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HomeMy WebLinkAbout04-12-21 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held April 12, 2021 CALL. TO ORDER Mayor Amorose Groomes called the Monday, April 12, 2021 Regular Meeting of Dublin City Council to order at 6:30 p.m. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Ms. Rauch, Ms. O'Callaghan, Mr. Earman, Ms. Nardecchia, Mr. Rogers, Ms. Gee, Ms. Martin, Mr. Hammersmith, Mr. Taylor, Ms. Rose, Ms. Wigram, Mr. StifFler, Ms. Noble, Ms. Weisenauer, Mr. Dearth and Chief Paez. Also present were Bob Walter, Mike Kaufmann, Victor Crawford, Steve Mason, Jessica Mayer, Jason Hollar, Ola Snow, Sara Wills and Michele Holcomb, Cardinal Health; Heather Heins, Welcome Warehouse; Denise Youngsteadt-Parrish, Dublin Food Pantry; Jill Kranstuber, Dublin Bridges; and Julie Erwin Rinaldi, Syntero. ADJOURN TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the following: • To consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mr. Reiner, yes. Mayor Amorose Groomes reconvened the meeting at 7:00 p.m. She reiterated that, due to the COVID-19 pandemic and the State's emergency declaration, the meeting is being conducted via an online platform and live -streamed at the City's website and via the City's YouTube. This is allowed as a result of the passage of Am. Sub. H.B. 197, which includes temporary changes to the Ohio Open Meetings Law. She reiterated her previous statement regarding the submission of any comments by the public prior to the meeting by e-mail to the Clerk or during the meeting via the form on the website. She ernphasized that Council desires to accommodate public participation and comment to the greatest extent possible throughout this pandemic and everyone's patience is certainly appreciated. PLEDGE OF ALLEGIANCE Mr. Rogers led the Pledge of Allegiance. SPECIAL PRESENTATIONS National Volunteer Week Mayor Amorose Groomes welcomed Ms. Nardecchia. Ms. Nardecchia introduced Ms. Youngsteadt Parrish from the Dublin Food Pantry, Ms. Kranstuber and Ms. Savage from Dublin Neighborhood Bridges, Ms. Rinaldi, from Syntero and Ms. Heins from the Welcome Warehouse. Ms. Nardecchia thanked Council for recognizing volunteers for National Volunteer Week. She shared that Dublin is community that springs into action wherever the need and this past year, volunteerism has been a little different but still robust. The collective effort of the non-profit community has come together with the City to meet growing needs during the pandemic. She thanked them for the tireless dedication. Ms. Rinaldi thanked Council for their support of non -profits and for the recognition of the volunteers. She added that working with Ms. Nardecchia on the Dublin Cares efforts has been very powerful. Ms. Heins from Welcome RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Forth 6101 Held April 12, 2021 Page 2 of 15 Warehouse thanked Council for the recognition of volunteers. She stated that Welcome Warehouse had the help of hundreds of volunteers and over 80 partners to help fulfill their mission. She thanked Ms. Nardecchia for bringing everyone together for Dublin Cares to meet the critical needs of the community. Ms. Nardecchia stated that the corporate community has offered tremendous generosity in meeting needs of the community also. Mayor Amorose Groomes read the proclamation and thanked all volunteers for their work in helping make Dublin such an amazing community. • Cardinal Health 50th Anniversary Mayor Amorose Groomes read the proclamation marking Cardinal Health's 50th Anniversary. Mr. Kaufmann thanked Council for the recognition and partnership. He added that Cardinal Health is proud to call Dublin home. He invited the founder of Cardinal Health, Mr. Walters, to comment. Mr. Walters expressed his appreciation to Council for recognizing Cardinal Health's service to healthcare, the employees and the community's it serves. He shared that 40 years; ago he brought his family to live in Dublin. Shortly after, the corporate headquarters for Cardinal Health came to Dublin. He stated that they have benefited from the spirit of growth and partnership that Dublin fosters. He thanked Council and expressed the desire to continue to grow together. Mayor Amorose Groomes stated that the admiration that the community has for Mr. Walter is unmatched. She stated that he has the ability to pay back and pay forward at the same time. She shared her memories of visiting the first grocery store. She stated that 18 years ago, her path crossed with Mr. Walters and he advised her to, "be good to everyone you work with because you don't know when your paths will cross again." Mr. Walter shared that the connectivity they have seen is the result of the great partnership. He also noted that across the parkway from Cardinal there are streets that reflect the namE!s of he and his wife's families. He stated that he has deep roots in Dublin. He thanked Council for everything they do for the community. Mayor Amorose Groornes thanked him and stated that the City looks forward to continue the great partnership. CMZEN COMMENTS No comments were received regarding items not on this meeting's agenda in advance of the meeting. CONSENT AGENDA • Approval of Minutes of March 22, 2021 Regular Council Meeting There was no request from Council to remove an item from the Consent Agenda. The Clerk and Ms. Weisenauer noted that no comments have been received regarding the Consent Agenda. Mayor Amorose Groomes moved for approval of the Consent Agenda. Mr. KE!eler seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes. SECOND READING/ PUBLIC HEARING - ORDINANCES Ordinance 12-21 Amendments to the Code Sections 153.002 and 153.150-153.162 regarding the Temporary Sign Provisions of the City of Dublin's Zoning Code (Case 20- 098AIDMC) Ms. Rauch stated that she has a few follow-up items from the first reading that she would be sharing. She stated that staff was asked to verify that the color provisions RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETTBROTHERS • DAYTON, OHIO Held April 12, 2021 Meeting Forth 6101 Page 3 of 15 for temporary signs matches the provisions for permanent signs. She confirmed they were the same requirements. The second follow-up was relating to the request to add language regarding verification of vacant properties for sale or lease. She stated that staff added language to the proposed code section that requires the applicant to provide that information on the application for that sign type. Ms. Rauch stated that the third follow-up was regarding the need for notification to all temporary sign permit holders that there will be changes and what they will need to do. Staff recommended approval. Ms. Weisenauer read a public comment into the record as follows: Bryan Griffith, 3852 Carberry Drive wrote: 153.1'58(J) states that residential sale and leasing signs are subject to 153.153 and 153.1'54, which, among other prohibitions, prohibit off premises signs, signs in the right-of-way, signs on public property, signs which interfere with vehicle or pedestrian traffic, 153,158(J)(3), then states signs off -premises signs may not interfere with vehicle and pedestrian traffic, and may not be located in street medians. But, these obligations were already contained in 153.154, It is unclear how 158(J) is attempting to modify or amend the prohibitions in 153 and 154, Furthermore, nothing in 158(J) expressly permits a sign in a residential area, as prohibited by 154(F). I recommend replacing the text of 158(J)(3) to read.- "Placement. Such signs may be placed on the property for sale or lease, within a residential area. " Also, in 153.158(1)(4), there is no practical limitation on the duration of such a sign. Some residential property may be actively for sale or lease for years at a time. Perhaps a limit of 180 days in any 24 month period, or similar, would help limit the number of unnecessary signs. Ms. Rauch stated that they were aware of these comments prior to the meeting and staff recommendation is not to make any changes. She added that, regarding the redundancy noted by Mr. Griffith, there is no harm in keeping the language there. There is also a purpose to that particular regulation to ensure that the sidewalk is not being blocked and vehicle line of sight is not interfered with. Ms. Rauch stated that, regarding the duration mentioned by Mr. Griffith, staff is trying to provide maximum flexibility for residential home owners trying to sell their property, but commercial property owners do have a duration limit. Vice Mayor De Rosa inquired as to the effective date of the permits and the duration of a permit. Ms. Rauch stated that the permits are yearly permits. When this Code amendment is effective, the changes would be in effect at the permit holder's renewal time. In response to Vice Mayor De Rosa's question regarding if a person just renewed their permit, Ms. Rauch responded that the permit holder would have the full year to have their sign up. Ms. Fox stated that this amendment was thoroughly vetted through the board/Commissions. It will reduce clutter but still allow the reasonable advertising for vacancies. She is supportive of these amendments. Vote on the Ordinance: Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Peterson, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes. Ordinance 13-21 Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non - Union Personnel) for Certain Personnel Restructuring and Adjusting the Operating Budget Accordingly. Ms. Rose stated that there have been no changes since the first reading. Staff recommended approval. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Vote on the Ordinance: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Form 6101 April 12, 2021 Page 4 of 15 INTIRODUCTION/FIRST READING/ PUBLIC HEARING - ORDINANCES Ordinance 14-21 Rezoning Two Parcels, 5555 and 5565 Perimeter Drive containing Dublin City (Hall from SO, Suburban Office and Institutional District to PUD, Planned Unit Development District — Coffman Park totaling approximately 4.44 Acres located Southwest of the Intersection of Perimeter Drive and Emerald Parkway (Case 21-015Z/PDP). Ms. Alutto introduced the Ordinance. Ms. Martin stated that this Ordinance is a request to rezone the City Hall property and complete the Coffman Park municipal complex. She illustrated the location of the property on a map. This property is proposed to be rezoned from SO, Suburban Office/Insititutional District to PUD, Planned Unit Development District. The proposal includes amendments to the Coffman Park PUD development text to incorporate City Hall by establishing three subareas: A, B, and C. All land rezoned in 1994 and 2007 is proposed to be located in Subarea A, all land rezoned in 2011 is proposed to be located in Subarea B, and the City Hall properties are proposed to be located in Subarea C. Subarea C permits municipal administrative functions, civic uses, parks and open space, and SO uses. All development and design standards are required to be in accordance with SO regulations. The development text adds sign standards to facilitate additional building identification and engagement opportunities given the prominent civic function. The Planning and Zoning Commission recommended approval to City Council at its March 4, 2021 meeting. The Commission determined that this proposal is consistent with the recommendation of the Community Plan. Staff recommended approval of this Ordinance at the second reading/public hearing on April 26, 2021. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Second reading and public hearing is scheduled for the April 26, 2021 Council meeting. Ordinance 15-21 Rezoning Two Parcels, 6077 and 6101 Avery Road, from SO, Suburban Office and Institutional District and from NC, Neighborhood Commercial District (Washington Township) to TF, Technology Flex District totaling approximately 1.26 Acres located West of Avery Road, South of the Intersection with Irelan Place (Case 21-020Z). Ms. Alutto introduced the Ordinance. Ms. Martin stated that this is a City -sponsored request to rezone two City -owned parcels totaling 1.26 acres. Currently, these parcels are two different zoning districts. These two parcels are proposed to be rezoned from SO, Suburban Office and Institutional District and from NC, Neighborhood Commercial District (Washington Township) to TF, Technology Flex District, which is consistent with the surrounding zoning districts. Ms. Martin reviewed the future land use recommendations by providing a map. One of the parcels is designated as open space. In coordination with the Parks and Recreation department, it has been determined that this parcel is not likely to be used as open space in the future due to its adjacency to other larger open spaces. The Planning and Zoning Commission recommended approval to Council of this rezoning at the March 18, 2021 meeting. Staff recommended approval at the second reading/public hearing on April 26, 2021. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Second reading and public hearing is scheduled for the April 26, 2021 Council meeting. Ordinance 16-21 Amendment to Zoning Code Section 153.074 to Address the Conversion of Garages into Habitable Space (21-010ADMC). Ms. Alutto introduced the Ordinance. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 CaFJ April 12, 2021 Page 5 of 15 Ms. Noble stated that City Council directed Planning and the Law Director's office to drafta Code modification to address proposals for residential structures that include the conversion of garage space into habitable space. The proposed language allows residential structures to expand their internal space, as needed, while maintaining storage and parking needs and the aesthetic character of a traditional single! -family neighborhood. This code modification would apply to Section 153.074 (Accessory Uses and Structures) of the City of Dublin Zoning Code and would apply to all residential zoning districts and specifically addressing attached garages. The amendment proposed to add a new paragraph that states: Garages converted to habitable space. Attached garages in all residential zoning districts may be converted into habitable living space if either.- a) another garage exists on the property that is commensurate in size to the garage being converted, or b) another garage is constructed on the property that is commensurate in size to the garage being converted. The Planning and Zoning Commission recommended approval to Council. Staff recommended approval at the second ready/public hearing on April 26, 2021. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Second reading and public hearing is scheduled for the April 26, 2021 Council meeting. Ordinance 17-21 Amendments to Zoning Code Section 153.044 Regarding Permitted Uses in the Technology Flex District related to Motor Vehicle Repair — Major (21- 011ADMC). Ms. Alutto introduced the Ordinance. Ms. Noble stated that the Technology Flex District currently permits major automotive repair businesses as a permitted use with additional requirements regarding outside storage. The proposed language is intended to prevent the creation of non -conforming uses or inhibit current operations for modifying or improving their facilities, but not allow this use to be newly established. The Planning and Zoning Commission recommended approval to Council. Staff recommended approval at the second reading/public hearing on April 26, 2021. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Mr. Keeler inquired as to whether or not there are any businesses operating this type of business currently. Ms. Noble responded affirmatively. She added that the proposed amendments include an "existing use" provision in the Technology Flex District that allows existing uses to be considered a permitted use based on their approvals prior to a Code modification. Mr. Keeler stated that if a car repair shop currently exists and changes ownership, it would still be a permitted use. Ms. Noble responded that it would. Second reading and public hearing is scheduled for the April 26, 2021 Council meeting. Ordinance 18-21 Amendments to Zoning Code Section 153.066 of the City of Dublin's Zoning Code Regarding the Bridge Street District Development Process to Add an Amended Final Development Plan Procedure (Case 20-177ADMC). Ms. Alutto introduced the Ordinance. Ms. Martin stated that this Ordinance is a proposed amendment to the Bridge Street District to modify the review and approval procedures to add an amended final development plan provision. This procedure was omitted In 2019, when the Review and Approval Criteria and Procedures, were modified. The amendment in 2019 established the BSD review process to align with the review process for Planned Districts. This proposed amendment addresses this omission by providing a more efficient review process for existing sites. The Planning and Zoning Commission recommended approval to City Council. Staff recommended approval at the second reading/public hearing on April 26, 2021. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held April 12, 2021 Meeting Form 6101 Page 6 of 15 The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Second reading and public hearing is scheduled for the April 26, 2021 Council meeting. Ordinance 19-21 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire the Property and Easements Located at 6371 Shier Rings Road, Identified as Franklin County Parcel Number 274- 000157-00 from the Board of Education of the Dublin City School District, for the Public Purpose of Constructing a New Roadway and Related Infrastructure which shall be Open to the Public Without Charge. Ms. Alutto introduced the Ordinance. Ms. O'Callaghan stated that the City of Dublin has started construction of the University Boulevard — Phase 2 / Shier Rings Road & Avery Road Intersection Improvement. The Project requires the acquisition of property interests from 13 property owners including the Dublin City School District (DCS). Staff has participated in good faith discussions with the DCS for over a year. The property discussed is located at 6371 Shier Rings Roads and is adjacent to the City's Service Center. This project requires a utility easement and construction easement as well as a conservation easement, which is needed as part of the environmental permitting process. The appraised value of these easements is $94,000 and the City and DCS have come to mutually agreeable terms for the acquisition of the property interests for the appraised value. As part of the consideration related to the easements, the City has agreed to work with DCS to provide an alternate bus access drive for additional access in and out of the DCS bus operation center. The City will grant easements for any access as required. The construction of University Boulevard did impact the DCS's access to the center. The Board of Education approved the easements and documents at their March 22, 2021 meeting. Staff recommended approval of this Ordinance at the second reading/public hearing on April 26, 2021. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Ms. Fox asked about providing a visual at the second reading to illustrate where the new access drive would be. Ms. O'Callghan was able to provide a visual at this meeting to illustrate where the access drives are for the DCS bus operations area. Ms. O'Call;3ghan used the illustration to explain the request of the schools. She stated she would provide a better visual at the second reading on April 26, 2021. Second reading and public hearing is scheduled for the April 26, 2021 Council meeting. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 20-21 Accepting the Lowest and Best Bid for the 2020 Pedestrian Tunnel Maintenance Project. Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on March 25, 2021, five bids were received, publicly opened and read by Engineering staff for the 2020 Pedestrian Tunnel Maintenance project. This project is located on Carnoustie Drive (north of Aryshire Drive) and involves the removal of the existing stone clad slopes at each entrance to the existing 108 -inch diameter concrete pipe tunnel. Once the existing stone removal is complete, the tunnel is to be extended and a cast -in-place concrete retaining wall with stone veneer facing will be constructed at each tunnel entrance. Carnoustie Drive will remain open to traffic during most of the construction period. However, during drilling/shoring operations, concrete placement, and setting of the new concrete pipe end sections, Carnoustie Drive will be closed at the tunnel location and detours posted. These construction activities requiring closure of Carnoustie Drive are anticipated to last three to five consecutive days. RECORD OF PROCEEDINGS Minutes BARRETT BROTHERS • DAYTON, OHIO Held Dublin -City Council_ Meeting Forth 6101 April 12, 2021 Page 7 of 15 The Engineer's estimate for this project is $540,000. The budgeted funds in the 2021- 2025 Capital Improvements Program for the 2020 Pedestrian Tunnel Maintenance project are $450,000. Complete General Construction Company submitted the lowest and best bid of $452,864.30. Construction of this Project is to commence in mid-June 2021 after the conclusion of the Memorial Tournament. The completion date for the project is November 20, 2021. Staff recommended approval of Resolution 20-21. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Mayor Amorose Groomes asked if the extension to the tunnel was to reduce the grade coming out of the tunnel. Mr. Hammersmith responded affirmatively. Vote on the Resolution: Ms. Alutto, yes; Mr. Keeler, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes. Resolution 21-21 Accepting the Lowest and Best Bid for the Signalized Intersection Upgrade - Phase 3 Project. Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on March 25, 2021, five bids were received, opened and read by Engineering staff for the Signalized Intersection Upgrade - Phase 3 project. This project will replace the traffic signal wiring and provide an upgraded base - mounted controller cabinet at the intersection of Riverside Drive and Summit View Road. Additionally, the project will provide for the installation of a new uninterrupted power supply (UPS)/back-up power supply system and new radar -based detection to improve the operational efficiency and maintainability of the intersection. The Engineer's estimate for this project is $161,500. The budgeted funds in the 2021-2025 Capital Improvements Program for Signalized Intersection Upgrades — Phase 3 project are $1.65,000. Complete General Construction Company submitted the lowest and best bid of $98,285.75. Construction of this project is anticipated to commence in May 2021 .and the intersection will remain open to traffic during construction. The completion date for the Project is November 19, 2021. Staff recommended Council approval of Resolution 21-21 accepting as lowest and best the bid of Complete General Construction Company in the amount of $98,285.75 and authorizing the City Manager to enter into a contract with Complete General Construction Company for this project. The Clerk and Ms. Weisenauer noted that no comments have been received regarding this item. Vote on the Resolution: Mr. Peterson, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. OTHER • 2021 Outdoor Pools Operating Plans and Cost Mr. Earman stated provided a summary for operating plans in packet materials for Council. Based on 2020 operations staff will be implementing several operational changes for an enhanced 2021 season. Season passes are a viable option for 2021. Staff has developed three models taking into consideration anticipated attendance at both the North and South pools. Staff will be implementing the middle option which includes: • Total Memberships: 3,550 • Average Individual Visits: 20 • Projected Revenue: $238,750 This option will allow for higher average visits by pass holder, but not oversell the number of passes more than can be accommodated. It also provides additional opportunities to continue to sell season passes should capacity not be met on a regular basis at both facilities. There may be an option to increase passes as the season progresses. All protocols previously approved by Franklin County Public Health for the Dublin Community Recreation Center are being updated for outdoor operations and will be followed by both Dublin Dolphins and Sea Dragons programs. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held April 12, 2021 Page 8 of 15 Staff is planning on opening the body slide and dive boards at the facilities in accordance with direction received from Franklin County Public Health. Ballantrae Spray Park will remain closed for 2021 due to number of people gathering and inability to provide contract tracing. Mr. Earman discussed the expense estimates for 2021. Staff recommended the approval of the operating model noted above as well as an additional $200,000 transfer from the General Fund to the Pool Fund to be included in the second quarter supplemental. Vice Mayor De Rosa stated that she appreciates the data provided. She asked about the anticipated popularity of the North Pool and how that impacted staff's decisions regarding data. She also asked if staff would be utilizing surveys for usage. Mr. Earman stated that the size of pool and surface area square footage of swimmable area is how decisions are made regarding numbers. He added that given the anticipated popularity of the renovated North Pool, both pools will be surveyed and usagE! trends will be tracked. Ms. Fox stated that she appreciated the information sharing. She asked about the flexibility of plans as the Governor could change the health orders. Is the intent to be as flexible in real time? Mr. Earman stated that staff will continue monitoring the standards and have put together multiple scenarios to be able to accommodate as things change. Ms. Fox stated that making these decisions based on thought and data is much appreciated. Mayor Amorose Groomes stated that she too, appreciates the information. • 2021 Events/Irish Festival Operating Plans and Cost Mr. Earman stated that staff continues to remain up-to-date regarding guidelines issued by the State related to hosting community events throughout 2021. These ever -evolving guidelines ultimately control the plans for each of the City's signature events. Planning for these larger events requires substantial commitment financially and significant staffing resources; therefore, it is necessary to begin the planning for each event now in a manner that minimizes the risk of cancellations, lost revenues and avoidable expenditures. Mr. Earman provided a summary of event modifications given the guidelines to date, as follows: Memorial Day For the Memorial Day Celebration, staff is working with the Wesley G. Davids American Legion Post 800 to plan a virtual event that allows for proper social distancing. At its March 18, 2021 meeting, the Veterans Advisory Committee endorsed the virtual approach again this year given the current conditions. Similar to last year, staff will help produce a special video and, using various media outlets, promote safe ways to commemorate the day at home. Independence Day Many activities for Independence Day will be held on July 3rd. Staff plans to host a parade, but it is unknown at this time whether it will be a reverse parade in Darree Fields or the traditional parade in Historic Dublin due to the gathering and spacing restrictions. Due to current restrictions both in Ohio and elsewhere, it will not be possible to book a national touring act. In addition, the capacity allowed in Coffman stadium is not sufficient to host a large community event. Staff is researching the possibility of hosting smaller concert locations near the stadium with local and regional bands that would follow the guidelines that will be in place. Fireworks will be planned but consideration to location and access to some of the areas that residents normally gather may be limited based on Public Health requirements. ResidE!nts may be encouraged to watch the fireworks from their homes and from their cars in various parking lots surrounding the site. Staff will also create neighborhood templates to help plan safe celebrations including Bike Brigades, Fishing Derbies, safe block parties and virtual activities. RECORD OF PROCEEDINGS Minutes of Dub_I_in. City Council Meeting BARRETT BROMERS • DAYTON, OHIO Held. Dubli,7 Irish Festival Form 6101 April 12, 2021 Page 9 of 15 Rather than one large gathering the first weekend in August, staff will create a celebration of "An Irish Citywide Celebration" with two main focuses during that weekend. The first focus will be ticketed Irish music concerts in the south field of Coffman Park and the play, The Irish and How They Got that Way by Frank McCourt will be presented at the Coffman Park Amphitheater August 4- August 8. The second focus will be in Downtown Dublin. Staff will work closely with Visit Dublin and the Downtown Dublin Alliance to bring Irish music, crafts and activities to the area. The weekend will still be kicked off by the traditional 5K and Dub Crawl following all COVID protocols. Mr. Earman reviewed the financial implications of the events for this year. He stated that the estimated expenses for the 2021 Community Events will be reduced by $2,189,261 from the original amount budgeted, and revenues are expected to be reduced by approximately $2,053,900. As a result, the impact to the ending Hotel/Motel Fund balance is estimated to actually increase by $135,361 compared to the original 2021 Budget. Staff recommended approving plans included above for summer events. More detail on each event will be provided closer to the actual date. Ticket: pricing and total numbers could change if health orders change prior to the events. In response to Ms. Alutto's question regarding what is meant by "pods," Ms. LeRoy stated that pods is referring to the people in each small grouping at these events, such as pods of ten people, or fewer, who are six feet away from the next pod. Ms. Fox state she would love to see Dublin have a July 4t" parade. She stated that it seems that we could have 10 people, six feet apart. Ms. LeRoy stated that we don't have to make that decision just yet. Staff wants to see if health orders will change. Mayor Amorose Groomes asked if it would be possible to push the decision on how to hold the event closer to the application deadline to allow more time in case the health orders do change. Ms. LeRoy stated that they could allow a little more time, but not to June 115 due to the entertainment that would be provided. She stated that some entertainers would be appropriate for a reverse -parade, but not a traditional parade and vice versa. Ms. Fox stated that even if the City does schedule entertainers that cannot be in a traditional parade, she is certain staff could find a place to put them on the celebration day and still have them perform. Ms. Alutto agreed. Mr. Keeler stated it is incredible how creative the event staff is, and willing to put forth so much effort. He appreciates everything staff is doing. Mr. Earman thanked Council and thanked staff for their hard work and dedication. Vice Mayor De Rosa stated she is hopeful that a traditional parade can take place, even if the length has to be extended to allow space. She appreciates the ticket approach and Dublin residents being first to purchase those tickets. • 2021 Summer Camp Operating Plans and Cost Mr. Earman stated that summer camps were very limited in 2020 due to ratio requirements. The camps capacity were only at about 60% enrollment for the services that were offered. Mr. Earman speculated that parents working at home or general discomfort engaging in communal activities as the possible cause. This year, staff has reachE!d out to gauge interest from the community. To provide the best experience, staff has made several restructuring plans and scenarios to be flexible for the different age groups. Mr. Earman stated that, this year, staff is collaborating with Dublin Latchkey. There will be no field trips this year, but swimming will be an option this year. Mr. Earman stated that recently staff was authorized to have 16 campers per room which greatly impacts the funding model. Staff recommended approval of a subsidy if it becomes necessary. The Clerk and Ms. Weisenauer noted that no comments have been received regarding these three items. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held _— April 12, 2021 Page 10 of 15 Mayor Amorose Groomes moved to approve the recommendations of staff regarding the 2021 pool operations, events and summer camp plans and associated subsidies as required. Ms. Alutto seconded. Vote on the motion: Mr. Peterson, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes. STAFF COMMENTS • American Rescue Plan Funding Mr. NlcDaniel stated that the American Rescus Plan funding was enacted in March 11, 2021. Staff is still awaiting detailed guidance from the U.S. Treasury regarding allowable uses for the funds. The City of Dublin is estimated to receive $9.6 million in two payments. The payments to local governments will be split in two – 50% within 60 days of the enactment of the law and the remaining 50% "not earlier than 12 months after" the first payment. Staff recommended deferring a decision regarding how to allocate/spend this funding until later in 2021. This funding will be deposited in the Coronavirus Relief Fund and will require Council action to appropriate when a decision is made regarding the utilization of this funding. Mr. McDaniel stated that he was riot seeking Council direction at this time, but he does encourage Council to have a discussion in the near future about the spending of these funds. In response to Ms. Fox's question regarding the CARES Act funding and whether or not those funds were allocated, Mr. McDaniel stated that the funds were all allocated in accordance with the law by the end of last year. Ms. Fox stated that she agreed with holding the funding, however, the funding that was given to the Welcome Warehouse, the Dublin Food Pantry and Dublin Bridges last year has all been used as it was intended to be used. She stated she would like to have a discussion regarding additional funding being given to these agencies to help the need in our community. Mr. McDaniel stated that if there is a significant need, then certainly the discussion should be held among Council. Mayor Amorose Groomes stated that it is important to understand the guidance on these dollars versus the guidance on CARES dollars in terms of revenue replacement and economic development, etc. She stated that they will need to have discussions about this funding and as we hear what other communities are doing with the funding it is important to remember that not all allocations were the same. Ms. Fox stated that she is looking for avenues to help the non -profits that are helping our residents and our school district residents. Mr. McDaniel stated that this is a larger bill than was passed before. There are dollars coming through for businesses, schools, etc. and staff is working to try to understand what may be coming in the way of funding for others aside from using City dollars. • GFOA Award Announcement Mr. McDaniel congratulated the Finance Team, City Council and all staff who contribute to the fiscal health and accountability of the City. The Government Finance Officers Association of the United States and Canada (GFOA) awarded the Certificate of Achievement for Excellent in Financial Reporting to Dublin for its comprehensive annual finance report for the fiscal year that ended December 31, 2019. Ms. Alutto congratulated Mr. StifFler and his team. COUNCIL COMMITTEE REPORTS Planning and Zoning Commission: Ms. Fox stated that the Commission spent some time goal setting for the coming year. She stated that some of the goals that were discussed were: • Working on sustainability initiatives; • Architectural evaluation and review; • Housing density and residential policy; • Microview of transient housing; • Regional understanding of activity; RECORD OF PROCEEDINGS Minutes of Dublin_City Council Meeting BARRETTBROTHERS - DAYTON, OHIO Held April 12, 2021 Form 6101 Page 11 of 15 • Examples of Neighborhoods across the country that are meeting the needs of their residents; • Placemaking; and • Receiving monthly updates on City departments and Council's actions. Administrative Committee: Vice Mayor De Rosa stated that the Committee met on April G with two topics on agenda: Dublin 2035 and a DEI Update. Mr. Rogers provided historical perspective of the City's procedures and policies that have been adopted and enacted since 1989. The Committee received an update on Council's 2020 resolutions that directed the establishment of the Community Task Force, the Chief's Advisory Committee and the LGBTQ Liaisons for the Police and City Manager's Departments. All groups are activiely meeting and working. The Committee received an update on Human Rights Campaign — Municipal Equity Index (HRC — MEI). Dublin is one of a handful of the cities in Ohio that is tracked. Dublin continues to improve. Vice Mayor De Rosa shared that the Committee received an update on DEI training efforts for staff in 2020-2021. Staff has been working with local experts like Stephen Francis to conduct these training sessions. One of the action items explored by the Committee was to inquire if there could be a DEI training tailored for Council and Board and Commission members. Vice Mayor De Rosa stated that the Committee is happy to follow-up if Council has an interest in exploring that. Ms. Alutto stated that she does desire to have training, but she want to ensure that we are being respectful of Board and Commission members' time. She would like to try to keep It around an hour. She encouraged Council to support this effort. Mayor Amorose Groomes also stated her support. Ms. Fox stated that she supports that the training be targeted to Board and Commission members so it would be more relevant to them instead of being overly broad. Consensus of Council was that the Committee will continue to work with staff on the development of this training and bring the training program back to Council. Vice Mayor De Rosa stated that during the economic development discussions and board and commission discussions, Council has voiced a desire to meet with and learn from Dublin business leaders. She wanted to bring forward some thoughts on goals to be achieved from the discussions and what putting together the group would look like. Vice Mayor De Rosa suggested four goals for an advisory group to: • Grow Council's understanding of the dynamics that are shaping Dublin's Businesses today, and into the future; • Create a venue for open dialogue and exchange between Dublin's Business Leaders and City Council; • Explore ideas with Dublin's Business Leaders to ensure Dublin remains THE best City in the Midwest to work, live, innovate, and grow a business; and • Further Council's understanding of the perspectives and needs of the City's 50 largest employers. Ms. Fox stated that as we engage with corporate leaders, they want to know what we are asking of them. What is the objective of getting this group together? She stated that she sees the objectives as: to build a stronger relationship between Council, the Economic Development department, and our Corporate partners; to gain perspective and input on the challenges that they face; discuss actions plans that the City may be able to incorporate to benefit our corporate community; and what would be their perspective on recruiting other businesses to the City and are there any marketing issues. Ms. Alutto stated that she is unsure if putting people in a committee will achieve that goal. She stated the importance of the corporate leaders having a benefit from these discussions. She stated that she would like to have these conversations in partnership with the Chamber of Commerce. She shared that she would rather this be an augmentation of the work already being done than to add another group to these already busy corporate leaders. She suggested inviting the Chamber of Commerce into a work session with Council to discuss. RECORD OF PROCEEDINGS Minutes BARRETT BROTHERS • DAYTON, OHIO Held Dublin City Council Meeting Forth 6101 April 12, 2021 Page 12 of 15 Mr. Peterson stated that this may sound time consuming and philosophical to them that they may not have time for. He stated it may not be a committee or board, but provide a mechanism for the conversation to happen. There are many knowledgable and talented people in this community that Council would benefit from hearing from. He shared that a discussion would be helpful to both parties, but it needs to be done differently. He stated that Council should not approach these corporate leaders with the desire to help them, rather to ask them to help us be better, which in turn could help them. He suggested including some small business leaders also due to the impact they have on our community collectively. It is an opportunity for us to listen. He stated that it will be important to build a network and inventory who is living here in our community. Mr. Keeler stated that logistically, the Economic Development staff and the Chamber of Commerce know who these people are. Could a few Council members be invited into those discussions? Ms. Alutto stated that Mr. Keeler has a good point, however, it would only expose a few members of Council to these business leaders. She suggested figuring out what they want to accomplish and then figure out how to get them to the table. Vice Mayor De Rosa stated that she will circle back around and figure out a venue for moving forward. She suggested that a work session could be a good first start to hash out some of the mechanics of moving forward. Mr. Reiner agreed and shared that trying to make the government better for them is a great approach. Ms. Fox suggested asking Mr. Rahmanian to sit in on a discussion with Council and hear his perspective. ConsE!nsus of Council was to move forward with additional discussion, perhaps at a work session. Community Development Committee: Mr. Reiner stated that the Community Development Committee met on March 23rd and heard an update on Bridge Park from Crawford Hoying's Principal and Founder Brent Crawford. It was a positive report. Ms. Rauch also provided an overview of the Planning Division's activities and performance metrics. • Maintenance of Historically Significant Stone Walls The Committee considered the topic of Maintenance of Historically Significant Stone Walls, Staff discussed the results of the 2016 Historic and Cultural Assessment that provides detailed information about locally surveyed stone walls including physical condition, historic integrity, historical significance, location relative to rights-of-way and wall t tpes based on construction methodology. Staff has integrated all the information from the Assessment and Asset Management Inventory into GIS. A majority of the stone walls are located in the public right-of-way; however, some are located on private property, and some have sections varying between public right-of-way and private property. Staff contacted the Dublin Historical Society for their advice regarding the maintenance of historic stone walls and the society's president, Tom Holton, provided valuable input to the Committee for their consideration. The recently approved Historic Dublin Zoning Code amendments and draft Historic Design Guidelines provide regulations and guidance on historic stone walls, which apply to private property and City -owned parcels located within the Historic District boundary or on Appendix G. This guidance does not apply to walls that are located in the public right-of-way. The Committee discussed maintenance responsibility, practices, and the process for historically significant stone walls that are located in the public right-of- way. Staff provided a memo and presentation with the details of the topic and considerations in Council's packet for this meeting. The Committee unanimously recommends to City Council to direct staff to incorporate the following maintenance practices into the City's Infrastructure Asset Management Program: RECORD OF PROCEEDINGS Minutes of Dublin City Council_ Meeting BARRETT BROTHERS . DAYTON, OHIO Form 6101 Held April 12, 2021 Page 13 of 15 In instances of historically significant walls that have sections varying between public right-of-way and private property, the City will maintain the portion(s) that is located in the public right-of-way; and The maintenance guidance that is outlined in the recently approved Historic Dublin Zoning Code amendments and draft Historic Design Guidelines for historically si gniflcant stone walls on private property and City -owned parcels located within the Historic District Boundary or on Appendix G, will also be applied to historically significant stone walls that are located in the public right-of-way; Staff will obtain guidance from the Architectural Review Board when performing significant maintenance/reconstruction of historically significant stone walls located in the public right-of-way. Mayor Amorose Groomes clarified that the walls that meander in and out of public and private property will be maintained by the City. Mr. Reiner stated that was correct. Ms. O'Callaghan stated that the recommendation will be revised to state that the City will maintain the all portions of the wall that meanders back and forth between private and public property. Ms. Fox stated that when it comes to having professionals maintain the walls, she has noticed that they are not doing it correctly according to history. She stated it would be beneficial to put some information or video on our website regarding the maintaining of these walls. Ms. O'Callaghan stated that providing the maintenance on private property will require the City to obtain some rights. Maintenance Easements or Rights of Entry will need to be obtained before any work can be done. Mayor Amorose Groomes moved to accept the Community Development Committee's recommendations regarding the maintenance of historic stone walls. Ms. Fox seconded. Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes. • Code Amendment Permitting Chickens in Residential Areas Mr. Reiner stated that the Committee also considered the topic of allowing chickens in residential areas. Staff shared three options: keep the current regulations that only permit chickens on Rural zoned properties, amend the Code to permit them in residential areas, or amend the Code to require a special permit. The Committee discussed the options, the provisions that could be included if a Code modification would be considered, and the potential challenges that may arise if a Code modification was considered. In the end, the Committee recommended 2-1 to City Council to consider an amendment to the Code to allow chickens in residential areas. Should Council determine this amendment be pursued it would be forwarded to PZC. Vice Mayor De Rosa sought clarification that the discussion is to allow chickens? Mr. Reiner, stated that the discussion is to find legislation and requirements that everyone can live with. Discussion was held among Council Members regarding this recommendation. Some of the comments related to: • Concern with attracting predators; • Concern with the noise; • Concern with managing and regulating chickens; • Concern that it is a solution in search of a problem; • Concern that for every happy person, there will be many more unhappy people; • Support for learning about the care and respect of nature; • Support for sustainability; • This wouldn't be a wide spread issue; and • There have been many advancements regarding the keeping of chickens. Mayor Amorose Groomes moved to direct staff to draft legislation allowing chickens within the City. Mr. Reiner seconded. RECORD OF PROCEEDINGS Minutes of Du_blin_City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held Vote on the motion: Mayor De Rosa, no; Motion defeated. April 12, 2021 Page 14 of 15 Mr, Keeler, yes; Ms. Alutto, no; Mayor Amorose Groomes, no; vice Mr. Peterson, no; Mr. Reiner, yes; Ms. Fox, no. Finance Committee: Ms. Alutto shared that the next meeting is scheduled for April 19. Public: Services Committee: Ms. Fox shared that the Public Services Committee met on March 29 and on April 8. They received an update from Police and Court Services. They discussed the Parks and Recreation Master Plan update. Ms. Fox gave a high level view of what updates staff is exploring for the Master Plan. The bridge parapet over ][-270 was discussed in an effort to make the words "Dublin" more visible. She shared that these discussions have involved different paint colors and an inquiry about staining the concrete. She stated that there is not currently a recommendation from Public: Services Committee. Ms. Fox stated that she is open to any suggestions from the balance of Council. Mr. Reiner stated that the two green paint suggestions from staff were nice. He suggested that something should still be done. Ms. Fox stated that she is hopeful that sealing or staining the concrete may still be an option. Vice Mayor De Rosa suggested getting the staining or sealing options to see how they would look. COTA: Vice Mayor De Rosa stated that her term expired on the COTA Board on March 31. She stated that the seat rotates among municipalities every 12 years, so Dublin's next opportunity to be a part of the Board will be in 9 years. She stated it has been an honor to serve on the Board. She stated it is an exciting time to be on the Board with all the innovation. She complimented COTA's perserverance through the pandemic. MORPIC: Mayor Amorose Groomes shared that the State of the Region was great. She stated that MORPC continues to do important work regarding greenways and blue ways. 33 Corridor: Vice Mayor De Rosa stated that a meeting was held April 9. She stated that time was spent recognizing the Japanese businesses that are up and down the corridor. There are more than 60 Japanese owned businesses along that corridor. She stated that she continues to be impressed by the activity and the advancement. The long-range plans will be discussed over the next few months. Mr. Keeler stated that an autonomous shuttle that will be starting in Marysville between senior centers and rE!tail and commercial. Dublin Arts Council: Mr. Reiner shared that the Wishing Tree begins April 1. A show surrounding the subject of Golf will be available to view from April to early June. Dublin Bridges: Ms. Fox shared that they have utilized the money that was allocated to them from the CARES funding. During the Spring, a program called Gift for Grabs will be corning where Dublin Bridges provides a $100 and a bundt cake for graduates that may not otherwise have a celebration. Every one of the Dublin Schools has a personal care pantry that operates out of the schools for any student to use. COUNICIL ROUNDTABLE Ms. Alutto welcomed the new Dublin School Superintendent Mr. Marchhausen. Ms. Fox stated that she had lunch with Hilliard City Manager Michelle Crandall and learned of an engagement tool they use called Hilliard Talk2Us. She would like this explored to see if it is something that would be beneficial to Dublin. Mayor Amorose Groomes stated that she is continuing to watch issues in the State House and Senate and will forward information as it becomes available. RECORD OF PROCEEDINGS Minutes of - BARRETTBROTHERS-DAYTON,OHIO Held ADJOURNI The meetinc ��v Mayor — Pre tle�l of Coy Dublin Citv Council Meeting Form 6101