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HomeMy WebLinkAbout11-09-20 Council MinutesRECORD OF PROCEEDINGS Minutes of D jblin Otv Council Meeting BARRET"T BROTHERS - DAYTON, OHIO Form 6101 Held November 9, 2020 CALL TO ORDER Mayor Amorose Groomes called the Monday, November 9, 2020 Regular Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Staff members present were Mr. McDaniel, Mr. Rogers, Ms. Readier, Mr. Boggs, Ms. O'Callaghan, Mr. Stiffler, Chief Paez, Mr. Earman, Ms. Rauch, Ms. Burness, Mr. Hammersmith, Mr. Bishop and Mr. Plouck. ADJOURN TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes, Ms. Fox, yes; Mr. Reiner, yes. Mayor Amorose Groomes reconvened the meeting at 7:00 p.m. She reiterated that, due to the COVID-19 pandemic and the State's emergency declaration, the meeting is being conducted via an online platform and live -streamed at the City's website and via the City's YouTube. This is allowed as a result of the passage of Am. Sub. H.B. 1971 which includes temporary changes to the Ohio Open Meetings Law. She reiterated her previous statement regarding the submission of any comments by the public prior to the meeting by e-mail to the Clerk or during the meeting via the form on the website. She emphasized that Council desires to accommodate public participation and comment to the greatest extent possible throughout this Pandemic. PLEDGE OF ALLEGIANCE Mr. Rogers led the Pledge of Allegiance. CITIZEN COMMENTS Ms. Burness reported the following citizen comments submitted for items not on the agenda: 1. From Mimi Rivard, 5516 Caplestone Lane, Dublin, OH 43017 Topic: Diversity and inclusion Over the past 2 months there has been much discussion among Dublin residents about diversity and inclusion within our school district. Our superintendent made the choice to elevate hate speech and chose to disallow teachers and faculty the option of wearing a shirt to support marginalized students. Precedent has been set nationally, in a number of districts, to offer support to these students in meaningful, public ways. (see Evanston, Illinois and others) Our community has invested in a festival that celebrates white, Irish heritage. The school clubs and sports teams work at the festival to earn money to support themselves. In what context is district participation in this event apolitical? Isn't wearing a shirt that supports nonwhite, non -Irish groups equitable in merit? I would like to request our council members consider what this reflects to our community members. Our district is woefully and shamefully behind contemporary views and norms around equity, diversity and inclusion. Why would anyone want to conduct business or live in a place where the values of equity and inclusion are not embedded in the schools? An equitable solution would be to allow staff to wear the shirts and to continue to allow district clubs and sports teams to participate in the cultural pride festival celebrating Irish Heritage. Until we provide an equitable living and learning experience here in Dublin, our stated values ring hollow. Let us take the opportunity to bring this RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 9, 2020 Page 2 of 11 discussion out into the light and create a culture where EVERY community member feels welcomed and armed. 2. From Ajmeri Hoque, 4237 Clayton Court, Dublin, OH 43016 Topic: Community Task Force Dear City Council members, I am writing to you today regarding my concerns with the Community Task Force and Drr. Hoadleys position as part of the Task Force. The Task Force was formed to address Diversity, Equity and Inclusion in several areas of this community, Schools and the effect of systemic racism in schools is an important part of this conversation, which is probably why Or. Hoadley was included as a member of the Task Force. However, recent comments by Dr. Hoadley has shown that he does not believe in systemic racism, he compared pedophilia to gay marriage, thea he stated black lives matter t -shirt is a political matter. Recently he tweeted an image, which was completely tone-deaf and privileged. My letter to you is not the first time members of this community have expressed concerns of Or. Hoadley and now that he s a part of this Task Force, my fear is the task force was done for optics � only and not to create real change in the Dublin community. I urge you to reconsider the appointment of Dr. Hoadley to the Community Task Force in order to facilitate honest and open communication amongst the members and the community. Mayor Amorose Groomes noted Council is appreciative of the comments, acknowledging these are extraordinarily trying times and the community is navigating very difficult issues. The City will continue to facilitate those important and difficult conversations through the Community Task Force and the Chief's Advisory Committee. She reminded everyone that while the City is proud of the Dublin City Schools system and thankful for them, the City does not determine policy for Dublin Schools. The Task Force will continue to meet, will select their Chair and Vice Chair and will set their own agendas. Council has given these groups the free rein to discuss all of the issues related to Diversity, Equity and Inclusion. Council is working to make progress on these important issues in our community. CONSENT AGENDA 'There was no request from Council to remove an item from the Consent Agenda. 'The Clerk and Ms. Burness noted that no comments have been received regarding the Consent Agenda. Ms. Alutto moved approval of the one item on the Consent Agenda. Mr. Peterson seconded the motion. 'Vote on the motion: Vice Mayor De Rosa, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes. • Approval of Minutes of the October 26, 2020 Regular Council Meeting ;SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 29-20 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31,2021m Mr. Stiffler reported that the document contains the appropriations for the first year of the adopted five-year CIP as well as the proposed 2021 operating budget, with additional appropriations for the Dublin Arts Council and Visit Dublin, Ohio, as discussed at the budget work sessions. He is available to respond to any questions. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. Vote on the Ordinance: Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mr. Keeler, yes; Ms. Alutto, yes. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Ifeld November 9, 2020 Page 3 of 11 Ordinance 30-20 (Amended) Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non - Union Personnel), Ms. Miglietti reported that this amended ordinance reflects a reorganization of the Legislative Affairs' office to clarify the duties and responsibilities of the staff in that office. The Deputy Clerk of Council position was reclassified and regraded and a new position titled Assistant Clerk: of Council is being created. Staff recommends approval .of Ordinance 30-20 as amended. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. There were no questions or discussion. Vote on the Ordinance: Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr'. Peterson, yes; Mr. Keeler, yes; Ms. Alutto, yes. Ordinance 31-20 Amending Chapter 51 and 52 Establishing User Fees and Capacity Charges for the Sanitary Sewer and Water Systems, Mr. Stiffler stated there are no changes to this Ordinance subsequent to the first reading. Staff recommends approval by Council. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. There were no further questions. Vote on the Ordinance — Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes. Ordinance 32-20 Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May Be Expended, Specifying the Public Infrastructure Improvements Directly Benefitting the Parcels; and Authorizing Compensation Payments to the Dublin City School District and the Tol les Career and Technical Center. Mr. Stiffler stated there are no changes to this Ordinance subsequent to the first reading. Staff recommends approval by Council. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. Vote on the Ordinance: Mr. Peterson, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Keeler, yes. Mayor Amorose Groomes moved to waive the Council Rules of Order in order to address Ordinances 33-20 through 42-20 together and have the Clerk read the property owner name and property address into the record. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes. (The Clerk read the property owner names and property address into the record.) Ordinance 33-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM ,ANTHONY GIOFFRE AND JOHN GIOFFRE, FROM THE PROPERTY LOCATED AT 6262 EITERMAN ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW' ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin Citv Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 9, 2020 Page 4 of 11 Ordinance 34-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM 33 DUBLIN INDUSTRIAL PARK, LLC, FROM THE PROPERTY LOCATED AT 6280 RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, ORDINANCE 35-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM WILLIAM L. BAKER AND NANCY A. BAKER, FROM THE PROPERTY LOCATED AT 6430 SHIER RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Ordinance 36-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM SERTEK, LLC, FROM THE PROPERTY LOCATED AT 6399 SHIER RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Ordinance 37-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM SH 725 LLC, FROM THE PROPERTY LOCATED AT 6245 OLD AVERY ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Ordinance 38-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM W. BAKER HOLDINGS, LLC AND WILLIAM L. BAKER, FROM THE PROPERTY LOCATED AT 6360-6390 RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, ORDINANCE 39-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM AVERY LAKES PARTNERS, LLC, FROM THE PROPERTY LOCATED AT 6201-6233 AVERY ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, ORDINANCE 40-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM DOLAN INVESTMENTS II, FROM THE PROPERTY LOCATED AT 6385 AVERY ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Ordinance 41-20 AN ORDINANCE TO APPROPRIATE PROPERTY AND EASEMENTS FROM SAMUEL M. BAKER, FROM THE PROPERTY LOCATED AT 6252 AVERY ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 9, 2020 Page 5 of 11 Ordinance 42-20 AN ORDINANCE TO APPROPRIATE AN EASEMENT FROM MEDEX, INC., FROM THE PROPERTY LOCATED AT 6250 SHIER RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Mr. Hammersmith stated that there is no additional information to provide at this time. Staff recommends approval. He offered to respond to any questions. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. There were no further questions. Vote on the Ordinance: Ms. Fox, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes. Ordinance 43-20 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT NECESSARY CONVEYANCE DOCUMENTS AND CONTRACTS TO ACQUIRE THE PROPERTY LOCATED AT 6480 SHIER RINGS ROAD, IDENTIFIED AS FRANKLIN COUNTY PARCEL NUMBER 273-000304-00 FROM JOSEPH F. MONSKA, TRUSTEE, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Mr. Hammersmith stated there is no additional information to provide at this time. Staff recommends approval. He offered to respond to any questions. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. There were no further questions. Vote on the Ordinance: Mr. Peterson, yes; Mr. Keeler, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes. Ordinance 44-20 (Amended) Amending Section 153.076 of the City of Dublin Codified Ordinances Regarding Property Maintenance and Nuisance Code. (Case 20-097ADMC) Ms. Rauch reported that one minor amendment was made, per Council's request, regarding the inclusion of exterior grade materials for exterior doors as discussed at first reading. This has been incorporated in the Ordinance. Follow-up information about the City's communication plan for this legislation was also included, as well as enforcement of the amendment upon adoption and implementation. Staff is recommending approval of this Ordinance as amended. Mr. Boggs stated he has no additional comments, but can respond to any questions. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. Vote on the Ordinance: Ms. Fox, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mr. Reiner, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 45-20 Amending Chapter 35 of the Codified Ordinances to Revise the Schedule of Fees and Service Charges for City of Dublin Services, Ms. Alutto introduced the Ordinance. Mr. Bishop, Financial Analyst with the City introduced himself to Council and noted he will present the information related to this annual update of the City's schedule of fees and service charges. He noted that in 2019, an inflationary adjustment of 1.4 percent was applied to fees in each department. For 2020, which is a full update year, the Finance Department conducted a full Cost of Services Study, reviewing all fees in the fee schedule in order to update fees for 2021. He noted that no new fees are being proposed for 2021 and only adjustments to existing fees are being recommended across all departments, based upon current cost recovery targets. He noted that a Form 6101 RECORD OF PROCEEDINGS Mrinutes Of Dublin City Council Meeting; BARRETT BROTHERS - DAYTON, OHIO Held November 9, 2020 Page 6 of 11 complete listing of fees and all applicable changes is in the fee schedule and is listed in .Appendix A of the Ordinance. He noted the following: 1. Building Standards. Proposed fees increased 10-15 percent on average to meet established cost recovery for most fees. No new fees are proposed for 2021. a. Fire Plan Revisions (BL -13A). Staff proposes modifying the minor and major versions to reflect a single fee for Fire Plan Revis9ions at the proposed rate of $165. b. Building Permit Reactivation (BL -27). As this service is no longer provided -applicants now are required to submit for a new permit - staff recommends removing this fee from the fee schedule. c. Range Hood Permit (BL -35). Staff recommends eliminating this charge for service in the amount of $150, charging applicants when a Range Hood Permit is the only service under review at the current rate of $450. 2. Planning Division. Proposed fee increases of 5 percent on average, and no new fees are proposed. a. Master Sign Plan Review (PL -56). Most requests for sign plans in the Historic District are minor in nature. Due to the minor review of this process, the current established fee places a burdensome cost on businesses in the area. Staff therefore proposes no fee be charged for this review type in the HD beginning in 2021. b. Parking Plan Review (PL -57). This review fee is in excess of other fees in Planning requiring similar work. Staff therefore proposes that the fee be modified to reflect the same rate as a Minor Project Review, which would decrease the PL -57 fee from $815 to $740. 3. Police Fee Changes. a. Impound/abandoned Vehicle Release (PO -02). Proposed increase from $120 to $130. This fee does not apply to victims of crime and it was last increased during the 2014 cost study. b. Records Check/Clearance Letter (PO -03). Proposed increase from $20 to $25. It was last increased in 2009. 4. Public Works Fee Changes. a. Fleet Division -Fuel Surcharge (PW -10). Propose $.01/gallon increase raising the surcharge from $.12 to $.13 on gasoline and diesel fuel purchased by Dublin City Schools and Washington Township. Total gallons purchased by the City in 2019 was 460,712. The City sold 268,692 gallons of fuel to Dublin City Schools and 37,484 gallons to Washington Township in 2019. b. Streets &Utilities Division -Salt Surcharge (PW -11). Propose a $.15/ton increase from $1.78 to $1.93. The total tons sold by the City in 2019 was 238. This was sold to Dublin City Schools, Shawnee Hills and Washington Township. c. Fleet Division -Washington Township Fleet Maintenance (PW -12). Proposed increase of $10 (from $110 to $120) for labor. The contractual rate established in 2013 is based on the fully burdened hourly rate for employees involved in providing Washington Township services under the agreement. Washington Township utilized 144 hours of City labor in 2019. He noted that a letter of notification of these changes will be sent to these organizations, if approved by Council. 5. Recreation Services Division. Fee changes are proposed to outdoor pools and DCRC rates in 2021. Staff has determined that damage to City properly is low risk and proposes the temporary elimination of the collection of deposits for the rental of City facilities for a trial period of one year. a. Aquatics -Outdoor Pools (RC -12). Proposing a $1 increase to the daily pass rates for all admission types. Annual membership pricing increases are proposed between 9 to 13 percent for most membership types. The Form 6101 RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting November 9, 2020 Page 7 of 11 total proposed increase to the pool fees would produce an approximate $47,000 in additional revenue from outdoor pool passes in 2021. b. DCRC Facility Passes (RC -19). There is a $1 increase proposed to daily admission passes with the exception of non-resident adults where no change is proposed. Proposed changes to DCRC annual memberships reflect a 10 percent increase for senior rates and a 5 percent increase for all other membership rates. Collectively, between daily passes and annual memberships, a total of $115,000 in anticipated revenue is projected with these changes. Staff recommends adoption of Ordinance 45-20 at the second reading/public hearing on November 16, 2020. He offered to respond to any questions. The Clerk and Ms. Burness reported that no comments have been received regarding this matter. Mayor Amorose Groomes complimented Mr. Bishop on his thorough presentation and invited Council discussion and questions. Mr. Keeler asked about PL -56 — Master Sign Plan Review. There are comments about only the Historic District. Is the fee waived for any Master Sign Plan Review anywhere in the City, or simply for the Historic District? Mr. Bishop responded this applies only to businesses in the Historic District. Mr. Keeler noted that the impound fee — PL -02 — seems a little low. Has this been benchmarked with other municipalities? Mr. Bishop responded he is not certain. He is aware that the impound fee does raise concerns among residents, and therefore staff is proposing just a 10 percent increase to this fee. Ms. Fox stated that she is aware the fees are determined on the cost recovery policy for services. She wonders about the benchmarking piece, and noted that if the City soley bases its fees on cost recovery, we will be less competitive compared to other cities — particularly for fees that relate to economic development. She did some research but was unable to obtain a comprehensive list of fees for other cities. However, many of them seem significantly lower. She also wants to be certain that the City's fees for services that require a resident to secure a permit for HVAC or deck work, or anything requiring a safety inspection should not be burdensome to the residents. She is interested in seeing some comparisons with other cities to know where Dublin's fees stand. Mr. Bishop responded that staff can provide information about this prior to second reading. Mr. McDaniel added that Mr. Dearth of his office has been doing some analysis and benchmarking relative to the economic development strategy. He has taken a standard size building and benchmarked that against other cities relative to water/sewer fees, inspection fees, etc. Mr. Stiffler commented that it is important to know that the City works with a consultant from California on this comprehensive cost study. He is not aware that this firm has other clients in Ohio. What we are doing is a recommended best practice from the Government Finance Officers Association — setting the fees based on the cost of providing the service, with Council determining what services they want to subsidize as a policy decision. He believes that other Ohio cities do not have such a process in place. Other cities have unknowingly or not made a decision to subsidize the cost of services without actually understanding the full cost to provide those services. Benchmarking is important, but we do not know if other cities have decided to subsidize their services heavily because they don't state their policy. We do not know if other communities have evaluated the full cost to provide their services because they have not done the analysis as Dublin has done. A reason many cities don't do this is because it is a lot of work, must be regularly updated, and typically results in higher fees when the full cost to provide services is known. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 9, 2020 Page 8 of 11 Ms. Fox stated she appreciates this background. But it is a matter of making certain that the City maintains a fee structure that is reasonable for our citizens and that we not do anything that would make us non-competitive. Mr. Stiffler stated that is one of the reasons the fees are set based upon the cost desired to be recovered. There is not a profit being made on any services provided to the private citizens of Dublin. The fees are set to recover costs and not to make a profit. Mr. Reiner stated this cost study process is a long tradition for the City and it is good that we are continuing to do this annually. Vice Mayor De Rosa noted some questions for the next reading. In regard to the Recreation fees, after not increasing them for some period of time until 2019 when a catch-up percentage was imposed, she was surprised to see another fairly substantial increase proposed for those rates. We will not achieve cost recovery, given the subsidy we have agreed to in the operating budget given the current situation. But at a time when recreation is very important to people, she is interested in reviewing what the increase was in 2019, 2020 and what is proposed now. She is also curious why senior memberships at the DCRC would increase by 10 percent and other memberships by 5 percent. The question is what are we trying to achieve next year, understanding there will not be cost recovery here. She wants to understand this a little better. Mr. Bishop responded he can bring those comparisons for the past three years. In regard to senior pricing, Recreation Services conducted a benchmark analysis specific to the DCRC rates as well as the pool passes. Particularly for the DCRC senior pricing, the City of Dublin was in the middle or below the pricing for other Central Ohio cities. There will be a second reading/public hearing at the November 16 Council meeting. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 64-20 Authorizing the City Manager to Enter into a Contract for Public Health and Plumbing Services with the Board of Health of the Franklin County General Health District for 2021. Ms. Alutto introduced the Resolution. Mr. McDaniel reported that this is an annual contract and the Board is requesting a 3.04 percent increase per capita over the 2020 rate. This contract cost is based upon a population of 49,484 residents as estimated by MORPC. This funding is included in the 2021 operating budget. Staff recommends approval of this Resolution. He added that he appreciates the partnership from Franklin County Public Health this year during this health emergency and pandemic. They have done a great job in adapting and providing guidance to the public throughout the pandemic. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. 'There were no further questions. Vote on the Resolution: Ms. Alutto, yes; Mr. Keeler, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes. Resolution 65-20 Authorizing the City Manager to Enter into a Contract with and Execute a ;Second Phase Guaranteed Maximum Price Amendment with Turner Construction Company, Construction Manager at Risk, for Construction of the Riverside Crossing Park. Ms. Alutto introduced the Resolution. Mr. Earman stated this is the second phase contract amendment with Turner Construction for the continued construction of Riverside Crossing Park. This second GMP contract is in the amount of $4,584,566. The first phase of the project included construction of the upper plaza, the pavilion, the restrooms, and a portion of the lower RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 9, 2020 Page 9 of 11 plaza. The first phase will be substantially complete within approximately the next month. The second phase provides construction of the lower plaza, shared -use paths, respite seating areas, water features, overlooks, grading and seeding of the lawn area, and landscaping in and around the plazas and park on the east side of the river. Additional work included in this GMP is the completion of the stonewall facades of the west plaza wall and the vehicular bridge over Indian Run. This work was approved as part of the 2021 CIP budget, along with other smaller projects as depicted on the map in the packet. These additional items will be bid independent from this contract next year and include the sidewalk connecting North Riverview Street and the west plaza, portions of the nature path system below the bridge, and the east side river access path on the northern end of the park. The GMP before Council tonight is within budget estimates. Staff has thoroughly reviewed the GMP and recommends approval. He offered to respond to any questions. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. Vice Mayor De Rosa stated it is very exciting to see this moving along. Great progress has been made! Mr. Earman agreed, noting the favorable weather has been a factor. Ms. Fox and Mr. Reiner agreed, and thanked staff for all of their efforts. Ms. Alutto stated the project has created quite a "buzz" in the area and people talk about it everywhere! It is very impressive. Mayor Amorose Groomes noted that this came in about $30,000 under budget and it did include the west plaza stonewall fagade. She asked for confirmation that this is genuine stone and not a manufactured product. Mr. Earman responded it is genuine stone. Vote on the Resolution: Mr. Keeler, yes; Ms. Fox, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mr. Reiner, yes. OTHER • Updates to Dublin Code Chapter 33 (Human Resources Policies) Ms. Miglietti stated that the process for updating Chapter 33 provides that proposed changes are reported to Council, and unless Council disapproves the changes within 30 days or the changes are contrary to the Charter, the amendment goes into effect 30 days after the report. The proposed changes update the list of positions considered to be in the unclassified service in alignment with Ordinance 30-20 (Amended) — the Compensation Plan — approved by Council tonight. Staff recommends the changes in this update be allowed to go into effect on January 1, 2021. The Clerk and Ms. Burness noted that no comments have been received regarding this matter. There was no further discussion. Mayor Amorose Groomes confirmed that absent any Council action within 30 days, these changes will go into effect as recommended by staff. STAFF COMMENTS Mr. McDaniel reported: 1. As Council is aware, the City is moving forward with the training and the demolition of structures on Monterey Drive. There will be some remediation of the properties, followed by training, and then tear down and site restoration. He thanked Washington Township for their $20,000 contribution to that effort from their training funds. He recognized the partnership with Washington Township and the opportunity this provides for training. 2. Staff has been in contact with the HOA leadership in adjacent neighborhoods to Monterey. When the training is underway, there will be signage indicating the Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City. Council BARRETT BROTHERS - DAYTON, OHIO Held November 9, 2020 Meeting Form 6101 Page 10 of 11 activity underway. The goal is to have the structures taken down by the end of the year, followed by site restoration in early spring. 3. As everyone is aware, cases of COVID-19 are spiking and he encouraged the public to remain vigilant and do the right things — sanitization, social distancing, and wearing a mask to prevent spread of the virus. Staff remains healthy and has been operating at full speed since the July 6 return to work onsite. Protocols have been maintained in all the City buildings and they have proven to be effective. COUNCIL COMMITTEE REPORTS Administrative Committee: Vice Mayor De Rosa reported that the Committee will meet at 10 a.m. on Thursday, December 3. MORPC: Mayor Amorose Groomes reported that the Board meets on Thursday of this week. They have been highly successful with the broadband access pilot for school - aged children for education to continue. She is very proud of their work. MORPC has completed their annual salary and fringe benefit survey for municipalities in the Central Ohio region, which is very useful information for benchmarking among cities. Central Ohio Mayors and Managers Association: Mayor Amorose Groomes reported they met today and a topic on the agenda was centralized collection and the current administrative fee charged by the state. It was determined in the Courts that collection of an administrative fee was unconstitutional. The income tax refund ambiguity is high on our list of items to monitor closely. In addition, the legislation that allowed virtual meetings expires on December 1 and COMMA is working with cities to get letters to the legislature on this matter. The request will be to continue to allow virtual meetings during this pandemic. LUC Regional Planning Commission: Mr. Keeler reported that he will attend the virtual annual meeting of the LUC RPC on Thursday, November 12. Dublin Arts Council: Mr. Reiner reported that the DAC launched their call for student artworks: The annual exhibit will be held in early 2021 and will be entirely virtual. Their next exhibition opens tomorrow with in person visits by appointment only. The exhibit is Ceramic Infusion by Don Staufenberg. He lives in Dublin and is a product designer with Herman Miller furniture and Rubbermaid. The DAC Board meeting is tomorrow evening. Dublin Board of Education: Mr. Peterson reported that today was the deadline for families of K-8 students to choose hybrid or remote learning for the balance of the school year. Washington Township: Ms. Fox stated that she spoke with Chief O'Connell who passed along his appreciation to the City and Council for the training opportunity made available for the Monterey properties. Dublin Bridges: Ms. Fox stated that there are many needs being fulfilled, always within 24 hours but more typically within an hour. The staff spends a lot of time referring people to other organizations for COVID-related needs. She encouraged everyone to go to the Dublin Bridges website and register their e-mails to be alerted for needs. She also encouraged everyone to check on their isolated neighbors, especially seniors, during this pandemic. Veterans Committee: Mr. Reiner encouraged all to access the Veterans Day video on the City website this year. There is a meeting of the Veterans Committee on Thursday, November 12 at 3:30 p.m. In addition, there is a meeting tomorrow evening at the Bogey Inn for all veterans in the area at 6 p.m. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Firm Al n1 1Yeld November 9, 2020 Page 11 of 11 COUNCIL ROUNDTABLE Mr. Keeler stated that he is aware that many received calls or e-mails regarding the condition of the basins near Asherton apartments and the Dublin Baptist Church. He thanked Mr. Hammersmith for his hard work in identifying the owner who is responsible for maintenance. Mr. Hammersmith noted that it was a long process to understand the ownership of the basin and staff will make notice to them of the maintenance needed. The Asherton apartments are the owner, based on the title research that went back to 1981 through 1995. Staff just learned of the legal ownership this morning and will provide notice. Ms. Fox noted a request from the citizens of Dublin. Our Events staff and CPI staff have come up with great ideas for recreation during the pandemic. Now that winter is coming and outdoor activities will be a necessity, she challenged citizens to send in their suggestions to CPI to share with Council. She believes that many creative and interesting ideas will be generated. Ms. Alutto reminded everyone that the local restaurants have many promotions underway and it is important to support them, especially during the weekdays, with carryout orders, etc. This is -the best way to ensure the businesses survive this pandemic, as they are continuing to struggle. Vice Mayor De Rosa thanked all of the poll workers who enabled the voting to take place this year. She also thanked the Veterans for all of their service, which has ensured our freedom and our ability to vote. Mayor Amorose Groomes thanked the Veterans for their service and wished them a Happy Veterans Day on Wednesday. ADJOURNMENT The meeting was adjourned at 8:16 p.m. Mayor — Presiding Officer (:: - Clerk of Council