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Home My WebLink About08/15/1983 RECORD OF PROCEEDINGS 7 Al inutes of Meeting ~ National Graphics Corp., Cols., O. Form No. 1097 ~ II eld Aug. 15, 1983 19 [ The regular meeting of Council was called to order by Mayor Lewis at 7:30 P.M. with the following members present: Amorose, Maurer, Chambers, Lewis, Sutphen, Headlee, and Thornton. Also present were Mr. Sheldon, Village Manager, and Mr. Smith, Law Director. Mr. Amorose moved, seconded by Mrs. Headlee, to approve the minutes of the August 1st meeting. Vote on the motion was unanimous for approval. Mrs. Maurer moved, seconded by Mr. Sutphen to approve the bill listing for Aug. 15th. Vote on the motion was unanimous for approval. Ordinance No. 39-83 Said ordinance dealing with vacating Old High School Road was read for the second time. There was nobody present from the School Board to explain why they want the road vacated by the Village. Mr. Sheldon said he will ask the Assistant School Superintendent, Mr. Wall, to attend the next meeting to explain the reasons for the request. Ordinance No. 40-83 Said ordinance dealing with accepting a petition for annexation of territory to the Village of Dublin, a 75.13 acre tract south of Shier-Rings Road and east of Avery Road was introduced by Mr. Chambers and read for the first time. Mr. Amorose requested a map of the area and Mr. Sheldon said he will prepare one. c Ordinance No. 41-83 Said ordinance dealing with accepting the lowest/best bid for garbage collect- ing for the Village was introduced by Mrs. Headlee and read for the first time. Mr. Smith told Council he received a letter from Waste Management Company, the present collector for the Village. They feel the bidding was done improperly. Mr. Smith said he will prepare a memo on the subject for next meeting. [ Final Plat approval "The Fairways at Muirfield" Mrs. Headlee, Council's representative on Planning and Zoning Commission, (P & Z), told Council this Plat has been approved with certain conditions and there seems to be some misunderstanding among the P & Z members about whether the conditions have been met. She wishes to refer it back to P & Z for re- approval. She explained to Council, that at the Planning and Zoning Commission's meeting in July Mr. Adams agreed to change the entrance from Dunnsinane to Carnoustie Drive inresponse to the residents' request. The plan had to be redrawn, so P & Z approved the amended plans on the condition that final engineering will have to be approved and the residents will have a chance to look at the plans before it comes to Council, but apparently they did not. Mr. Miller, who was also present from P & Z, confirmed that according to the agreement, the plan was to be redrawn with the Planner and Engineer's approval and then presented to the residents of Birnam Wood. Mrs. Maurer also received a phone call from Mr. Jones, the resident most opposed to the plan, because when he purchased his property he was assured of a greenbelt between his property and any future development. The resident from 8715 Dannison explained that due to the proposed sewer line and right-of-way they will loose some of the trees. They are asking for the properties in question to be moved back to a reasonable distance, in order to preserve some of the "greenbelt"~ Hr. Howard Adams told Council that he objects to the delay because they have done everything they were asked to do. Moving the road entailed a considerable expense, including donating an acre of land. He him- self sold the land for the Birnam Wood development and nothing was ever said about a greenbelt. He is sorry about any misrepresentation. Everything is done within the law, in fact on a final plat approval for single family development it is not required to show the location of the houses, they have only done it as a courtesy to P & Z, therefore it should not even be an issue. '~_~"'''''''''.'"'<''~''''_'''_~__i'''~",""""",~~,. 4, "_..~.' .11ft!.. 'II n J\lU ,,1:.'. r"'~>"';-"'f.<1l-.<;'clI'f't-~'"' ~j.liil-,""""""~"""''''''~'.','>ik,,';'''' RECORD OF PROCEEDINGS 9 M illutes of Meeting ~ National Graphics Corp" Cols., 0, Form No. 1097 ~ II eld Aug. 15, 1983 19 ",- L.. !. . ! Mr. Adams said he personally measured the distance between the two properties in question and it is 27', so they are not in violation of anything, he does not understand, why Council would send him back to P & Z. Mr. Adams asked Mr. Bowman to comment on what was said and agreed upon at the last P & Z meeting. Mr. Bowman said that in his opinion Mr. Adams fullfilled the requirements placed on him by the Commission, including presenting the amended drawings to the residents. Mr. Adams made the point at the meeting that he would merely give a copy to the residents to show what happened, not to comment on. Due to the road change some lot lines have changed, but the basic plans have not. The Planner and Engineer have approved the change and final engineering. Mrs. Maurer belives that Muirfield Ltd. should take pride in trying to keep everybody happy and conform to the spirit of what Muirfield represents. Mr. Smith suggested that if everybody is agreeable, P & Z should hold a special meeting on the 22nd of August to reapprove the plan, immediately followed by a special Council meeting to give final approval. This way only one week will be lost and all the discomfort can be resolved. Mr. Adams agreed to wait till next week, but told Council there will be no changes made, as the required changes have already been taken care of. Mr. Lewis said Council needs to be assured that the contingencies have been met and P & Z is satis- fied with the amended plan. [ Municipal BuildinR Mr. Lewis told Council that Mr. Bowman, the Planner, has drawn up a map of the Municipal property and has sketched in layovers the various options that have been proposed for additional facilities for the Village staff. With Council's permission he would like to submit this to P & Z for recommendations and then bring it back to Council for further discussions. Mr. Emmett Karrer from the Historical Society was present to express his thoughts in regard to the Coffman property and expansion of the Municipal Building. He said the Society is concerned about the aesthetic value of the appearance of Coffman property, which they regard as the Museum of Dublin; and money has already been spent in that regard. Development could diminish the historical value of the property. Mr. Lewis said that since all the possible options encroach on the Coffman property any decision that is made will have to be made with the agreement of the Historical Society. Landfill Mr. Smith reported that Mr. Sheldon served notices to people who have been doing landfill, and they agreed to meet with him and the Engineer trying to solve the problem. Mr. Dave Thomas, who has control of land on which dumping is taking place, was present. He told Council that this area, which was a quarry previously, is not noticeable from the road. Mr. Amorose said his main concern is the possibility of a delta of debris forming on the flood plain along the river. Mr. Smith said there is an ordinance to prevent dumping. He suggested to arrange a meeting with Mr. Duffy, attorney representing Mr. Thomas, and the Enginee~ and work out this problem. [ Roundtable Mr. Thornton suggested that before we decide to vacate Old High School Road, we should obtain an easement for excess to the historical cemetery on that road. Mr. Lewis wants the School Board to give us some reasons to vacate. Mrs. Headlee opposes vacating the road, because the sewer in that area and the bridge across the ravine were built with taxpayers money, so everybody should have access to it. Mr. Lewis said it has always been his concern that when Council gets a re- commendation from Planning and Zoning Commission with a contingency for some other further approval or review, it comes to Council without any evidence RECORD OF PROCEEDINGS 11 Minutes of Meet ing ~ National Graphics Corp., Cols" O. Form No. 1097 ~ Held Aug. 15, 1983 19 c that the contingency has been met, except the assurance of the developer, or whoever is representing the case. This puts an undue burden on the individual members of Council. He wishes to ask P & Z to review their submissions for final approval of Council "so that by the time they do come to Council, the minutes or other comments reflect complete compliance". Then Council would not have to take last minute responsibility for assuring that those contingen- cies have been met. Mr. Chambers suggested that Council should listen to the tape from the P & Z meeting at which The Fairways of Muirfield plans were approved to avoid controversy. Mr. Chambers also believes that before we send plans for additional office space for the Village to P & Z recommendation, we should exhaust investigation of how the Middle School Building could be used. He is not going to vote on any new building, until he is satisfied that the existing structure cannot be used at a reasonable cost. Mayor Lewis adjourned the meeting at 9:15 P.M. [ ~c~ Mayor - [ Bill Listing for August 15, 1983 ,..... Scott A. Jones City of Columbus C&SOE """" Columbia Gas Franklin Co. Engineer R. E. Hutchinson Oil Wilt Auto Parts 1""', Commercial Tire Service Radio Shack Anderson Concrete National Lime & Stone The Columbus Dispatch Boehm Stamp & Printing C.F. Bird & R.J. Bull Xerox Corporation Charles E. Headlee Dick Ruhl Ford T. Y. Lin International Columbus City Prosecutor Wheeling Corrugating State Chemical Mfg. Co. Elder & Elder Strawser Paving Continental Appraisel Office of the Attorney General l & M Excavators Worthington Hardware Columbus Builders Supply The Kroger Co. Avery Road Lawnmower Northwood Stone & Asphalt .. Pi tney Bowes J.D. Equipment Polar Water Co. Dublin Cardinal Foods Columbus Junior Theatre Am. Society for Public Admin. Key Blue Prints ",... Franklin County Sheriff George Byers Sons, Inc. Decker Construction Ohio Auto Kare American Aggregates Flower Garbage Bee Line Aligning Washington Township Outlook Landscape Phillips Oil Co. Burgess & Niple, Ltd. B F Goodrich Burroughs Business Forms ~ .~i"""'~""''';"''''~'''~''_;''''~'"P.UlIM "it! 1\1~,,','..U~,":II!;~~"".;.<v,;;j, 150.50 95.56 4,122.53 10.57 112.05 2,688.83 77 .47 11. 00 8.94 755.75 196 .46 94.50 5.00 678.50 48.40 2.88 316.50 25 ,401. 60 30.00 148.50 507.75 302.61 4,655.20 650.00 170.00 35.00 128.78 103.00 87.53 204.65 71 ,839.11 160.00 4.08 52.50 68.09 205.00 45.00 1,110.94 40.00 1 21. 49 25,548.86 28.50 2,036.97 85.00 45.80 4,267.50 830.00 1,253.45 4,700.00 428.24 94.00 Paint Fire Hydrants Water service to Muni. Bldg., Booster Sta. Electric service for street lights, traffic controls, & Water booster Station Gas service at 129 S. High St. Repair traffic signals, traffic signs Unleaded gasoline for vehicles Radiator hose, clamps, distributor cap, spark plugs Repair flat tire Earphone jacks for walkies Concrete for pad at Scioto Park Crushed stone for raod repairs Ad for trash collection Stamp pad for self-inker Engineering services/Frantz Rd. Extension Maintenance agreement on copier Stamp pad for Clerk of Council Rental of van for camp & field trips Engineering services/Scioto Bridge Legal services for Dublin Culvert pipe Jani torial suppl1es ; "Wet Floor" SIgns Ti re for backhoe Avery Park Improvements Prepare for court - Vlahos hearing Schooling for police officer Topsoil for parks Paint for Fire hydrants Supplies for Avery Park Shelter House Food for camp Parts for cemetery mowers 1983 Street Improvements; hot asphalt for roads Maintenance agreement on postage machine Part for tractor Rent water cooler Food for Senior Citizens Creative Play class Membership fo r Asst. Mg r. Automatic level & tripod; Plan Holder; blueprints July prisoner fees Repai r power steering on cruiser Estimate #1 - Frantz Road Repair fuel tank on John Deere tractor Crushed limestone & traffic bond aggregate Dumpster at Scioto Park Align truck & cruiser Fire hydrant maintenance Trees & shrubs for Karrer Place Oil for road berms Engineering for Frantz Road Extension Tires for cruisers Signature plate & adjust ribbon on check- signer for Finance Director ~Ill'. .,; II, -l ' I:U~:tj,..ItU,1!_" ~"j~"""~~,~",,,.,--, r ~ 1"'\ ~ ;",_or ,.... '-' Bill Listing for August 15, 1983 L Bar C Photographic Perspectives Gordon Flesch Dublin Hardware & Paint George W. Franey White-Acres Implement Roush Hardware Wasserman Company Softball Supervisors & Referees Barbara Maheu Joe Lenge Recreation employees Building & Engineering Inspectors P.E.R.S. John Bandow Rick Royce Fulltime employees Parttime employees TOTAL ,>" r"~_"-"'''''''-'''''__:'~'''"'_'''N,,,_''_'h';>.,",,,.,",,,,',,,,,~~ '''' If,{ ,T, _,' _~'If"!!:l'!ll--~ ~.. - L! . un lit II!U:~ n 32.71 40.06 238.67 44.83 30.00 2,721.46 581.20 90.00 1,740.00 5.00 180.00 61 .38 243.41 3,872.92 282.50 45.00 25,890.74 7,132.85 197,997.32 leathercraft kits for playgrounds Film processing Paper & maintenance agreement on copier Weed whip; concrete, broom, keys Repair light bar on cruiser Woods mower for Parks; blades, belts, pulley for mowers Weedeater; supplies & tools for park maintenance; concrete sealer for Scioto Pk Shirts for Ptl. louks Softball League fees Refund fee for overnight camp Supervision at Middle School Mileage Reimbursement Mileage Reimbursement Employer's portion Supervision of playgrounds Wash cruisers Salaries & withholdings for employees Salaries & withholdings for recreation, park maintenance, street maintenance, & cemetery employees ""~'~""~_'T_ ] ~.tl. __ !:!_J~.:I_T.QIi "''#''''!I>#>i.j;\<~~''~-:''''"-'''''_';'''C'''''''_<''''~_9,''*