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HomeMy WebLinkAbout05-10-21 Council MinutesMinutes of RECORD OF PROCEEDINGS Dublin City Council Meeting BARRETT BROTHERS • DAYTON. OHIO Forth 6101 Held CALL TO ORDER May 10, 2021 Mayor Amorose Groomes called the Monday, May 10, 2021 Regular Meeting of Dublin City Council to order at 6:30 p.m. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Mr. Keeler, Mr. Peterson and Mr. Reiner. Ms. Alutto and Ms. Fox were absent (excused). Staff members present were Mr. McDaniel, Ms. Readler, Ms. Rauch, Ms. O'Callaghan, Mr. Earman, Mr. Rogers, Mr. Hammersmith, Mr. StifFler, Ms. Weisenauer, Mr. Dearth, Ms. O'Malley, Ms. Gilger, Ms. LeRoy, Lt. Tabernik, Officer McCloskey, Officer Dobney, Ms. Willis, Mr. Krawetski, Ms. Wawszkiewicz, Mr. McCullough and Chief Paez. Also present: Bridgette Mariea, Community Task Force Vice Chair; Denise Kestner, CollisionRight LLC; Greg Dunn, Ice Miller LLP ADJOURN TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the following: • Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action Mr. Reiner seconded the motion. Vote on the motion: Mr. Keeler, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes. Mayor Amorose Groomes reconvened the meeting at 7:04 p.m. She stated that, given the current pandemic conditions and as allowed by the state legislature, we continue to conduct our public meetings virtually to maintain the safety of all of Council, City staff and our residents. She shared that the public can access the live -stream on the City's website or on YouTube and can submit comments throughout the meeting. She stated that Council and staff want to accommodate public participation and comment to the greatest extent possible and comments on public business are welcomed. PLEDGE OF ALLEGIANCE Mr. Rogers led the Pledge of Allegiance. SPECIAL PRESENTATIONS • Light Ohio Blue Mayor Amorose Groomes proclaimed that the week of May 9 through May 16, 2021 is "Light Ohio Blue Week." Lt. Tabernik thanked City Council for the proclamation and for their support. He stated it is an honor to work for such a professional, supportive and innovative City. Dublin has some of the most professional and committed officers and employees that work for the Dubin Police department. He encouraged community members to join the Police and City Leadership in Lighting Ohio Blue. He shared that the Police Memorial Ceremony was held on May 7. This ceremony remembers the members of law enforcement who were killed while performing their duties. He stated that last year 362 line of duty deaths occurred involving law enforcement professionals nationwide. So far this year, 119 brave men and women have been lost in the line of duty; two were from Ohio. He introduced Officers McCloskey and Dobney who were also present, and invited them to say a few words. Officer McCloskey thanked City Council, the community and Light Ohio Blue for proclaiming this week as Police Week. She stated that it is a week of appreciation and remembrance. Dublin Officers will continue their dedicated service to the community despite inherent risks. Officer Dobney added that he is also appreciative of the proclamation. He stated that it is comforting and humbling to know that those who have died in the line of duty will be remernibered. Mayor Amorose Groomes thanked the officers for the work they do to protect our community every day. She encouraged the community to show the police support by lighting Dublin blue. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held May 10, 2021 Page 2 of 7 CITIZEN COMMENTS No comments were received regarding items not on this meeting's agenda in advance of the meeting. CONSENT AGENDA • Approval of Minutes of April 26, 2021 Council Meeting There was no request from Council to remove an item from the Consent Agenda. Ms. Weisenauer noted that no comments have been received regarding the Consent Agenda. Mayor Amorose Groomes moved for approval of the Consent Agenda. Mr. Keeler seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes. SECOND READING/ PUBLIC HEARING - ORDINANCES Ordinance 20-21 Authorizing the Provision of Certain Incentives to CollisionRight, LLC., to induce it to Lease a Facility to Retain and Expand its Corporate Headquarters and its Associated Operations and Workforce, all within the City; and Authorizing the Execution of an Economic Development Agreement. Ms. O'Malley stated that there are no changes from the first reading of this Ordinance. She did provide additional information to Council in their packet to answer Vice Mayor De Rosa's questions. Staff recommended approval of the Ordinance. She introduced Ms. Kestner from CollisionRight LLC. Ms. Kestner, CollisionRight LLC, shared that CollisionRight is a parent company to 11 different brands. She stated she is a resident of Dublin and she had a strong desire to have the headquarters here in Dublin. She stated they looked at a number of different options for their headquarters to be located in Upper Arlington, Powell and Dublin. She is pleased that Dublin, specifically Bridge Park is their preferred location. Ms. Weisenauer noted that no comments have been received regarding this item. Mr. Keeler stated that he was interested in what CollisionRight does. He stated that he sees them as an aggregator of "mom and pop" shops and offering them economies of scale and infrastructure that they otherwise wouldn't have. In response to Mr. Keeler's question regarding what impact autonomous vehicles will have on CollisionRight business, Ms. Kestner stated that there will still be accidents and collisions. She anticipates that repair will still be needed on autonomous vehicles. Vice Mayor De Rosa thanked staff for the updates. Mr. Reiner expressed gratitude to Ms. Kestner for bringing her business home to Dublin. Vote on the motion: Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Peterson, yes. INTRODUCTION/FIRST READING/ PUBLIC HEARING - ORDINANCES Ordinance 21-21 Maintaining the Existing Ward Boundaries of the City of Dublin, as Required by Article 9.04 of the Revised Charter. Mayor Amorose Groomes introduced the Ordinance. Mr. Rogers stated that Section 9.04 of the Revised Charter for the City of Dublin, Ohio, requires the review of the division of wards and associated boundaries no less than every 1.0 years. During the recent City Council Workshop conducted on April 5, 2021, Council's direction was to present a status quo ordinance for consideration during the May City Council meetings. Once the 2020 US Census reports are released, Staff will return 'to City Council with recommendations for potential re -division of City Wards and associated boundaries based upon that data. The release is expected in September 2021. While this Ordinance is to maintain a status quo division of the City's wards, there are some necessary administrative updates mainly to address corrections and changes that have occurred to the physical layout of the City's road network in the previous decade. Staff recommended passage of this Ordinance at the second RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 Held May 10, 2021 Page 3 of 7 reading/public hearing on May 24, 2021. Ms. Weisenauer noted that no comments have been received regarding this item. Mr. Reiner asked if the street adjustments discussed on April 5t" were taken into consideration. Mr. Rogers stated that it is staff's intention to incorporate those adjustments, along with any other recommendations, when the census data is released. Second reading and public hearing is scheduled for the May 24, 2021 Council meeting. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 26-21 Accepting the Lowest and Best Bid for the 2021 Shared -Use Path and Parking Lot Maintenance Programs. Mayor Amorose Groomes introduced the Resolution. Mr. Hammersmith stated that on April 22, 2021, five bids were received, publicly opened and read by Engineering staff for the 2021 Shared -Use Path and Parking Lot Maintenance Programs. This project provides maintenance in various locations on the shared -use path network and in several City parking lots. There will be road closures due to the maintenance work, but the closures will be clearly communicated in advance. The typical and customary communication methods will be used to convey construction information with the residents and impacted property owners throughout the duration of this work. The work is to commence in early June and will be completed in August. The Engineer's estimate for these programs is $385,000. The combined budgeted funds for the Shared -Use Path and Parking Lot Maintenance Programs in the 2021-2025 Capital Improvement Program are $480,000. B&B Sealing, LLC. submitted the lowest and best bid of $286,467.20. Staff has thoroughly reviewed the bid submitted by B&B Sealing, LLC. This contractor has not previously performed work fir the City of Dublin; therefore, staff made inquiries with references of B&B Sealing, LLC. and received positive feedback regarding their work. Staff recommended approval of the Resolution. Ms. Weisenauer noted that no comments have been received regarding this item. Vice Mayor De Rosa stated that this amount is significantly less than what was budgeted. She asked if there was additional work that could be accomplished in 2022 with the balance of those funds. Mr. Hammersmith stated he would evaluate that possibility. Mayor Amorose Groomes stated that the average condition score was below the goal of 70, coming in at 67.1. She asked whether or not the completion of this work will cause the condition score to rise well above 70. Mr. Hammersmith stated he was hopeful that would be the case. It is dependent on the year that we have with weather and such. Vote on the Resolution: Mr. Reiner, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Resolution 27-21 Authorizing the City Manager to Enter into Contract Modifications with Dublink Development Company L.L.C. and Columbus Fibernet L.L.0 Related to the Multi -duct Underground Conduit and Related Facilities commonly known as Dublink. Mr. Keeler introduced the Resolution. Mr. McDaniel stated that the Dublink Project originated with a series of contracts between the City of Dublin and Fishel Company. These contracts were initially entered into in 1998 and were expanded upon and modified over the years. Dublink consists of a multi -conduit system owned and operated by the Fishel Company, with one conduit of the :system dedicated for use by the City of Dublin. The City populated its conduit in the Dublink system with fiber optics. The City has used fiber optics over the years for institutional/public purposes, economic development attraction, retention and expansion, and dark fiber leasing. The City owns approximately 25 miles of fiber optics within the City of Dublin and nearly 100 miles of fiber optics outside the City of Dublin. The Fishel Company has contractually managed and maintained the City's fiber optics since it's initial deployment. He shared that both the Fishel Company and the City of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETTBROTHERS • DAYTON, OHIO Held May 10, 2021 Page 4 of 7 Dublin believe it is desirable to bring the Agreements up to date. This Resolution would accomplish the following: • restructure conduit pricing to three phases instead of potentially seven; • renew the Maintenance Agreement at the same costs as in the Original Agreement plus add CPI cost of living adjustment not previously provided; • reimburse the Fishel Company for its actual costs of providing location services for the particular laterals, which Dublin built to serve certain Dublin K-12 Schools. Retaining the responsibility to locate these laterals is critical to maintaining the integrity of the entire system; and • the Fishel Company to provide consistent maintenance and management of the Dublin owned conduit system generally in and around Bridge Park. Mr. McDaniel recommended approval of this Resolution. He also stated that Mr. Dunn is available to answer any questions. Ms. Weisenauer noted that no comments have been received regarding this item. Vice Mayor De Rosa stated that she would like to see an update on what is happening with this type of work around the region. She suggested discussing it at a work session. Mayor Amorose Groomes stated that it would be a good work session topic. Mayor Amroose Groomes asked about what type of maintenance the Fishel Company will be conducting and whether or not it was a comprehensive maintenance. Mr. McDaniel stated that maintenance services can be such things as location services. He stressE,,d the importance of consistency and management of not just Dublin, but everyone else's conduit and who is on what fiber. Fishel Company does a great job of that which is why we have stayed with them since inception. Mr. McDaniel expressed appreciation for the Fishel Company and the maintenance they have performed over the years without a cost increase. Mr. Reiner asked if OUPS finds this system as well. Mr. McDaniel stated that Fishel provides the locates for all the system and laterals. He added that they would get notified if someone notified OUPS of digging. Mayor Amorose Groomes stated that they also use warning tape. Mr. Reiner thanked Mr. McDaniel for all the work on this and what it has done for the community. Mr. McDaniel stated that the original cost was $3.5 million, and then over time more was put in but the return on investment is over $40 million. Vote on the Resolution: Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. OTHER • Memorial Tournament Benefit Concert — Alcohol Waiver Request Ms. Leroy stated that this request is from the Memorial Tournament to allow alcohol to be served on City property (the streets) for the Benefit Concert to be held in Bridge Park. 'This is a combination of the Benefit Concert they used to have and the Fore!Fest that was done in the past. Ms. Weisenauer stated that no comments have been received regarding this request. Mayor Amorose Groomes moved to grant the waiver request for the Tournament Benefit: Concert. Mr. Keeler seconded. Vote on the motion: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Peterson, yes. • Post Road Interchange Aesthetics Mr. Hammersmith provided an illustration of this interchange. The City of Dublin is working cooperatively with project partners at the Ohio Department of Transportation (ODOT) and Union County to improve the interchange at US 33 — SR 161 — Post Road. The detailed design, environmental updates, and right-of-way acquisition are on schedule to be completed in 2021. The current project schedule requires the final plan package to be submitted to ODOT in early October 2021. The project is anticipated to bid in February 2022 with an award in mid-March 2022 and construction to start in May 2022. Two new loop ramps will eliminate existing left turn conflicts to enter the US 33 ramps. A multi -lane roundabout and an expanded traffic signal at the ramp terminals Forth 6101 RECORD OF PROCEEDINGS Minutes of BAR RETT BROTHERS - DAYTON, OHIO Held Dublin City Council May 10, 2021 Page 5 of 7 will keep vehicles moving efficiently. The design also includes landscaping and a shared -use path on the south side of SR 161. Fiber connectivity will support the testing of connected and autonomous vehicle operations, and other technology initiatives in the corridor. The proposed overall landscape plan for the interchange creates a low maintenance / semi-annual mowed grassland aesthetic similar to the Muirfield Drive medians just south of the roundabout at Brand Road. Additionally, some accent landscape beds were placed nearer to the travel lanes to provide seasonal interest. Trees are arranged in a hierarchy of arcs and rows that tie the landscape to the Ohio University Campus's very distinct architectural rows of trees, celebrating the West Innovation District. Hardscape elements are also included in the landscape plan, with curved bands of cobblestone pavers. These bands will also function as drainage swales for the project within the loop ramps on the northwest and southeast quadrants. The design represents the rural character of Union County connected with the mE�dical and technology fields in Dublin, and also reflects the traditional Dublin bridge aesthetics. The retaining walls will support planting beds between the levels, and will be clad in real stone. Stone accents will also be applied to the base of the center bridge supports and abutment walls located beneath the bridge deck. The stone elements and arch complement other key bridges in Dublin, including the Avery- Muirfield Drive and Emerald Parkway bridges over US 33. Union County is cooperatively engaged in the overall project and the aesthetic treatments. Staff will continue coordinating with the project partners to include these aesthetic elements into the US 33 — SR 161— Post Road interchange improvement. Staff recommended City Council refer this matter to the Public Services Committee for review and discussion about the plantings and hardscape elements of the interchange landscaping package. Vice Mayor De Rosa asked about the public input that was received a few years ago regarding this interchange. Has a lot changed since that input was received? Mr. Hammersmith highlighted the public meetings that have been held regarding this interchange. The latest virtual public meeting where this interchange was discussed and concepts shown was in August, 2020. The response from the public at that time was favorable. Ms. Willis stated that the landscaping package was reviewed at the beginning phases. It has since been simplified for maintenance purposes, but is similar in theme across the interchange area. Ms. Willis also stated that this will be a pedestrian friendly environment. Mayor Amorose Groomes asked if the stone would be real stone. Mr. Hammersmith stated that it is real stone. Mayor Amorose Groomes wanted to know what type of stone it would be. Ms. Willis stated it was a river stone. Mayor Amorose Groomes moved to refer this topic to the Public Services Committee. Mr. Keeler seconded. Vote on the motion: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes. STAFF COMMENTS • Community Task Force Update Mr. McDaniel stated that he is proud to bring forward an update from the CommunityTask Force. The Community Task Force was established by Council in order to facilitate discussion and strategic planning to encourage diversity, equity, and inclusion (DEI) throughout the City's practices and the community at large. He referred to a report that was provided to Council in advance of the meeting. He stated that the Task Force intends to bring recommendations forward to Council at the August: 15 Council meeting. The Task Force has established subcommittees on various key areas of interest and are developing aspirational goals with action items and measures. They are also exploring the idea of a Community Advisory Committee that would implement the recommendations of the Task Force. The Chair of the Task Force, Kofi Amponsah, was unavailable for this meeting. Mr. McDaniel introduced Vice Chair of the Task Force Bridgette Mariea who was present. Meet Form 6101 RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS -DAYTON, OHIO Held Dublin City Council Meeting Form 6101 May 10, 2021 Page 6 of 7 Mayor Amorose Groomes expressed appreciation for the work of the Task Force. Ms. Mariea stated that she was honored to be part of this group. She stated that they are very dedicated people. She stated she looks forward to continuing their work. • Chief's Advisory Committee Update Chief Paez thanked City Council and the City Manager for their support and commitment to furthering important conversations in the community about diversity, equity and inclusion. He thanked the members of the Chief's Advisory Committee for their work. Chief Paez provided an overview of the discussions in the Committee thus far. These important discussions will continue to influence our programs, policies and procedures going forward. Committee members have expressed their interest in future conversations regarding using a trauma -informed care lens when examining other issues, officer support and wellness, officer -involved critical incident response, and the Dublin Police's body -worn camera policy. Chief Paez stated that the Committee also discusses current events that have occurred that help inform discussions about policing. He read a brief statement from Judge Maynard, the Chair of the Chief's Advisory Committee that said: "the CAC sees itself as playing a meaningful role in helping the department build bridges of trust and connectivity with all members of diverse populations, which exist in Dublin now and in the future. " Mayor Amorose Groomes expressed appreciation for Judge Maynard's comments. She also thanked the Chief for his commitment to engaging the public. Mr. McDaniel thanked the Chief and the department for the work they are doing. - • Metro Center Advisory Committee Visioning Process Mr. McDaniel stated that the City has an opportunity to conduct a visioning process with landowners and the Metro Center owners association for a portion of Frantz Road, generally between Metro Place North and Metro Place South. This process would allow us to lean forward on some micro -visioning in that area. He asked Council Members if anyone or a few of them had an interest in participating in that visioning process. Mayor Amorose Groomes stated that Ms. Alutto expressed interest in participating. Mr. Reiner stated that he would be interested as the Chair of the Community Development Committee. Mr. Keeler expressed interest also. Mayor Amorose Groomes asked the City Manager to circulate an e-mail regarding everyone's interest since everyone couldn't be present. Mr. McDaniel stated that May 9-15 is Economic Development Week and next week, May 16-22 is Public Works Week. He expressed appreciation for the professionals that are in these occupations at the City. COUNCIL COMMITTEE REPORTS Administrative Committee: Vice Mayor De Rosa provided an update regarding: • DEI (Diversity, Equity and Inclusion) and Ethics training programs that staff has put together for Boards, Commissions and Council members. A recommendation will be coming forward at the next Council meeting (May 24); • Council engagement and communication update — staff will be reaching out to Council members one-on-one to ask for their ideas regarding engagement; • Board and Commission recruitment update — staff provided an update on the framework that is being used to improve the Board and Commission website. • Dublin 2035 — a work shop will be coming up in June after all the Committees have an opportunity to have their second meeting. Comminity Development Committee: Mr. Reiner stated that the Community Development Committee met on April 27, 2021, and discussed the following: • Beautify Your Neighborhood Grant Applications were reviewed and a recommendation regarding those will be coming forward at the next Council meeting (May 24); • Dublin 2035 — Committee shared a number of their big ideas; and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held May 10, 2021 Form 6101 Page 7 of 7 • Historic District Task Force Implementation Recommendation was discussed. Additional information will be coming regarding SIDs, the Fagade Grant Program and whether or not a Public/Private Partnership and /or creation of a non-profit entity could assist with the administration of that program. Dublin Arts Council: Mr. Reiner shared that the Aida Garrity Art Show titled Dublin Golfscapes is on display from April 27 through June 7. He stated that anyone interested in viewing the exhibit can make an appointment with the Dublin Arts Council. He also shared that the time capsule event was Friday, May 7. It will be opened in the year 2033. Veteran's Committee: The Honor Roll Monument will be ready for Memorial Day. COUNCIL ROUNDTABLE Mr. Keeler expressed appreciation to the staff members that joined the Dublin 2035 Committee meetings. He also congratulated Doug McCollough for being featured in Columbus Business First this last week. Vice Mayor De Rosa expressed appreciation for the Economic Development and Public Works staff for their dedicated work for our community. She also thanked Chief Paez for his commitment to public engagement. ADJOURNMENT The meeting was adjourned a 8:10 p.m. Mayor - Presiding Officer 116g- of Cou it