04-11-22 Council MinutesMinutes of
RECORD OF PROCEEDINGS
Dublin City Council Meeting
April 11, 2022
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CALL TO ORDER
Mayor Fox called the Monday, April 11, 2022 Regular Meeting of Dublin City Council to
order at 7:00 p.m.
ROLL CALL
Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr.
Keeler, Ms. Kramb and Mr. Reiner.
Staff members present were Mr. McDaniel, Ms. Readler, Ms. O'Callaghan, Mr. Ranc, Mr.
Earman, Mr. StifFler, Mr. Rogers, Ms. Willis, Mr. Rayburn, Ms. Wawszkiewicz, Ms.
LeRoy, Mr. Dearth, Ms. Goliver, Ms. Blake, Mr. Hammersmith, Ms. Rauch, Ms.
Weisenauer, and Chief Paez.
Also present: Emily Brown, Dublin Jerome Student; Viraj Bajoria, Dublin Jerome Senior
and Volunteer; Lorrain Lutton, CEO and Jason Coma, Mount Carmel Health System.
PLEDGE OF ALLEGIANCE
Mayor IFox invited Vice Mayor De Rosa to lead the Pledge of Allegiance.
SPECIAL PRESENTATIONS
• Swimming Champion — Emily Brown
Mayor Fox read the proclamation for Emily Brown, a Dublin Coffman High School
Swimming chamption and record breaker. Ms. Brown thanked her family, her coach
and all those that support her. She expressed her love for swimming and shared her
gratitude for the recognition.
• National Volunteer Week
Mayor Fox invited Ms. Nardecchia, Outreach and Engagement Director forward to talk
about National Volunteer Week.
Ms. Nardecchia thanked Council for recognizing the impact of volunteerism in our
community for the last 23 years. She stated that the past few years have proven the
resilience and creativity of volunteerism. She shared that one of her teen
representatives on the Forever Dublin Community Advisory Team suggested reaching
out to older adults who needed a pal during the pandemic. Viraj Barjoria, a Senior
from Dublin Jerome High School, came up with the concept of what has become Teen
Buddies. He organized some of his friends and schoolmates and it has now grown to
reach a total of 60 people and plans are to keep growing. It is for this work, that Ms.
Nardecchia wanted Viraj Bajoria to accept the proclamation on behalf of all volunteers.
[Mr. Bajoria came forward].
Mayor Fox read the proclamation and presented it to Mr. Bajoria. He explained that he
got the idea for Teen Buddies after speaking to his grandmother over the phone from
India and hearing how the pandemic was affecting her. He acknowledged a few
friends that were also present that participate in the Teen Buddies program. He
thanked Council for the recognition.
• Earth Month Proclamation
Mayor Fox invited Mr. Anderson, Director of Public Services, to come forward. She
read the proclamation. Mr. Anderson thanked Council for recognizing April as Earth
Month and noted the following events that will be happening throughout the month:
• Document Destruction Day (April 16)
• Brandon Park Pond Planting Event (April 23)
• Arbor Day Celebration (April 30)
• Dublin Drug Take Back Event (April 30); and
• Household Hazardous Waste Collection Day (May 7)
CITIZEN COMMENTS
There were no comments.
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CONSENT AGENDA
There was no request to remove any of the consent agenda items.
• March 17 and 18, 2022 Council Retreat Minutes
• March 21, 2022 Regular Meeting Minutes
Mayor Fox moved to approve the consent agenda items.
Ms. Alutto seconded.
Vote on the motion: Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes
Mayor IFox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes.
SECOND READING/PUBLIC HEARING — ORDINANCES
Ordinance 10-22
Amendments to Section 153.158 regarding the Temporary Sign Provisions of
the City of Dublin's Zoning Code
Ms. Rauch stated that this is the second reading of this Ordinance. She reviewed the
updates that are included in this Ordinance, which are:
• Similar sign sizes and heights are recommended compared to the previously
approved regulations;
• Uniform sign design is required with green background and white lettering;
• Additional duration allowance;
• Sign detail has been developed; and
• Minor change to the non -highway frontage size from 16 square feet to 15
square feet.
She provided an illustration of the proposed sign detail. She noted that in addition to
the outline requirements and colors, the detail does provide for one-year duration with
a yearly renewal, but that documentation of vacancy in the builidng is required. Staff
will work with a sign company to develop a sign detail with the true dimensions of the
border and lettering so it can be shared with customers to assist with setting
expectations. Staff will work with each owner to make sure that their signs meet the
approved requirements.
Ms. Kramb clarified the lettering color is white and how a QR code could be
incorporated.
Vice Mayor De Rosa stated that when this process was started, the goal of Council was
two -fold: to minimize the visual clutter of all the signs and the permanency of the
signs; and to help the owners move into the future of digital information. She
suggested making a QR code on the sign required. She would like to see this
incorporated into the sign detail.
Mr. KeE!ler stated that it is currently proposed to have the option of a QR code be
added to their sign. He would not require it. He would like to see the signs changed
soon.
Ms. Amorose Groomes stated that the industry seems to be dysfunctional. She stated
there are ORC requirements as to what must be on these signs. It is on the members
of this industry to fix what needs to happen and what will be most effective for them
whether that is QR code or agent's name.
Brent Swander, 5515 Lochmore Court East stated that the ORC does require that the
brokerage and agent must be listed on the sign as well as equal prominence (they
must be the same size). He is unsure of where the QR code would go. There is not
one centralized database of information. The sign would have the brokerage and
agent name on it.
Vice Mayor De Rosa stated that she would like to see this move forward into the digital
age. It feels like this will still allow a perpetual sign that looks different. She would
like to take step forward.
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Mr. Swander stated that he is uncertain where the QR code would go. You have to
have a sign to put a QR code on. Vice Mayor De Rosa suggested putting a QR Code
on the permanent sign for the building. Mr. Swander felt the setback of some
buildings could be too far to see or use the QR Code. He also stated that it wouldn't
be noted on the permanent sign that there is space available.
Mr. Reiner asked if the QR code as an option creates a problem for the requirements in
the ORC.
Mr. Swander stated that he is fine as offering it as an option, but not as a requirement.
Ms. Alutto stated that she would be okay with the QR code being optional. She asked
Ms. Rauch when the signs would be expected to turnover to the new.
Ms. Rauch stated that she would expect to see a shift of signs by the end of summer.
She added that the nice thing with standard signs is it is easily apparent who is out of
compliance. Ms. Alutto suggested adding that to the Go Dublin app, temporarily, so
they can report signs out of compliance.
Vote on the Ordinance: Ms. Kramb, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms.
Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes.
Mr. Reiner moved to approve the sign detail.
Ms. Alutto seconded.
Vote on the motion: Ms. Alutto, yes; Mayor Fox, yes; Mr. Keeler, yes; Mr. Reiner, yes;
Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes.
Ordinance 11-22
Execute and Accept Necessary Conveyance Documents and Contracts to
Acquire Certain Property Located on Riverside Drive, Identified as Franklin
County Parcel Number 273-008396-00 from Thomas A. McDowell, Successor
Trustee of the Diane Alane McDowell Revocable Living Trust, under
agreement 2/12/2020 and Thomas A. McDowell, for the Public Purpose of
Constructing a New Shared -Use Path Which Shall be Open to the Public
Without Charge
Mr. Hammersmith stated that there are no changes to this Ordinance from the first
reading. He provided an update regarding the Ferris Cemetery. It appears that the
markers that are present are there for symbolic purposes, but staff will be performing
ground penetrating radar to be certain there are no graves. Staff recommended
approval of the Ordinance.
There were no public comments.
Vote on the Ordinance: Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Ms.
Kramb, yes; Mr. Reiner, yes; Mayor Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes.
Ordinance 12-22
To Remove Special Assessments Previously Levied for Certain Public
Improvements in the City of Dublin, Ohio in Cooperation with the Columbus
Regional Energy Special Improvement District (SS00 Frantz Road Project)
Ms. O'Malley stated that there are no changes to this Ordinance from the first reading.
Staff recommended approval.
There were no public comments.
Vote on the Ordinance: Mr. Reiner, yes; Ms. Amorose Groomes, yes; Vice Mayor De
Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Kramb, abstain; Ms. Alutto, yes.
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INTRODUCTION/FIRST READING/PUBLIC HEARING - ORDINANCES
Ordinance 13-22
Rezoniing +/- 35 acres from R-1, Restricted Suburban Residential District to
PUD, Planned Unit Development District, Mount Carmel Hospital Northwest
to Accommodate up to 314,520 SF of Development in Two Phases consisting
of an Inpatient Hospital, Ambulatory Care Facility, and Medical Offices. The
site is located northwest of the intersection of Sawmill Road and I-270
Ms. Alutto introduced the Ordinance.
Ms. Martin stated that this is approximately 35 acres of land. Prior to this meeting,
Planning and Zoning rcommended approval of the Preliminary Development
Plan/rezoning on March 3, 2022 and twice reviewed this project as a concept plan.
This rezoning is to facilitate the development of a medical campus and will include 6.9
acres of open space. The Community Plan, and specifically the Future Land Use Plan
are key documents to consider in rezoning. The proposed project is within the
Community Plan's allowance for square footage. A Traffic Impact Study was submitted
and reviewed. This project is proposed to be developed in two phases. The first phase
will be the hospital with four stories of height with two wings. The medical offices will
be two stories in height and also part of phase one. Phase two accommodates
additional development with the hospital, additional parking and an additional building.
Ms. Readler stated that a letter was received from a representative of Perry Township
and was provided to all Council Members.
Lorraine Lutton, CEO of Mount Carmel Health Systems, expressed her excitement for
the project. She shared Mount Carmel's vision which is to serving as a compassionate
and healing presence in our community. She described the many professions and
facets of the Mount Carmel Health System. She stated they employ 9500 employees,
2000 physicians and about 900 volunteers and she expressed pride in the work they
have done throughout the pandemic. They have been requested to come to this area
and be accessible to this community over the years. They want to take a holistic
approach to recovering at home when possible. She thanked the City Manager and
staff for their work and assistance.
Jason Coma, 7587 Tullymore Drive, stressed the importance of being a good neighbor.
They have had several meetings with the East Civic Association and the Inverness
Condo Association in Dublin and want to be part of the community. The illustration
provided showed the evolution of the design and the site plan reflects the collaborative
approach and desire to be a good neighbor. They want to provide an environment
that contributes to the wellness of their patients.
A resident approached the podium and stated that she lives in Inverness. She has not
seen the traffic report yet and is concerned about the traffic. She also is concerned
about how much of Bright Road will be taken.
Mayor Fox verified that the traffic study is part of the conditions that must be met.
Ms. Martin responded affirmatively.
Mayor Fox stated that she was on the Planning and Zoning Commission when this
project was reviewed and the park -like setting details and the healing outdoor
environment were discussed and it appears that they have worked hard on that.
Ms. Kramb expressed concern for the residents in Inverness and shielding them as
much as possible from this development. She stated that there is a dry retention basin
right bE!hind the residences. She would like to see a different solution if stormwater is
needed in that location. She also expressed concern for signage and, whether or not
lighting is allowed, to be considerate of the neighboring residences to make sure it
does not negatively impact their property.
Ms. Amorose Groomes stated that it will be important to reiterate to the Planning and
Zoning Comission the use of plantings and moundings to separate the neighbors and
shield them from the development.
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Ms. Amorose Groomes sought clarification on whether or not the traffic study was
completed. Ms. Martin stated that it was, but that there are off-site and background
improvements that have come out of that study that are being reviewed by
engineering and mobility.
Ms. Amorose Groomes, referring to the statement from the resident regarding any
additional land needed at Bright Road, stated that it did not appear to her that the two
traffic solutions being contemplated would require additional easements. Does staff
anticipate needing additional easments from the residents of Inverness? Ms.
O'Callaghan explained that the Bright Road Corridor improvement project is still being
designE.A. There will be public input opportunities as that project design progresses.
Mr. Reiner stated that he agrees with mounding.
Vice Mayor De Rosa stated that she is always astounded by the amount of parking.
She asked about the discussion regarding parking at the Planning and Zoning
Commission (PZC). Ms. Martin stated that the applicant provided a parking ratio and
the PZC; did condition that a parking plan be provided with the final development plan.
Mayor Fox stated that she interpreted the PZC minutes as stating that the applicant
would be mitigating the larger open parking areas. Mr. Coma stated that they are still
working on the parking plan required for the final development plan. He explained that
the staff members work a 7-7 shift so there must be enough parking for second shift
to arrive and park before first shift leaves. He stated they are looking closely at the
parking that is needed.
Second reading/public hearing is scheduled for the April 25, 2022 Council meeting.
Ordinance 14-22
Authorizing the Provision of Certain Incentives to Mount Carmel Health
System to Induce it to Establish a Northwest Healthcare Campus within the
City; and Authorizing the Execution of an Economic Development Agreement
Ms. Alutto introduced the Ordinance.
Ms. O'Callaghan stated that it is expected that the Mount Carmel development will
bring substantial economic and social benefits to Dublin, including the creation of
approximately 342 new employment opportunities with a projected payroll in excess of
$32 million annually with the first 10 years of operation. The annual payroll
withholdings for the new employee positions is estimated to be $5,802,805 through
December 31, 2035.
The proposed incentive is a 15% Performance Inventive for 10 years (2026-2035) on
net new withholdings capped at $913,942 in total, once that threshold is reached
within the defined term, regardless of calendar year. The return on investment to the
City is estimated to be $4.9 million. Additionally, the City owns approximately 1.5
acres olif residual property at 4045 Bright Road (the SE corner of Emerald Parkway and
Bright Road). From 2022 through 2027, the City of Dublin agrees to make this land
available to Mount Carmel at a cost of $0, contingent upon the commencement of
construction of a later phase medical office building. The City would execute a Real
Estate purchase Agreement at that time. After 2027, this site may be available for sale
to Mount Carmel for the appraised value at that time.
Lorraine Lutton, CEO, Mount Carmel, commented on the types of jobs which represent
a variety of positions. She thanked Council for the partnership.
Ms. Amorose Groomes stated that the agreement addresses the construction of the
roads associated with the development, but does not mention maintenance. She
would like to see the agreement call out the maintenance of the roads specifically.
Ms. Kramb sought clarification of the additional property and future development. Ms.
O'Callaghan stated that future development refers to development not contemplated in
the current plan. Ms. Kramb suggested some language to clarify what is intended.
Ms. O'Callaghan will clarify the language for second reading.
Second reading/public hearing is scheduled for the April 25, 2022 Council meeting.
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Ordinance 15-22
Authorizing the City Manager to Enter into an Infrastructure Agreement
with Mount Carmel Health System for the Mount Carmel Health System
Project
Ms. Alutto introduced the Ordinance.
Ms. O'Callaghan stated that the property for the Mount Carmel Health System Project
requires rezoning to a Planned Unit Development District for the proposed land use.
Mount Carmel was required to submit a traffic impact study (TIS) performed by a
qualified professional engineer to the City for review and approval. As Sawmill Road is
within the City of Columbus' jurisdiction and the site is located near the Sawmill Road
and I-270 Interchange, the City of Columbus and Ohio Department of Transportation
(ODOT:) are partners in the review of the TIS. The TIS models the traffic on the
existing roadways, evaluates impacts of the additional traffic on the surrounding
roadway network, and recommends mitigation measures for these impacts.
Mount Carmel submitted a TIS dated January 5, 2022 and amended March 18, 2022 as
required for the rezoning application, which has been reviewed and accepted with
minor comments by Dublin and the City of Columbus. Due to the unique relationship of
the Development with the City's previously studied Bright Road Corridor
Improvements, a non-traditional funding approach is being proposed to address the
transportation improvements.
The Infrastructure Agreement addresses certain transportation improvements to the
surrounding roadway network to mitigate the impact of the additional traffic generated
by the Development, right-of-way and easement dedications, and water and sanitary
sewer services. Additionally, the Infrastructure Agreement establishes the cost sharing
commitments for Mount Carmel and the City while also determining the timing of the
necessary improvements.
Ms. O'Callaghan noted the following improvements identified by Mount Carmel's TIS:
• Emerald Parkway Main Entry Improvements - City will determine whether it is a
signaled intersection or a roundabout;
• Emerald Parkway Service Drive Improvements - Mount Carmel will fund the
design and construction;
• Bright Road Right -of -Way and Access Improvements;
• Sawmill Road Access Improvements - Mount Carmel will fund the design and
construction; and
• Bright Road and Sawmill Road Intersection Improvements - In 2019, the City
engaged an engineering consulting firm to perform preliminary engineering and
detailed design for improvements to the Bright Road Corridor and will use this
study to inform these improvements. The TIS indicated that the Development's
traffic contributes 3.9% of the traffic at that intersection and that
improvements are needed with or without the Development.
As is standard practice, Mount Carmel agrees to donate the right-of-way and
easements to Dublin, for land which Mount Carmel is under contract to purchase for
the Development, for any offsite improvements as identified in the TIS, at no cost to
Dublin.
Mount Carmel will pay 100% of all costs associated with water and sanitary sewer
services for the Development.
Ms. O'Callaghan summarized the public input process thus far and stated that the
public input process will continue as development continues.
Dublin's obligations under this agreement will be funded in the upcoming Capital
Improvements Program.
Mr. Reiner stated support for a roundabout in the intersection.
Ms. Kramb sought clarification on the funding for the improvement on Sawmill Road
outside Dublin City Limits. Ms. O'Callaghan stated that it will be funded by Dublin due
to the turn lane.
Mr. Keeler stated that we need to challenge ourselves to think outside the box related
to parking and the future of parking lots.
Ms. Amorose Groomes stated that when she was on PZC, there were discussions about
the future of parking and as parking needs go down, those parking lots will provide for
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great redevelopment opportunities. Mr. Coma agreed with the parking discussion and
Mount Carmel is aware of needs changing for the future.
Vice Mayor De Rosa stated that she would like to see the total number of the cost for
the City regarding these improvements. Ms. O'Callaghan will provide that as soon as
the cost of either the signaled intersection or roundabout is determined.
Mayor Fox stated that different modes of transportation will be coming into the
environment and she expressed appreciation for Mount Carmel's awareness and
attention to that.
Second reading/public hearing is scheduled for the April 25, 2022 Council meeting.
INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS
Resolution 15-22
Approving the Notice filed by the City Manager thereby Dissolving the
Designated Outdoor Refreshment Area in Historic Dublin
Ms. Alutto introduced the Resolution.
Ms. LeRoy stated that this Resolution dissolves the Designated Outdoor Refreshment
Area (DORA) in Historic Dublin as part of establishing a single DORA in Downtown
Dublin. The new Downtown Dublin DORA will encompass the areas in Bridge Park and
Historic: Dublin that were previously two separate DORAs, will connect the two existing
DORAs via the Dublin Link Pedestrian Bridge and East Plaza of Riverside Crossing Park,
and will allow the City to consider future expansion of the DORA as the Bridge Park
development grows without the need to submit future applications to the State of
Ohio.
There were no public comments.
Vote on the Resolution: Mr. Keeler, yes; Ms. Kramb, yes; Mayor Fox, yes; Ms.
Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes.
Resolution 16-22
Approving the Application filed by the City Manager thereby Expanding the
Designated Outdoor Refreshment Area in Downtown Dublin and Enacting
Regulations
Ms. Alutto introduced the Resolution.
Ms. LeRoy stated that this is the Resolution expanding the DORA as previously
discussed. Ms. LeRoy provided a map showing the DORA active areas.
There were no public comments.
Vote on the Resolution: Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Reiner, yes;
Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mayor Fox, yes; Mr. Keeler, yes.
Resolution 17-22
Authorizing the City Manager to Enter into a Cooperative Construction
Agreement with Union County for the Construction of Improvements to
Hyland -Croy Road between Post Road and Park Mill Drive
Ms. Alutto introduced the Resolution.
Ms. O'Callaghan stated that in January 2022, the City of Dublin, the Hyland Glen
Developer, and Union County entered into an Infrastructure Agreement. As Hyland -
Croy Road is within Union County's jurisdiction adjacent to the new neighborhood,
Union County staff were partners in reviewing the Traffic Impact Study (TIS), which
was approved in November 2021, and determined needed improvements to Hyland -
Croy Road due to the Hyland Glen Development's impacts. The TIS modeled the traffic
on the existing roadways, evaluated impacts of the additional traffic on the
surrounding roadway network, and recommended mitigation measures for these
impacts.
The Infrastructure Agreement addressed regional transportation improvements, the
internal roadways in the development, Hyland -Croy Road Improvements, a gateway
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reserve, neighborhood entrance features, right-of-way and easement dedications, and
necessary utility extensions.
The Infrastructure Agreement established a non-traditional cost sharing approach
taking into account several strategic goals. First, the City is best positioned to minimize
potential impacts to citizens travelling Hyland -Croy Road by very closely coordinating
with the Ohio Department of Transportation (ODOT) the timing and details of
construction activities associated with the Post Road Interchange project. Additionally,
prior to this proposed development, a few of the internal roadways were previously
planned as the City's local roadway connections needed for the Post Preserve Access
Modification project.
The Cooperative Construction Agreement outlines planned improvements to Hyland -
Croy Road between the US 33/SR 161/Post Road Interchange limits north to, and
including any intersection improvements, at Park Mill Drive. The Traffic Impact Study
identified the following intersection improvements:
• Northbound right turn lane at the restricted right-in/right-out only Springview
Lane intersection;
• Traffic Signal and turn lanes at the Moorland Drive main entrance; and
• Turn lanes at the Holbein Drive intersection.
Dublin staff and the Union County Engineer desired to leverage the construction of the
Post Road Interchange and the Hyland Glen Development to expand the scope of
improvements to Hyland -Croy Road between Post Road and Park Mill Drive. The
improvements include widening Hyland -Croy Road to three 12 -foot lanes, resurfacing
existing Hyland -Croy Road, timber guardrail will be analyzed to replace the existing
guardrail, storm sewer, lighting at intersections, appropriate traffic control
devices/signals, pavement striping, and any other necessary improvements. Also
included is the construction of a shared -use path (including stream crossing) that is
planned to generally run parallel to, and alongside, Hyland -Croy Road between Post
Road and Park Mill Drive. Therefore, instead of Dublin and the Developer sharing the
costs of design and construction of the interior streets and Hyland -Croy Road
intersection improvements proportionally, the Infrastructure Agreement indicates
Dublin is responsible for designing and constructing the identified improvements on
Hyland -Croy Road, and the Developer is responsible for designing and constructing the
interior streets. This non-traditional cost sharing approach maintained Dublin's
anticipated funding commitment at a comparable level to that which was contemplated
with the prior development (and infrastructure agreement) that was proposed in late
2020.
The terms of the Cooperative Construction Agreements are:
• The preliminary estimated construction cost is roughly $2 million;
• Dublin agrees to a fixed contribution in the amount of $1,000,100 toward the
roadway construction;
• Union County is responsible for construction costs in excess of this amount,
estimated to be $556,360. Union County's final contribution will be based on
actual costs.
• Dublin agrees to fund the construction of the shared -use path; and
• All project costs will flow through Dublin. Dublin's responsibilities also include
right-of-way acquisition, coordination with utility providers, design and plan
development, construction bidding and contractor selection, and construction
engineering and inspection.
Dublin's portion of costs will be a part of the upcoming CIP. She thanked Union
County for their partnership.
There were no public comments.
Ms. Kramb sought clarification on the language stating that Union County would be
responsible for any costs for an improvement that they are requesting. Ms.
O'Callaghan stated that this is pretty standard contract language and covers all costs.
Ms. O'Callaghan will clarify the language.
Ms. Amorose Groomes asked if the expense associated with right-of-way acquisitions
and other associated costs were included in the $1,000,100. Ms. O'Callaghan stated
that they were not. She added that staff is not anticipating any right-of-way costs. Ms.
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Amorose Groomes noted that the construction management, design, etc. are
significant costs so she wanted it noted that we are contributing more than the
$1,000,.100.
Mr. Reiner clarified that the developer is not a party to this agreement. Ms.
O'Callaghan stated that the developer was a party to the infrastructure agreement that
was necessary for the Hyland Glen development. This Cooperative Construction
agreement is a follow-on agreement.
Vice Mayor De Rosa thanked staff for their work on this. She asked if the shared -use
path will lead to the historic barn that is being preserved. Ms. O'Callaghan stated that
it will connect the reserve area and the gateway area.
Mayor Fox asked about the design of the gateway. Ms. O'Callaghan stated that the
obligation for that design is part of the infrastructure agreement and it will be a parks
project in the CIP.
Vote on the Resolution: Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Kramb, yes;
Mr. KeE!ler, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes.
Resolution 18-22
To Proceed with the Micro -Mobility Demonstration Pilot and to Permit the
Operation of Low -speed Micro -Mobility Devices on Streets, Sidewalks and
Shared -use Paths for a Duration of Twelve Months
Ms. Alutto introduced the Resolution.
Mr. Rayburn began by defining that micro -mobility can mean different devices such as
e -scooters, bicycles, and other low -speed vehicles. Micro -mobility is one of the priority
areas for the mobility ecosystem in Dublin. Mr. Rayburn reviewed the project
development timeline. The recommendations of the Frantz Road Alternative
Transportation Lane Study, combined with the interest of Bird to operate in Dublin, led
staff to propose a Micro -mobility Demonstration Pilot at the November 2021 meeting of
the Public Services Committee. Staff received favorable feedback from the Committee
and followed up in February 2022 with information regarding the pilot boundaries,
timeline, Bird e -scooters phasing, speed limits, parking management, and sidewalk
congestion mitigation. The Public Services Committee was supportive of the proposed
timeline and components outlined for the demonstration pilot. Furthermore, the
Committee was supportive of proposed Bird and CoGo Bike Share fleet sizes,
supplemental signs, use of glow pavers and proposed sidewalk congestion mitigation
measures and locations.
Mr. Rayburn shared the proposed timeline for the pilot:
Phase 1. (May 2022 to July 2022)
-Implement communications plan
-Demonstration pilot commences in May 2022 in recognition of National Bike Month
-Pilot launched within defined Phase 1 boundaries, as shown in Figure 1 on page 2
-Monitor and evaluate Phase 1 area for a minimum of 3 months
Phase 2 (August 2022 to May 2023)
-Expand pilot boundaries to be citywide
-Continue communications plan
-Monitor and evaluate Phase 2 area for 9 months
Pilot Concludes (June 2023)
-Conclude demonstration pilot
-Relport findings and provide recommendations for next steps
Mr. Rayburn shared more comprehensive details regarding each part of each phase.
He stated that the two micro -mobility operators are Bird e -scooters and CoGo Bike
Share. Bird will increase the number of scooters if needed based on a formula they
use to determine demand as the pilot progresses. There will be four CoGo stations
around the City (DCRC, the North Market Bridge Park, the library parking garage, and
at the intersection of Frantz Road and Metro Place North) and will consist of traditional
bikes and e -bikes.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council
_ GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148
Held April , 2022 Page 10 of 13
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Meeting
Mr. Rayburn illustrated the Historic Dublin Mobility Boulevard to provide a visual as to
where the existing bike racks are, and where the mobility boulevard will be. A mobility
boulevard is essentially a bike boulevard, but also incorporates other devices such as
scooters. He reviewed the criteria used when selecting a mobility boulevard. Darby
Street and Mill Lane was selected due to being parallel to High Street and offers and
nice alternative to using High Street where the volume of motor vehicles is greater and
the sidewalks narrower.
Staff proposed a parking management plan for these devices that builds off of existing
facilities.
Mr. Rayburn explained that High Street would be designated a slow zone, which means
the speed controlling governor on the scooters would be set, based on gps location, to
go a slower speed. He stated that staff is proposing restrictions similar to the City of
Columbus in the Short North. Longshore Street is a no -ride zone, just as High Street is
a no -ride zone in Columbus.
Mr. Rayburn reviewed illustrations of new signage and the use of glow pavers.
Funding for this is available in this year's budget to cover those costs.
Mr. Rayburn summarized by stating that this Resolution aligns nicely with Bike Month
and furthers Dublin's commitment to be a bike -friendly community. The criteria for a
bike -friendly community is encouragement, education, equity, evaluation and
engineering. Staff recommended approval of the Resolution.
There were no public comments.
Mr. Keeler asked about the Dublin Community Recreation Center being outside the
boundaries of the mobility boulevard and how the scooters operate when outside the
boundaries.
Mr. Rayburn stated that the scooter or bike will not stop abruptly, but rather slow
down until it stops.
In response to Mr. Keeler's question regarding the glow pavers and when those would
be installed and the funding, Mr. Rayburn stated that there is money in the budget for
this year for the pavers.
Mr. Reiner stated that this is a small intro into the micro -mobility and if it does not
work out the way intended or the devices are left everywhere we can discontinue the
pilot.
Ms. Amorose Groomes stated that it appears that they are permitted along Riverside
Drive. Mr. Rayburn stated that was correct. He added that for Riverside Drive, users
will be asked to use Emerald Trail which is the shared -use path existing along Riverside
Drive. Ms. Amorose Groomes stated that the timeframes are fairly tight, so what
happens if we experience something that would cause us to want to extend the pilot
period? Mr. Rayburn stated that there is room for some adjustment. If you want to
extend a phase before moving on, we can do that, but we are hopeful that any issues
will be revealed sooner rather than later. Ms. Amorose Groomes stated that this
speaks to how streets are designed now and she suggested revisiting our street
construction and reconfiguration in order to address in our Code urban walkable areas
and the use of these devices. She asked about the exit strategy if the community does
not embrace this pilot. Ms. Readier stated that there is a 30 -day cancellation clause.
Ms. Alutto suggested doing a second survey toward the fall and then a final survey at
the end of the pilot. She asked if there is a service agreement to pick up discarded
devices misplaced. She would like to know the timeframe of when those would be
picked up.
Caitlin Goodspeed, Account Manager for Bird, stated that there is a ticket retrieval
system that aids in retrieving scooters that have not been parked appropriately. On
most occasions, they will be picked up within a day.
Ms. Kramb stated that she was under the impression that they were not able to ride on
Riverside Drive and suggested making the devices unable to function in the travel
lanes. Mr. Rayburn stated that could happen.
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Vice Mayor De Rosa stated that there is technology that can be implemented that will
continue to charge the user if the device is not placed properly. She asked if Bird had
the capability to do push surveys to the riders through their app. Ms. Goodspeed
stated that they do have the ability to send out push notifications and in -app
messaging. She can ask about a survey and let staff know. She stated that one of the
opportunities here would be to explore where bike racks are located generally. She
stated that there are areas in the City with no bike racks at all. She thanked staff for
all the work on this.
Mayor Fox asked a clarifying question regarding the map that was shown. She also
asked about the mobility boulevard and clarified that the scooters will use Mill Lane
instead of High Street. She asked if University Boulevard would be added in a future
phase if all goes well. Mr. Rayburn answered affirmatively. She also suggested that as
we look at mobility, she would like some attention given to the width of sidewalks and
how difficult it can be to maneuver wheelchairs and strollers around due to the
placement of posts, trash cans, fences, etc.
Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Amorose
Groomes, yes; Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Keeler, yes.
OTHER BUSINESS
• Ward Boundary Issues
Mr. Rogers stated that on December 6, 2021, in accordance with Section 9.04 of the
Revised Charter for the City of Dublin, Ohio, City Council passed Ordinance 84-21
adjusting the boundaries of the four wards that exist in the City of Dublin. These
adjusted boundaries were then submitted to the Boards of Elections of Franklin,
Delaware and Union Counties so that voting precincts could be adjusted accordingly.
The Franklin County Board of Elections subsequently informed Dublin's Law Director,
Jennifer Readler, that the adjusted boundaries did not conform to the U.S. Census
Bureau's current census block boundaries as required by ORC 3501.18 (B)(1). There
are four areas where Dublin's adjusted ward boundaries do not conform to U.S. Census
block boundaries (map shown at the meeting).
While staff did not recommend pursuing the waiver process, two options were offered
that will resolve the issue of conforming with U.S. Census block boundaries. Both
options would involve restoring Areas E (Hawk's Nest — 9 households) and I (Bristol
Commons — 18 households) to their former boundaries prior to Ordinance 84-21 being
enacted. Area E would return to Ward 4 and Area I would return to Ward 1.
Otherwise, the proposed options are as follows:
• Option 1— Use Memorial Drive as the southern boundary of Area H (Muirfield)
and return Area G (River Forest) to its former boundary.
This option would have insignificant impact on ward populations as approved
under Ordinance 84-21, but would leave portions of both the Muirfield and
River Forest neighborhoods split across ward boundaries.
• Option 2 — Move the southern boundary of Area H (Muirfield) farther south to
emcompass all of the River Forest neighborhood.
This option would preserve the consolidation of both neighborhoods, Muirfield
and River Forest, into one ward. In this case, however, River Forest would
move in its entirety to Ward 3 from Ward 1.
Ms. Amorose Groomes supported Option 2 with the recommendation that staff apply to
the U.S. Census Bureau to have its block boundaries adjusted appropriately. If we
were successful in requesting those adjustments we can come back and adjust our
ward boundaries accordingly.
Ms. Alutto agreed.
Ms. Kramb agreed with Option 2.
Mr. Reiner agreed with Option 2.
Vice Mayor De Rosa sought clarification regarding who grants the ability to change the
boundaries. Mr. Rogers stated that if the U.S. Census Bureau changed it boundaries,
then Franklin County Board of Elections and the State of Ohio would be compelled to
follow it.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council
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OVER M N ORMS & SUP -LI 844-224-3338 FORM NO. 10148
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In response to a question from Mayor Fox regarding how often they adjust their
boundaries, Mr. Rogers stated that he believed it to be once a year.
Mayor Fox stated that she is supportive of Option 2 also.
Ms. Alutto moved to direct staff to prepare legislation that would adjust ward
boundaries as shown in Option 2 and to direct staff to apply to the U.S. Census Bureau
to havE! its block boundaries adjusted.
Mr. Keeler seconded.
Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes; Mr.
Keeler, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes.
• Division of Community Events Reclassification of Vacant Position
Ms. LeRoy stated that staff reviewed the organizational structure of the Division of
Community Events and proposes the reclassification of the vacant Administrative
Support II position to Event Coordinator. This reclassification allows for more flexibility
and an expansion of responsibilities that will address the identified needs within the
Division. While salaries and wages will remain consistent, overtime wages will be
eliminated due to the position changing from a non-exempt to exempt classification.
This change also reduces the overall expenditures by decreasing the number of part
time hours worked by the year-round Event Specialist to a summer -only position.
Mayor Fox moved to approve the reclassification of the vacant position from an
Administrative II postion to an Events Coordinator position.
Ms. Alutto seconded.
Vote on the motion: Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes;
Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes.
STAFF COMMENTS
Mr. McDaniel shared that it is National Telecom m u nicator's Week. He also recognized
Mr. Stiffler for a recent bond rating recently where the City received a AAA rating. He
also shared that there is a public meeting for the residents of Trail's End Drive this
week.
COUNCIL REPORTS
• Committees
o Administrative Committee: Vice Mayor De Rosa stated that the 2022
goals will be reviewed and discussed on Monday, April 18.
o Community Development Committee: Mr. Reiner shared that the next
meeting is scheduled for April 18.
o Finance Committee: Ms. Alutto had no report.
o Public Services Committee: Ms. Kramb stated that:
■ At the April 25th meeting, staff will be bringing forward the Utility
Extension Policy. Franklin County Soil and Water finished their
health assessment and there were no changes from 2015.
Public Services Committee agreed with staff's recommendation
to continue with the policy based on safety risk.
■ The committee also discussed Dublin's tap fees. Currently, 50%
of Dublin's tap -in fees are waived. To encourage more people to
connect, the recommendation was to waive all of Dublin's fees
and reimburse the few people who have already paid them. She
also stated that the committee would like to get rid of the two
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Minutes of Dublin City un cil Meeting
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year requirement.
■ The Parks and Recreation Master Plan Update is underway.
COUNCIL ROUNDTABLE
• Ms. Alutto: Thanked the Hidaka's for the luncheon.
Ms. Amorose Groomes:
o congratulated Leadership Academy graduates;
o congratulated Greg Guy for being the Chamber Businessperson of the
Year;
o thanked Dr. Hoadley for the Town Hall held at Tolles recently;
o no report on Planning and Zoning Commission;
o referenced a message from Mr. McDaniel regarding the funding on the
US 33 Interchange overages and there will be a MORPC meetng coming
up at which that will be on the agenda;
o thanked the Hidaka's for the lovely event on Friday (April 8); and
o referenced a memo she provided to Council in their packet regarding an
upcoming workforce development meeting.
• Mr. Keeler: thanked the Hidaka's for the event on Friday.
• Mr. Reiner: Shared communication he received from Granville regarding
upcoming development and the advice and information sharing they were
hoping to gain from Dublin. Mr. McDaniel and Mayor Fox were both supportive
of helping Granville however we could. He expressed his appreciation for that.
It is the right thing to do to share knowledge with our neighboring cities.
Vice Mayor De Rosa:
o thanked the Hidaka's for the wonderful event;
o attended JASCO's celebration of Honda's 40 years of partnership and
what a great partner they have been;
o JASCO is celebrating their 25th Anniversary at a Gala coming up on April
21; and
o Requested an update for the residents along Hyland Croy in a public
meeting setting to update them on the progress of the project.
Mayor Fox:
o thanked the Hidaka's for the event;
o attended the lighting of the Dublin Link bridge for Ramadan;
o attended the Hindu Exhibition at the DCRC illustrating the Hindu way of
life; and
o attended the geo-caching Riverbox trail event. She showed a coin that
she got at the event. It was very well attended and she thanked the
Dublin Arts Council for the event.
ADJOURNMENT
The meeting was adjourned at 10:02 p.m.