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HomeMy WebLinkAbout06-28-21 Council MinutesRECORD OF PRIOCEEDINGS D Council Minutes of Meeting GOVERNMENT MRMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held June 28, 2021 CALL TO ORDER ?U Vice Mayor De Rosa called the Monday, June 28, 2021 Regular Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Mayor Amorose Groomes was absent (excused). Staff members present were Mr. McDaniel, Ms. Readler, Ms. Rauch, Ms. O'Callaghan, Mr. Ranc, Mr. Stiffler, Mr. Earman, Mr. Ashford, Mr. Rogers, Mr. Hammersmith, Mr. Stanford, Mr. Farrar, Ms. LeRoy, Ms. Weisenauer, Ms. Willis, Mr. Dearth, Ms. Gilger and Chief Paez. Also present: David Guion, Dublin Arts Council ADJOURN TO EXECUTIVE SESSION Vice Mayor De Rosa moved to adjourn to executive session for the following: • Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; • To consider the purchase of Property for public purposes; • To consider the sale or other disposition of unneeded, obsolete or unfit -for -use property; and • To consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project. Mr. Reiner seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Fox, yes. Vice Mayor De Rosa reconvened the meeting at 7:00 p.m. She stated that, given the current pandemic conditions and as allowed by the state legislature, we will conduct this public meeting virtually to maintain the safety of all of Council, City staff and our residents. She shared that this will be the last virtual meeting. The next regularly scheduled Council meeting will be held in person at the new Council Chamber. The public can access the live -stream on the City's website or on YouTube and can submit comments throughout the meeting. She stated that Council and staff want to accommodate public participation and comment to the greatest extent possible and comments on public business are welcomed. PLEDGE OF ALLEGIANCE Mr. Rogers led the Pledge of Allegiance. CITIZEN COMMENTS No comments were received regarding items not on this meeting's agenda in advance of the meeting. CONSENT AGENDA • Approval of Minutes of June 14, 2021 Regular Meeting There was no request from Council to remove an item from the Consent Agenda. Ms. Weisenauer noted that no comments have been received regarding the Consent Agenda. Mr. Reiner moved for approval of the Consent Agenda. Mr. Keeler seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Peterson, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting Held June 28, 2021 20 SECOND READING/ PUBLIC HEARING - ORDINANCES Ordinance 24-21 Amending the Annual Appropriations for the fiscal year ending December 31, 2021. Mr. StifFler stated that there have been no changes since the first reading of this Oridnance. Staff recommended approval. Ms. Weisenauer noted that no comments have been received regarding this item. Vote on the Ordinance: Ms. Fox, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes. Ordinance 25-21 Authorizing the City Manager to Enter into a Real Estate Purchase Agreement for Certain Property owned by Denise M. Jewett located in Franklin County, Ohio; Authorizing the Execution of Related Agreements and Documents, and Appropriating Funds Therefor. Mr. McDaniel stated that there have been no changes since the first reading of this Ordinance. Staff recommended approval. Ms. Weisenauer noted that no comments have been received regarding this item. Vote on the Ordinance: Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keeler, yes. INTRODUCTION/FIRST READING/ PUBLIC HEARING - ORDINANCES Ordinance 26-21 Authorizing the City Manager to Execute an Easement along Riverside Drive with American Electric Power (AEP) for the Installation of Underground Electric Facilities. Ms. Alutto introduced the Ordinance. Mr. Hammersmith stated that American Electric Power (AEP) identified a gap in their facilities in the Bridge Street District along Riverside Drive. AEP has recently installed underground facilities on the west side of Riverside Drive between Bridge Park Avenue and just north of John Shields Parkway. This project will complete a loop in their facilities that will allow them to manage and effectively provide consistent electrical service to the area and will provide supplemental electrical service to Riverside Crossing Park. The majority of this installation is in the road right-of-way except the area around the John Shields Parkway intersection. The City owns both parcels that are impacted by this easement. AEP has requested approximately 0.292 acres in total from the City of Dublin for the easement. The easement is consistent with past easements granted to AEP on City -owned property. Staff recommended the easement be granted to AEP at no cost as this installation is a benefit to the City by enhancing the electrical service to the park. Staff recommended passage of this Ordinance at the second reading/public hearing on July 26, 2021. Ms. Weisenauer noted that no comments have been received regarding this item. Mr. Reiner inquired as to the screening and whether or not staff felt the screening was appropriate. Mr. Hammersmith stated that he has worked with Mr. Krawetzki (Landscape Architect) and AEP regarding the screening and feels the screening is satisfactory. Ms. Fox inquired as to what kind of screening is being proposed. Mr. Hammersmith stated he will provide additional details regarding the screening at the second reading. Mr. Reiner asked if the City was responsible for the maintenance of the screening or if AEP was taking responsibility. Mr. Hammersmith will confirm who will be responsible, but he assumes it will be the City. Vice Mayor De Rosa inquired as to whether this improvement provides the infrastructure for additional programming and events in the park. Mr. Hammersmith stated that this is part of AEP's distribution network. This is not the electrical facilities within the park itself. Second reading and public hearing is scheduled for the July 26, 2021 Council meeting. RECORD OF PROCEEDINGS Mi Dublin City Council nutes of Meeting GOVERNMENT U L 844-224-3338 FORM NO. 101_4�___ 11 1 u n—e .1014une 21 Held 0 Vice Mayor De Rosa moved to waive Council Rules in order to consider Ordinances 27- 21, 28-21 and 29-21 together. Ms. Alutto seconded. Vote on the motion: Mr. Keeler, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Ms. Alutto,. yes; Ms. Fox, yes; Mr. Reiner, yes. Ordinance 27-21 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located at 7348 Riverside Drive, identified as Franklin County Parcel Number 273-008387-00 from Chad R. Geyer and Jennifer M. Geyer for the Public Purpose of Constructing a New Water Line Extension, and a Shared—Use Path which shall be Open to the Public Without Charge. Ordinance 28-21 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located at 7300 Riverside Drive, identified as Franklin County Parcel Number 273-008735-00 from Joseph E. Curran and Beth K. Curran, husband and wife, for the Public Purpose of Constructing a New Water Line Extension, and a Shared -Use Path which shall be Open to the Public Without Charge. Ordinance 29-21 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire Certain Property Located at 7394 Riverside Drive, identified as Franklin County Parcel Number 273-008601-00 from John F. Dunne for the Public Purpose of Constructing a New Water Line Extension, and a Shared -Use Path which shall be Open to the Public Without Charge. Ms. Alutto introduced the Ordinances. Mr. Hammersmith shared a location map illustrating where this project is taking place. He stated that this project will provide a shared -use path on the east side of Riverside Drive from Emerald Parkway to 500 feet north of Hanna Hills Drive. The shared -use path will be within a 20 -foot wide perpetual easement between Bright Road and the north terminus of the new path. In addition to the shared -use path, this project will extend a water line on the east side of Riverside Drive from Emerald Parkway to Hanna Hills Drive. The extension of the water line is one of the utility extension areas identified in City Council's adopted policy to provide water and sanitary sewer utility extensions to areas that do not currently have access to these public services. The project requires the acquisition of property interest from 11 property owners along Riverside Drive. The City has participated in good faith discussions with all 11 property owners and hopes to arrive at mutually agreeable terms with all property owners by the end of September 2021. These Ordinances authorize the City Manager to execute all necessary conveyance documents and contracts to formally acquire the necessary property interest. The remaining properties involved with the project will have separate legislation in the future to appropriate the necessary property interests. Staff recommended adoption of Ordinances 27-21, 28-21, and 29-21 at the second reading/public hearing on July 26, 2021. Ms. Weisenauer noted that no comments have been received regarding this item. Second reading and public hearing is scheduled for the July 26, 2021 Council meeting. Ordinance 30-21 Authorizing the City Manager to Enter into a Real Estate Transfer Agreement for certain City -owned Property on Crosby Court and Certain Property owned by Tuttle Emerald LLC on Parkwood Place, and Authorizing the Execution of Related Agreements and Documents. Ms. Alutto introduced the Ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held June28, 2021 Page 4 ofi 13 20 Meetin Ms. Gilger stated that Economic Development staff has been in discussions with VanTrust Real Estate regarding a speculative development opportunity on a parcel owned by the City of Dublin. To facilitate this project and create future economic development opportunities, the City and VanTrust have negotiated terms for a real estate transfer agreement tied to this speculative development opportunity, involving an exchange of two parcels: • a 9.338 -acre parcel of vacant land located on the south side of Post Road/S.R. 161, east of Houchard Road, and accessed from Crosby Court in the West Innovation District owned by the City of Dublin (Crosby Court site); and • a 16.594 -acre parcel of vacant land located east of Parkwood Place, north of Rings Road/Woerner-Temple Road, with frontage on I-270 owned by VanTrust Real Estate (Tuttle Emerald site). Ms. Gilger summarized the key terms of the real estate purchase agreement. Should Council approve the proposed real estate purchase agreement, the City and the developer will have effectively exchanged these two parcels of land. The developer expects to move forward with pursuing the construction of a speculative flex building for the Crosby Court site and staff will work to ensure that the Tuttle Emerald site is ready and marketable for projects consistent with the DCAP. Staff recommended approval of this Ordinance at the second reading/public hearing on July 26, 2021. Ms. Weisenauer noted that no comments have been received regarding this item. Ms. Fox stated that she appreciated the specific terms regarding what type of uses and businesses we are hoping to attract. She asked for clarification regarding the duration terms in the contract. Ms. Gilger stated that the contract requires VanTrust to market this property with their specialty real estate broker for one year or until they have at least 95% of the building committed with leases. Ms. Gilger shared some statistics regarding lease rates. Second reading and public hearing is scheduled for the July 26, 2021 Council meeting. Ordinance 31-21 Providing for the Issuance and Sale of Bonds in the Maximum Aggregate Principal Amount of $19,750,000 for the Purpose of Paying the Costs of Refunding Bonds Previously Issued by the City for the Purpose of Paying the Costs of Various Public Infrastructure Projects. Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that the purpose of issuing the bonds is refinancing existing debt to reduce the City's future interest costs. The City's municipal advisor BakerTilly indicated that the potential savings were an estimated $1.9 million through 2033. This value represented a potential present value savings of 9.61%. This refinancing falls in line with the City's policy that such refunding will result in present value savings of 3-5% of the debt being refinanced. The City's policy is consistent with Government Finance Officers Associations (GFOA) best practice on debt refinancing. Staff recommended approval at the second reading/public hearing on July 26, 2021. Mr. Reiner asked if this was time sensitive. Mr. Stiffler stated that this timeline is in accordance with the 2013 and 2014 bond refinancing guidelines which do not allow it to occur prior to September 1. Ms. Weisenauer noted that no comments have been received regarding this item. Ms. Alutto, as Chair of the Finance Committee, shared the Finance Committee's support for this refinancing. Vice Mayor De Rosa asked if staff could provide a schedule illustrating the retirement dates, interest rates, etc. Mr. Stiffler stated he would provide information for the second reading. Second reading and public hearing is scheduled for the July 26, 2021 Council meeting. Ordinance 32-21 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $1,500,000 for the Purpose of Paying the Costs of Improving the Municipal Sanitary Sewer System by Extending Certain Sewer Lines, RECORD OF PROCEEDINGS Minutes of Dublin City Council Held Meeti 20 Repairing and Lining Certain Existing Sewer Lines, and Installing Associated Manholes and Service Laterals, Together with all Incidental Work and Related Appurtenances Thereto. Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that this Ordinance authorizes the issuance of $1.85 million in bonds to be backed by sewer revenues. As approved in the 2021-2025 CIP, these bonds will be used for sewer line extensions in Area 1C. The estimated debt service payments on this at a 20 -year, 5% level term would be $120,000 a year for 20 years. Ms. Weisenauer noted that no comments have been received regarding this item. Second reading and public hearing is scheduled for the July 26, 2021 Council meeting. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 37-21 Accepting the Lowest and Best Bid for the 2021 Street Maintenance — Phase 2 Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on June 15, bids were opened and publicly viewed. Staff has determined that Strawser Paving Company, Inc. submitted the lowest and best bid of $3,379,050.50. Ms. Weisenauer noted that no comments have been received regarding this item. Mr. Keeler inquired about the vernacular of "lowest and best bid" when we are hiring contractors to do projects. He stated that there is evidence around the City that we are choosing the lowest, but not the best. Mr. Hammersmith stated that it is a rare occurance that the lowest bidder is not the best bidder. He stated that the City's Code stipulates the lowest and best. Mr. McDaniel stated that this is also subject to legal requirements and the City's requirement to publicly bid. If we are hiring a low bidder we don't have experience with, we are checking references. Mr. Reiner gave some examples of this in the landscaping business. Mr. Keeler stated that he wanted to introduce the thought. He stated that he wonders if the median bid would be more appropriate. Mr. Peterson stated that in his experience in working with state contracts, the term used is often, "responsive and responsible" bidders. The company's service history comes into play regarding how they have serviced other contracts. Mr. McDaniel added that the bids are only as good as our bid specifications that we advertise. He also stated that we are bound by law in how we deal with competitive bidding. If a higher bid is chosen, there needs to be justification for making that choice. Vice Mayor De Rosa clarified that because we are slightly below budget, staff will be looking at whether or not other streets could be added. Vote on the Resolution: Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Peterson, yes. Resolution 38-21 Accepting the Lowest and Best Bid for the Shannon Glen Bridge Replacement Project Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on June 10, 2021, three bids were received, publicly opened and read by Engineering staff for the Shannon Glen Pedestrian Bridge Project. This Project will replace the existing single span bridge structure with a new box culvert: structure that includes head walls, wing walls, a manufactured stone veneer, and a decorative railing. Double Z Construction submitted the lowest and best bid of $146,644.11. Ms. Weinsenauer stated that no comments have been received regarding this item. Vote on the Resolution: Mr. Peterson, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. Minutes of Held RECORD OF P.RQCEEC?INGS Dublin City Council 20 Meetin4 Resolution 39-21 Accepting the Lowest and Best Bid for the Sanitary Sewer Extension, Area 1C Project Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on June 15, 2021, three bids were received, publicly opened and read by Engineering staff for the Sanitary Sewer Extension Area 1C Project. This project is on a portion of Summit View Road, Trails End Road, and along the entire length of Glencree Place. George J. Igel & Co., Inc. submitted the lowest and best bid of $2,114,073.02. Ms. Weinsenauer stated that no comments have been received regarding this item. Mr. Keeler stated that he is familiar with Igel's work and believes they do a great job. Vote on the Resolution: Mr. Reiner, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Ms. Alutto,, yes; Mr. Keeler, yes; Mr. Peterson, yes. Resolution 40-21 Accepting the Lowest and Best Bid for the Sanitary Manhole Rehabilitation Project Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on June 10, 2021, two bids were received, publicly opened, and read by Engineering staff for the 2021 Sanitary Manhole Rehabilitation Program. This Program will provide rehabilitation to 121 existing sanitary sewer manholes. Municipal & Contractors Sealing Products, Inc. submitted the lowest and best bid of $187,125.00. Ms. Weinsenauer stated that no comments have been received regarding this item. Vote on the Resolution: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Peterson, yes; Mr. Reiner, yes. Resolution 41-21 Accepting the Lowest and Best Bid for the South High Street Streetscape Enhancements and Authorizing the City Manager to enter into contract for the project. Ms. Alutto introduced the Resolution. Mr. Earman stated that this Resolution authorizes the City Manager to execute a construction agreement with Complete General Construction Company to construct the South High Street — Streetscape Enhancements, on the west side of the street from West Bridge Street south to John Wright Lane. This project will excavate parking spaces along west side of South High Street to John Wright Lane and install a Suspended Pavement System under the paving. This system will provide the proper soil and rooting place for the new street trees planned for installation. Furthermore, 30 inch high single and double well, stone retaining walls will be installed between the existing sidewalk and street to accommodate the new trees which also includes slot drains to ensure the sidewalk will drain behind the short walls. As the work will impact the brick sidewalk, the contractor would also rework the existing sidewalk to repair any settlement issues and joint / setting bed washout areas. Finally, the project will repave the width of South High Street from West Bridge Street south to beyond John Wright Lane 0.07 miles, as defined by Dublin's Engineering Division's repaving program. Mr. Earman stated that there are a number of items to be introduced to Dublin Arts Council, the Historical Society and Architectural Review Board once bid acceptance is approved. These include: • Bronze footprints in the sidewalk/brick pavers; • Historically accurate hitching posts; • Consistent historically accurate benches • Limestone sidewalk insets displaying historical facts; and • New light posts, banners and hanging flower baskets. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held June 2S;-2021 Page 7 of -13- 20 Meetin- The bid amount of $1,070,088.41 was approximately 26 percent (26%) higher than the Engineer's Estimate of $847,866.95. The budgeted amount for construction of this project is $911,855. Staff has thoroughly reviewed the Complete General Construction Company bid and found their bid to be the lowest and best bid. The contractor has performed many projects with the City favorably. Additional funding of $213,233 is required to enter into a contract to perform this project, which includes a construction contingency of $55,000.00. This additional funding will be made available with remaining funds from projects that have come in under budget and/or available funds from other maintenance projects that can be deferred. Mr. Keeler asked if ARB or the Historical Society has reviewed this yet. He was wondering if the hitching post was historically accurate. Mr. Earman stated that they have riot yet reviewed. Ms. Fox verified that the limestone is real limestone. Mr. Earman confirmed it is real limestone. She also asked if the walls will be dry -laid. Mr. Earman stated that some of the structural integrity of the wall needs to be sturdier. In response to Ms. Fox's question regarding the utilities, Mr. Earman stated that they will be relocated to the alley ways in the back. Ms. Fox stated that there will be no overhead lines along the parade routes. Vice Mayor De Rosa expressed appreciation for the work on this project. Ms. Weinsenauer stated that no comments have been received regarding this item. Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Keeler, yes. Resolution 42-21 Accepting the Lowest and Best Bid for Dublin Custodial Cleaning Services Ms. Alutto introduced the Resolution. Mr. Ashford stated that on May 19, 2021, five bids were accepted and read in a virtual meeting for Custodial Cleaning Services at the Community Recreation Center and Development Building. This work will be completed on third shift. The Development building will be added for the first time. ABM submitted the lowest bid of $278,181.60. However to determine the lowest and best bid, a committee of Facilities and Recreation Staff interviewed three of the bidders. Great emphasis was placed on staff recruitment, retention and training. As a national company with a strong presence in the State of Ohio, ABM presented an impressive plan to recruit and train a quality staff. Additionally, because ABM offers a range of facilities maintenance services, including HVAC and Mechanical, Landscaping and Electrical services (they have installed 13 of Dublin's 19 Electric Vehicle Charging Stations), the custodial staff is provided an opportunity to advance within the company. In 2020, the City added a Quality Control Manager position to the Facilities complement. This position works on third shift to ensure that all custodial contract requirements are met. Working in partnership with ABM, the Quality Control Manager will produce strong results in the Recreation Center and Development Building. Staff recommended approval of Resolution 42-21. Ms. Weinsenauer stated that no comments have been received regarding this item. Vice Mayor De Rosa asked if the established protocols due to Covid would remain in place. Mr. Ashford stated that staff does intend to continue many of the disinfectant protocols moving forward. Vote on the Resolution: Mr. Reiner, yes; Ms. Fox, yes; Mr. Peterson, yes; Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes. OTHER BUSINESS Public Water and Sanitary Sewer Extension Policy Discussion (Request to refer to PSC) Mr. Hammersmith stated that on December 7, 2015, City Council adopted a Policy regarding public water and sanitary sewer utility extensions to areas that do not currently have access to these public services. The Policy outlines a process by which the City will identify, prioritize, program and implement the design and construction of public utility service extensions. For the reasons outlined in Council's packet, RECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meeting MINOR WINDOW a Held 20 developing the timing and prioritization order for the Unserved Areas program has been complex. Resident interest in connecting to the utility extensions resulting from these proposed projects has been relatively low. This has caused issues from a practical operations standpoint and has made the extensions difficult to prioritize. Staff recommended City Council refer the timing of construction and prioritization of the sanitary sewer and water extensions to these and other unserved areas to the Public Services Committee for review and discussion about any potential revisions to the adopted Utility Extension Policy. Ms. Fox asked how many residents don't have public water and sewer. Mr. Hammersmith estimated a few hundred. Ms. Fox asked how staff prioritizes these extensions. Mr. Hammersmith stated that there are several reasons regarding priority in the policy. Staff uses the policy to determine priority. Mr. Keeler moved to refer this topic to the Public Services Committee. Ms. Alutto seconded. Vote on the motion: Mr. Peterson, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes. Traffic Calming Program (Request to refer to CSAC) Ms. Willis stated that Dublin's Neighborhood Traffic Calming Program was adopted by City Council on March 15, 2004 by Resolution 11-04, replacing the previous Traffic Calming Policy dated October 1999. Since 2004, new technologies and equipment have become available for use in managing traffic speeds on neighborhood level roadways, such as: shortened crosswalks, heightened awareness crossing systems, and temporary and permanent driver feedback signs. These tools focus on the safety of vulnerable users, speed compliance, and increasing driver awareness, on multiple types of routes. Both the Traffic Calming Policy (1999) and the Neighborhood Traffic Calming Program (2004) were reviewed and discussed by the Community Services Advisory Commission (CSAC) prior to City Council's consideration and adoption. Staff recommended Council refer this topic to the Community Services Advisory Commission. Ms. Alutto stated that this is a great program. She complimented the Police on their involvement in this program. Ms. Fox stated that she also gets complaints regarding speeding so she appreciates a deeper look into traffic calming. She stated that she has heard of planting trees along the roadway to slow people down. Ms. Willis stated that anytime you can narrow the feel of the roadway and give it the illusion of narrowing, it could contribute to slower speeds. Mr. Reiner stated he has also read about landscaping helping with traffic calming. Ms. Willis stated that we would need to be aware of clearing areas. Vice Mayor De Rosa moved to refer this topic to the Community Services Advisory Commission. Mr. Keeler seconded. Vote on the motion: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Alutto, yes. North Market Wine Festival — Alcohol Serving Request Ms. LeRoy stated that the North Market is planning on moving their wine festival from the downtown location to the Bridge Park location. This event has a long history and the staff at the North Market are handling all of the logistical and legal details. Onsite safety and security will be consistent with other similar events and will be managed by Dublin Police. Staff has received a request from the North Market at Bridge Park to waive the policy of not allowing alcohol on City property for their upcoming Wine Fest. Staff has received the permit application for this event and has been and will continue to work with the event organizers throughout the planning and development stages. Vice Mayor De Rosa moved to grant the request to serve alcohol on City property. Mr. Keeler seconded. RECORD OF PROCEEDINGS Minutes of Dublin City Council e[U�ga�ITiIa01�a�L'ISI.Y:i.9uJmini w-F.LEIrJ-ZSICK. Held June 28, 2021 Page 9 of 13 ?0 Meeting Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Mr. Keeler, yes; Mr. Peterson, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes. Art in Public Places (AIPP) Project Mr. Earman stated that every year, $75,000 is set aside in the hotel/motel tax fund to realize public art. These funds are held within the overall Hotel/Motel tax fund. The AIPP program was postponed in the 2021 Operating Budget and reallocated $150,000 of the accumulated $300,000 AIPP funds for DAC general operating expenses in response to the pandemic. As a result of this recommendation $75,000 from 2020 and $75,000 from the 2021 AIPP funds were allocated to Dublin Arts Council's general operating fund as an emergency measure. Staff and DAC have been in discussions regarding the possible allocation of a portion of the $150,000 of the accumulated $300,000 AIPP funds to begin the commissioning process for the next AIPP artwork. The commissioning process will take between 1.5 - 2 years from the issue of the call for artists to the public dedication. DAC will manage the first 6 months of the selection/jurying process, with an expectation that up to 15%, or up to $22,500 of the commission price ($150,000) will be reimbursed for direct administrative costs of operating an artist or artwork selection process. Staff recommended Council allocate $22,500 from the Hotel/Motel Bed Tax Fund intended for AIPP to enable the 1.5 to 2 year process to commission an AIPP artwork to begin to move forward in 2021. Vice Mayor De Rosa moved to approve the allocation of $22,500 from the Hotel/Motel Tax Fund to engable the AIPP to move forward. Mr. Keeler seconded. Vote on the motion: Mr. Peterson, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Mr. Keeler, yes. Recommendations from Public Services Committee • Post Road Interchange Aesthetics Ms. Willis stated that due to the time sensitive nature of this project, the Public Services Committee reviewed the US 33 — SR 161 Post Road Interchange Landscaping and Asethetics package at their June 15 meeting. The Public Services Committee was supportive of the landscape and bridge designs, including the hardscape with natural stone for salt protection and hearty vegetation providing year-round color. She summarized the comments made from the Public Services Committee, including: o Add evergreen shrubbery for more winter color if possible; o Be mindful of development opportunities for mounding and vegetation to provide visual barriers and sound dampening, particularly relating to residential development; o Development of an elevation view of the landscaping and bridge design approaching the US 33 bridges over SR 161 to highlight the beauty of the plan; and o Provide a follow-up to the area residents showing a landscape plan. Mr. Reiner stated that this was highly reviewed and the design was great. Ms. Fox agreed and stated that she is anxious to show the residents in the area how beautiful it is. Vice Mayor De Rosa moved to approve the recommendations of the Public Services Committee regarding the Post Road Interchange Aesthetics. Mr. Keeler seconded. Vote on the motion: Mr. Peterson, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes. • I270-US33 Bridge Parapet Mr. Earman stated that in 2019, City Council requested staff to explore options that would enhance the color and highlight the raised "braid" and the word "Dublin" that is located on the bridge parapet of the I-270/US 33 interchange bridges. At the May 3, 2021, Public Services Committee meeting, staff presented the artist's RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Ina n71 Held Page -TO o -1O Meeting color suggestions for the enhancements. At the June 15, 2021 meeting, the Public Services Committee unanimously agreed to recommend to Council that the paint color will match the existing color of the bridge trusses. The cost is estimated to be between $20,000 - $25,000. Ms. Alutto asked about the durability of the color. Mr. Earman stated that it is very durable and it is likely that the trusses will need repainted before the parapet. Vice Mayor De Rosa moved to approve the recommendations of the Public Services Committee regarding the I270-US33 Bridge Parapet. Ms. Fox seconded. Vote on the motion: Ms. Alutto, yes; Mr. Reiner, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Peterson, yes. Recommendation from Finance Committee Mr. StifFler stated that the Bed Tax Grant Awards were reviewed again at the June 14, 2021 meeting. The Finance Committee recommended to City Council, for their approval, changes to the amounts awarded for the 2021 Bed Tax Grant Program. Vice Mayor De Rosa moved to approve the recommendation of the Finance Committee in the distribution of the Hotel/Motel Tax Grant Funds. Ms. Alutto seconded. Vote on the motion: Ms. Fox, yes; Mr. Keeler, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Peterson, yes. City Hall and Council Chamber Dedication Plans Ms. O'Callaghan stated that below is the schedule for the evening of July 26, 2021: 4:30 p.m. Official Ceremonial Dedication of City Hall and Council Chamber with a ribbon cutting outside the entrance to the Council Chamber. Open House immediately follows dedication. Guests will be invited to tour the building and also celebrate Anne Clarke on her retirement. 6:30 p.m. Open House concludes. 7:00 p.m. Dublin City Council Meeting is conducted in-person in the Council Chamber Purple Heart City Designation Invitations for the events will be sent to include former City Council members, board and cornmission members, community leaders, former and current elected officials in the region, and those involved in the design and construction of the project. Additionally, at the start of the Council meeting, the City of Dublin will celebrate being recognized as a "Purple Heart City" by the Military Order of the Purple Heart. Purple Heart cities have a strong commitment to veterans, and our city is proud to recognize and honor the men and women of our community who faithfully served and earned a Purple Heart. The Purple Heart is a combat decoration awarded to members of the armed forces wounded in action and to the families of those killed in action due to their injuries. Vice Mayor De Rosa recognized the Steering Committee members for their hard work on the New Council Chamber. Ms. Fox encouraged the public to come and experience the new building and to participate in their governance. Virtual Hybrid Meeting Discussion RECORD OF PROCEEDINGS Minutes of Dublin City Council GOVERNMENT FOHNIS & SUPPLIES 844-224-3338 FORM .1 ,4 11 June 28, 2021 Held Page 11 of 1 ?o Meeting Ms. Readier stated that in response to the COVID-19 pandemic, the Ohio General Assembly passed House Bill 197 which permitted public bodies to hold meetings virtually. The provision permitting virtual meetings was set to expire no later than July 1, 2021. Staff sought Council direction as to how meetings should be structured after July 1, 2021. Fundamentally, Council has the option of returning to fully in-person public meetings (the status quo pre-COVID) or a hybrid model whereby certain individuals can choose to attend meetings in-person or virtually. Staff recommended that Council discuss these materials at their Council retreat scheduled for September 9-10, 2021. Ms. Readier invited Mr. Farrar to address the capabilities of the new Council Chamber. Mr. Farrar stated that the new chamber has the same webex capability that was used during virtual meetings. There are also auto -focus cameras included based on push button technology and greater content visibility and interaction with the public through the video wall and gallery monitors. Ms. Readier reiterated staff's recommendation that this topic be explored by Council at their retreat. In response to Mr. Peterson's question regarding the meetings from July to September, Ms. Readier stated that the current plan is to be in person, permit comments be submitted during the meeting and continue to livestream. Everyone who is participating in the meeting will be physically present at the meeting. Ms. Fox stated that she is looking forward to the conversation and exploring options for public participation. In response to Ms. Fox's question regarding the State's mandate to public officials being in person, Ms. Readier stated that, as a Charter city, there is some flexibility. STAFF COMMENTS Mr. McDaniel shared the following: • July 4 will be celebrated in the coming weekend. • Introduced Robert Ranc as the new Deputy City Manager/Chief Operating Off=icer. He thanked Ms. Alutto for participating in the interview panel. PUBLIC COMMENT Vice Mayor De Rosa asked if there were any public comments that have been received. Ms. Weisenauer stated that one comment has come in as follows: • Robert Weston, 3247 Rossbury Court: 'In regards to "Community Development" does the Dublin Intend to start any work regarding a Non -Discrimination Ordinance for its members of the LGBTQIA+ Community - H1111ard has passed, and Upper Arlington is in the process of doing so. While it is mentioned that Dublin is 'a premier community and leader in municipal innovation "I just wonder how long we intend to allow other cities to pass us as they transition into the future. " Mr. McDaniel stated that this is one of the topics that the Community Task Force is discussing. The City has not moved this forward yet due to taking the time to monitor other cities' responses and the complexity of this legislation and to allowing time for the Community Task Force to have a discussion around it. He stated that the legal team provided background and current practices in putting this type of legislation in place. The Community Task Force will be providing their recommendations to Council in August. • Susan Swyt, 7356 Tullymore Drive: "Please approach this with an eye to equity as well as safety during this pandemic.. Not every home has Internet access Even in Dublin. And given council's make-up lower income households do not have city council neighbors - less personal access as well. " Vice Mayor De Rosa thanked Ms. Swyt for the comment. RECORD OF PROCEEDINGS Minutes, Of Dublin City Council GOVERNMENT FORMS -& SUPPLIES 844-224-3338 FORM NO. 1C148 Held June -28; 2021 age 12 o COUNCIL REPORTS • Committees 20 Meeting Administrative Committee: Vice Mayor De Rosa stated that she will be reaching out to talk with each Council Member regarding the retreat. She also mentioned that everyone has been assigned their DEI training. Community Development Committee: No report. Finance Committee: No report. Public Services Committee: Ms. Fox gave an update on mobility that was received at the last PSC meeting. Seniors are asking for assistance to appointments and to churches for activities. She also stated that the engineering staff will be studying curb management. Finally, mobility hub placement was also discussed. A mobility hub will be placed at the following locations: DCRC, CML — Dublin Branch and the North Market in Bridge Park. The Committee also suggested adding a fourth at Frantz Road & Metro Place North. • Liaison Reports Ms. Fox reported the following: o PZC — Heartland Bank was on the agenda. The final development application did not pass through PZC primarily due to a secondary material that was not used in the City before. o Dublin Bridges — their financial statement shows this community has given $81,000 in donations from January through May. o Washington Township — their website is updated. Mr. Keeler reported that the US 33 Corridor met recently and Dublin will be hosting the next meeting in the new Council Chamber on August 13, 2021. Mr. Reiner reported the following: o Dublin Arts Council — highly recommended seeing the current exhibit, Mr. Leo Hung Mao: Painterly Perspectives. o Veterans Committee — Purple Heart dedication is planned for July 26. Military Roundtable is held once a month at DCRC. COUNCIL ROUNDTABLE Mr. Keeler asked if it was time to revisit the Dublin Friendship Association. Ms. Alutto stated that the purpose of the group was to establish and foster international relationships. There may be some DEI touchpoints, but it is not the primary focus. She suggested that it may need to be restructured before it is brought back so she encouraged discussing this at retreat. Mr. Keeler agreed. He stated that he enjoyed the futurist session last Monday. He stated he is enthusiastic to proceed with this work. Ms. Foy; stated that she also enjoyed Mr. Badmitton's presentation regarding the future and big ideas. She encouraged the public to share their ideas with the City. Mr. Peterson encouraged everyone to come out to the new building opening. Mr. Reiner wished everyone a happy Fourth of July. RECORD OF PROCEEDINGS Minutes of Dublin City Council Held 28,202 1 Page 13 of 13 20 Meeting Vice Mayor De Rosa stated that she and Ms. Fox attended the Quantum Health opening. She encouraged other Council Members to see it if possible. She extended a "welcome" to Jayme Maxwell, Deputy Clerk of Council. She shared that Ms. Maxwell joins us from the City of Westerville where she was a Deputy Clerk for six years. Prior to Westerville, she worked for the City of Gahanna as the Deputy Clerk. She resides in Westerville with her husband Adam and son Jonah. She will be helping to support our Committees and Boards and Commissions so all Council Members will all have the opportunity to work with her. ADJOURNMENT The meeting was adjourned at 9:12 p.m. L4 e4_,,5�_ Vice Mayor — Presiding Officer Cle of Cou it