Loading...
HomeMy WebLinkAbout05-24-21 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held CALL TO ORDER May 24, 2021 Mayor Amorose Groomes called the Monday, May 24, 2021 Regular Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Ms. Rauch, Ms. O'Callaghan, Mr. Ear -man, Mr. Rogers, Mr. Hammersmith, Mr. Stiffier, Ms. Weisenauer, Mr. Dearth, Ms. Gilger, Ms. LeRoy, Ms. Martin, Ms. Noble, Mr. Stanford and Chief Paez. Also present: Retired LTC Jeff Noble; Courtney Porter, COSI STEM Star; Evan and Reid Spielberg, Future City Ohio Region Winners; Emily and Alex Carr, Future City Ohio Region Winners; Scott Dring, Visit Dublin Ohio; Jennifer Amorose, Dublin Chamber of Commerce; Sean Henderson, Treasurer, Dublin Chamber of Commerce Board; Greg Dale, McBride Dale Clarion; James Peltier, EMHT; Nelson Yoder, Crawford Hoying; Aaron Underhill, Underhill and Hodge; Matt Callaghan, Pulte; and Brian Quakenbush, EMHT. ADJOURN TO EXECUTIVE SESSION Mayor .Amorose Groomes moved to adjourn to executive session for the following: • Considering the purchase of property for public purposes; and • Personnel Matters — considering the appointment of a public official. Mr. Keeler seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. Fox, yes. Mayor ,Amorose Groomes reconvened the meeting at 7:00 p.m. She stated that, given the current pandemic conditions and as allowed by the state legislature, we continue to conduct our public meetings virtually to maintain the safety of all of Council, City staff and our residents. She shared that the public can access the live -stream on the City's website or on YouTube and can submit comments throughout the meeting. She stated that Council and staff want to accommodate public participation and comment to the greatest extent possible and comments on public business are welcomed. PLEDGE OF ALLEGIANCE Mr. Rogers led the Pledge of Allegiance. SPECIAL PRESENTATIONS • Future City Ohio Region Winners Mayor ,Amorose Groomes read the Proclamation recognizing Evan and Reid Spielberg, and Emily and Alex Carr for their success in placing first in the Future City Ohio Region Competition. The students each described their project and their contribution to the team. The Mayor congratulated them and expressed the community's pride in these students. Mr. Alauddin, the Coordinator of the Future City Ohio Region Competition, stated 'that the students did a phenomenal job and he thanked Council for recognizing their efforts. • COSI STEM Star Mayor ,Amorose Groomes read a Proclamation recognizing Courtney Porter as the 2021 COSI STEM Star. Ms. Porter is a Registered Nurse Clinical Leader at the Nationwide Children's Hospital's Close to Home Urgent Care Center. She was recognized by COSI as the STEM Star for 2021 for her efforts during the pandemic and hands-on application of science in improving the health and wellness of those she cares for. RECORD OF PROCEEDINGS Minutes of' Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held May 24, 2021 Page 2 of 11 • Memorial Day Services Retired LTC Jeff Noble was present to provide information regarding Memorial Day Services including: o a brief ceremony on the bridge, march to the cemetery and then have a small ceremony in the cemetery with a speaker; o A special video was prepared and will be shared on Memorial Day; o A moment of silence will be observed at 3:00 p.m. on Memorial Day; and o The Abbey Theater will be doing a virtual adaptation of former President Garfield's Decoration Day Address on Memorial Day at 11:15 a.m. He added that details will be shared this weekend regarding a project that Leadership Dublin did to tell deceased Veteran's stories. The cemetery and the Grounds of Remembrance will be decorated in usual fashion. Mayor Amorose Groomes thanked LTC Noble for the information and expressed the importance of Memorial Day. She stated that she did see a presentation on the Leadership Dublin project. She encouraged residents to join in the activiites. • Visit Dublin Ohio Update Mr. Dring, Executive Director of Visit Dublin Ohio, provided a brief update. He stated that 89% of Americans plan to travel in the next six months. He stated the biggest challenge facing hotels is finding employees. Bed Tax is an important revenue source for the City. He stated he is projecting that in the second half of 2021, revenues will increase 80% over last year. While this is a significant increase, this projection is still 38% below where we were in 2019. He stated that they do not expect to reach pre- pandernic numbers until 2024 due to corporate travel being the last to rebound. 790/c of Dublin's restaurants are reporting increases. The outdoor dining helped the restaurants weather the pandemic. The retail sector are still experiencing an uphill battle. Mr. Dring highlighted how the City's supplemental dollars have been put to use. Fie also described future efforts that will be coming such as bus tours, sports competitions and leisure activities. He shared that their Board is making efforts to ensure diversity, equity and inclusion and the Visit Dublin Ohio staff will be participating in training in the near future. Mr. Reiner asked if Riverboxes are being planned with the Dublin Arts Council. Mr. Dring stated that they are always working with the Dublin Arts Council hand-in-hand. Mr. Reiner stated that the thoughts regarding the different bike trails is a great idea. CITIZEN COMMENTS No comments were received regarding items not on this meeting's agenda in advance of the meeting. CONSENT AGENDA • ,Approval of Minutes of May 10, 2021 Regular Meeting • Notice to Legislative Authority of a New D5 Liquor Permit for Vaishno Foods, LLC, dba Nawabi Hyderabad House, Biryani Place, 6395 Perimeter Drive, Dublin, Ohio 43016. • Notice to Legislative Authority of a Stock Transfer of a D5A and D6 Permit for Sonesta International Hotels Corp., dba Sonesta ES Suites Dublin, 435 Metro Place South, Dublin, Ohio 43017. • Notice to Legislative Authority of a New D3 Liquor Permit for House of Style Inc., dba Modern Male, 24 Darby Street, Dublin, Ohio 43017. There was no request from Council to remove an item from the Consent Agenda. Ms. Weisenauer noted that no comments have been received regarding the Consent Agenda. Mayor Amorose Groomes moved for approval of the Consent Agenda. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of Dublin_City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held May 24, 2021 Page 3 of 11 SECOND READING/ PUBLIC HEARING - ORDINANCES Ordinance 21-21 Maintaining the Existing Ward Boundaries of the City of Dublin, as Required by Article 9.04 of the Revised Charter. Mr. Rogers stated that there are no changes from the first reading of this Ordinance. Ms. Weisenauer noted that no comments have been received regarding this item. Mayor Amorose Groomes stated that the ward boundaries will be revisited after the census data is received to make any adjustments if necessary. Vote on the Ordinance: Ms. Fox, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Peterson, yes. INTRODUCTION/ FIRST READING/ PUBLIC HEARING - ORDINANCES Ordinance 22-21 Adopting the Proposed Tax Budget for Fiscal Year 2022. Ms. Alutto introduced the Ordinance. Mr. StifFler stated that approved tax budget must be effective prior to filing with the office of the County Auditor, and must be filed with the County Auditor (5705.30 ORC) no later than July 20th. The City's eligibility to receive the State's shared revenue, "local government funds" from Delaware and Franklin Counties is contingent upon the timely filing of a Tax Budget. Ms. Weisenauer noted that no comments have been received regarding this item. Second reading and public hearing is scheduled for the June 14, 2021 Council meeting. Ordinance 23-21 Amendments to Zoning Code Section 153.022 (Definitions) and Section 153.026 (Suburban Office District) to add a New Land Use Classification for Specialty Hospitals to the Suburban Office District (Case 21-009ADMC). Ms. Alutto introduced the Ordinance. Ms. Noble stated that as the medical industry continues to specialize and the needs of certain physical and mental conditions continue to grow, the City of Dublin identified the need to address these care facilities within our community. There is no land use designation for Specialty Hospitals in the City of Dublin Zoning Code. They are considered "Hospitals" which is permitted in the Suburban Office District and several Bridge Street Districts. Several of these types of uses have been reviewed by the Planning and Zoning Comission, as well as general inquiries, and it was found to have operational needs that are specific to their use. She shared the definition of Specialty Hospitals. Staff recommended Specialty Hospitals be Conditional Uses in the Suburban Office and Institutional District and will not be permitted in the Bridge Street District: due to the inability to meet the use specific standards that were approved by the Planning and Zoning Commission. She reviewed the use specific standards. The Planning and Zoning Commission recommended approval of these proposed amendments at their April 15 meeting. Staff recommended Council approval of Ordinance 23-21 at the second reading. Ms. Weisenauer noted that no comments have been received regarding this item. Ms. Fox stated that the fence requirement was removed. She also thanked staff for the work that went into this code amendment. Planning and Zoning reviewed this carefully. Ms. Fox noted that there is a 500 -foot setback from any residential area. Ms. Fox reiterated the specific standards that are required. She is supportive of the amendments. Vice Mayor De Rosa asked how the size and footprint dimensions were determined and if a project came in slightly bigger, how that would be handled. Ms. Noble stated that these are use specific standards and must be met for approval. Ms. Readier stated that the use specific standards are meant to be more hard fast rules and would need to be met. If an applicant wanted to come in with something different, they could come in as a PUD and get something that is tailored to that specific use. Mayor Amorose Groomes stated that many times the request for a fence comes in at an increased height for these facilities. She asked, if fences were removed, we would RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS -DAYTON, OHIO Held _ Dublin City Council May 24, 2021 Page 4 of 11 handle the request for a fence that is typically higher. Ms. Noble stated that Planning and Zoning Commission did not want to encourage fencing as a requirement or that it would be larger than permitted by the current code. Ms. Fox stated that if it were determined that a fence would be necessary, that need would be met through the Perimeter Security Plan. Second reading and public hearing is scheduled for the June 14, 2021 Council meeting. Meeting Form 6101 INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 28-21 Acceptance of Historic Design Guidelines replacing the Historic Dublin Design Guidelines applicable to Historic Dublin and Outlying Historic Properties identified in Appendix G (Case 18-037ADM). Ms. Alutto introduced the Resolution. Ms. Martin stated that this Resolution is a request for acceptance of Historic Design Guidelines replacing 2005 Historic Dublin Design Guidelines that were originally adopted in 1999. She reviewed the timeline of this project, the public involvement and board and commission review. The Guidelines are comprised of two parts. Part one is a general overview that sets the stage for recommendations provided in part two. The Guidelines are recommended for acceptance in conjuction with the Architectural Review District Zoning Code amendments and the Historic District Rezoning that was before Council in February 2021. The proposed Guidelines provide an overview of the applicability, cultural landscape, neighborhood character, and building types and architectural styles. The overview is followed by directions on how to apply the Guidelines. The substance of the Guidelines are provided in Chapters 4-7, which includes: rehabilitation, new construction, site design, and sign design recommendation. Staff, with the Architectural Review Board and the Planning and Zoning Commission, recommended approval. Ms. Weinsenauer stated that no comments have been received regarding this item. Mr. Keeler thanked staff, ARB and PZC members for the work on these guidelines. Ms. Fox also thanked the staff for the hard work on this project. She specifically noted the Context and Character section of the guidelines. She stated that she feels these guidelines protect the District. Mayor Amorose Groomes stated that she is hopeful this is helpful to ARB and their work. Vote on the Resolution: Mr. Keeler, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes. Resolution 29-21 Accepting the Lowest and Best Bid for the 2021 Annual Guardrail Replacement and Maintenance Program. Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on May 6, 2021, one bid was received, publicly opened and read by Engineering staff for the 2021 Guardrail Replacement and Maintenance Program. This project involves repairing and replacing several specialized areas of guardrail and guardrail parapet connections. He noted that, in terms of traffic effects of the project, Bristol Parkway will remain open to traffic for the duration of the construction. On the east end of the Bridge Street bridge over the Scioto River, the dedicated right turn lane may be closed for up to eight consecutive days during the construction. The outside eastbound through lane may also be closed to traffic as needed, but for shorter periods during the performance of the work. Both westbound lanes on Bridge Street will remain open to traffic at all times. The Engineer's estimate for this project is $170,000. The budgeted funds in 2021 for the annual Guardrail Replacement and Maintenance Program in the 2021-2025 Capital Improvements Program are $190,000. Paul Peterson Company, Inc. submitted the lowest and best bid of $186,997.00. The elevated bid received likely reflects the result of recent cost increases in guardrail material costs and costs related to the specialized work. The work for this project is expected to commence in late summer and the completion date is November 20, 2021. Mr. Hammersmith stated that past work from the Paul Peterson Company, Inc. has been excellent and he is confident they will perform well. RECORD OF PROCEEDINGS Minutes of' Dublin City Council Meeting BARRETT BROTHERS -DAYTON, Of 110 Form 6101 May 24, 2021 Page 5 of 11 Held— Staff eld— Staff recommended Council approval of the lowest and best the bid of Paul Peterson Company, Inc. in the amount of $186,997.00. Ms. Weinsenauer stated that no comments have been received regarding this item. Ms. Foix asked about the bridge parapet replacement on the east end of the bridge. Mr. Hammersmith stated that the southeast corner of the bridge there is a concrete parapet wall that has received significant vehicle contact, so 20 feet will be removed and replaced with timberback to minimize contact with vehicles. Ms. Fox asked if this is a better aesthetic. Mr. Hammersmith stated that it will be a better aesthetic. Ms. Fox asked how staff determines when galvanized steel will be used versus timberback. She stated that the Bristol Parkway location for example, may prefer the timberl'oack versus the galvanized steel. Mr. Hammersmith stated that it is a design consideration based upon the location and current standards. He stated that they always consider timberback first on residential roadways to see if it will work, but sometimes it is not feasible. Mayor Amorose Groomes asked why we had only one bidder. Mr. Hammersmith stated that there were several larger state guardrail contracts that were being bid and given the limited capacity of these guardrail contractors, they would opt for the larger project: that is more profitable than the smaller project. Vote on the Resolution: Ms. Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes. Resolution 30-21 Acceptance of a Preliminary Plat for Towns on the Parkway Located within the Bridge Street District (Case 20-158PP). Ms. Alutto introduced the Resolution. Ms. Martin stated that this Resolution is an acceptance of a Preliminary Plat for Towns on the Parkway. The site is located north of John Shields Parkway, west of Village Parkway, and south of Tuller Road, and is zoned Bridge Street District (BSD) – Sawmill Center Neighborhood District. The proposal includes the subdivision of 11.0 acres to establish four lots and the dedication of three public righs-of-way. Planning and Zoning Commission has recommended approval to Council. Staff recommended approval. Ms. Weinsenauer stated that no comments have been received regarding this item. Maor Amorose Groomes verified that the streets located within this area are considered private: streets and not public streets. Ms. Martin responded affirmatively. Mayor Amorose Groomes encouraged the applicant to listen to the Planning and Zoning Commission and their comments. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Mr. Peterson, yes. Resolution 31-21 Acceptance of a Final Plat for Bridge Park East, Section 4 (Block G). Ms. Alutto introduced the Resolution. Ms. Martin stated that this Resolution is a request for acceptance of a Final Plat to combine three parcels totaling ±2.29 acres and to establish four public access easements for open space to facilitate development of Bridge Park, Block G. The site is located north of Bridge Park Avenue and south of Tuller Ridge Drive between Dale Drive and Mooney Street, and zoned Bridge Street District (BSD) – Scioto River Neighborhood District. The plat establishes a single, 2.286 -acre developable lot (Lot 9) along with necessary public access easements for open spaces. Lot 9 is the result of the combination of three parcels: a .183 -acre parcel, a .006 -acre parcel, and a 2.097 - acres parcel. Planning and Zoning Commission recommended approval as did Staff. Ms. Weinsenauer stated that no comments have been received regarding this item. Ms. Fox stated that everyone can be confident in the work that Planning and Zoning put into the approval of this plat. Vote on the Resolution: Ms. Alutto, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BRorrHERs • DAYTON, OHIO Held May 24, 2021 Mayor Amorose Groomes announced that she would be ab Resolutions. Resolution 32-21 Accepting the Lowest and Best Bid for the Chamber of Commerce Renovration and Addition Project. Ms. Alutto introduced the Resolution. Ms. O'Callagan stated that pursuant to the Chamber of Commerce's lease regarding the property at 129 S. High Street, Dublin and the Chamber agreed to make certain improvements to the building and to share the costs of such improvements. The improvements were to be in two phases; the first was improvements to the building itself, and the second would be the construction of a Downtown Gateway Pavilion. The first phase improvements to the building were designed in collaboration with the Chamber and include the Chamber suite, public meeting room, community meeting room with kitchen, ADA compliant public restrooms, and renovated and updated building entrance and interior hallway areas. The Architect's estimate for this Project at the time of bid is $450,500. Four bids were received with Miles -McClellan Construction Company as the lowest and best bid of $471,1.00. The bids were competitive and prices are reflective of cost escalations that are impacting the vertical construction industry. The cost of the improvements to the building contemplated by the Lease exceeds the budgeted amounts and both Dublin and the Chamber will share in the cost overruns attributable to each party pursuant to the Lease. The City's total contribution to this Project is determined to be $394,740. The Chamber's total contribution is $76,360 plus furnishings (which are estimated to cost $75,000). It is noteworthy that a couple of maintenance items were added to the bid package at the request of Dublin Facilities Management staff in order to realize efficiencies. Pursuant to the lease, the City is responsible for making repairs to the HVAC system and maintaining the exterior of the building in a clean and attractive condition. Therefore, these costs are outside the scope of the improvements outlined in the Lease and will be funded as part of Facilities Management's renovations budget. Based upon ARB's feedback and the cost of the improvements made to the building itself exceeding budget, the Chamber of Commerce staff and City staff agree that construction of the Downtown Gateway Pavilion is now unfeasible to build as designed. Accordingly, staff will present Resolution 33-21 authorizing a lease amendment removing the Pavilion from the list of improvements, which is next on this meeting's agenda. Should Council approve Resolution 33-21, the City will no longer be responsible for the Pavillion, estimated to cost $65,000, and Dublin will use the funding for construction of the Pavilion to go towards offsetting Dublin's portion of the cost overruns for the phase one improvements to the building. The Chamber has committed to pay for its share of the improvements to the building as specified in the Lease. Construction is anticipated to begin in June 2021. The Contractor will have 120 days to complete the work. Staff has secured a right -of -entry from the adjacent property owner to the north to provide the Contractor with limited access to work. The property owner granted this right -of -entry at no cost. Staff recommended Council approve Resolution 32-21 accepting Miles -McClellan Construction Company as lowest and best bid in the amount of $471,100 and authorizing the City Manager to enter into a contract with Miles -McClellan Construction Company for this project. Ms. O'Callaghn introduced Ms. Amorose, Chief Operating Officer, Dublin Chamber of Commerce and Sean Henderson, Treasurer, Chamber of Commerce Board. Ms. Weinsenauer stated that no comments have been received regarding this item. Ms. Amorose expressed her gratitude to Council and staff for their partnership in the project. She stated it will be a wonderful asset for the business community. Mr. Keeler asked if the original bid included the pavilion that is now not being built. Mr. O'Callghan stated that was correct. Mr. Keeler sought clarification regarding the costs. Ms. O'Callaghan stated that the estimate was a year old, pre -pandemic, and the costs have significantly increased since that time. Ms. Fox stated that she is very disappointed that the pavilion is not being built. She views it as the gateway to the south. She stated that she is hopeful that the pavilion could still be built, if not now, then later. She would like to this to be revisited at Meeting Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS • DAYTON, OHIO Held Form 6101 May 24, 2021 Page 7 of 11 budget time. She is confident that a design could be created and finalized that pleased ARB. She is confident that it would benefit the business community. Mr. Keeler agreed that the pavilion would be a nice addition. He agrees that it should be revisited later for consideration. Vice Mayor De Rosa stated that it is a lovely design. It is unfortunate that the price increase is impacting this in this way. She is supportive of looking at constructing the pavilion at a future point. Vote on the Resolution: Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Alutto, yes. [Mayor Amorose Groomes abstained]. Resolution 33-21 Authorizing the City Manager to Enter into a First Amendment of the Lease Agreement Between the City of Dublin and the Dublin Chamber of Commerce. Ms. Alutto introduced the Resolution. Ms. O'Callaghan reiterated the improvements that have been agreed upon. She shared ARB's concerns about the pavilion. Based upon that feedback and the construction costs, the Chamber and the City agree the pavilion is not feasible to construct at this time. Staff and the Chamber have agreed to amend the Lease removing the Pavilion from the list of improvements. Should Council approve this Resolution, the City will no longer be responsible for the Pavillion and Dublin will use the funding for construction of the Pavilion to go towards offsetting Dublin's portion of the cost overruns for the phase one improvements to the building. The balance of the Lease remains unchanged. She thanked the Chamber for being a great partner in this process. Ms. Weinsenauer stated that no comments have been received regarding this item. Vote on the Resolution: Mr. Peterson, yes; Ms. Alutto, yes; Mr. Keeler, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. [Mayor Amorose Groomes abstained]. Resolution 34-21 Temporarily Permitting Outdoor Dining and Eating Areas Beyond Previously Approved Locations, Temporarily Permitting Portable Nonresidential Structures and Temporarily Permitting Certain Signs. Ms. Alutto introduced the Resolution. Mr. McDaniel stated that during this State of Emergency, he, as City Manager issued temporary orders that remain in effect to include: 1. An Executive Order amending Chapter 153 of the City Code to temporarily permit outdoor dining and eating areas beyond previously approved locations. 2. An Executive Order amending Chapter 153 of the City Code to temporarily permit portable nonresidential structures. 3. An Executive Order amending Chapter 153 of the City Code to temporarily permit window signs greater than 10% of the square footage of all windows and to permit temporary signs in front of business establishments. Once the City Manager lifts the State of Emergency, these temporary orders and permits will no longer be in effect and staff will need to enforce our code. Mr. McDaniel stated his intention to keep the Dublin State of Emergency in place as long as the Governor's State of Emergency is in place. Since it is not clear when the Governor's State of Emergency will terminate (only health orders expire on June 2), staff recommended Council consider action to ensure continuity. Mr. McDaniel stated his belief that it will take a period of time for the community and those businesses issued temporary permits to transition back to normal. Staff recommended Council consider some leeway for these temporary permits so that those businesses who suffered significantly, namely restaurants and small businesses, try to maintain and/or gain momentum coming out of the pandemic. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held May 24, 2021 Meeting Forth 6101 Page 8 of 11 Mr. McDaniel thanked Mr. Tim Rollins, NAPA Kitchen and Bar, for his cooperation in mitigating noise concerns of the residents. Mr. McDaniel thanked the residents in proximity to NAPA for their patience and understanding. They have been willing to work together to mitigate noise concerns and he is appreciative of their efforts. Ms. Weinsenauer stated that no comments have been received regarding this item. Mr. Keeler stated that he would like to see some areas of Bridge Park shut down permanently, raise the road bed up and make it a walkable area. Mr. Reiner agreed that it is important to have the area be walkable. Ms. Fox stated that the pandemic has shown us how fun sidewalk dining can be. Ms. Fox asked if the Code should reflect more options for outdoor dining. She stated that discussion should be held regarding our streetscape and how we create more of these outdoor placemaking amenities. Vice Mayor De Rosa agreed that there are a lot of opportunities. She stated that, regarding the NAPA noise situation, she has heard from residents who live in that area. These residents did not opt -in to this situation as the homes were there before the business was there. She expressed her appreciation to Mr. McDaniel for continuing to work on mitigating the issues. If concerns are not remedied, then this may be a situation where this business may be treated differently and the City not allow the outdoor dining to continue. Mr. McDaniel stated that he remains committed to finding a solution. In response to Ms. Fox's question regarding the type of noise, Mr. McDaniel stated that it is voices that are loud. There has not been live music. Mayor Amorose Groomes stated that she agrees with Mr. Keeler and Ms. Fox's comments and would like to see Planning and Zonning review what was originally contemplated in the Bridge Park area. Significantly wider sidewalks would provide for al fresco dining as well as a walkable area. Vote on the Resolution: Mr. Reiner, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keeler, yes. OTHER • Designated Outdoor Refreshment Area (DORA) extension of hours request Ms. LeRoy stated that the City will be having Dublin Irish Days presented by the Dublin Irish Festival instead of the traditional festival this year. As part of the Dublin Irish Days, many activities will be moved to downtown Dublin. This is the first request to extend the DORA beyond the normal operating hours. In order to implement this extension, it is within Council authority to approve and no other action is required. Staff will work closely with the Police and maintenance staff to ensure that safety and cleanliness are enforced throughout the weekend. Ms. Weisenauer stated that no comments were received regarding this item. Ms. Fox asked if there were any documented complaints over the weekend for the first DORA. Ms. Weisenauer stated that the majority of comments received were positive. Vice Mayor De Rosa asked when the City events end on the Saturday. Ms. LeRoy stated that staff has been working with the bars and restaurants to stop serving at appropriate times prior to the cut off. She also stated that some bars will have bands that will go until midnight, but most of the vendors will leave before that time. She stated they are exploring doing Irish movies after dark also. Vice Mayor De Rosa asked if 1:00 p.m. would be a more reasonable time to start servinq alcohol on Sunday. The vendors will be starting at noon. MayorAmoroseGroomes stated she is supportive of a 1:00 p.m. start time. Mr. Keeler stated that, he too, is supportive of a 1:00 p.m. start time. He asked about the metrics that will be used to determine the success or failure of the DORA when Council evaluates. He stated Council needs to decide what is an acceptable increase from past years. Ms. LeRoy stated that an update will be coming on DORA in July. Ms. Fox stated that litter should also be considered when looking at the success. Ms. Fox stated that the 1:00 p.m. time is a better start time. Ms. Alutto stated that Friday evening she was in the area for dinner and she didn't witness any problems with the DORA. RECORD OF PROCEEDINGS Minutes BARRETT BROTHERS . DAYTON, OHIO Dublin City Council Meeting May 24, 2021 Page 9 of 11 Held— - Ms. Alutto moved to approve the request to extend the DORA hours. Mr. Reiner seconded. Forth 6101 Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Amorose Gromes, yes; Mr. Peterson, yes; Mr. Keeler, yes. Alcohol Sales at the 2021 Dublin Irish Festival Ms. Leroy stated that this is the usual request that comes forward every year to serve alcohol in Coffman Park. She does not anticipate large numbers as in years past, but estimated 7,000 people per night. She stated that she has met with the Police Department to coordinate security as well. Ms. Weisenauer stated that no comments were received regarding this item. Mr. Reiner moved to approve alcohol sales at the 2021 Dublin Irish Festival. Ms. Alutto seconded. Vote on the motion: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes. • Ethics and Diversity, Equity and Inclusion (DEI) Training Mr. Rogers stated that all full-time City employees are required to take three DEI trainings for 2021. At the May 4 Administrative Committee meeting, the Committee recommended bringing a proposed training plan for DEI and Ethics to be provided to Council members and Board and Commission members. There is no cost for the two online trainings and there is a cost for the live session. The training plan proposes that the online training must be completed within 60 days and the in-person training will be scheduled. Vice Mayor De Rosa stated that the Administrative Committee was in agreement that this was a good thing to do and was cognizant of the time already given by our Board and Commission members when planning the training. She thanked staff for their work on this. In response to Mr. Reiner's question regarding training that may have been taken already, Mr. Rogers stated that credit would be given for the same ethics training if the requirement was already filled. Mr. Keeler moved to approve the proposed ethics and DEI training program for City Council and Board and Commission members. Ms. AlUtto seconded. Vote on the motion: Mr. Peterson, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. • Beautify Your Neighborhood Grants - 2021 Ms. Rauch stated that the five Beautify Your Neighborhood Grant applications that were received were heard by the Community Development Committee at their April 27 meeting. The combined total of grant requests this round was $23,244 out of $32,000 available. The Community Development Committee recommended approval. Ms. Weisenauer stated that no comments were received regarding this item. Mr. Reiner thanked the community members who participated in this program. Mayor Amorose Groomes asked if there would be another round for these grants since there was money left over in the fund. Ms. Rauch stated that they would accept applications if there were residents that wished to submit them. Mayor Amorose Groomes moved to approve the 2021 Beautify Your Neighborhood Grant applications. Mr. Reiner seconded. Vote on the motion: Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes. • Dublin Community Recreation Center (DCRC) Tallas Fee Waiver – Feis Ms. LeRoy stated that Feis usually uses Coffman High School in Dublin for their events. Due to the timing of the start of the school year, the school has indicated that they can RECORD OF PROCEEDINGS Minutes of Dublin CityCouncil Meeting BARRETT BROTHERS - DAYTON, OHIO Forth 6101 Held May 24, 2021 Page 10 of 11 no longer use the school facilities. They are still looking for a long term future site. In the meantime, the DCRC is a viable option as the DCRC will not be needed for the Irish Festival this year. The 800-1000 competitors that participate in the Feis stay in Dublin hotels. The Feis has requested a waiver of the fees to use the DCRC. Ms. Weisenauer stated that no comments were received regarding this item. Ms. Fox asked if they will be using the space for their event at the same time Dublin is having its modified Irish Festival. Ms. LeRoy stated that there will be an overlap on that Saturday. Ms. Fox asked if these events were open to the public. Ms. LeRoy stated that there isn't enough space this year for public viewing but it usually is open to the public. She added that she will be asking them to still do the Parade of Champions that they usually do at the amphiteather. Mayor ,Amorose Groomes moved to waive the fees at the DCRC. Ms. Fox seconded. Vote on the motion: Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Mr. Peterson, yes. STAFF COMMENTS • Changes to Recreation Operations and Events Mr. McDaniel stated that a memo was sent to Council and provided for public viewing regarding the changes in the health orders and restrictions that will be effecting recreation and events. He highlighted a few of the changes: Independence Day event changes, recreation programming opening up more, and outdoor pools returning to normal to name a few. Summer camps will still have certain restrictions and guidelines, but all the children on the waitlist have been accommodated. Mr. McDaniel encouraged everyone to get vaccinated. He stated that City facilities will no longer be closed to the public. • North Pool Opening Mr. McDaniel stated that the pool opening will be on Saturday with a ribbon cutting ceremony taking a place the evening before. He thanked the schools for their cooperation and patience throughout the construction process. He specifically thanked Jeff Stark and John Marschhausen for access to the hydrant. • Riverside Crossing Park The park is gradually opening. The restrooms were opened in conjunction with the start of the DORA. The balance of the development is coming along on schedule. COMMITTEE REPORTS Mayor,kmorose Groomes stated that committee reports and liaison reports will be heard separately in a different format. She welcomed feedback from Council. Administrative Committee: Vice Mayor De Rosa stated that she wanted to express deepest sympathies to the Gassin Family. He was an incredible supporter and volunteer of the community and will be missed. Community Development Committee: The next meeting is tomorrow (May 25) at 6:00 p.m. Finance Committee: The next meeting is tomorrow (May 25) at 4:00 p.m. Public Services Committee: No report was given. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held LIAISON REPORTS May 24, 2021 Page 11 of 11 Ms. Fox provided an update including: • Planning and Zoning Commission did an informal review of a new development of single family homes at the corner of Post Road and Hyland -Croy. They were general supportive of the development, but there is a historical farmstead on the property that is to be preserved. Staff is looking at recommendations for preservation. Planning and Zoning also had before them an acceptance of a Final Development Plan for All Our Friends, an adult care facility. Planning and Zoning reviewed the Towns on the Parkway that was before Council at this meeting. • Dublin Bridges is sending out the gift cards for graduates that may not otherwise receive anything. They are also asking for donations for Snacks for Students that is held June 4 through the monthy of July. This program gives a week's worth of snacks to the students that qualify for free lunches every Friday. She invited everyone to visit the website for more information: www.dublinbridges.org. • Washington Township held a cooperative vaccination event on May 18. They gave 28 vaccinations. She also reported that they are pleased that through grants and a loan, the section of roadway between Rings Road and Amlin will be redone. Mr. Reiner shared that the Honor Roll Memorial for our World War II Veterans is now in place in Veteran's Park. The Purple Heart City initiative is moving forward. He also encouraged everyone to make an appointment to stop in and see the Golf exhibit. Mr. Peterson reported that the last day of school for students is Friday, May 28. Mayor Amorose Groomes shared that she attended, as a guest of MORK, the Amtrak presentation at the Columbus Metropolitan Club. She stated there was great discussion regarding trains, loops and automobiles. COUNCIL ROUNDTABLE Ms. Alutto expressed her condolences to the Gassin Famiy. She wished all students a good last week of school. Ms. Fox expressed her enthusiasm for getting back to normal. Vice Mayor De Rosa expressed that she too is excited to get back to in-person meetings and for the pool opening. Mayor Amorose Groomes thanked everyone for their patience over the last several months; as these virtual meetings were conducted. She also expressed gratitude for Gary Gassin's service to the community and expressed her condolences to the family. ADJOURNMENT The meeting was adjourned at 9:20 p.m. Mayor -- Presiding Officer Ol'i Cie r f Cour#1 Form 6101