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HomeMy WebLinkAbout04-25-22 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Held April 25, 2022 CALL TO ORDER 20 Meeting Mayor Fox called the Monday, April 25, 2022 Regular Meeting of Dublin City Council to order at 6:15 p.m. ROLL CALL Present were Ms. Alutto, Ms. Amorose Groomes, Vice Mayor De Rosa, Mayor Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. Readler, Ms. O'Callaghan, Mr. Ranc, Mr. Earman, Mr. Stiffler, Mr. Rogers, Ms. Willis, Ms. Wawszkiewicz, Ms. LeRoy, Mr. Dearth, Ms. Goliver, Ms. Blake, Mr. Hammersmith, Ms. Rauch, Mr. Anderson, Mr. Stanford, Ms. Weisenauer, and Chief Paez. Also present: Dan Sullivan, Executive Director, The Memorial Tournament; and Lorraine Lutton, CEO and Jason Coma, Mount Carmel Health System. ADJOURN TO EXECUTIVE SESSION Mayor Fox moved to adjourn to executive session for the purposes of: • Personnel Matters: Considering the Appointment of a Public Official; and • To consider the Purchase of Property for a Public Purpose. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Reiner, yes; Ms. Kramb, yes; Mayor Fox, yes; Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes. RECONVENE — 7:00 P.M. PLEDGE OF ALLEGIANCE Mayor Fox invited Ms. Kramb to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS • Dan Sullivan — The Memorial Tournament Mr. Sullivan stated that the Memorial Tournament is headed into its 47th year. This year's honorees will be Ben Crenshaw and Charlie Sifford. Charlie Sifford was the first African American golfer to play in the PGA in the 1950's and 60's. His 100th birthday would be during the week of the Memorial Tourament this year. The Memorial Tournament is coming back without restrictions, so he anticipates a full and active week. The course changed since the 2019 Tournament. They have a new presenting sponsor, which is Workday. Nationwide Childrens continues to be a partner of the Tournament on the charity, volunteer and entertainment fronts and maintains a close relationship with the Nicklaus's. He named some of the community events taking place prior to and during the Tournament. Mr. Sullivan brought forward the signage presentation at Bridge Park for the Tournament to introduce the topic that Council will be considering later in the meeting. He reviewed the following banners/advertising: • Riverside Crossing Park Pavilion will have a wallscape piece, • The AC Marriott will have the large sign on the side of the building as in years past, and • There are also light pole banners proposed, as well as other smaller opportunities for advertising the Tournament. One of the elements is a large golden bear 3D sculpture. He is paying attention to size, materials, etc. He stated that the image itself may not be a bear, but an image of golfers. Mr. Reiner asked about the new structures on State Route 745. Mr. Sullivan stated that they moved their maintenance facility to the new structures. The previous maintenance buildings, will be repurposed and repositioned. Mayor Fox thanked Mr. Sullivan for his work. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting .•. ,. it ■ ��:�art--�rurr� L��-r-��a,r�� Held 20 • Arbor Day Proclamation Mayor Fox invited Mr. Anderson, Director of Public Services, to come forward. She read the proclamation. Mr. Anderson thanked Council for recognizing Arbor Day and mentioned all of the events that will be taking place to celebrate. CITIZEN COMMENTS There were no comments. CONSENT AGENDA There was no request to remove any of the consent agenda items. • April 11, 2022 Regular Meeting Minutes Mayor Fox moved to approve the consent agenda items. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Kramb, yes Mayor Fox, yes; Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 13-22 Rezoning +/- 35 acres from R-1, Restricted Suburban Residential District to PUD, Planned Unit Development District, Mount Carmel Hospital Northwest to Accommodate up to 314,520 SF of Development in Two Phases consisting of an Inpatient Hospital, Ambulatory Care Facility, and Medical Offices. The site is located northwest of the intersection of Sawmill Road and I-270 Ms. Martin stated that there are no changes from the first reading of this Ordinance. Staff recommended approval. Joe Miller, Vorys, Sater, Seymour and Pease LLP, spoke on behalf of Perry Township. He provided the Clerk of Council a copy of a letter provided to Council on April 11. He stated that Mount Carmel lacks legal access to Sawmill Road across the Township property. He stated if approved by Council, this cannot be built as depicted without proper access. A former easement was abandoned and could not support this development regardless. He stated that Perry Township is willing to work with Mount Carmel on a reciprocal cross -easement for access. He is hopeful that Mount Carmel will work this out. He stated that under City Code, Council cannot approve a preliminary plan and rezone to a PUD based upon legal access that does not exist. He asked Council that they condition any approval upon Mount Carmel working this out and getting legal access to Sawmill Road. Ms. Kramb stated that the final development plan will be going back to the Planning and Zoning Commission so additional details not shown will be worked out. She urged the Commission to reconsider the dry detention basins and find an alternative stormwater solution. Ms. Amorose Groomes stated that the Commission is also urged to consider mounding and planting to help shield the Inverness properties from the entrance. Vote on the Ordinance: Ms. Kramb, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mayor Fox, yes; Ms. Alutto, yes. Ordinance 14-22 Authorizing the Provision of Certain Incentives to Mount Carmel Health System to Induce it to Establish a Northwest Healthcare Campus within the City; and Authorizing the Execution of an Economic Development Agreement Ms. O'Callaghan stated that as discussed at the first reading, the Mount Carmel development is expected to create 342 jobs with the projected payroll of $32 million annually. The estimated annual payroll withholdings are anticipated to be around $5.8 million dollars through 2035. The Economic Development Agreement remains largely RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Held Page 3 of 12- 20 the same as presented at the first reading. The proposed incentive is a 15% Performance Inventive for 10 years (2026-2035) on net new withholdings capped at $913,942 in total, once that threshold, is reached within the defined term, regardless of calendar year. Based upon Council feedback at first reading, staff clarified the language in Section 2(f) which addresses "City Land." The City owns approximately 1.5 acres of residual property at 4045 Bright Road, located in the SE corner of Emerald Parkway and Bright Road. The agreement now reads that "From 2022 through 2027, the City of Dublin agrees to make this land available to Mount Carmel at a cost of $0, contingent upon the commencement of construction of a future phase medical office building located along Bright Road and incorporating PID: 273-008616 within the Development Plan." There were no public comments. Ms. Arnorose Groomes thanked staff for providing clarity in the language regarding maintenance. Mayor Fox thanked staff for providing the breakdown by year in the staff report. She was also appreciative of the cost sharing allowing the Bright Road Improvements to be included in this project. Vote on the Ordinance: Ms. Alutto, yes; Mayor Fox, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes. Ordinance 1S-22 Authorizing the City Manager to Enter into an Infrastructure Agreement with Mount Carmel Health System for the Mount Carmel Health System Project Ms. O'Callaghan stated that the Infrastructure agreement also remains largely the same as the first reading with changes proposed to Sections 1, 2, and 3. Since the first reading, the Traffic Impact Study was reviewed and approved by the City of Dubin and the City of Columbus. Due to the unique nature of the development with the City's previously studied Bright Road Corridor Improvements, a non-traditional funding approach is being proposed to address the transportation improvements. • Section 1 Emerald Parkway Main Entry Improvements - Dublin staff have determined the traffic control at this access point will be a roundabout and the language in Section 1 has been revised to reflect this determination. Staff has discussed the determination with the Mount Carmel team and the agreement now outlines the proposed cost sharing for this intersection based upon the determination that it will be a roundabout. • Section 2 Emerald Parkway Service Drive Entry Improvements - Minor non - substantive edits were proposed to clarify that the language is addressing the entry point as opposed to the access drive. • Section 3 Bright Road Right -of -Way Access Improvements - Council requested the word "maintain" be added to Section 3 to clarify Mount Carmel will be responsible for designing, constructing, and maintaining the Project's internal drives and Bright Road Access Drive. Lorraine Lutton, CEO of Mount Carmel, thanked Council and staff for their partnership. She stated that they are committed to being good neighbors. Ms. Kramb asked Ms. O'Callaghan to summarize what the City is doing on Bright Road so the residents can be aware of what to expect. Ms. O'Callaghan stated that there was a study previously of the Sawmill Road Corridor, which included the Bridge Road Corridor over to Emerald Parkway. That study made some recommendations as it pertains to Bright Road. Those recommendations have been under consideration by staff and they are waiting for an appropriate time for a development to come forward in the area. Staff now feels it is an appropriate time to move forward with the improvements to Bright Road. This project is being designed and led by our Engineering team. These improvements will be brought forward in the upcoming RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FORMS R SUPPLIES 844-224-3338 FORM NO. 10148 11 Held April age 4 of 12 20 Meeting Capital Improvement Program (CIP) process. These improvements are needed regardless of development, and it was a matter of timing. Staff will engage with the public as the project is designed and a public meeting will be held for residents when drawings are available to help with discussion. Mayor Fox asked about Section 6, and whether or not the roundabout will create a need for the acquisition of easements. Ms. O'Callaghan stated that staff does anticipate the need for acquisitions of easements and that will be determined when the roundabout is designed. Vote on the Ordinance: Vice Mayor De Rosa, yes; Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Reiner, yes; Mayor Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes. INTRODUCTION/ FIRST READING/PUBLIC HEARING - ORDINANCES Ordinance 16-22 Amending Ordinance 84-21 Adjusting the Ward Boundaries of the City of Dublin, as Required by Article 9.04 of the Revised Charter Ms. Alutto introduced the Ordinance. Mr. Rogers stated that at the April 11 Council meeting, Council agreed with the Franklin County Board of Elections' request and provided direction to Staff to formulate legislation adjusting City Ward Boundaries to align with US Census Enumeration Block Boundaries so that the Franklin County Board of Elections could remain compliant with their requirement under the Ohio Revised Code. Council further directed Staff to seek adjustments from the US Census Bureau that would facilitate the consolidation of the Hawk's Nest and the Bristol Commons neighborhoods into Ward 3 so that neither would be split across ward boundaries in the future. Once those adjustments are implemented by the US Census Bureau, staff will return to Council with new amending legislation that will eliminate any remaining splits of neighborhoods across ward boundaries. This Ordinance amends Ordinance 84-21 per Council's discussion and Franklin County Board of Elections' request. Staff recommended approval at the second reading/public hearing on May 9, 2022. There were no public comments. Second Reading/Public Hearing is scheduled for the May 9, 2022 Council Meeting. Ordinance 17-22 Petitioning the Board of County Commissioners of Union County, Ohio to Adjust the Boundary Lines of Jerome Township so as to Exclude that Territory that, as a Result of Annexation, now lies Within the Corporate Boundaries of the City of Dublin (Roger Warren Gorden, Trustee of the Roger Warren Gorden Living Trust and Denise Ann Gorden, Trustee of the Denise Ann Gorden Living Trust's Annexation of 44.0 +/- Acres — Ordinance 87-17) Ms. Alutto introduced the Ordinance. Ms. Readler stated that Dublin City Council accepted, via Ordinance 87-17, the annexation of approximately 44 acres of land from Jerome Township. This annexation was initiated via regular annexation procedures by Aaron Underhill and David Hodge, agents/attorneys for Roger Warren Gorden, Trustee of the Roger Warren Gorden Living Trust; and Denise Ann Gorden, Trustee of the Denise Ann Gorden Living Trust. To ensure that fire coverage remains uniform within the City, it is the practice of the City to file a boundary adjustment petition to transfer the annexed properties from Jerome Township to Washington Township. This Ordinanced would authorize the City Law Director to petition the Board of County Commissioners of Union County to adjust township boundaries in Union County such that the annexed territory would be removed from Jerome Township, and placed in Washington Township. The City has provided both Washington and Jerome Townships at least 10 days' written notice that this boundary adjustment legislation is being introduced and considered by the City. RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 11 Held There were no public comments. April 2b, 2 age 5 of 12 20 Second Reading/Public Hearing is scheduled for the May 9, 2022 Council Meeting. Meeting Ordinance 18-22 Authorizing the City Manager to Enter into a Real Estate Purchase Agreement for Certain Property Owned by the Orr Family LP in Franklin County, Ohio, Authorizing the Execution of Related Agreements and Documents and Appropriating Funds Therefor Ms. Alutto introduced the Ordinance. Ms. Readler stated that City Council has discussed the need to make strategic land purchases. The City has engaged in discussions with Orr Family LP to purchase property owned by it comprised of approximately 52 acres of land. The purchase price of the Premises has been determined to be $155,000 per usable acre. The price of the Premises is consistent with purchases made in the immediate area. The Real Estate Purchase Agreement, if authorized by City Council, explains all terms, conditions and closing requirements. Staff recommends utilizing the General Fund Balance to provide cash for 100% of the acquisition cost. There were no public comments. Second reading/public hearing is scheduled for the May 9, 2022 Council meeting. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 19-22 Accepting the Lowest and Best Bid for the 2022 Street Sweeping Contract and Authorizing the City Manager to Enter into a Contract for the Project Ms. Alutto introduced the Resolution. Mr. Anderson stated that the Street Sweeping contract consists of street sweeping of 630 City lane miles five times a year. Further, the bid includes unit cost for additional garage sweeping and pressure washing at the City maintained Library Garage. Bids for this contract were opened on March 23, 2022. The City received one bid from SCA of OH, LLC in the amount of $135,944.67. Due to consolidation of firms throughout the industry, SCA of OH is the only provider of street sweeping services in the region that can meet the scope of services the City is requesting. Staff is confident that SCA of OH can successfully meet the requirements of this contract, and there are sufficient funds in the operating budget to cover the cost of this bid. Ms. Arnorose Groomes asked about the vegetation that is growing up in the 270 interchange. Mr. Anderson stated that the weeds will be treated as well as the road swept. He stated that staff will take the steps necessary to clean it appropriately. There were no public comments. Vote on the Resolution: Mr. Reiner, yes; Ms. Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Kramb, yes; Ms. Alutto, yes. Resolution 20-22 Appointing a Member to the Board of Trustees of the Bridge Park New Community Authority Ms. Alutto introduced the Resolution. Vice Mayor De Rosa brought forward for Council's consideration, the reappointment of Lynn Readey to the Bridge Park NCA. Lynn Readey's term on the Bridge Park New Community Authority has expired and she has expressed an interest in being reappointed for another term. Council has been impressed with her knowledge and expertise that she has demonstrated while serving on the Board. There were no public comments. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Held Apn1252022 Pagi FIE Vote on the Resolution: Mr. Keeler, yes; Ms. Kramb, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mayor Fox, yes. OTHER BUSINESS • Memorial Tournament Temporary Signs Ms. LeRoy stated that, as Mr. Sullivan mentioned earlier, the Memorial Tournament has requested the use of temporary signage for the week of the Tournament. She provided renderings of the proposed signage and locations. The large graphics on the AC Marriott and the parking garage tower are consistent with what was approved previously. The other signage presented is new to the Tournament signage package, including the banner proposed to be hung on the pavilion a Riverside Crossing Park (East side). Staff is overall supportive of the request, although staff is still working to determine whether or not the light poles can withstand banners safely. There were no public comments. Ms. Arnorose Groomes asked if there was opacity to the banner that will be on the pavilion in the park. Ms. LeRoy stated that there appeared to be pin-hole type print that allows light to go through. Mr. Reiner wanted to know the timeframe of the signs. Ms. LeRoy state that everything will begin going up on May 23. The AC Marriott large sign will go up the week before the Tournament. The signs will all be removed on or before June 12, 2022. Ms. Kramb stated that she doesn't agree with having the large sign on the side of the AC Marriott because it is a distraction to drivers. Vice Mayor De Rosa asked about the banners on the light poles. Ms. LeRoy stated that this was a new request. There is some thought that the Tournament may want to make the light pole banners permanent, but they realize that they would have to go through a process for that. Vice Mayor De Rosa stated that banners can be interesting and add variety, but there needs to be a long term plan for maintenance. She suggested Ms. LeRoy look at the City of Xenia as an example of interesting banners. Mayor Fox stated that she likes the idea of banners on the poles. The temporary banners that get switched out regularly can add freshness. She stated that the banner along side the pavilion could be a cool photo opportunity. Mr. Keeler agreed that the banners were nice for a temporary specific purpose, but stated that anything longer than that would need to have a discussion by Council. Ms. Amorose Groomes moved to approve the request for the signs. Ms. Alutto seconded. Vote on the motion: Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mayor Fox, yes; Mr. Keeler, yes. • Board and Commission Rules and Regulations Ms. Holt stated that City Council requested the Law Director provide guidance on instances where a board or commission as a whole, members individually, or an applicant might attend a meeting virtually. Planning and Public Service have worked with the Law Director's office to provide the following amendments to the Rules and Regulations of the Planning and Zoning Commission (PZC), the Architectural Review Board (ARB), the Board of Zoning Appeals (BZA), and the Community Services Advisory Commission (CSAC) that address these requests. All Boards and Commissions have reviewed and recommended approval of the proposed Rules and Regulations Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT M & UP LIES 844-224-3338 FORM NO. 10148 Held ApriT2-5; 20Z2- 20 Updates to City Council. Ms. Holt highlighted some of the updates; specifically, the Attendence of Members sections now state that City Council strongly prefers all board and commission members to participate in person when meetings are being held at a physical location. The Mayor would have the purview to determine whether or not all boards and commissions are held virtually, or if an individual member could attend virtually. In the case of an entire board or commission attending virtually, 48 -hours' public notice would be required, and the ability for the public to view and hear the meeting would be required. Lastly, if an applicant would request to attend virtually, the Chair of each board or commission would make that determination. Planning and Zoning_ Commission discussed "emergencies" and asked whether such emergencies could be extended beyond Covid-19-related instances. Planning confirmed with the Law Director's office that the intent of the language is to allow virtual participation principally in instances related to Covid-19. Virtual participation may be considered in instances where a quorum is in jeopardy; however, not for convenience or because a member is out of town. Ms. Kramb stated that Ms. Holt stated that the Mayor can determine in the case of an emergency, that the meeting will be held virtually, but the rules for Planning and Zoning Commission do not say that. Ms. Readler stated that this is consistent with the language that Council adopted with the Rules of Order. The intent is that it would not be determined casually. In response to Ms. Kramb's comments regarding the use of the words "strong preference", Mr. Keeler stated that he likes the use of the words "strong preference," because it is policy and it was discussed and agreed to. Vice Mayor De Rosa thanked Ms. Holt and staff for the work with the Boards. It is important that it is consistent with the Council Rules of Order. She asked about the discussion, if any, of participants, not applicants, attending virtually. She explained her assumption that it would be up to the Chair of the Board or Commission, just as it is up to the Mayor for Council. Ms. Holt responded affirmatively. Mayor Fox asked if the definition of emergency is clear enough. Consensus was that the definition was clear. She appreciates there being flexibility in the policies. Ms. Alutto moved to approve the Board and Commission Rules and Regulations Updates. Vice Mayor De Rosa seconded. Vote on the motion: Mayor Fox, yes; Ms. Amorose Groomes, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. • Amending the Utility Extension Policy The Public Water and Sanitary Sewer Utility Extensions to Existing Developed Property Policy was adopted by City Council on December 7, 2015. The overall goal of the Policy is to provide a process by which the City will identify, prioritize, program, and implement the design and construction of public utility service extensions to areas without current access to public water and sanitary sewer utilities. This policy was referred by Council on June 28, 2021 to the Public Services Committee (PSC) for review and feedback on any desired Policy revisions. Mr. Stanford illustrated with a map the higher priority areas. He summarized the discussion and work of the PSC: • August 23, 2021 PSC meeting: Staff's presentation and the subsequent Committee discussions focused on a review of the Policy, an overview of completed water and sanitary sewer extension projects, timing of construction and prioritization of future sanitary sewer and water extension projects, issues and barriers to program implementation, and a review of options regarding potential revisions to the Policy. • October 13, 2021 PSC meeting: Staff brought the Policy back to the PSC with the requested additional information, such as: Minutes of Held RECORD OF PROCEEDINGS Dublin City Council April 25,2022 aP ge 8 -of 12 20 Meeting o The cost of connection to homeowners o Inclusion of the typical costs of construction and connection to the homeowner o Commitment to connect for upcoming projects o Updated information on actual connections to several completed projects o Public construction cost of extension projects per household/business and per parcel o Financing options o Other funding options March 22, 2022 PSC meeting: Upon its completion in February 2022, staff presented the updated Health Risk Assessment for Household Sewage Treatment Systems (HSTS) completed in partnership with Franklin Soil and Water Conservation District (FSWCD) and Franklin County Public Health (FCPH). Overall, the updated assessment revealed the current health and safety risks associated with existing HSTS's essentially remains unchanged from the assessment performed in 2015 and did not change health risk priorities for upcoming projects. The priority areas for utility extension projects in terms of mitigating health risks remains to be areas along the Scioto River corridor. Additionally, staff presented several options for PSC consideration and discussion regarding potential Policy revisions as follows: o Consider Suspension of the Program o Consider Re -Prioritization of Utility Extension Projects o Consider Requiring Connections to Water and Sanitary Sewer Utility Extensions o Funding Support to Homeowners o Further Encourage Connections Throughout the development of the Policy revisions, there were a numer of financial considerations/options that were explored. Most of the proposed solutions were deemed non-viable as legal issues, the administrative burden, and financial costs associated with several of these solutions was estimated to be significant. It was determined that a complete waiver of the Dublin connection fee with no time limit (presently, the 50 percent waiver is only effective for a two-year period) was likely the least financially impactful solution from both a financial and administrative burden perspective. Engineering staff worked with the Finance Department to evaluate the cost of waiving the remaining 50 percent connection fee. The estimated financial impact was approximately $50,000 or less in fee refunds for water and sanitary sewer taps combined. Over the life of the extension program (15+ years for full construction build out), the estimated financial impact included the loss of connection fee revenue for several hundred parcels located in extension areas. This represents an estimated reduction in revenue totaling approximately $500,000 - $700,000 over the next 20 — 30 years. This figure represents an annual approximate loss of $17,000 - $24,000 as compared to combined enterprise fund capacity and tap fee annual revenues totaling almost $4 million. Given the extended timeframe for full implementation and the policy's footprint, this policy change is not expected to significantly impact the financial health of the Water or Sewer Fund. After discussion and deliberations, the PSC made the following recommendations for policy revisions to Council: 1. Continue the Policy to extend public water and sanitary sewer services to existing developed property within the City. 2. Continue to prioritize utility extension projects based on the health risks assessment. 3. Waive 100 percent of the City connection fees and make the waiver permanent to encourage connections. 4. Encourage connections to the public water and sanitary sewer systems by providing information regarding overall City investment, benefits of connection, and directing residents to any other available funding assistance programs. RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT F RM & UPPLIE 844-224-3338 FORM NO. 10148 11 Held April -2b, 2022 Page 9 of 12 F1 Meeting Staff recommended approval of the four recommendations by the PSC and approval of the amended policy. In response to an inaudible question by Mr. Reiner, Mr. Stanford explained the steps that staff had taken in exploring other funding mechanisms and grants to relieve the hardship on residents when considering whether or not to connect. Ms. Amorose Groomes stated that waiving connections fees doesn't begin to cover the expense of running lines to the lift station. She asked about a centralized lift station versus; several smaller lift stations. The most vulnerable of residents cannot afford to do this without some sort of intervention. Mr. Stanford stated that there was extensive engineering when laying out those areas. One of the most important considerations is access; to maintenance. Ms. Amorose Groomes stated that she would imagine there would be grant dollars for this purpose just because of the health impact. Mr. Stanford stated that staff will continue to pursue funding opportunities. Ms. Kramb stated that if staff asked the residents of Riverside Drive they would gladly donate the easement access. Vice Mayor De Rosa thanked Mr. Stanford for his work over the last several months with the PSC. She asked what was the average cost for a resident to connect to water and sewer. Mr. Stanford stated that water and sewer both would cost somewhere between $20,000 - $35,000. The Dublin fee portion of this is $2,050 with the 50% waiver. Vice Mayor De Rosa stated that the committee looked at all of this comprehensively. She is supportive of waiving the smaller amount and do what we can to help people connect. Mayor Fox stated that the requirement of having 85% of your neighborhood could be a hardship and maybe dropping it to 50% of the neighborhood could help people connect. Mr. Stanford stated that staff has discussed that recently. Staff has not explored all unintended consequences yet, but they are discussing it. Mayor Fox stated that she would like to see that come back to Council. Mayor Fox also asked if it would be possible to finance it through a property tax assessment. Mr. Stiffler stated that most of the assessments are for the main line itself, not the lateral connection. He added that because it is a private improvement, it is very hard to find public financing for it. Waiving fees is the best solution. Ms. Alutto moved to approve the recommendations of the PSC and approve the amendments to the Utility Extension Policy. Mr. Keeler seconded. Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Ms. Kramb, yes; Mayor Fox, yes; Mr. Keeler, yes. • Waterways Maintenance Program Mr. Hammersmith stated that the City of Dublin values the environment and that our waterways contribute to the health, safety and general welfare of the public. The Waterways Maintenance Program was a new initative approved as part of the 2022- 2026 CIP. The mission of the Waterways Maintenance Program is to preserve and maintain the water courses throughout the City. In December 2021, the City contracted with EMH&T to conduct a study of the City's waterways. EMH&T has completed a review and analysis of approximately 535 waterway inspection reports completed by Franklin Soil and Water Conservation District (FSWCD) over the past four years. EMH&T determined that approximately 186 of the 535 inspection points were located on City owned property or located on property where the City of Dublin has maintenance responsibility through an existing easement. Staff recommended that Council refer this issue to the Public Services Committee to review the work completed to date and provide a recommendation to RECORD OF PROCEEDINGS Minutes ofDublin City Council Meeting Held April 25, 2022 Page 10 of 12 20 the full Council regarding the proposed work plan. There were no public comments. Ms. Kramb asked what staff will be asking the PSC to do. Mr. Hammersmith stated that the PSC will be asked to look at the work plan, the analysis that was done and the priorities for work in the future. Those priorities then will be carried over into the operating budget for maintenance over the next several years. Mr. Ranc stated that there are also policy discussions that will be held. Mayor Fox asked where to find the Waterways study. Mr. Hammersmith stated that it is a living document through GIS. In response to Mayor Fox's question about what the study taught us, Mr. Hammersmith stated that there is still work to be done. Generally speaking, we are blessed with great waterways, we need to do better taking care of them. Mayor Fox asked what the priority areas were. Mr. Hammersmith stated that the first priority would be removing blockages. The second priority would be taking care of erosion issues. Mayor Fox moved to refer the Waterways Maintenance Program to the Public Services Committee. Ms. Alutto seconded. Vote on the motion: Ms. Alutto, yes; Ms. Kramb, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Fox, yes; Ms. Amorose Groomes, yes; Mr. Reiner, yes. STAFF COMMENTS Ms. O'Callaghan shared the following: o Drug Take Back Day, April 30 from 10:00 a.m. to 2:00 p.m.; o State approval was received for the new DORA boundaries. Those new boundaries will be implemented Thursday, April 28; and o Sapperstein and Associates will begin the Citizen Attitude Survey on Friday, April 29. If randomly selected, residents may receive a call from the 308 area code. COUNCIL REPORTS • Committees o Administrative Committee: Vice Mayor De Rosa thanked Lynn Readey for her continued service. There is one other citizen representative vacancy. Applications will be accepted on the City's website. o Community Development Committee: Mr. Reiner shared that a meeting was held on April 12 regarding Beautify Your Neighborhood Grants. There were six applications received and reviewed. The Committee will be bringing these for approval to the May 9, 2022 meeting. o Finance Committee: Ms. Alutto had no report. o Public Services Committee: Ms. Kramb stated that the Emerald City route came forward to the Committee. Council will be seeing that come forward, as well as a Holiday Market discussion. Liaison Reports o Ms. Alutto: A School Board Liaison meeting was held and discussions included mental and behavioral health and the issues that have arisen from the pandemic. There is a difficulty in finding practitioners quickly. The Schools have added counselors to assist with the demand, but there is still a need. The need for continued partnership between the City and schools was stressed. There are three new board members on the School Board. She shared that the Superintendent stated that the kids who are at the biggest risk are the kids who feel some form of hopelessness. Mayor Fox stated that she agreed the pandemic has been very hard on kids. She is grateful that the schools are aware of this need. RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FUWTT'UPPLIES 844-224-3338 FORM N. 10148 11 pri 022 Held Page 11 of 1 20 Meeting o Mr. Keeler: He and Vice Mayor De Rosa attended the US 33 Corridor meeting with staff members held at the Transportation Research Center (TRC). He shared the following updates: ■ Marysville Pumping Station and Water Treatment Plant Project is underway. ■ Jerome Township is working on an Amazon Distribution Center project. ■ Union Couty is planning a solar farm. • The next meeting is June 10 in Plain City. He shared that a tour was provided of TRC and they had the opportunity to watch some cars run on the test track. It is a great asset to the 33 corridor. o Mr. Reiner: Shared information about the geo-caching coin that can be purchased from the Dublin Arts Council. Collage: The Art of Recycling opens April 26 through June 2. Veterans Committee is working on the Memorial Day Program. The City will be providing free lunch. The Wreath Laying Ceremony will be moved to the new Bridge. o Ms. Kramb: Attended a Washington Township meeting where three new firefighters were sworn in. They are celebrating their 85th Anniversary this year. o Ms. Amorose Groomes: A MORPC meeting was held on April 14th and the gap interchange financing was voted on and approved. She thanked staff and MORPC. She announced her election as Vice Chair of the Commission. She shared that it is an honor to serve there. The Planning and Zoning Commission meeting was a good meeting. COUNCIL ROUNDTABLE o Ms. Kramb: Finished her Newly Elected Official Training. She suggested having this training for all of Council as a refresher. It was about professionalism, public records, social media, etc. o Mr. Reiner: National Prayer Day at GracePoint Church on May 5th at 7:00 p.m. o Ms. Amorose Groomes: o Intelligent Community Forum (for the National League of Cities) meeting was held. She took to the Forum the request for a Resolution before the Federal Government on Home Rule particularly as it relates to the ability to install, maintain and utilize fiber optics. They were agreeable. When this resolution goes before the Senate committee she will let Council know. o Congratulated all the Community Champions that were recently recognized at the awards ceremony; o Thanked the JASCO community for the Gala that was held. o Vice Mayor De Rosa: o Thanked Staff for the Spring HOA meeting. o Congratulations to JASCO for their anniversary. o Congratulated Ms. Amorose Groomes on her appointment as the Vice Chair of the MORPC Commission. o Finally, on behalf of Council, she wished Mayor Fox a Happy Birthday (April 28). o Mayor Fox: o Congratulated the Community Champion Awards recipients for being awarded for community service o Thanked JASCO for the lovely Gala and for their anniversary. o The COMMA and OMA updates are going out to Council as she gets them. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting 20 ublic meeting.