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Home My WebLink AboutResolution 37-21 - To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: June 22, 2021 Initiated By: Paul A. Hammersmith, PE, Director of Engineering/City Engineer Brian D. Gable, PE, Deputy Director of Engineering John Henderson, PE, Civil Engineer II Re: Resolution 37-21 – Accepting the Lowest and Best Bid for the 2021 Street Maintenance Program – Phase 2 (21-002-CIP) Summary On June 15, 2021, three (3) bids were received, publicly opened and read by Engineering staff for the 2021 Street Maintenance Program – Phase 2 (21-002-CIP). This Program consists of replacing deteriorated concrete curb and gutter, street base stabilization, milling of deteriorated pavement surfaces, placement of new asphalt pavement and other associated street maintenance work. This will maintain the average Pavement Condition Index (PCI) of our roadway network at 77 with an overall goal of 75, which is a “good” condition. Please see the attached exhibit for general work locations. For Council’s reference, a copy of the construction drawings for this Program have been provided for review in the BoardPaq packet for the June 28, 2021 meeting, or a hard copy is available for review upon request. The Engineer’s estimate for Phase 2 of the 2021 Program is $3,800,000.00. The budgeted funds in the 2021-2025 Capital Improvements Program (CIP) for the 2021 Street Maintenance Programs (Phases 1 and 2) are $6,615,000.00 from Account AT211 – Annual Street Maintenance Program. The Council accepted lowest and best bid for Phase 1 of the 2021 Program is $3,114,482.03. Strawser Paving Company, Inc. submitted the lowest and best bid of $3,379,050.50. Staff has reviewed all bids and a summary of the bids received is listed below. Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-) Engineer’s Estimate Strawser Paving Company, Inc. $3,379,050.50 -11.1% Kokosing Construction $3,496,925.63 -8.0% Decker Construction Company $3,518,625.82 -7.4% The work for this Program is expected to commence in July/August 2021 and the completion date is October 15, 2021. Streets included for the 2021 Street Maintenance Program – Phase 2: Phase 2 of the 2021 Program includes resurfacing on City streets as depicted on the attached City map. The streets to be improved are as follows: Discovery Boulevard, Wall Street, Village Parkway, Emerald Parkway, Eiterman Road, Cosgray Road, Richgrove Lane, Clearfield Lane, Baybrook Lane, Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017-1090 Phone: 614.410.4400 • Fax: 614.410.4490 Memo Resolution 37-21 – Accepting the Lowest and Best Bid for the 2021 Street Maintenance Program - Phase 2 (21-002-CIP) June 22, 2021 Page 2 of 2 Kentfield Drive, Barney Drive, Parkcenter Circle, Bradenton Avenue, Darby Street, Shier Rings Road, Rings Road and Blazer Parkway. All work will be performed while maintaining traffic, where possible, with efforts being taken to minimize interruptions to motorists, provide access for emergency services, maintain access to driveways and adjacent streets as much as possible, while consistently providing a safe work area for motorists and workers. Communications with Residents and Motorists The following communication methods will be used to communicate construction information with the residents and motorists throughout the duration of this project. • Fliers are placed on mailboxes at each residence on affected streets. These are distributed by Dublin staff. • Residents whose driveways will be closed during construction will be given written notice at their front door at least 24 hours in advance of the closure. These notices are distributed by the contractor. • Temporary notification signs are placed along streets at least 24 hours in advance of upcoming construction work and anticipated construction dates. • When appropriate, portable message board signs are used for construction notification on arterial and collector streets. • The City of Dublin road improvement updates page provides current construction schedule information. This webpage is listed on the signs posted in advance of construction activities and in the flier placed on mailboxes. See: www.dublinohiousa.gov/construction. • Due to the short notification time period for driveway closures, Dublin Engineering staff makes adjustments to the construction schedule to accommodate resident needs on a case-by-case basis. • The City of Dublin social media channels are used to communicate timely construction updates. Recommendation Staff has thoroughly reviewed the bid submitted by Strawser Paving Company, Inc. Previous experience with Strawser Paving Company, Inc. has been favorable, including these recent projects: 2020 Street Maintenance Program – Phase 1, 2019 Pavement Repair Program, and 2018 Street Maintenance Program. Staff is confident Strawser Paving Company, Inc. will perform well on this Program. Staff recommends Council approval of Resolution 37-21 accepting as lowest and best the bid of Strawser Paving Company, Inc. in the amount of $3,379,050.50 and authorizing the City Manager to enter into a contract with Strawser Paving Company, Inc. for this Program. 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ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)DISCOVERY BLVD. - WALL ST. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)VILLAGE PARKWAY ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)EMERALD PKWY. ROADWAY IMPROVEMENTSTO CROSSEMERALD PKWYPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSEMERALD PKWYPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSEMERALD PKWYPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSS EMERALD PKWY PUSH BUTTON WAIT FOR WALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNAL 21-002-CIP (PHASE 2)EMERALD PKWY. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)EMERALD PKWY. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)EITERMAN RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)EITERMAN RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)EITERMAN RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)COSGRAY RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)COSGRAY RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)RICHGROVE LN. - CLEARFIELD LN. - BAYBROOK LN. - KENTFIELD DR. - BARNEY DR. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)RICHGROVE LN. - CLEARFIELD LN. - BAYBROOK LN. - KENTFIELD DR. - BARNEY DR. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)PARKCENTER CIR. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)BRADENTON AVE. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)DARBY ST. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)SHIER RINGS RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)SHIER RINGS RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)RINGS RD. ROADWAY IMPROVEMENTS TO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNALTO CROSSSTREETPUSH BUTTONWAIT FORWALK SIGNAL 21-002-CIP (PHASE 2)RINGS RD. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 1)BLAZER PKWY. ROADWAY IMPROVEMENTS 21-002-CIP (PHASE 2)CURB RAMP IMPROVEMENTSSHIER RINGS RD.EITERMAN RD. 21-002-CIP (PHASE 2)CURB RAMP IMPROVEMENTSWOERNER TEMPLE RD.EITERMAN RD. 21-002-CIP (PHASE 2)CURB RAMP IMPROVEMENTSBALLANTRAE PL.EITERMAN RD. 21-002-CIP (PHASE 2)CURB RAMP IMPROVEMENTS BONALY CT.EITERMAN RD.GLASIN CT.EITERMAN RD. 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