green background and white lettering; • Additional duration allowance; • Sign detail has been developed; and • Minor change to the non -highway frontage size from 16 square feet to 15 square feet. She provided an illustration of the proposed sign detail. She noted that in addition to the outline requirements and colors, the detail does provide for one-year duration with a yearly renewal, but that documentation of vacancy in the builidng is required. Staff will work with a sign company to develop a sign detail with the true dimensions of the border and lettering so it can be shared with customers to assist with setting expectations. Staff will work with each owner to make sure that their signs meet the approved requirements. Ms. Kramb clarified the lettering color is white and how a QR code could be incorporated. Vice Mayor De Rosa stated that when this process was started, the goal of Council was two -fold: to minimize the visual clutter of all the signs and the permanency of the signs; and to help the owners move into the future of digital information. She suggested making a QR code on the sign required. She would like to see this incorporated into the sign detail. Mr. KeE!ler stated that it is currently proposed to have the option of a QR code be added to their sign. He would not require it. He would like to see the signs changed soon. Ms. Amorose Groomes stated that the industry seems to be dysfunctional. She stated there are ORC requirements as to what must be on these signs. It is on the members of this industry to fix what needs to happen and what will be most effective for them whether that is QR code or agent's name. Brent Swander, 5515 Lochmore Court East stated that the ORC does require that the brokerage and agent must be listed on the sign as well as equal prominence (they must be the same size). He is unsure of where the QR code would go. There is not one centralized database of information. The sign would have the brokerage and agent name on it. Vice Mayor De Rosa stated that she would like to see this move forward into the digital age. It feels like this will still allow a perpetual sign that looks different. She would like to take step forward. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Held Page 3 of 13 20 Mr. Swander stated that he is uncertain where the QR code would go. You have to have a sign to put a QR code on. Vice Mayor De Rosa suggested putting a QR Code on the permanent sign for the building. Mr. Swander felt the setback of some buildings could be too far to see or use the QR Code. He also stated that it wouldn't be noted on the permanent sign that there is space available. Mr. Reiner asked if the QR code as an option creates a problem for the requirements in the ORC. Mr. Swander stated that he is fine as offering it as an option, but not as a requirement. Ms. Alutto stated that she would be okay with the QR code being optional. She asked Ms. Rauch when the signs would be expected to turnover to the new. Ms. Rauch stated that she would expect to see a shift of signs by the end of summer. She added that the nice thing with standard signs is it is easily apparent who is out of compliance. Ms. Alutto suggested adding that to the Go Dublin app, temporarily, so they can report signs out of compliance. Vote on the Ordinance: Ms. Kramb, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes. Mr. Reiner moved to approve the sign detail. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Mayor Fox, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes. Ordinance 11-22 Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located on Riverside Drive, Identified as Franklin County Parcel Number 273-008396-00 from Thomas A. McDowell, Successor Trustee of the Diane Alane McDowell Revocable Living Trust, under agreement 2/12/2020 and Thomas A. McDowell, for the Public Purpose of Constructing a New Shared -Use Path Which Shall be Open to the Public Without Charge Mr. Hammersmith stated that there are no changes to this Ordinance from the first reading. He provided an update regarding the Ferris Cemetery. It appears that the markers that are present are there for symbolic purposes, but staff will be performing ground penetrating radar to be certain there are no graves. Staff recommended approval of the Ordinance. There were no public comments. Vote on the Ordinance: Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Reiner, yes; Mayor Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes. Ordinance 12-22 To Remove Special Assessments Previously Levied for Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District (SS00 Frantz Road Project) Ms. O'Malley stated that there are no changes to this Ordinance from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Mr. Reiner, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Kramb, abstain; Ms. Alutto, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIE 844-224-3338 FORM N . 10148 11 Anrif Held 20 INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES Ordinance 13-22 Rezoniing +/- 35 acres from R-1, Restricted Suburban Residential District to PUD, Planned Unit Development District, Mount Carmel Hospital Northwest to Accommodate up to 314,520 SF of Development in Two Phases consisting of an Inpatient Hospital, Ambulatory Care Facility, and Medical Offices. The site is located northwest of the intersection of Sawmill Road and I-270 Ms. Alutto introduced the Ordinance. Ms. Martin stated that this is approximately 35 acres of land. Prior to this meeting, Planning and Zoning rcommended approval of the Preliminary Development Plan/rezoning on March 3, 2022 and twice reviewed this project as a concept plan. This rezoning is to facilitate the development of a medical campus and will include 6.9 acres of open space. The Community Plan, and specifically the Future Land Use Plan are key documents to consider in rezoning. The proposed project is within the Community Plan's allowance for square footage. A Traffic Impact Study was submitted and reviewed. This project is proposed to be developed in two phases. The first phase will be the hospital with four stories of height with two wings. The medical offices will be two stories in height and also part of phase one. Phase two accommodates additional development with the hospital, additional parking and an additional building. Ms. Readler stated that a letter was received from a representative of Perry Township and was provided to all Council Members. Lorraine Lutton, CEO of Mount Carmel Health Systems, expressed her excitement for the project. She shared Mount Carmel's vision which is to serving as a compassionate and healing presence in our community. She described the many professions and facets of the Mount Carmel Health System. She stated they employ 9500 employees, 2000 physicians and about 900 volunteers and she expressed pride in the work they have done throughout the pandemic. They have been requested to come to this area and be accessible to this community over the years. They want to take a holistic approach to recovering at home when possible. She thanked the City Manager and staff for their work and assistance. Jason Coma, 7587 Tullymore Drive, stressed the importance of being a good neighbor. They have had several meetings with the East Civic Association and the Inverness Condo Association in Dublin and want to be part of the community. The illustration provided showed the evolution of the design and the site plan reflects the collaborative approach and desire to be a good neighbor. They want to provide an environment that contributes to the wellness of their patients. A resident approached the podium and stated that she lives in Inverness. She has not seen the traffic report yet and is concerned about the traffic. She also is concerned about how much of Bright Road will be taken. Mayor Fox verified that the traffic study is part of the conditions that must be met. Ms. Martin responded affirmatively. Mayor Fox stated that she was on the Planning and Zoning Commission when this project was reviewed and the park -like setting details and the healing outdoor environment were discussed and it appears that they have worked hard on that. Ms. Kramb expressed concern for the residents in Inverness and shielding them as much as possible from this development. She stated that there is a dry retention basin right bE!hind the residences. She would like to see a different solution if stormwater is needed in that location. She also expressed concern for signage and, whether or not lighting is allowed, to be considerate of the neighboring residences to make sure it does not negatively impact their property. Ms. Amorose Groomes stated that it will be important to reiterate to the Planning and Zoning Comission the use of plantings and moundings to separate the neighbors and shield them from the development. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held Meeting 20 Ms. Amorose Groomes sought clarification on whether or not the traffic study was completed. Ms. Martin stated that it was, but that there are off-site and background improvements that have come out of that study that are being reviewed by engineering and mobility. Ms. Amorose Groomes, referring to the statement from the resident regarding any additional land needed at Bright Road, stated that it did not appear to her that the two traffic solutions being contemplated would require additional easements. Does staff anticipate needing additional easments from the residents of Inverness? Ms. O'Callaghan explained that the Bright Road Corridor improvement project is still being designE.A. There will be public input opportunities as that project design progresses. Mr. Reiner stated that he agrees with mounding. Vice Mayor De Rosa stated that she is always astounded by the amount of parking. She asked about the discussion regarding parking at the Planning and Zoning Commission (PZC). Ms. Martin stated that the applicant provided a parking ratio and the PZC; did condition that a parking plan be provided with the final development plan. Mayor Fox stated that she interpreted the PZC minutes as stating that the applicant would be mitigating the larger open parking areas. Mr. Coma stated that they are still working on the parking plan required for the final development plan. He explained that the staff members work a 7-7 shift so there must be enough parking for second shift to arrive and park before first shift leaves. He stated they are looking closely at the parking that is needed. Second reading/public hearing is scheduled for the April 25, 2022 Council meeting. Ordinance 14-22 Authorizing the Provision of Certain Incentives to Mount Carmel Health System to Induce it to Establish a Northwest Healthcare Campus within the City; and Authorizing the Execution of an Economic Development Agreement Ms. Alutto introduced the Ordinance. Ms. O'Callaghan stated that it is expected that the Mount Carmel development will bring substantial economic and social benefits to Dublin, including the creation of approximately 342 new employment opportunities with a projected payroll in excess of $32 million annually with the first 10 years of operation. The annual payroll withholdings for the new employee positions is estimated to be $5,802,805 through December 31, 2035. The proposed incentive is a 15% Performance Inventive for 10 years (2026-2035) on net new withholdings capped at $913,942 in total, once that threshold is reached within the defined term, regardless of calendar year. The return on investment to the City is estimated to be $4.9 million. Additionally, the City owns approximately 1.5 acres olif residual property at 4045 Bright Road (the SE corner of Emerald Parkway and Bright Road). From 2022 through 2027, the City of Dublin agrees to make this land available to Mount Carmel at a cost of $0, contingent upon the commencement of construction of a later phase medical office building. The City would execute a Real Estate purchase Agreement at that time. After 2027, this site may be available for sale to Mount Carmel for the appraised value at that time. Lorraine Lutton, CEO, Mount Carmel, commented on the types of jobs which represent a variety of positions. She thanked Council for the partnership. Ms. Amorose Groomes stated that the agreement addresses the construction of the roads associated with the development, but does not mention maintenance. She would like to see the agreement call out the maintenance of the roads specifically. Ms. Kramb sought clarification of the additional property and future development. Ms. O'Callaghan stated that future development refers to development not contemplated in the current plan. Ms. Kramb suggested some language to clarify what is intended. Ms. O'Callaghan will clarify the language for second reading. Second reading/public hearing is scheduled for the April 25, 2022 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held Meeting April 11, 2022 Page-6—of-11-- 20 age o 20 Ordinance 15-22 Authorizing the City Manager to Enter into an Infrastructure Agreement with Mount Carmel Health System for the Mount Carmel Health System Project Ms. Alutto introduced the Ordinance. Ms. O'Callaghan stated that the property for the Mount Carmel Health System Project requires rezoning to a Planned Unit Development District for the proposed land use. Mount Carmel was required to submit a traffic impact study (TIS) performed by a qualified professional engineer to the City for review and approval. As Sawmill Road is within the City of Columbus' jurisdiction and the site is located near the Sawmill Road and I-270 Interchange, the City of Columbus and Ohio Department of Transportation (ODOT:) are partners in the review of the TIS. The TIS models the traffic on the existing roadways, evaluates impacts of the additional traffic on the surrounding roadway network, and recommends mitigation measures for these impacts. Mount Carmel submitted a TIS dated January 5, 2022 and amended March 18, 2022 as required for the rezoning application, which has been reviewed and accepted with minor comments by Dublin and the City of Columbus. Due to the unique relationship of the Development with the City's previously studied Bright Road Corridor Improvements, a non-traditional funding approach is being proposed to address the transportation improvements. The Infrastructure Agreement addresses certain transportation improvements to the surrounding roadway network to mitigate the impact of the additional traffic generated by the Development, right-of-way and easement dedications, and water and sanitary sewer services. Additionally, the Infrastructure Agreement establishes the cost sharing commitments for Mount Carmel and the City while also determining the timing of the necessary improvements. Ms. O'Callaghan noted the following improvements identified by Mount Carmel's TIS: • Emerald Parkway Main Entry Improvements - City will determine whether it is a signaled intersection or a roundabout; • Emerald Parkway Service Drive Improvements - Mount Carmel will fund the design and construction; • Bright Road Right -of -Way and Access Improvements; • Sawmill Road Access Improvements - Mount Carmel will fund the design and construction; and • Bright Road and Sawmill Road Intersection Improvements - In 2019, the City engaged an engineering consulting firm to perform preliminary engineering and detailed design for improvements to the Bright Road Corridor and will use this study to inform these improvements. The TIS indicated that the Development's traffic contributes 3.9% of the traffic at that intersection and that improvements are needed with or without the Development. As is standard practice, Mount Carmel agrees to donate the right-of-way and easements to Dublin, for land which Mount Carmel is under contract to purchase for the Development, for any offsite improvements as identified in the TIS, at no cost to Dublin. Mount Carmel will pay 100% of all costs associated with water and sanitary sewer services for the Development. Ms. O'Callaghan summarized the public input process thus far and stated that the public input process will continue as development continues. Dublin's obligations under this agreement will be funded in the upcoming Capital Improvements Program. Mr. Reiner stated support for a roundabout in the intersection. Ms. Kramb sought clarification on the funding for the improvement on Sawmill Road outside Dublin City Limits. Ms. O'Callaghan stated that it will be funded by Dublin due to the turn lane. Mr. Keeler stated that we need to challenge ourselves to think outside the box related to parking and the future of parking lots. Ms. Amorose Groomes stated that when she was on PZC, there were discussions about the future of parking and as parking needs go down, those parking lots will provide for Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting UUVI:HNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held April 11, 20 great redevelopment opportunities. Mr. Coma agreed with the parking discussion and Mount Carmel is aware of needs changing for the future. Vice Mayor De Rosa stated that she would like to see the total number of the cost for the City regarding these improvements. Ms. O'Callaghan will provide that as soon as the cost of either the signaled intersection or roundabout is determined. Mayor Fox stated that different modes of transportation will be coming into the environment and she expressed appreciation for Mount Carmel's awareness and attention to that. Second reading/public hearing is scheduled for the April 25, 2022 Council meeting. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 15-22 Approving the Notice filed by the City Manager thereby Dissolving the Designated Outdoor Refreshment Area in Historic Dublin Ms. Alutto introduced the Resolution. Ms. LeRoy stated that this Resolution dissolves the Designated Outdoor Refreshment Area (DORA) in Historic Dublin as part of establishing a single DORA in Downtown Dublin. The new Downtown Dublin DORA will encompass the areas in Bridge Park and Historic: Dublin that were previously two separate DORAs, will connect the two existing DORAs via the Dublin Link Pedestrian Bridge and East Plaza of Riverside Crossing Park, and will allow the City to consider future expansion of the DORA as the Bridge Park development grows without the need to submit future applications to the State of Ohio. There were no public comments. Vote on the Resolution: Mr. Keeler, yes; Ms. Kramb, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. Resolution 16-22 Approving the Application filed by the City Manager thereby Expanding the Designated Outdoor Refreshment Area in Downtown Dublin and Enacting Regulations Ms. Alutto introduced the Resolution. Ms. LeRoy stated that this is the Resolution expanding the DORA as previously discussed. Ms. LeRoy provided a map showing the DORA active areas. There were no public comments. Vote on the Resolution: Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mayor Fox, yes; Mr. Keeler, yes. Resolution 17-22 Authorizing the City Manager to Enter into a Cooperative Construction Agreement with Union County for the Construction of Improvements to Hyland -Croy Road between Post Road and Park Mill Drive Ms. Alutto introduced the Resolution. Ms. O'Callaghan stated that in January 2022, the City of Dublin, the Hyland Glen Developer, and Union County entered into an Infrastructure Agreement. As Hyland - Croy Road is within Union County's jurisdiction adjacent to the new neighborhood, Union County staff were partners in reviewing the Traffic Impact Study (TIS), which was approved in November 2021, and determined needed improvements to Hyland - Croy Road due to the Hyland Glen Development's impacts. The TIS modeled the traffic on the existing roadways, evaluated impacts of the additional traffic on the surrounding roadway network, and recommended mitigation measures for these impacts. The Infrastructure Agreement addressed regional transportation improvements, the internal roadways in the development, Hyland -Croy Road Improvements, a gateway RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 M N . 10148 April , age of 13 Held 20 Meeting reserve, neighborhood entrance features, right-of-way and easement dedications, and necessary utility extensions. The Infrastructure Agreement established a non-traditional cost sharing approach taking into account several strategic goals. First, the City is best positioned to minimize potential impacts to citizens travelling Hyland -Croy Road by very closely coordinating with the Ohio Department of Transportation (ODOT) the timing and details of construction activities associated with the Post Road Interchange project. Additionally, prior to this proposed development, a few of the internal roadways were previously planned as the City's local roadway connections needed for the Post Preserve Access Modification project. The Cooperative Construction Agreement outlines planned improvements to Hyland - Croy Road between the US 33/SR 161/Post Road Interchange limits north to, and including any intersection improvements, at Park Mill Drive. The Traffic Impact Study identified the following intersection improvements: • Northbound right turn lane at the restricted right-in/right-out only Springview Lane intersection; • Traffic Signal and turn lanes at the Moorland Drive main entrance; and • Turn lanes at the Holbein Drive intersection. Dublin staff and the Union County Engineer desired to leverage the construction of the Post Road Interchange and the Hyland Glen Development to expand the scope of improvements to Hyland -Croy Road between Post Road and Park Mill Drive. The improvements include widening Hyland -Croy Road to three 12 -foot lanes, resurfacing existing Hyland -Croy Road, timber guardrail will be analyzed to replace the existing guardrail, storm sewer, lighting at intersections, appropriate traffic control devices/signals, pavement striping, and any other necessary improvements. Also included is the construction of a shared -use path (including stream crossing) that is planned to generally run parallel to, and alongside, Hyland -Croy Road between Post Road and Park Mill Drive. Therefore, instead of Dublin and the Developer sharing the costs of design and construction of the interior streets and Hyland -Croy Road intersection improvements proportionally, the Infrastructure Agreement indicates Dublin is responsible for designing and constructing the identified improvements on Hyland -Croy Road, and the Developer is responsible for designing and constructing the interior streets. This non-traditional cost sharing approach maintained Dublin's anticipated funding commitment at a comparable level to that which was contemplated with the prior development (and infrastructure agreement) that was proposed in late 2020. The terms of the Cooperative Construction Agreements are: • The preliminary estimated construction cost is roughly $2 million; • Dublin agrees to a fixed contribution in the amount of $1,000,100 toward the roadway construction; • Union County is responsible for construction costs in excess of this amount, estimated to be $556,360. Union County's final contribution will be based on actual costs. • Dublin agrees to fund the construction of the shared -use path; and • All project costs will flow through Dublin. Dublin's responsibilities also include right-of-way acquisition, coordination with utility providers, design and plan development, construction bidding and contractor selection, and construction engineering and inspection. Dublin's portion of costs will be a part of the upcoming CIP. She thanked Union County for their partnership. There were no public comments. Ms. Kramb sought clarification on the language stating that Union County would be responsible for any costs for an improvement that they are requesting. Ms. O'Callaghan stated that this is pretty standard contract language and covers all costs. Ms. O'Callaghan will clarify the language. Ms. Amorose Groomes asked if the expense associated with right-of-way acquisitions and other associated costs were included in the $1,000,100. Ms. O'Callaghan stated that they were not. She added that staff is not anticipating any right-of-way costs. Ms. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Held April 11, 2022- 20 Amorose Groomes noted that the construction management, design, etc. are significant costs so she wanted it noted that we are contributing more than the $1,000,.100. Mr. Reiner clarified that the developer is not a party to this agreement. Ms. O'Callaghan stated that the developer was a party to the infrastructure agreement that was necessary for the Hyland Glen development. This Cooperative Construction agreement is a follow-on agreement. Vice Mayor De Rosa thanked staff for their work on this. She asked if the shared -use path will lead to the historic barn that is being preserved. Ms. O'Callaghan stated that it will connect the reserve area and the gateway area. Mayor Fox asked about the design of the gateway. Ms. O'Callaghan stated that the obligation for that design is part of the infrastructure agreement and it will be a parks project in the CIP. Vote on the Resolution: Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. KeE!ler, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. Resolution 18-22 To Proceed with the Micro -Mobility Demonstration Pilot and to Permit the Operation of Low -speed Micro -Mobility Devices on Streets, Sidewalks and Shared -use Paths for a Duration of Twelve Months Ms. Alutto introduced the Resolution. Mr. Rayburn began by defining that micro -mobility can mean different devices such as e -scooters, bicycles, and other low -speed vehicles. Micro -mobility is one of the priority areas for the mobility ecosystem in Dublin. Mr. Rayburn reviewed the project development timeline. The recommendations of the Frantz Road Alternative Transportation Lane Study, combined with the interest of Bird to operate in Dublin, led staff to propose a Micro -mobility Demonstration Pilot at the November 2021 meeting of the Public Services Committee. Staff received favorable feedback from the Committee and followed up in February 2022 with information regarding the pilot boundaries, timeline, Bird e -scooters phasing, speed limits, parking management, and sidewalk congestion mitigation. The Public Services Committee was supportive of the proposed timeline and components outlined for the demonstration pilot. Furthermore, the Committee was supportive of proposed Bird and CoGo Bike Share fleet sizes, supplemental signs, use of glow pavers and proposed sidewalk congestion mitigation measures and locations. Mr. Rayburn shared the proposed timeline for the pilot: Phase 1. (May 2022 to July 2022) -Implement communications plan -Demonstration pilot commences in May 2022 in recognition of National Bike Month -Pilot launched within defined Phase 1 boundaries, as shown in Figure 1 on page 2 -Monitor and evaluate Phase 1 area for a minimum of 3 months Phase 2 (August 2022 to May 2023) -Expand pilot boundaries to be citywide -Continue communications plan -Monitor and evaluate Phase 2 area for 9 months Pilot Concludes (June 2023) -Conclude demonstration pilot -Relport findings and provide recommendations for next steps Mr. Rayburn shared more comprehensive details regarding each part of each phase. He stated that the two micro -mobility operators are Bird e -scooters and CoGo Bike Share. Bird will increase the number of scooters if needed based on a formula they use to determine demand as the pilot progresses. There will be four CoGo stations around the City (DCRC, the North Market Bridge Park, the library parking garage, and at the intersection of Frantz Road and Metro Place North) and will consist of traditional bikes and e -bikes. RECORD OF PROCEEDINGS Minutes of Dublin City Council _ GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held April , 2022 Page 10 of 13 20 Meeting Mr. Rayburn illustrated the Historic Dublin Mobility Boulevard to provide a visual as to where the existing bike racks are, and where the mobility boulevard will be. A mobility boulevard is essentially a bike boulevard, but also incorporates other devices such as scooters. He reviewed the criteria used when selecting a mobility boulevard. Darby Street and Mill Lane was selected due to being parallel to High Street and offers and nice alternative to using High Street where the volume of motor vehicles is greater and the sidewalks narrower. Staff proposed a parking management plan for these devices that builds off of existing facilities. Mr. Rayburn explained that High Street would be designated a slow zone, which means the speed controlling governor on the scooters would be set, based on gps location, to go a slower speed. He stated that staff is proposing restrictions similar to the City of Columbus in the Short North. Longshore Street is a no -ride zone, just as High Street is a no -ride zone in Columbus. Mr. Rayburn reviewed illustrations of new signage and the use of glow pavers. Funding for this is available in this year's budget to cover those costs. Mr. Rayburn summarized by stating that this Resolution aligns nicely with Bike Month and furthers Dublin's commitment to be a bike -friendly community. The criteria for a bike -friendly community is encouragement, education, equity, evaluation and engineering. Staff recommended approval of the Resolution. There were no public comments. Mr. Keeler asked about the Dublin Community Recreation Center being outside the boundaries of the mobility boulevard and how the scooters operate when outside the boundaries. Mr. Rayburn stated that the scooter or bike will not stop abruptly, but rather slow down until it stops. In response to Mr. Keeler's question regarding the glow pavers and when those would be installed and the funding, Mr. Rayburn stated that there is money in the budget for this year for the pavers. Mr. Reiner stated that this is a small intro into the micro -mobility and if it does not work out the way intended or the devices are left everywhere we can discontinue the pilot. Ms. Amorose Groomes stated that it appears that they are permitted along Riverside Drive. Mr. Rayburn stated that was correct. He added that for Riverside Drive, users will be asked to use Emerald Trail which is the shared -use path existing along Riverside Drive. Ms. Amorose Groomes stated that the timeframes are fairly tight, so what happens if we experience something that would cause us to want to extend the pilot period? Mr. Rayburn stated that there is room for some adjustment. If you want to extend a phase before moving on, we can do that, but we are hopeful that any issues will be revealed sooner rather than later. Ms. Amorose Groomes stated that this speaks to how streets are designed now and she suggested revisiting our street construction and reconfiguration in order to address in our Code urban walkable areas and the use of these devices. She asked about the exit strategy if the community does not embrace this pilot. Ms. Readier stated that there is a 30 -day cancellation clause. Ms. Alutto suggested doing a second survey toward the fall and then a final survey at the end of the pilot. She asked if there is a service agreement to pick up discarded devices misplaced. She would like to know the timeframe of when those would be picked up. Caitlin Goodspeed, Account Manager for Bird, stated that there is a ticket retrieval system that aids in retrieving scooters that have not been parked appropriately. On most occasions, they will be picked up within a day. Ms. Kramb stated that she was under the impression that they were not able to ride on Riverside Drive and suggested making the devices unable to function in the travel lanes. Mr. Rayburn stated that could happen. Minutes of Held RECORD OF PROCEEDINGS Dublin City Council Meeting N0. 10148 Ap 20 Vice Mayor De Rosa stated that there is technology that can be implemented that will continue to charge the user if the device is not placed properly. She asked if Bird had the capability to do push surveys to the riders through their app. Ms. Goodspeed stated that they do have the ability to send out push notifications and in -app messaging. She can ask about a survey and let staff know. She stated that one of the opportunities here would be to explore where bike racks are located generally. She stated that there are areas in the City with no bike racks at all. She thanked staff for all the work on this. Mayor Fox asked a clarifying question regarding the map that was shown. She also asked about the mobility boulevard and clarified that the scooters will use Mill Lane instead of High Street. She asked if University Boulevard would be added in a future phase if all goes well. Mr. Rayburn answered affirmatively. She also suggested that as we look at mobility, she would like some attention given to the width of sidewalks and how difficult it can be to maneuver wheelchairs and strollers around due to the placement of posts, trash cans, fences, etc. Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Keeler, yes. OTHER BUSINESS • Ward Boundary Issues Mr. Rogers stated that on December 6, 2021, in accordance with Section 9.04 of the Revised Charter for the City of Dublin, Ohio, City Council passed Ordinance 84-21 adjusting the boundaries of the four wards that exist in the City of Dublin. These adjusted boundaries were then submitted to the Boards of Elections of Franklin, Delaware and Union Counties so that voting precincts could be adjusted accordingly. The Franklin County Board of Elections subsequently informed Dublin's Law Director, Jennifer Readler, that the adjusted boundaries did not conform to the U.S. Census Bureau's current census block boundaries as required by ORC 3501.18 (B)(1). There are four areas where Dublin's adjusted ward boundaries do not conform to U.S. Census block boundaries (map shown at the meeting). While staff did not recommend pursuing the waiver process, two options were offered that will resolve the issue of conforming with U.S. Census block boundaries. Both options would involve restoring Areas E (Hawk's Nest — 9 households) and I (Bristol Commons — 18 households) to their former boundaries prior to Ordinance 84-21 being enacted. Area E would return to Ward 4 and Area I would return to Ward 1. Otherwise, the proposed options are as follows: • Option 1— Use Memorial Drive as the southern boundary of Area H (Muirfield) and return Area G (River Forest) to its former boundary. This option would have insignificant impact on ward populations as approved under Ordinance 84-21, but would leave portions of both the Muirfield and River Forest neighborhoods split across ward boundaries. • Option 2 — Move the southern boundary of Area H (Muirfield) farther south to emcompass all of the River Forest neighborhood. This option would preserve the consolidation of both neighborhoods, Muirfield and River Forest, into one ward. In this case, however, River Forest would move in its entirety to Ward 3 from Ward 1. Ms. Amorose Groomes supported Option 2 with the recommendation that staff apply to the U.S. Census Bureau to have its block boundaries adjusted appropriately. If we were successful in requesting those adjustments we can come back and adjust our ward boundaries accordingly. Ms. Alutto agreed. Ms. Kramb agreed with Option 2. Mr. Reiner agreed with Option 2. Vice Mayor De Rosa sought clarification regarding who grants the ability to change the boundaries. Mr. Rogers stated that if the U.S. Census Bureau changed it boundaries, then Franklin County Board of Elections and the State of Ohio would be compelled to follow it. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OVER M N ORMS & SUP -LI 844-224-3338 FORM NO. 10148 11 nn Held Page 20 In response to a question from Mayor Fox regarding how often they adjust their boundaries, Mr. Rogers stated that he believed it to be once a year. Mayor Fox stated that she is supportive of Option 2 also. Ms. Alutto moved to direct staff to prepare legislation that would adjust ward boundaries as shown in Option 2 and to direct staff to apply to the U.S. Census Bureau to havE! its block boundaries adjusted. Mr. Keeler seconded. Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes. • Division of Community Events Reclassification of Vacant Position Ms. LeRoy stated that staff reviewed the organizational structure of the Division of Community Events and proposes the reclassification of the vacant Administrative Support II position to Event Coordinator. This reclassification allows for more flexibility and an expansion of responsibilities that will address the identified needs within the Division. While salaries and wages will remain consistent, overtime wages will be eliminated due to the position changing from a non-exempt to exempt classification. This change also reduces the overall expenditures by decreasing the number of part time hours worked by the year-round Event Specialist to a summer -only position. Mayor Fox moved to approve the reclassification of the vacant position from an Administrative II postion to an Events Coordinator position. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. STAFF COMMENTS Mr. McDaniel shared that it is National Telecom m u nicator's Week. He also recognized Mr. Stiffler for a recent bond rating recently where the City received a AAA rating. He also shared that there is a public meeting for the residents of Trail's End Drive this week. COUNCIL REPORTS • Committees o Administrative Committee: Vice Mayor De Rosa stated that the 2022 goals will be reviewed and discussed on Monday, April 18. o Community Development Committee: Mr. Reiner shared that the next meeting is scheduled for April 18. o Finance Committee: Ms. Alutto had no report. o Public Services Committee: Ms. Kramb stated that: ■ At the April 25th meeting, staff will be bringing forward the Utility Extension Policy. Franklin County Soil and Water finished their health assessment and there were no changes from 2015. Public Services Committee agreed with staff's recommendation to continue with the policy based on safety risk. ■ The committee also discussed Dublin's tap fees. Currently, 50% of Dublin's tap -in fees are waived. To encourage more people to connect, the recommendation was to waive all of Dublin's fees and reimburse the few people who have already paid them. She also stated that the committee would like to get rid of the two RECORD OF PRQCECoEQINGS Minutes of Dublin City un cil Meeting Held 20 year requirement. ■ The Parks and Recreation Master Plan Update is underway. COUNCIL ROUNDTABLE • Ms. Alutto: Thanked the Hidaka's for the luncheon. Ms. Amorose Groomes: o congratulated Leadership Academy graduates; o congratulated Greg Guy for being the Chamber Businessperson of the Year; o thanked Dr. Hoadley for the Town Hall held at Tolles recently; o no report on Planning and Zoning Commission; o referenced a message from Mr. McDaniel regarding the funding on the US 33 Interchange overages and there will be a MORPC meetng coming up at which that will be on the agenda; o thanked the Hidaka's for the lovely event on Friday (April 8); and o referenced a memo she provided to Council in their packet regarding an upcoming workforce development meeting. • Mr. Keeler: thanked the Hidaka's for the event on Friday. • Mr. Reiner: Shared communication he received from Granville regarding upcoming development and the advice and information sharing they were hoping to gain from Dublin. Mr. McDaniel and Mayor Fox were both supportive of helping Granville however we could. He expressed his appreciation for that. It is the right thing to do to share knowledge with our neighboring cities. Vice Mayor De Rosa: o thanked the Hidaka's for the wonderful event; o attended JASCO's celebration of Honda's 40 years of partnership and what a great partner they have been; o JASCO is celebrating their 25th Anniversary at a Gala coming up on April 21; and o Requested an update for the residents along Hyland Croy in a public meeting setting to update them on the progress of the project. Mayor Fox: o thanked the Hidaka's for the event; o attended the lighting of the Dublin Link bridge for Ramadan; o attended the Hindu Exhibition at the DCRC illustrating the Hindu way of life; and o attended the geo-caching Riverbox trail event. She showed a coin that she got at the event. It was very well attended and she thanked the Dublin Arts Council for the event. ADJOURNMENT The meeting was adjourned at 10:02 p.m.