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HomeMy WebLinkAbout10-25-21 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Held October 25, 2021 20 CALL TO ORDER Mayor Amorose Groomes called the Monday, October 25, 2021 Regular Meeting of Dublin City Council to order at 6:30 p.m. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Ms. O'Callaghan, Mr. Ranc, Mr. Earman, Mr. StifFler, Mr. Rogers, Ms. Rauch, Mr. Jones, Mr. Dearth, Ms. Gilger, Ms. Miglietti, Mr. Hammersmith, Mr. McCollough, Ms. Weisenauer, Ms. Blake, Mr. Kromalic, Mr. Messina, Mr. Iannucci and Chief Paez. ADJOURN TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the purposes of: • Personnel Matters: Considering the appointment of a public official Mr. Reiner seconded. Vote on the motion: Ms. Alutto, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. Fox, yes. Mayor Amorose Groomes reconvened the meeting at 7:07 p.m. PLEDGE OF ALLEGIANCE Mayor Amorose Groomes invited Ms. Alutto to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS • Community Planning Month Mayor Amorose Groomes read the proclamation. • National Code Compliance Month Mayor Amorose Groomes read the proclamation. Ms. Rauch thanked Council and the administration for their support. She stated that she was grateful to work with her planning and code enforcement teams and that they really take their jobs to heart. Ms. Rauch introduced the three Code Enforcement Officers for the City of Dublin present at the meeting: Mr. Kromalic, Mr. Messina and Mr. Iannucci. She thanked the Code Enforcement staff for the great work they do. Mayor Amorose Groomes thanked the staff for doing this difficult job for the City. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA Approval of Minutes of October 11, 2021 Regular Meeting There was no request from Council to remove this item from the Consent Agenda. Mayor Amorose Groomes moved for approval of the Consent Agenda. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Ms. Alutto, yes. SECOIVD READING/ PUBLIC HEARING - ORDINANCES Mayor Amorose Groomes moved to waive the Council Rules of Order to consider Ordinances 64-21 through 67-21 together. Ms. Alutto seconded. Vote on the motion: Ms. Fox, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held Octobe 20 Ordinance 64-21 Authorizing the City Manager to Execute an Easement with Property Owners Keith and Catherine Gasper along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Ordinance 65-21 Authorizing the City Manager to Execute an Easement with Property Owner Carol Roston along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Ordinance 66-21 Authorizing the City Manager to Execute an Easement with Property Owner Maryanne Testa along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Ordinance 67-21 Authorizing the City Manager to Execute an Easement with Property Owners Holly and 7errid Williams along the Indian Run Meadows Planned Use Development Corridor for Landscape Maintenance Mr. Earman stated that there have been no changes to these Ordinances from first reading. Staff recommended passage. There were no public comments. Mayor Amorose Groomes thanked the residents for partnering with the City on making these improvements. Vote on the Ordinances: Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Peterson, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes. Ordinance 68-21 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2022 Mr. StifFler stated that there were two follow-up memos provided to Council in the packet materials. Vice Mayor De Rosa stated that she would like to increase the budgeted amount in the Human Resources budget for the purposes of succession planning from $25,000 to $50,000. There was no objection among the balance of Council to the increase. Vice Mayor De Rosa asked about the spread between the expenditures and revenues. She stated that this variance is larger than seen in previous years. She asked Mr. StifFler to share a few thoughts regarding that $8 million dollar gap. Mr. StifFler stated that where revenues are concerned, he feels the City is in a reasonable range of conservativeness. The revenues are budgeted for next year at $94 million. This year we are likely to end the year in excess of $100 million. $94 million still seems reasonable due to the unknown impact of remote work. Hotel/Motel taxes are running at about 58% of 2019 actuals to date. We are budgeting 60% for 2022, so that seems to be a realistic number. He reiterated that he is very comfortable with the revenue estimates. Vice Mayor De Rosa asked if there were any changes to the estimates regarding the $2-4 million for work from home refunds. Mr. Stiffler stated that the $2.2 million budgeted next are for the work from home refunds from 2021. The impact on 2022 will be different. He is hopeful that the $2.2 million is a one time occurrence. He stated that he has seen no data suggesting that these are not accurate estimates. Ms. Alutto clarified that the 20 -day rule has the injuction on this year, but goes back to normal next year. Mr. StifFler responded affirmatively. Mr. StifFler stated that the expenditure side has shown that the pandemic has impacted budges: utilization. The lack of special events has impacted budget utilization. The pandernic has restricted travel across all departments. Budget utilization was down about '7% last year from the prior year. This budget utilization decrease makes determining the right budget number difficult because we are two years behind a RECORD OF PROCEEDINGS Minutes of Dublin City Council Held c5, 20 comparable year. This budget is representative of a fully functioning, pre -pandemic service level comparable to 2018. Due to the change in the Human Resources budget as discussed, Mayor Amorose Groomes stated that this will be postponed so the budget can be updated before the vote. Mayor Amorose Groomes moved to postpone this Ordinance to the November 8, 2021 Council meeting. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes. FIRSIr READING/PUBLIC HEARING - ORDINANCES Ordinance 69-21 Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non - Union Personnel) and Modifying the 2022 Operating Budget Position Authorization Ms. Alutto introduced the Ordinance. Ms. Mliglietti stated that this Ordinance is a companion ordinance to the operating budget. The proposed changes have been discussed with Council at the operating budget work sessions. She stated that the changes regarding staff positions were reviewed, however one was omitted. The omitted position change was from an Engineering Technician I to an Infrastructure Asset Technician in the Asset Management division. There is no financial impact to this change. Ms. Miglietti stated that she also wanted to note the addition of a holiday. It is proposed to add the 19th of June, otherwise known as "Juneteenth", as an additional annually recognized official holiday by the City in commemoration of the emancipation of African-American slaves. This is in keeping with the June 17, 2021 bill President Joe Biden signed into law establishing Juneteenth as an officially recognized federal holiday. Governor DeWine immediately followed suit and also established Juneteenth as an official State of Ohio holiday. The final proposed change is to remove the charts listing the Exempt and Non -Exempt Positions. The designation status is determined by the Director of Human Resources and is annotated in the job description for each position which is located in the Division of Human Resources. There were no public comments. Ms. Fox asked why removal of the charts listing the Exempt from the Non -Exempt was necessary. Ms. Miglietti stated that having this listing in the ordinance is a redundancy. Mr. Keeler asked if the Wellness and Benefit Coordinator duties would be redistributed or eliminated. Ms. Miglietti stated that the duties will remain the same, but this title change allows the employee to take on additional Human Resources (HR) related duties as well. Mr. Keeler asked if changing the Wellness and Benefits Coordinator title would have an impact on our ability to be recognized for our wellness programming. He stated that not having someone on staff with that title could be a strike against us. Ms. Miglietti stated that the title of the staff is not usually in question when we are being considered for awards for our programming. She stated that this position will still be referred to in the industry as a Wellness Coordinator, but for City purposes, the HR Coordinator position will be much better for the department. Mayor Amorose Groomes stated that many of the proposed position/title changes are paygrade changes also. She asked what the net change is regarding these proposed changes in the budget. Mr. StifFler stated that the net change was $50,300 for the five positions that were added and/or changed and had an impact on the paygrade. Second reading/public hearing scheduled for November 8, 2021. Ordinance 70-21 Rezoning One Parcel (PID 273-009067) and One Partial Parcel (PID 273- 008411.4), both City -owned, from R-1, Restricted Suburban Residential RECORD OF PROCEEDINGS Minutes of Dublin City Council Held 20 Distriict to SO, Suburban Office and Institutional District to Establish the Wright Way Corporate Park, Totaling Approximately 9.02 acres located Northeast of the Emerald Parkway and Riverside Drive Intersection (Case 21-101Z) Ms. Alutto introduced the Ordinance. Ms. Holt stated that this is a rezoning request sponsored by the Economic Development Department for review and approval of a standard district rezoning to facilitate orderly development, through a consistent zoning designation, in accordance with the Dublin Community Plan. In furtherance of the Community Plan and Future Land Use Plan, the City has consistently identified the Wright Way site for economic development purposes to help realize the high-quality, office -corridor vision for Emerald Parkway. In 2010, the City purchased the property at 4729 Bright Road (Ord 34-10), located between Bright Road and Emerald Parkway, which contains the Ferris - Wright Park within the northern two-thirds of the site. The remaining undeveloped portion of the site was set aside for future economic development opportunities, as outlined in the Bright Road Special Area Plan. Emerald Parkway was built with utilities and Dublink to ensure sites were ready for immediate development. In 201.8, the City purchased 4 acres at the northeast corner of the intersection of Riverside Drive and Emerald Parkway (Ord 86-18) for economic development purposes, which aligned with the Community Plan recommendations, as follows: • Allow for the preservation of the wooded acreage along Riverside Drive, • Combine parcels to maximize developable acreage, • Protect the boundaries of Ferris -Wright Park, and • Provide a wooded buffer to the Grandee Cliffs neighborhood. Ms. Holt reviewed the Future Use Plan as well as the Bright Road Special Area Plan illustrating that this rezoning is in compliance with those guiding documents. All rezoning criteria have been met. The Planning and Zoning Commission recommended disapproval. She stated that there were concerns about the sensitivity of the site. There was no public comment. Ms. Fox shared that the question that was raised at the Planning and Zoning Commission (PZC) was, "is this land being used for its highest and best use." She stated that she believes PZC was attempting to have the conversation about the Community Plan's Future Land Use showing it as commercial, or whether it had the possibility of being used in another manner due to its proximity to the park and to the Dublin Arts Council. It was not a strong opposition. The report meets all the criteria for being rezoned to this commercial space. She shared that the neighbors have had input regarding this parcel and have been assured that the development would only be one or, two stories. Ms. Fox shared the following points from PZC: the highest and best use, the sensitivity of the historic and cultural assets that exist on this site, and the need for one or two stories that are thoughtfully designed and blend in with the environment. She stated that neighbors expressed traffic concerns and that the access to this area can only be gained through the park. Mr. Reiner stated that he has confidence in the Commission to vet any proposed projects for appropriateness. He stated that he would like to see the City purchase the strip of land to the North. He is supportive of this becoming office space. Mr. Peterson agreed that it needs to be an income generating parcel. He too has confidence in PZC to be able critique projects for appropriateness and preservation. Ms. Fox stated that she agrees it should be rezoned and it has the appropriate use for that land. The opportunity for connectivity will enrich this space. Mayor Amorose Groomes stated that she appreciated PZC's comments and perspective. She believes the area to the north will be a great amenity for the entire community. She stated it would be dedicated green space, so connectivity is a possibility. She reiterated the thoroughness of PZC's discussion. Mr. Keeler stated that he is in favor of rezoning for future development. He is pleased that the Commission was questioning the highest and best use. He does believe there are areas that should be preserved. Vice Mayor De Rosa stated that this could be an opportunity to provide an example of what future mixed use and development integration could look like. She is supportive of the rezoning. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held 20 Second reading/public hearing scheduled for November 8, 2021. Ordinance 71-21 Authorizing the City Manager to Execute and Accept all Necessary Conveyance Documents to Acquire a 0.181 -acre Fee Simple Warranty Deed and a 0.076 -acre Temporary Construction and Grading Easement from Delaware County Parcel Number 60034408056000 from the Muirfield Village Golf Club Ms. Allutto introduced the Ordinance. Mr. Hammersmith stated that the Deer Run Force Main and Lift Station Project, which includes installing approximately 12,750 linear feet of 16 -inch force main (sanitary sewer) and a wet -weather sanitary pump station (lift station), was recommended in the Deer Run Sewer Modeling Report (2012). As a result, this project is programmed in the 2021-2025 Capital Improvements Program (CIP) as the Deer Run Sanitary Sewer Improvements, Group #1. The lift station will be located on the existing sanitary sewer alignment near Deer Run and west of the Dublin Road right-of-way on property owned by the Muirfield Village Golf Club (MVGC). The project requires the acquisition of property interest from the MVGC. After engaging in amicable and supportive discussions, MVGC has agreed to dedicate, as a donation to the City, the property interests necessary to construct and maintain the proposed lift station and force main as detailed in the construction plans. The City is acquiring 0.181 acres of land and 0.076 acres of temporary construction and grading easement from MVGC. As MVGC has agreed to donate these to the City, there will be no cost to the City in acquiring the property interests. He expressed his gratitude to Muifield Village for their partnership and generosity in this project. Staff recommended approval at the second reading/public hearing. There was no public comment. Mayor Amorose Groomes asked if staff is anticipating having to remove any of the large vegetation in this area. Mr. Hammersmith stated that there will be tree removal as part of the project. He added that this project was reviewed by Planning and Zoning Commission and they approved it with the following three conditions: • Screening of the improvements from Dublin Road; • Replacement of trees; and • Aesthetics of the pump station building itself. Mayor Amorose Groomes asked about the existing small building. Mr. Hammersmith stated that it will be removed. In response to Mayor Amorose Groomes' question regarding planting after the construction, Mr. Hammersmith stated that there will be extensive landscapting and screening around the new construction. In response to Mayor Amorose Groomes' question regarding the manhole cover on the northside of the footpath, Mr. Hammersmith stated that the building will be north of the manhole. Mr. Hammersmith stated that the goal is to have this blend in with the surrounding environment as much as possible. He added that there were limited places to put the pump station given that it had to be near the sanitary sewer. Second reading/public hearing scheduled for November 8, 2021. Ordinance 72-21 Amending Section 34.02 "Definitions" and Enacting New Section 34.08 "Virtual Meetings" of the Codified Ordinances of the City of Dublin, Ohio to Permit Municipal Body Members to Hold, Attend and Conduct Public Meetings Virtually Ms. Alutto introduced the Ordinance. Ms. Readler stated that Council referred consideration of a virtual meetings ordinance and corresponding revisions to the Council Rules of Order to the Administrative Committee. The Administrative Committee met to discuss the Ordinance and Rules, most recently on October 5, 2021. The proposed Ordinance reflects the discussion of the Committee. Held RECORD OF PROCEEDINGS of Dublin City Council 20 Ms. Readler reviewed the background and the authorization the City has to create its own Ordinance for virtual meetings. The proposed virtual meetings ordinance would create the ability for any public body member of the City to attend public meetings virtually. The ordinance would essentially give the member all of the same rights as if they were present in-person. Members of the public would also be permitted to participate virtually if so authorized by the public body. The actual implementation of this ordinance would be linked to the public body's Rules of Order or Rules and Regulations. Council will be considering updates to its Rules of Order to implement this Ordinance as a Resolution on November 8, 2021. Ms. Readler recommended that no City board or Commission conduct a virtual meeting unless and until Council authorizes revisions to the board or commission's rules and regulations in order to implement the virtual meeting Code authorization. The Administrative Committee had a few sections in the Rules of Order that they would like to elevate for discussion of the entire Council. Ms. Readler provided a redline of the proposed Rules of Order — two specific areas of discussion are Sections 4.05 and 8. Alternative language was provided for each of these sections and direction is requested as to which versions to use for the upcoming Resolution. There was no public comment. Vice Mayor De Rosa stated that there were two issues that come before Council for discussion. The first is whether or not individual members of the body can participate virtually and under what circumstances. When discussed at the Council retreat, Council expressed their strong preference that everyone is in-person for meetings. If virtual attendance were to be allowed, is it only under certain circumstances? Council consensus was that the alternate language offered by Ms. Readler as an option should be used. Mr. Keeler asked if a timeframe should be required to provide notice of the intent to attend virtually so that staff could be prepared to facilitate that. Vice Mayor De Rosa stated that the rules currently indicate that notification would be given in advance. She is confident that staff could work out accommodations. She stated that the broader question is, should attendance by the public body members virtually be the rare exception or should it fall within the three meeting absence language that we currently have. Ms. Fox stated that the strongest preference should be that they are in attendance in person. She likes the alternative language, but it is only during an emergency and is that broad enough? Mr. Peterson stated that virtual meetings were not the Council's best work. They are dramatically different than in person meetings. He would like the language to be under extraordinary circumstances. Mr. Alutto stated that the spirit of the discussion that was held was that Council's strong preference would be in person. Vice Mayor De Rosa stated that she likes the alternative language that was proposed or as Mr. Peterson suggested. She believes it is important that members commit to be present. Mayor Amorose Groomes stated that she agrees that Council didn't do their best work. She wants people to go on vacation and enjoy their vacation. She is supportive of the alternative language. Mr. Reiner stated that he agrees with being present in person. Mr. Keeler agreed with the alternative language also. Vice Mayor De Rosa stated that the second point for discussion was if the Mayor was not present in the room for a meeting, would it make sense for the Vice Mayor or someone who is in person to facilitate the meeting. Mr. Peterson stated that the presiding officer needs to be in the room. Mr. Reiner agreed. Ms. Readler stated that she had clear direction. Second reading/public hearing scheduled for November 8, 2021. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held 20 INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 59-21 Approving and Accepting the Preliminary Plat for the Replat of an Approximately 6.69 -Acres Parcel Within the Dublin City Center Subdivision to Establish Two New Parcels Approximately 1.58 -Acres and 5.11 -Acres in Size Zoned BSD-SCN, Bridge Street District — Sawmill Center Neighborhood District Located Northeast of the Intersection of W. Dublin -Granville Road and Dublin Center Drive Ms. Alutto introduced the Resolution. Ms. Martin stated that this is a request, as recommended for approval by the Planning and Zoning Commission, to accept revisions to the Dublin City Center plat to establish two new parcels in order to facilitate future development in the Bridge Street District (BSD). The 6.69 -acres site is presently developed with a two-story, 30,000 -square -foot office building with drive-thru bank. The parcel, located at 3800 W. Dublin -Granville Road, was originally platted in 1988 as a portion of the Dublin City Center plat (Reserve A); platting approximately 44.16 -acres of land between Sawmill Road and David Road, north of W. Dublin -Granville Road. The Preliminary Plat establishes two new lots (Lots 1 and 2) and utility easements as well as an ingress/egress easement. Staff recommended approval. There was no public comment. Vote on the Resolution: Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes. Resolution 60-21 Approving and Accepting the Final Plat for the Replat of an Approximately 6.69 -Acres Parcel Within the Dublin City Center Subdivision to Establish Two New Parcels Approximately 1.58 -Acres and 5.11 -Acres in Size Zoned BSD- SCN, Bridge Street District — Sawmill Center Neighborhood District Located Northeast of the Intersection of W. Dublin -Granville Road and Dublin Center Drive Ms. Alutto introduced the Resolution. Ms. Martin stated that this is the final plat for the 6.69 acre parcel in accordance with the preliminary plat. Additionally, a new cross -access easement is provided along a portion of the property line between Lots 1 and 2. The plat provides the flexibility for the City and the property owner to modify or remove cross -access easements as depicted on the plat to accommodate future development. The Planning and Zoning Commission recommended acceptance to Council. There was no public comment. Mayor, Amorose Groomes asked what the setback will be. Ms. Martin stated that the setbacks are determined by the Zoning District. This is zoned the Sawmill Center Neighborhood District within the Bridge Street District so the potential future development would have to identify a building type and then there would be a required build zone in lieu of a setback. Mayor Amorose Groomes was questioning the experience for the passerby since this lot was so small next to a building so large. Ms. Martin stated that this final plat is intended for future development both known or unknown. Mayor Amorose Groomes stated that this will be interesting from a streetscape perspective. Vote on the Resolution: Mr. Peterson, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. Resolution 61-21 Extending the Timelines in Resolution 34-21 Temporarily Permitting Outdoor Dining and Eating Areas Beyond Previously Approved Locations, Temporarily Permitting Portable Nonresidential Structures and Temporarily Permitting Certain Signs Ms. Alutto introduced the Resolution. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held 20 Ms. O Callaghan stated that the City Manager declared a State of Emergency on March 17, 2020. Pursuant to his emergency authority, the City Manager also issued Executive Orders which included: 1. An Executive Order amending Chapter 153 of the City Code to temporarily permit outdoor dining and eating areas beyond previously approved locations 2. An Executive Order amending Chapter 153 of the City Code to temporarily permit portable nonresidential structures 3. An Executive Order amending Chapter 153 of the City Code to temporarily permit window signs greater than 10% of the square footage of all windows and to permit temporary signs in front of business establishments. City Council passed Resolution 34-21 on May 24, 2021, to allow the Temporary Extension of certain Executive Orders to continue in support of our local businesses. That temporary extension is set to expire on October 31, 2021. While there is significant recovery taking place throughout the industry, some of the same conditions still exist today as they did when Council passed Resolution 34-21. Based on these factors, staff recommended Council consider continuing these orders and associated temporary permits through the winter months until February 28, 2022. Currently, the City has issued 19 temporary outdoor patio permits, 10 of which are still being utilized. Three portable nonresidential structures were approved, two of which are still in use. All current permit holders have been notified this matter will be considered at this meeting. With regard to outdoor dining and eating areas specifically, Resolution 61-21 also includes a condition that any Certificate of Zoning Plan Approval (CZPA) holder must file the appropriate application for a permanent solution within 30 days of the effective date of this resolution or confirm in writing the intent to remove the temporary outdoor dining and eating area no later than February 28, 2022. If the owner/operator fails to comply with this condition, their CZPA will be revoked. The intent of this condition is to assist those who intend to file an application throw ']h the process for a more permanent solution. The intent is also to assist CZPA holders with ensuring the structures are removed. Staff recommended approval of this resolution. There was no public comment. Mr. Reiner stated that if the owner intends to build a more permanent structure, the City would work with them on a deadline, is that correct? He sought clarification regarding a deadline for construction versus the deadline for intent to construct something. Ms. O'Callaghan stated that the permit would expire by the deadline in February, 2022. The goal is that the business owners would begin working with the City on filing the appropriate applications as soon as possible. Mr. Reiner stated his concern of these businesses taking a hit in revenue due to this process. He is concerned that the conversion costs could be difficult. He stated it is important that the City work with these businesses. Ms. Fox asked how many permit holders are in the Historic District. Ms. O'Callaghan stated that Tucci's and Coast Wine House are the only two in the Historic District. She stated her concern that the dates are too close and suggested a deadline of June 1, 2022. She stated the businesses may not know what the economic environment will be over the winter months. She would like to give them more time over the winter to evaluate their business position. She recommended extending the date. Mr. McDaniel stated that half of the list will be a non -issue. Many of the businesses in BridgE! Park are not looking for anything permanent. He explained how Tucci's can navigate this process. Ms. Fox reiterated that she believes they should have more time. Mr. Reiner agreed with Ms. Fox that it wasn't enough time for the businesses in the Historic District because of the ARB review process. Vice Mayor De Rosa clarified that they have to file an application showing their intent in the 30 days. She stated that it seems like a good approach. Mayor Amorose Groomes stated that construction drawings would not have to be complete, they are just stating their intent via filing an appropriate application. Ms. O'Callaghan stated that the goal is to get the owners to initate the process and begin working through the solution, not to have the process complete within 30 days. Mr. Reiner stated that construction season is May, June and July, so businesses would not bE! able to construct something permanent in February in Ohio. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held -fiber 25, 2021 Page Ms. Fox asked for clarification regarding the application for a permanent solution. She stated she is not opposed to deadlines, she wants to make sure the timing is realistic and does not impose a hardship on the businesses. Ms. O'Callaghan stated that the way the Resolution is written, the permit holder is required to actively engage in the appropriate process and file any necessary application for a permanent outdoor dining and eating area within 30 days. In response to Mr. Reiner's question regarding construction drawings, Ms. Rauch stated that a concept plan would be the first step to get feedback before going through with construction drawings. Mr. Keeler asked if a concept plan could be developed within 30 days. Ms. Rauch stated that a concept drawing is definitely doable within 30 days. Mr. McDaniel stated that this Resolution is not a surprise to these affected business owners. Staff has been in contact with them and they are aware that this is happening. Mr. McDaniel stated that he has been encouraging these business owners to get prepared for this for more than a year. He stated that the two that may want to do something permanent have known about this for more than a year. Ms. O'Callaghan stated that one of the business owners has already reached out for a meeting with staff to begin the process. Ms. Fox stated that she still feels the timing is too short. She understands the awareness is there, but it still feels burdensome. Mr. Keeler stated that he is not sure how someone could be prepared in 30 days. He stated that 30 days is short. February 22 is a bad time to discuss construction. Mr. Reiner stated that construction costs are astronomical. Vice Mayor De Rosa stated that she wanted to clarify that if Council were not having this discussion, then the temporary structures would have to be removed by Sunday, October 31. She stated that this is a necessary conversation and it seems that the business owners are already engaging with staff. Vote on the Resoluton: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, no; Mr. Peterson, yes; Mr. Reiner, no; Mayor Amorose Groomes, yes. OTHER BUSINESS • Proclamation/Recognition Policy Ms. Delgado stated that Council reviewed and discussed the draft proclamation and recognition policy at their retreat in September. The Administrative Committee then reviewed the document after Council's referral of the topic. The suggested revisions from those discussions have been incorporated into the draft policy. Staff recommended that Council adopt the policy. Ms. Fox stated that she wantd to see "students" included in the criteria for a proclamation and she wanted to remove the word "owners" from the criteria for a Certificate of Recognition/Appreciation. Ms. Fox stated that it may be helpful to have an example of what you might recognize a resident for. Mayor Amorose Groomes moved to adopt the Proclamation/Recognition Policy as discussed. Ms. Alutto seconded. Vote on the motion: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. Peterson, yes; Mr. Keeler, yes. • Connected Dublin/Fiber to the Home Mr. McCollough stated that a scope of work was included in Council's packet for Phase 113 of the project. Entropy has commited to a System Architecture, Data Center Selection, Fiber Mapping, Business Model identification and recommendations, and financial partner engagement, among other deliverables. This scope can be completed at a cost of $50,000 through an extension of the existing Entropy contract. Mayor Amorose Groomes expressed appreciation for the report. Vice Mayor De Rosa asked about the statement in the report that Dublin would be the first open access based broadband delivery in the state or country. Mr. McCollough stated that there is a lot of work being done nationally and there is a fuzziness around open access. Vice Mayor De Rosa appreciated the report. Mr. McCollough stated that work is being done that will make Dublin unique as we move toward the goal of being RECORD OF PROCEEDINGS Minutes of Dublin City Council & S JPPLIES 844-224-3338 FORM NO. 10148 11 Held ie the most connected City. Mr. McDaniel stated that Phase 1B will be executed. The mapping will be about a $200,000 exercise. There is funding in the broadband budget. Mr. MlcCollough stated that they will be back in the first quarter with another report. STAFF COMMENTS Mr. McDaniel shared that: • Trick -or -Treat is Thursday, October 28, from 6:00 p.m. — 8:00 p.m.; • A significant portion of Riverside Crossing Park is open; • Catch-up celebrations for the park as well as the Dublin Link Bridge will happen likely in March around St. Patrick's Day celebrations; • WalletHub has identified Dublin, Ohio as the #1 small City in Ohio and the #10 City in the nation among cities that are up to 100,000 in population; and • Next week there is a work session on November 1, 2021, and a executive session will be added to that for land acquisition and economic development. COUNCIL REPORTS • Committees o Community Development Committee: Mr. Reiner shared that a meeting was held regarding Metro Center visioning. Discussion will continue. The committee also reviewed the Historic District Task Force Recommendations and spoke briefly about architectural support services. o Public Services Committee: Ms. Fox stated that the Committee reviewed the Parks and Recreation Master Plan recommendations from CSAC. She stated CSAC looked at three main areas, which were: how the plan has been implemented, consideration of the relevancy of the plan, and what action steps need to be taken to accommodate the needs of the City. She stated that the following areas were determined necessary for a comprehensive review of the City's parks and recreation needs: public forums, community surveys, stakeholder interviews, focus groups, demographic analysis, trends analysis, benchmark analysis, natural resources assessments, historical and cultural assessments, potential land acquisition, facilities and amenities assessments, program assessments, equity mapping, diversity, equity and inclusion assessment, climate change assessment and community needs assessments. In doing this review, Mr. Earman suggested hiring a firm to do assist the City in this review. The funding for this firm is in the Operating Budget for 2022. The other topic discussed was the water and sewer connections. People are not connecting due to the cost of doing so. Discussion will continue as the Committee is exploring ways to assist financially with connecting. Liaison Reports o Ms. Fox: Dublin Bridges encourages everyone to go to their website (www.dublinbridges.org). She encouraged businesses to look into becoming a "Kindness Council Member" through Dublin Bridges. o Vice Mayor De Rosa: A meeting for US 33 Corridor was held on October 8 in Marysville, Ohio. While in Marysville, meeting attendees were provided the opportunity to tour the Avalon Theater which is under renovation, and will be a space for community performance, artists, etc. Attendees also got to tour Leon's Garage and their expansion. o Mr. Reiner: Dublin Arts Council has narrowed the process down to three finalists and two alternates for the Red Trabue Art In Publin Places project. o Mayor Amorose Groomes: MORPC held a Regional Planning commission meeting where attributable funds were discussed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Held Page 20 COUNCIL ROUNDTABLE Mr. Peterson: The project on South High is a significant project. Is that project on track? Mr. Ranc stated that the project is on track to be completed in late November. Ms. Alutto wished everyone a happy Halloween and to be safe trick -or -treating. Mr. RE!iner thanked the business owners who are participating in the Metro Center Visioning discussions. Mr. Keeler appreciated the efforts of the Planning and Zoning Commission. They go above and beyond looking for the best interests of the City. Mr. Fox stated that our boards and commissions work very hard. She is grateful to Planning and Zoning Commission for feeling comfortable to give a dissenting opinion. In order to do the right thing, you have to have the right information. She appreciates the collaboration with staff, board and commission members and Council. Vice Mayor De Rosa stated that she attended the COHatch ribbon cutting and she congratulated them. She stated that Spooktacular was a great event. She is looking forward to the HOA Leadership meeting coming up. Happy Election Day next week. Mayor Amorose Groomes shared the following: o she met with members of the Chinese Festival and local Tai Chi community; o she attended the COHatch ribbon cutting; o Spooktacular event received rave reviews; o On October 18, Council members met with the new Ohio University President and Board Members; o October 18 was also the Pickleball Court ribbon cutting; o On October 19, Council Members welcomed the Consul General of Japan out of Detroit; o On October 21, the Police had their block party with the community; and o On October 22, she met with Jody Carney, Mayor of Plain City. It was a nice discussion about what is happening in and around our communities. ADJOURNMENT The meeting was adjourned at 9:03 p.m. Mayor — Presiding Officer