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HomeMy WebLinkAbout09-28-20 Council MinutesRECORD OF PROCEEDINGS Minutes of. Dubfiri City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 28, 2020 CALL 'r0 ORDER Mayor Amorose Groomes called the Monday, September 28, 2020 Regular Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Staff members present were Mr. McDaniel, Mr. Rogers, Ms. Readler, Ms. O'Callaghan, Mr. Stiffler, Chief Paez, Mr. Earman, Mr. Hammersmith, Ms. Rauch, Ms. Burness, Ms. O'MallEl.y and Mr. Plouck. ADJOURN TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the following purposes: • To consider the sale or other disposition of unneeded, obsolete, or unfit -for -use property • To discuss personnel matters related to the employment of a public employee. Ms. Alutto seconded the motion. Vote on the motion: Ms. Fox, yes; Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes. Mayor ,Amorose Groomes reconvened the meeting at 7:00 p.m. She reiterated that, due to the COVID-19 pandemic and the State's emergency declaration, the meeting is being conducted via an online platform and live -streamed at the City's website. This is now allowed as a result of the passage of Am. Sub. H.B. 197, which includes temporary changes to the Ohio Open Meetings Law. She reiterated her previous statement regarding the submission of any comments by the public prior to the meeting by e-mail to the Clerk or during the meeting via the form on the website. She emphasized that Council desires to accommodate public participation and comment to the greatest extent possible throughout this Pandemic. PLEDGE OF ALLEGIANCE Mr. Rogers led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATION • ADAMH Levy Information — Kythryn Carr Harris, VP, Clinical Services, ADAMH Board of Franklin County Ms. Carr Harris addressed Council, noting that she has been with ADAMH for nearly 20 years. (.3he stated that ADAMH is the alcohol, drug and mental health board of Franklin County,, providing addiction and mental health crisis services to anyone in Franklin County. Approximately 85 percent of those they serve live below the federal poverty level. Their mission is to improve the well-being of our community by reducing the incideni:e of mental health problems and eliminating the abuse of alcohol and other drugs in Franklin County. The ADAMH Board funds 33 provider agencies in the county, including Syntero in Dublin, NetCare, Maryhaven, and many others. ADAMH funds prevention and intervention services in all 16 of the Franklin County public school districts. The challenge they face is that ADAMH is projecting a $14 million operating deficit due to a rising need for mental health services and because of the current opioid epidemic. In addition, suicide deaths in Ohio have increased by 45 percent over the last decade, with the opioid epidemic having a profound effect on services that are needed. They expect the population in Franklin County to grow by 8 percent in the next 10 years, potentially increasing the residents they serve by 100,000 individuals. More than 71 percent of ADAMH's resources comes from their current property tax levy of 2.2 mills. They have not had a levy millage increase in the last 30 years. Franklin County Board of Commissioners has approved placing a five-year 2.2 mill renewal levy, with a .65 mill increase to support ADAMH on the November 3, 2020 ballot. Issue 24 will hell) continue to provide the vital services of ADAMH. If approved, homeowners RECORD OF PROCEEDINGS Minutes of. Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 28, 2020 Page 2 of 17 would spay an additional $1.90 per month or $22.75 more per year per $100,000 in home property valuation. She is asking for support of Issue 24 this November to renew the levy and increase the millage to support crisis and mental health and addiction services in Franklin County. She offered to respond to any questions. Mayor Amorose Groomes thanked her for sharing this information, noting Council appreciates their willingness to bring this message to the citizens via the Council meeting and wishes ADAMH the best in the upcoming election. Ms. Carr Harris thanked Council and added that information is available at www.adamhlevv.com • Dublin Arts Council Update — David Guion, Exec. Director Dr. Guion provided a presentation to Council and commented as follows: • Thank you for the generous funding to help close the gap in the DAC's reduced budget. Prior to the pandemic, DAC began a Community Art & Wellness initiative in collaboration with nine community partner organizations. This has become vitally important during this pandemic. • The "Connect: Public Art & Wellness Challenge" was launched on Saturday and garnered significant media coverage locally and statewide. A large component of Connect is contracting Ohio artists to create work that responds to each of Dublin's 16 Riverboxes — the small-scale public artworks inspired by the hobbies of geocaching and letterboxing. A challenge booklet serves as a guide, with location clues, wellness activity prompts and resources from community partners. Artwork installation took place over the last two weeks, providing 16 new works of public art in nine Dublin parks. The City's Parks operation staff assisted with this. • The artwork details can be discovered in the Challenge booklets found around Dublin in ARTboxes or which can be downloaded at the DAC website. • He named the project partners who provided grants, as well as the 2019-2020 corporate supporters who allowed DAC to realize their programming. • The Plant Kindness rock garden at DAC continues to grow, providing uplifting messages and a creative outlet for the community. • Dublin Curbside Concerts were presented this summer throughout the community through a team comprised of DAC, City of Dublin staff, Greater Columbus Arts Council, Can't Stop Columbus and the Dublin Convention & 'Visitors Bureau. The concerts will continue into October. • 'The temporary '\6 -ft. Gallery — Stay Three Paintings Apart" project, created with -the DCVB has provided compensation and exposure for four Dublin artists while reinforcing a community health and safety initiative. These decals will be included in the "ARTifacts Created at Home" exhibition planned for March 2021. • 'The DAC gallery has again been named (for the fourth consecutive year) the "'Best Suburban Art Gallery" by readers of CityScene magazine. • 'VVOSU has confirmed that the 8t" season of their series `Broad & High" will be leaping their host segments at DAC during the run of exhibitions. • An online silent auction is planned in support of the DAC — "Shop for the Cause -- Dublin Arts Council" from October 21-25. This is part of the new comprehensive development plan created in partnership with Mollard Consulting. • "T"hey look forward to distributing the "call to artists" in early November for the next Dublin Art in Public Places commission to be located at the ML "Red" "irabue Nature Reserve. He thanked the City Council, City staff and the many other entities in the community for their steadfast support of the Dublin Arts Council. Mayor Amorose Groomes thanked him for this update about all of the wonderful work that the DAC is doing. She asked him to send over the link to the silent auction so that everyone can support the DAC through this event. 0 National Arts & Humanities Month — October 2020 RECORD OF PROCEEDINGS Minutes of. Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 28, 2020 Page 3 of 17 Mayor Amorose Groomes read a proclamation to Dr. Guion in honor of National Arts & Humanities Month — October 2020. The document will be sent over to their offices this week. She reiterated Council's appreciation for all of the work the DAC does. CITIZEN COMMENTS The Clerk reported no public comment had been sent to her office. Ms. Burness reported that comments were received at the website. 1. The first comment was from Abdul Sawah, 4142 Bryson Cove Circle, Dublin, Ohio and related to work being done on Emerald Parkway by AEP and the fact that sidewalks have been closed during this work. Mr. Sawah has been notified that staff is investigating this issue and will provide information to him to address his concerns. 2. The second comment is from Jeff Reed, 6605 Longshore Street, Apt. 410, Dublin, Ohio with the subject of Race -Car Like Noise on Riverside: Good afternoon. What is the City of Dublin doing (or what can it do) to reduce the race car like noise on Riverside Drive in front of the Bridge Park development, right before the roundabout (from sports cars revving their engines) ? It is extremely loud and rude, and makes living here much less desirable, which I would hate to see happen (because it is a wonderful community). Thank you for your attention to this matter. Mayor Amorose Groomes asked Chief Paez to provide an update on this noise issue, which has been discussed by staff. Chief Flaez commented that he has forwarded this communication to the Traffic Unit Supervisor and a member of the unit will contact Mr. Reed tomorrow. This topic was discussed a few meetings ago about the noise complaint and speed related issues and traffic concerns in the Riverside Drive area, particularly near Bridge Park. Police had been focusing traffic enforcement efforts along Riverside Drive from just south of the roundabout to north of 270 in April and throughout the summer. That can assess what information is available about ongoing issues as it relates to the noise concern. In terms of a violation for excessive noise from a muffler or vehicles that are revving in that area or any area in Dublin, the focus typically is on reckless operation of vehicles sometimes associated with that noise when Police is working traffic enforcement in those areas. If the officers observe and are in a position to make a traffic stop specific to that excessive noise from a muffler, it is something that could be addressed. However, the primary focus is on the moving violation as it relates to the safety and travel through that area. Staff will follow up with Mr. Reed tomorrow. Ms. Fox noted that because the Riverside Crossing Park will soon be completed, there will be lots of pedestrian traffic crossing Riverside Drive. Will there be any steps we can take to, either reduce speed limits in that section or are there any traffic slowing opportunities to make that a safer crossover? She believes this will become problematic and perhaps staff can provide some information on this at a later date, closer to when the park opens. Mr. McDaniel stated he will ensure that staff provides info to this at a later date. Mayor Amorose Groomes stated she has heard several complaints about both Riverside Drive and Dublin Road vehicular noise. She understands safety is the number one priority and should be. But perhaps we may want to think about enforcing the noise ordinances that are associated with that. It has been very disruptive. While keeping safety as the top priority, adding to it to look at enforcing what is in the Code relative to excE.Issive noise is desirable. Mr. Keeler agreed. He lives on Brand Road and the same issue of acceleration, downshifting and revving noise occurs on a regular basis. He would support enforcing of that across the City — not just in Bridge Park. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 28, 2020 Page 4 of 17 CONSENT AGENDA Ms. Fox requested that the Minutes of September 14, 2020 be removed from the Consent agenda. She noted a correction to text at the bottom of page 19. The statement should read, "Mayor Amorose Groomes stated she cannot support this request at this time for the reasons she has stated." The ClE:.,,rk and Ms. Burness noted that no comments have been received regarding the Consent Agenda. Mayor Amorose Groomes moved approval of the Consent Agenda with this revision to the minutes of September 14, 2020. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor De Rosa, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. Peterson, yes; Mr. Keeler, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes. • Approval of Minutes of the August 24, 2020 Council meeting • Approval of Minutes of the September 14, 2020 Council meeting POSTPONED ITEM Ordinance 21-20 Adopting the 2021-2025 Five -Year Capital Improvements Program, Mr. Stiffler noted that the only changes are those made in the document that reflect the changes previously requested at the workshop and Council meeting. All of the changes are reflected in the documents provided in the packet. Staff is recommending adoption at this time. The Clerk and Ms. Burness each reported that no public comments have been received on this agenda item. Vice Mayor De Rosa noted she appreciates Mr. Stiffler pulling all of this together as well as a summary document highlighting the changes, which generally relate to advancing some of the parks projects earlier. She added that the hope expressed by Council during the CIP review was that we would be able to cash fund these projects, with the caveat of the potential COVID impact on the economics of our budget for 2021 and 2022. There were no further questions or comments. Vote on the Ordinance: Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mr. Keeler, yes; Ms. Alutto, yes. SECOND READING /PUBLIC HEARING - ORDINANCES Ordinance 23-20 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2020. Mr. Stiffler stated there are no changes from the previous hearing on this ordinance, and stc-iff recommends adoption at this time. The Clerk and Ms. Burness each reported that no public comments have been received on this agenda item. There were no further questions. Vote on the Ordinance: Mr. Reiner, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Peterson, yes; Ms. Fox, yes. Ordinance 24-20 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.069 -Acre Standard Highway Easement from Chester A. Gunka, Located at 6149 Cara Road, for the Public RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 28, 2020 Page 5 of 17 Purpose of Constructing a New Roadway Which Shall Be Open to the Public Without Charge, Mr. Hammersmith stated there is no updated information to provide on this item. Staff recommends adoption at this time. The Clerk and Ms. Burness each reported that no public comments have been received on thic.► agenda item. Vote on the Ordinance: Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Peterson, yes. Ordinance 25-20 Authorizing the Establishment of the Coronavirus Relief Special Revenue Fund and Declaring an Emergency. Mr. Stiffler noted there are no changes since first reading, and staff recommends approval as emergency. The Clerk and Ms. Burness each reported that no public comments have been received on this, agenda item. Mayor Amorose Groomes commented that it is important to note that passing this as an emergency is needed to establish a fund in order to receive dollars, not to spend dollars. This relates to the House Bill that requires the fund be established for this purpose. Mayor Amorose Groomes moved for emergency passage. Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes. Vote on the Ordinance: Ms. Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Peterson, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes. Ordinance 26-20 Amending Ordinance No. 58-94 Passed June 20, 1994, As Subsequently Amended, to Supplement the Public Improvements to be Made to Benefit the Property Identified in that Ordinance. Mr. Stiffler stated there are no changes since first reading, and staff recommends approval. The Clerk and Ms. Burness each reported that no public comments have been received on this agenda item. Vote on the Ordinance: Ms. Fox, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mr. Peterson, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 27-20 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.204 Acre, more or less, Perpetual Easement from the Muirfield Association,, Inc. from Reserve "RRRR" Located on the North Side of Glick Road -for the Construction and Maintenance of the Glick Road, Section 3 Shared -use Path. Ms. Alutto introduced the Ordinance. Mr. Hammersmith stated that the City is preparing to construct Section 3 of the shared -use path adjacent to Glick Road. This section will be located along the north side of Glick Road from Carnoustie Drive to Din Eidyn Drive and along the south side of Glick from Din Eidyn Drive to Muirkirk Drive to the east. The City is in need of certain property interests from the Muirfield Association to construct the path. In the area where the path is not located within the existing right-of-way, it will be located in the Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 28, 2020 Page 6 of 17 area owned by the Muirfield Association and designated as Reserve RRRR. After amicable negotiations, the Association has agreed to dedicate as a donation to the City the necessary perpetual easement needed to construct this path. Staff recommends adoption of the Ordinance at the second reading on October 12. He offered to respond to questions. The Clerk and Ms. Burness each reported that no public comments have been received on thic.► agenda item. There will be a second reading/public hearing at the October 12 Council meeting. Mr. Hammersmith added that on October 12, staff anticipates bringing a bid acceptance to Council for this project to allow commencement of construction this year. INTR01DUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 48-20 Accepting the Lowest and Best Bid for the Coffman Park Pickleball Court Project and Authorizing the City Manager to Enter into a Contract for the Project. Ms. Alutto introduced the Resolution. Mr. Earman stated that this authorizes the City Manager to enter into a contract with Vasco Sports Contractors for the construction of this project in Coffman Park. This project has received significant public input from the pickleball court users community. The project includes eight new pickleball courts, lighting, fencing, windscreen, a supportive stormwater system and appropriate landscaping. As part of the 2020 CIP, the design and construction of this project was approved for $400,000. The City received four bids, with the lowest and best bid from Vasco in the amount of $311,050 for the! construction portion of this project. Staff anticipates construction to begin late September with a completion date later this winter. The project completion will be contingent upon the availability of asphalt with the onset of colder weather. Staff has reviewed the references of this contractor and recommends approval of this bid award. He offered to respond to any questions. The Clerk and Ms. Burness reported no public testimony has been received on this agenda item. Ms. Fox stated that because pickleball is new to the City, will there be adequate funds left over to buy some pickleball paddles and balls for residents to use? The equipment is expE!nsive and perhaps the City could provide some paddles as part of this project so that youth could try out the sport with the borrowed equipment. Mr. Earman stated this is a great idea and this has been implemented at some of the outdoor tennis courts that have been striped for pickleball use in the interim. There are rackets and ball available at the DCRC for patrons to register and check out. He believes that process can continue into the future. Ms. Fox thanked staff for all of the engagement with the pickleball users community, as they are very pleased about the outcome of the design. Vice Mayor De Rosa asked if the courts have flexible use or are they exclusive to pickleball. Mr. Earman responded that pickleball courts are about 1/3 the size of a tennis court, which provides flexibility to youth and seniors for low impact types of activities. This is a growing sport and originated in the south. Primarily, these courts are used for pickleball, but with an asphalt court the fences and striping can be reconfigured at reasonable costs if demand changes. Ms. Alutto stated she supports this location, as the paddle noise could have impacted residential areas. This location should generate no concerns with noise. RECORD OF PROCEEDINGS Minutes of. Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 28, 2020 Page 7 of 17 Vote oin the Resolution: Mr. Peterson, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes. Resolution 49-20 Authorizing the City Manager to Renew a Parking Lot Lease Agreement with the Dublin Community Church. Ms. Alutto introduced the Resolution. Ms. O'Malley stated this is a renewal of a lease for parking with the church. This is the third renewal of this agreement since 2011. At that time, an Historic Dublin office tenant subleased 30 spaces from the City. When the agreement was renewed in 2017, that same tenant reduced their sublease to 15 spaces. The proposed resolution would renew the 30 parking space agreement with Dublin Community Church, with one changE� — changing their use from permit parking back to public parking. The financial terms of the agreement remain at $9,000 per year or $27,000 over the three-year term. As Historic Dublin continues to evolve and to help balance parking needs on that southwest portion of the District, staff recommends that the lease be continued for public use of the parking spots at Dublin Community Church. The packet included a site layout and an image of the signs at the location currently. She offered to respond to questions. The Clerk and Ms. Burness reported no public testimony has been received on this agenda item. Ms. Fox stated in the parking study the City did a few years ago, it indicated that for evenings in the southwest corner the parking lots were fairly full. Was there ever any discussion about evening use for the church parking, especially on the weekends? Would the church consider that? As more restaurants come to Dublin, more parking space imay be needed in the evenings. Ms. O'I'lalley responded that from the church's perspective, the weekends are their primary time for need of their spaces for their activities and services, and the weekday evening schedule includes their study groups, women's clubs, etc. For this renewal, that w,as not a part of the discussion — it focused on 7:30 a.m. to 5:30 p.m. due to the activity schedule of the church and the City's desire not to interfere with their need for the spaces. Ms. Fox stated she has observed that the parking lot is not full in the evenings and a potential future conversation may be warranted with the church. There is existing pressure on the weekends and evenings for area parking. Ms. O'Malley noted that the change in signage will be helpful, as well, as it will be changed to public parking for these 30 spaces. Currently, it is signed as permit parking. Mayor Amorose Groomes recalled that when this was discussed in 2017, the hesitation regarding evening parking was for weddings, etc. The City will stay in touch with the church regarding other opportunities. Vote on the Resolution: Ms. Alutto, yes; Mr. Keeler, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes.; Mr. Peterson, yes. Resolution 50-20 Authorizing the City Manager to Enter into an Agreement with Dublin Development, LLC for the Purpose of Using Certain Structures on Monterey Drive for Fire/EMS and Police Training, for Demolition and Removal of Said Structures, and Waiving Competitive Bidding. Ms. Alutto introduced the Resolution. Mr. McDaniel stated that the City has a unique opportunity to enter into an agreement with Owners of these currently abandoned structures on Monterey Drive to allow our first responders to train in those structures. This would be in exchange for the City taking the responsibility to demo, remove the associated debris and restore the site. Per the memo, he is requesting authorization to expend dollars on private property in Form 6101 RECORD OF PROCEEDINGS Minutes of'.Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO September 28, 2020 Page 8 of 17 exchange for the Dublin Police and Washington Township Fire and EMS to train using these structures. He is also requesting that competitive bidding be waived. Based on preliminary estimates received to date, staff expects the cost to be at or slightly above the bidding threshold. However, the City is awaiting final results of environmentals on the structures to assess the presence of any hazardous material. It is possible that the cost could therefore increase, but the exact amount is not known at this time. The opportunity to train first responders in a more realistic environment, while also facilitating the removal of these structures is a win/win for the community, first responders and for the property owners. This is also in the best interests of the City for the health, safety and welfare of the public. If the environmental costs exceed the training value, he will advise Council of that to make a determination of whether to execute this contract. Speed is of the essence, given the time of year and the training opportunity at hand. Staff recommends passage of Resolution 50-20. He offered to respond to any questions. The Clerk and Ms. Burness reported no public testimony has been received on this agenda item. Ms. Fox stated that the Waterford residents and all in the area will be very pleased with the training opportunity and the demolition of the structures. Vote on the Resolution: Mr. Peterson, yes; Mr. Keeler, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes. Mayor Amorose Groomes moved to waive the Council Rules of Order to address Resolutions 51-20 through 61-20 together and to have the Clerk read the property owner and location into the record. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes. Ms. Alutto introduced Resolutions 51-20 through 61-20. Resolution 51-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM ANTHONY GIOFFRE AND JOHN GIOFFRE, FROM THE PROPERTY LOCATED AT 6262 EITERMAN ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE. Resoliution 52-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM 33 DUBLIN INDUSTRIAL PARK, LLC, FROM THE PROPERTY LOCATED AT 6280 RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALT_ BE OPEN TO THE PUBLIC WITHOUT CHARGE, ResohLition 53-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM JOSEPH F. MONSKA, TRUSTEE, FROM THE PROPERTY LOCATED AT 6480 SHIER RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE. Resohition 54-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM WILLIAM L. BAKER AND NANCY A. BAKER, FROM THE PROPERTY Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 28, 2020 Page 9 of 17 LOCATED AT 6430 SHIER RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Resolution 55-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM SERTEK, LLC, FROM THE PROPERTY LOCATED AT 6399 SHIER RINGS ROAD), FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Resolution 56-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM SH 725 LLC, FROM THE PROPERTY LOCATED AT 6245 OLD AVERY ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Resolution 57-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM W. BAKER HOLDINGS, LLC AND WILLIAM L. BAKER, FROM THE PROPERTY LOCATED AT 6360-6390 RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVIERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Resolution 58-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM AVERY LAKE�� PARTNERS, LLC, FROM THE PROPERTY LOCATED AT 6201-6233 AVERT( ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Resolution 59-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM DOLAN INVESTMENTS II, FROM THE PROPERTY LOCATED AT 6385 AVERY ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Resolution 60-20 INTENT TO APPROPRIATE PROPERTY AND EASEMENTS FROM SAMUEL M. BAKER, FROM THE PROPERTY LOCATED AT 6252 AVERY ROAD,, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Resolution 61-20 INTENT TO APPROPRIATE AN EASEMENT FROM MEDEX, INC., FROM THE PROPERTY LOCATED AT 6250 SHIER RINGS ROAD, FOR THE PUBLIC PURPOSE OF CONSTRUCTING A NEW ROADWAY TO BE NAMED UNIVERSITY BOULEVARD, WHICH SHALL BE OPEN TO THE PUBLIC WITHOUT CHARGE, Mr. Hammersmith reported that the City of Dublin and The Ohio State University as project partners are working together to construct public improvements in the area of Avery Road, Shier -Rings Road and Eiterman Road. The project partners entered into an Economic Development Agreement on May 24, 2019 for these public improvements. The project requires the acquisition of property interests from the 11 property owners RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 28, 2020 Page 10 of 17 as read into the record tonight. The goal is to have the needed right-of-way acquired in December of this year. The City is hopeful that an amicable resolution can be reached with each of the property owners; however, these resolutions begin the eminent domain process in the event that negotiations are unsuccessful. Staff recommends approval of these resolutions tonight to allow the project to continue moving forward and remain on the established timeframe. He offered to respond to any questions. The Clerk and Ms. Burness reported no public testimony has been received on this agenda item. Mayor Amorose Groomes asked if this constitutes all of the acquisitions that are needed for completion of this project. Mr. Hammersmith responded affirmatively. A property map exhibit is available. This is all of the properties that are impacted - both by University Boulevard Phase 2 roadway expansion and the improvement to the intersection at Avery Road and Shier -Rings Road. Vote on Resolutions 51-20 through 61-20: Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Alutto, yes. OTHER IR • 2021 Operating Budget Revenue Projections Mr. Stiffler noted that tonight begins the discussions regarding the 2021 Operating Budget. Tonight's focus is on revenue estimates. The first reading of the Ordinance will be scheduled on October 12; the following Monday, October 19 is an operating budget workshop; another workshop is tentatively scheduled on October 26 at 5 p.m., prior to the Council meeting. The second reading/public hearing on the Ordinance will occur at either October 26 or November 9, based on how the process unfolds. This year, there is not a plan to have Committee hearings on the various portions of the operating budget: as has been discussed previously. The agenda for tonight includes an update on the 2020 operating budget; the operating revenues and funds overview; operating revenues including income tax, Recreation Fund and Hotel -Motel tax fund; and a summary of 2021 operating revenue estimates. 2020 Operating Budget — Fund Summary Update The COVID-19 pandemic first began in March and the City had an extensive COVID-19 budget: presentation in April, followed by budget memos every two weeks in the beginning and then monthly. The last budget memo was in July, following the deadline for our tax return filings. At that time, the memo indicated that our income taxes were holding steadily. The memo has not been updated since that time because the City has experiEl.nced stabilization. Because of that, he is comfortable with presenting the fund summaries and estimated revenue sources for 2020. The budget for 2020 had operating revenues totaling $92.9 million and operating expenditures totaling $95.7 million. Since April, due to the uncertain with COVID, the City developed "best," "moderate" and "worst-case" scenarios. He is happy to report that, a:s of today, we can project operating revenues totaling $90.7 million. Comparing that to the projected operating expenditures of about $86.1 million, we are predicting currently a $4.5 million positive operating surplus in this year. Vice Mayor De Rosa asked about $2.4 million of Coronavirus Relief Fund. Is that a solid number, or estimated? Mr. Stilfler responded he hopes that is a minimum number and more could be receivE1.d. It is based on the spreadsheets distributed for SB 357, which was later rolled into and passed in a House Bill now awaiting the Governor's signature. We received an initial distribution of about $400,000, a second distribution from the Controlling Board of about half of that, and then the estimated distribution from what was formerly SB Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held_ September 28, 2020 Page 11 of 17 357 is about $1.B million. He feels fairly comfortable that the $2.4 million is very near the floor of what will be received. As local governments do not expend their CARES monies and have to return them, those monies will then be redistributed and Dublin could receive some of that as well. There are a lot of restrictions on the spending of this money. 2021 Operating Revenue Funds • Operating Funds are those that comprise the operating budget. A significant number of these are supported, in part, by transfers from the General Fund. The Hotel/Motel Tax fund is not typically supported by a transfer from the General Fund, but because of the 60 percent reduction in hotel -motel tax revenues in 2020 and the estimate of a continuing 60 percent reduction in 2021, the City is proposing a transfer from the General Fund to the hotel -motel tax fund for 2021. It is his hope that this transfer does not become a recurring annual subsidy, beat it is necessary to wait and see on this. • Staff is projecting operating revenues for 2021 of $86.6 million. This represents a decrease of 6.8 percent as compared to the 2020 operating budge:. Almost 80 percent of the operating revenues come from income tax with charges for services making up the second largest component. • The income tax is projected to increase one percent from the 2020 budget. The hotel -motel tax is projected at a 60 percent decrease for 2021. It is hoped there will be growth in that fund, but currently this is based on what has occurred in 2020. • There is a large reduction in Recreation Fund — user charges for services — a projection of a 50 percent reduction over 2020. • There is a slight reduction in fines, licenses, fees and permits. There is a slight reduction as fewer court cases have occurred and fewer Planning, Engineering and Building permits have been issued. • Interest rates have fallen significantly, and a decrease of 22.6 percent is projected. • For miscellaneous income, this is the sale of capital assets. About $3.2 million of that $3.99 million is the sale of property that will become the OSIS Ambulatory Medical Center. Therefore, there is a reduction for 2021 in this item There its a total reduction of $6.3 million or 6.8 percent for the 2021 operating budget revenue. He then shared two graphs depicting budgeted and actual operating revenues from 2006 to 2021, and operating revenues 2017 to 2021 excluding the sale of capital assets. 2021 Operating Budget — Income Tax Projections • The 202J. estimate is $90.2 million, which is a 1 percent increase over the 2020 estimate. This is distributed 75 percent to the General Fund and 25 percent to the Capital Improvements Fund and is the income tax number used to create the 2021 CIP. • The actual revenues through September 22, 2020 are $693 million, which is an increase of 2 percent year to date. • Withholdings are Lap 2.8 percent; business net profits are down 1-5.5 percent; and individual returns are up 16.4 percent. We are still awaiting the deposit from the Ohio Business Gateway, so this could be an overstated decline in revenue. Staff expects that deposit in October and will keep Council informed. • None of these estimates takes into account the potential impact of any change to the 20 -day rule. Recreation Fund 225 Projections • In 2019, the actual revenues totalled $3.9 million. In 2020, the original estimate was for $3.9 million, but the year to date revenue is $1.1 million and the current cost recovery is about 23 percent. There were negative revenues for the Rec Fund in May and June, which reflects those requesting refunds for the summer (:amps and day camps due to the pandemic. From a revenue Meeting Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Feld September 28, 2020 Page 12 of 17 generation standpoint, May and June are the most important for the Recreation Fund. Of that $3.9 million, one third is annual membership fees. The largest piece outside of that is day camps that bring in revenue of $700-800,000 per year. • The estimate for 2021 is $2 million revenue with an estimated recreation cost recovery of approximately 30 percent. Hotel Motel Tax Fund Projections • This fund has seen significant changes due to the pandemic. The actual revenue from the fund in 2019 was $4.9 million. It was split fairly evenly with $2.366 million from the hotel -motel tax and $2.5 million from Events Administration/Other. The revenue noted is only that directly deposited in Fund 232. That is 65 percent of hotel -motel taxes. The other 35 percent is deposited into an agency fund that is not part of the operating budget and which is distributed to the Dublin Convention and Visitors Bureau. That distribution takes place before the Operating Budget accounting begins. • In 2020, the original estimate from hotel -motel tax revenue was $2.4 million and Events Administration/Other of $2.4 million. In actuality, the hotel -motel tax revenue was $900,000 in total as the year's projection. There are significant declines in hotel -motel tax revenue and the Dublin Irish Festival did not take place in 2020 and therefore those revenues are absent from the fund this year. • In 2021, staff is estimating $3.4 million in revenue with $960,000 in hotel -motel tax revenue — a decrease of 60 percent from the 2020 estimate. For Events Administration/Other, staff is estimating $2.4 million, assuming normal Dublin Irish Festival revenues come in. If social distancing or other restrictions make the normal revenue estimates unlikely, additional discussion with Council will occur prior to making any significant financial commitments. Vice Mayor De Rosa stated that she would then assume that the same or normal offsetting expenses would be seen on the expense side, correct? Mr. Stiffler confirmed that is correct in terms of assumptions. When real information is available on the accuracy of these assumptions, staff will bring that forward to Council for discussion about how to proceed. Other Operating Funds Summary • The Pool Fund revenue estimate for 2021 was increased by $67,000, given the North Pool will be open next year. $300,000 of the pool revenue is in season passes and it is difficult to determine the appropriate estimate for a normal year of season passes. This is a conservative estimate for normal pool operations next summer. If the situation changes, we will have further discussion with Council. The transfers from the General Fund to support the Pool Fund and from the General Fund to support the Hotel -Motel Fund are based on normal operations. If that does not occur, there will be need for additional transfers and a discussion with Council. • The Safety Fund is mainly composed of revenue from the dispatching agreements and property taxes, so there is a slight increase reflected. • There is no change in the remainder of these Funds. • Funds 201 and 202 are funded through gas taxes. He expects revenues to be near the original budget for 2020 and therefore did not change the estimate for 2021. Mayor Amorose Groomes asked for clarification about fuel taxes, given usage is down around the state. Mr. Stiffler stated that looking at the $2.5 million for 2020, he believes we will be very close to that, and possibly over that amount. We budgeted the 40 percent increase in state fuel taxes conservatively last year. He is comfortable with leaving this in place for next year. 2021 Operating Budget Fund Revenue Summary Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 28, 2020 Page 13 of 17 Mr. Stiffler stated that the $6.3 million number is broken down by Fund. He emphasized there are three important parts to this: the Hotel -Motel Taxes are down; Recrec-ition charges for services are down; and the OSU property sale was a one-time occurrence of $3.2 million. All of this results in a projected $6.3 million reduction in revenue for 2021. He offered to respond to any questions. Vice Mayor De Rosa noted that the intergovernmental revenues are about $3.4 million. What does this include, given those are down slightly? Mr. Stiffler responded of that $3.4 million, about $2.5 million is the gas tax revenues. The local government fund revenue is projected to decrease, given the state's loss of sales tax revenue. Motor vehicle licenses are another example of state collected taxes that are distributed to the City. Vice Mayor De Rosa noted that staff is projecting the Hotel -Motel tax revenues to be down 160 percent in 2020. Were there three robust months in 2020 before the revenues plummeted? She is trying to do an apples -to -apples comparison. Mr. Stiffler responded there were three normal months in January, February and March of 2020 and then three shutdown months. After that, there was uncertainty about safety that impacted the hotel stays. However, later this year, staycations have become popular as people want to be out from their homes. For this reason, he is hopeful that 60 percent will be the floor for the Fund revenues in 2021. This year, he continues to project a 60 percent decline from what was estimated at the start of 2020. Vice Mayor De Rosa stated it might be useful to obtain occupancy rates next year to help understand how the projections pan out. Mr. Dring provides an update each week that rE�flects the occupancy rates. It would help to understand this projection. Her second question relates to Rec Center renewals. Do most of those occur at the first of -the year or throughout the course of the year? Will we know how close those estimates are in the January/February timeframe? Mr. Stiffler stated he will review the seasonality of this and report back. Ms. Fox noted he mentioned the Ohio Business Gateway monies that are expected to come in. Does staff have anyway to know how much revenue is being diverted to the Gateway and what we can expect to receive? Mr. Stiffler responded he will refer those questions to the Director of Taxation and provide a response. He believes we do not have that information, but only what the business previously paid directly to the City. Ms. Fox asked if the City is receiving timely payments from the Gateway. Mr. Stiffler responded he will check with the Director of Taxation and respond. The Clerk and Ms. Burness reported that no public comment has been received regarding this agenda item. • Dublin 2035 Framework - Update Vice Mayor De Rosa noted this topic was deferred from the last Council meeting due to the late hour. There is a memo in the packet prepared by staff that incorporates the feedback provided by Council at the August 3 work session. There is a desire for bold programs involving the public, but not necessarily to spend time looking at every strategy or policy we have as many are working quite well. There is a need to prioritize the ones that should be the focus. Staff took that feedback and reconfigured some of the timeline. She highlighted the following: • Next steps are for staff to host with Council two or three workshops to spend time reviewing the overarching large milestones of what is desired to be seen in the community in 2035. • The timeline includes access into some venues of the bigger thinkers in this space — local, national, international — about the future of work, technology, community and land use, art and recreation, etc. This access would be to speakers and/or videos to help in preparation with those workshop topics. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO HeldSeptember 28, 2020 Page 14 of 17 _ • Simultaneously, there was feedback on August 3 that we want to ensure that community surveys are done and input received. Staff will work on some of those — all to inform those discussions. • As discussed, we will have joint meetings with Planning and Zoning Commission and the Architectural Review Board, and certainly the community. • To begin with, high-level first steps are what is proposed. She asked if this strategy makes sense. Are there other thoughts or feedback? Based on Council's feedback, staff will move ahead. The memo identified a budget to do some of this work. We will work to update the Community Plan as part of this effort. Ms. Fox asked if there should be an earlier opportunity to engage PZC, as Council is already discussing some of these items such as land use. She is aware they will be included in the process, but wonders at what point. Vice Mayor De Rosa responded that there was discussion about this, but having two or three high level retreats/workshops would provide an opportunity at one of those. Staff would like some dedicated time with Council to do this. Vice Mayor De Rosa asked for additional feedback. She noted that at the end of these initial steps, the individual Council committees would then take pieces of this and focus on the high-level decisions and strategies that would impact each of the four areas of land use, quality of life, infrastructure and economics. The committees could determine which aspects to focus on for these areas. Mayor Amorose Groomes commented it makes good sense for this to be organized in this fashion. As we move through it, we may discover some changes are needed and having flexibility is important. This seems to be a logical path in which to move forward. Council members concurred. Vice Mayor De Rosa thanked everyone for their work on this matter and stated that the Dublin 2035 Framework Plan is now ready to move forward! Mr. Rogers added that staff had suggested the potential of the World City 2020 conference as being a venue for some inspiration points. If Council is interested in participating, it takes place October 22-24. Staff was looking to have the first workshop scheduled on either November 2 or November 4. Vice Mayor De Rosa asked Mr. Rogers to share the details about that conference with Council. There are some fabulous speakers and they could provide good inspiration. Ms. Alutto stated the timeline sounds reasonable. Ms. Fox agreed, noting she likes the concept of the World City conference as a starting point. ,Are there other speakers suggested? Vice Mayor De Rosa responded that staff has been actively looking at different speaker option.43. Many speakers are offering virtual sessions and there are opportunities that may not have been available at a reasonable cost previously. Mr. Rogers stated he will check with Planning regarding any other speakers they have considered. One he recalls is Robert Florida who may also be considered. The Clerk and Ms. Burness reported that no public comment has been received regarding this agenda item. STAFF: COMMENTS Mr. McDaniel stated: 1. The Fall Neighborhood Association Leadership meeting will take place on Tuesday, October 27 from 6:30 to 8 p.m. More information will be shared about the agenda. 2. As announced last week, Trick or Treat will take place on Thursday, October 29 from 6-8 p.m. More information is available at the website. This date was selected in conjunction with other Central Ohio cities, COMMA and MORK. Form 6101 RECORD OF PROCEEDINGS Minutes odc Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held September 28, 2020 Page 15 of 17 COUNCIL COMMITTEE REPORTS • Community Development Committee — Beautify Your Neighborhood Grant Award Recommendations Ms. Rauch reported that the Committee met on September 16 and recommended approval of the five grants submitted, with some minor changes. These include Balgriff=in at $5,000; Cortona at $5,000; Savona at $4,992; Tartan Ridge at $5,000; and Woods of Indian Run at $4,180. Mr. Reiner added that the Committee supported all of these grant applications. The awards recommended are under the budget for the grants. The recommended grants total $25,837 out of a budget of $32,000. The Clerk and Ms. Burness reported that no public comment has been received regarding this agenda item. Ms. Alutto moved approval of the Committee's recommendation for the five grant award!). Ms. Keeler seconded the motion. Vote on the motion: Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes. COUNCIL COMMITTEE REPORTS Planning & Zoning Commission: Ms. Fox reported the following: • A Master Sign Plan was reviewed for Chase Bank at the corner of Banker Drive and Sawmill. This bank will be beautiful and the sign package was approved, which includes light blue lighting. The bank will also include artwork at this gateway. • The Country Club at Muir field received approval for the renovation of their outdoor facilities, including pickleball courts. • There was an Informal Review for the Ayreshire development proposal for 34 single-family homes at the corner of Shier -Rings and Cosgray. The feedback from PZC was that the density was too high for the acreage and there were concerns about the amount of greenspace provided for the public. • PZC on Thursday has scheduled an administrative review for the property maintenance code update, temporary sign code update and an informal discussion regarding residential development standards, including lot size, sideyard setback, lot coverage and density. • There will also be informal discussion regarding special hospital code updates, which relate to addressing the uses of zoning and the new trends in medical care facilities. Dublin's Code speaks to hospitals and medical clinics, but there are other types of medical uses that have become more common and Dublin's Code does not address these. • Another opportunity for PZC, ARB, BZA to meet with Council needs to be scheduled. This allows them to speak to issues of concern and receive Council feedback. Administrative Committee: Vice Mayor De Rosa stated that a Special Meeting is scheduled on Wednesday evening for the purpose of mid -year reviews with the Clerk and the City Manager. Community Development Committee: Mr. Reiner reported that the proposed short- term rental legislation was reviewed by the Committee on September 16 and will be scheduled at Council in the near future. FinancE� Committee: Ms. Alutto reported that the CIP has been approved, and the operating budget review now begins, as Mr. Stiffler has presented tonight. Public ;Services Committee: Ms. Fox stated that the Committee will meet on Monday, OctobElr 5 at 5 p.m. to discuss the topic of mobility. Meeting Form 6101 RECORD OF PROCEEDINGS Minutes oC Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 28, 2020 Page 16 of 17 — COTA: Vice Mayor De Rosa reported that service on COTA continues to increase in terms of frequency and line coverage. She appreciates everyone's hard work! The second item relates to mobility studies. COTA has done several of those – Grove City and Westerville and some others – and there will be a group meeting to discuss lessons learned through the COVID experience. This will help as we look at the future of mobility. She appreciates their partnership and leadership on that. MORPC: Mayor Amorose Groomes reported that Mr. McDaniel, Ms. O'Callaghan and she met with William Murdock and some MORK staff for an annual check-in. There was conversation about TRAC funds and the various projects for which they assisted the City in obtaining funding. The City appreciates their partnership! MORPC did recommend a Trick or Treat night in order to have a common night this year in view of the reg►trictions on gatherings due to the pandemic. Washington Township Liaison: Ms. Fox reported that October 4-10 is National Fire Prevention Week, but the Fire Department will not have open houses at the firehouses due to the pandemic. September 27 through October 4 is "Light the Night for Fallen Firefighters" and the four fire stations in Dublin will be lit red in honor of those who have died in the line of duty. In addition, hydrant maintenance begins September 30 by the firefighters. Friends -hip Committee: There was no report from Ms. Alutto and Mr. Keeler. Complete Count Committee: Ms. Alutto reported that this is the last report on the census committee. Dublin finished at 83.3 percent participation, which is very good. There is a federal court that has mandated that the census window be extended to OctobE�r 31 to ensure accuracy. Therefore, some census workers may be out and about in the izommunity in October. She appreciates the hard work of the committee members. They have engaged with the community, which has resulted in the high participation numbers for Dublin. The Dublin Schools also were helpful with a public service! announcement. Mayor Amorose Groomes asked if this committee can now be removed from the reporting list on the agendas. Ms. Alutto responded that the Complete Count Committee can be removed from the agenda going forward. For the Friendship Committee, she asked that it be removed from the agenda for this calendar year. There was a revamping effort underway by Mr. McDaniel, Mr. Rogers, Mr. Keeler and herself, but the pandemic sidelined those efforts to take, the committee to the next level. Once they meet again on this revamping, the commilttee can be added back to the agenda for reporting purposes. COUNCIL ROUNDTABLE Ms. Fox asked if staff can move forward on scheduling the joint meeting for Council, PZC, ARB and BZA. It would be desirable to do it this fall. Going forward in the 2035 Framework Plan, it would be good to hear some of their input. Mayor Amorose Groomes asked Ms. Rauch and Ms. Clarke to identify potential dates for this joint meeting. Vice Mayor De Rosa: 1. Expressed appreciation to Ms. Alutto for all of her work on the Complete Count Committee. She asked when the total numbers will be completed and the reports available. Ms. Alutto responded that the counts have to be to the President by December 31 and then processing would take place in the first quarter of 2021. The results would not be available until well after that. 2. Thanks to staff for the memo on Spooktacular alternatives being offered by the City. This is her favorite event of the year! She appreciates the many activities being planned to provide some fun in this difficult time. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 28, 2020 Page 17 of 17 ADJOURNMENT The meeting was adjourned at 9:05 p.m. vJ/ I� Mayor —Presiding Officer Clerk of Council Form 6101