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HomeMy WebLinkAbout06/06/1983 l \ RECORD OF PROCEEDINGS 241 1"\,1 inutes of Meeting National Graphics Corp., Cols.. O. Fonn No. 1097 ~ Held June()LJ,~83 . 19 \-...... The regular meeting of Council was called to order by Mayor Lewis at 7:30 P.M. The roll call followed, with these members present: Amorose, Chambers, Lewis, Headlee, Maurer, Sutphen, Thornton. Also present were Mr. Sheldon Village Manage~ Ms. Prushing Finance Director, Mr. Smith Law Director. r"" Mr. Amorose moved, seconded by Mr. Thornton to approve the minutes of the May 16th meeting. Vote on the motion was unanimous for approval. Mr. Sutphen moved, seconded by Mrs. Headlee to approve the bill listing for June 6th. Vote on the motion was unanimous for approval. Resolution No. 11-83 Said resolution authorizing the Village Manager to execute and file an applica- tion for water and land reservation funds was read the second time. Mrs. Headlee moved, seconded by Mr. Amorose to dispense with the 3 time reading rule and pass the resolution as an emergency. Vote on the motion as well as on the resolution was unanimous for approval. I Ordinance No. 31-83 Said ordinance dealing with the rehabilitation of the Scioto Bridge was intro- duced by Mr. Amorose and read for the first time. Mrs. Maurer asked to amend the title of this ordinance, because it is misleading. Mr. Sheldon agreed and the amendment was made. Mrs. Maurer moved, seconded by Mr. Amorose to dispense with the 3 time reading rule and pass the ordinance as an emergency. Vote on the motion as well as on the ordinance was unanimous for approval. """'- Ordinance No. 32-83 Said ordinance to accept the lowest/best bid for salt for winter of 1983-1984 was introduced by Mrs. Headlee and read for the first time. Mrs. Headlee moved, seconded by Mr. Amorose to dispense with the 3 time reading rule and pass the ordinance as an emergency. The lowest bid was from Domtar Industries, Inc. at $26.85 per ton. Vote on the motion as well as on the ordinance was unanimous for approval. Ordinance No. 33-83 Said ordinance to regulate vehicular traffic by Mr. Chambers and read for the first time. is no need to pass this as emergency. in Dublin Cemetery was introduced Mr. Chambers pointed out, there Mayor Lewis announce the first reading of the 1984 budget and scheduled a public hearing for the 2nd reading on June 20th. Ms. Prushing will present it at that time and Council Members should, in the meantime, contact Ms. Prushing if they have questions. Other Mayor Lewis reported that after much work on the part of the Village Manager and Assistant Manager, Mr. Warner has been appointed for the position of full time Village Engineer. Mr. Amorose moved, seconded by Mr. Chambers to approve the choice for the position. Vote on the motion was unanimous for approval. ..~ Mayor Lewis said: we have the final plat approval of "Weybridge" Muirfield to consider, following the Planning & Zoning Commission's recommendation. Mrs. Headlee moved, seconded by Mr. Thornton to approve the plat. Vote on the motion was unanimous for approval. At this point the Mayor turned the meeting over to Mr. Chambers who had three motions he wanted Council to consider. 1. I move that a select committee of the Council be appointed to consider and report to the Council on amendments if any, to the City Charter which should be submitted to the voters on the November ballot. The committee should solicit maximum input from citizens and should report to the Council no later than the first meeting in July. Mr. Thornton seconded the motion. The Charter is 4 years old, it has been amended twice and seems to Mr. Chambers that there may be some changes to be considered again. This is about the last oment to ask the public, because any recommendation for changes will have to e submitted to the Board of Elections. in August. ~,~-~ ~~~~,-"""'"'".", __ JlI_.lU 'if]f l t_....'."""''''''-,-,,-,.....-,," .",*,,_~W "'I~;'"'''',....-''''''~'''''''',-.,''' RECORD OF PROCEEDINGS 249- iH inutes of Iv! eeting National Graphics Corp.. Cols., O. Form No. 1097 ~ Held .. mJlJDe6, 1983 19 ,... Mr. Lewis had a suggestion: rather than having a select committee of Council, they should elect a different committee. Mrs. Maurer was one member of the group, who wrote the original Charter, she has first hand experience. We have 3 members of our community: Mr. Karrer, Mr. Dixon and Mr. Frambes, who have been mayors of this community, so they have experience of the municipal government. The mayor asked for an amendment of this motion, so that the committee would be composed of these 4 people and schedule a public hearing for the July 5th meeting with the intent than to adopt the final amendments on July 19th, which still allows over a month for filing with the Board of Elections. --- Mrs. Maurer wondered why we should revise the Charter. The original Charter Commission consisted of 15 people, who came from a broad spectrum of the community and had no vested interest in maintaining anything that they lived with and we ended up changing the form of government to the present manager form of government. She is not aware of any community problem, that people feel strongly about and what would necessitate a radical change of Charter. The three ex-mayors whom Mayor Lewis recommended were in office in the pre-Charter government and they may want to return to it. We should select people for the committee, who have no interest in preserving any particular form of government. Mr. Thornton feels, Mr. Chambers' motion is a good one, because he had a number of people speak to him about necessary changes. This would be an ideal sounding board for them. r I r. Chambers had no problem with the mayor's suggestion for the members of the committee, he even agreed to amend his motion to say, that the committee should be appointed by the mayor. Mrs. Maurer would still like to see some more of the original members of the Charter Commission on the committee. Mayor Lewis said the purpose is not to rewrite the Charter, but to consider improvements to it. He would like to include Steve Smith as legal advisor. Vote on the motion was unanimous for approval. ..... 2. I move that a select committee of the Council be appointed to study and recommend to the Council an appropriate methodology for considering the annual revisions to an ongoing 5 year Capital Improvement Program. The objective of he committee should be to assure a system which will require consideration and ebate on all proposals, which have support by individual members of Councilor he administration. Mr. Sutphen seconded the motion. r. Chambers' impression is, that every year half the year is over, before nything is passed and even that is just a hurried review, in order to get omething on the books. We need a way of going about Capital Improvements. r r. Lewis recalled the meeting of Apr. 11th on Capital Improvements, when a rocedure has been adopted which included submissions primarily to Mr. Bowman but included the Village Manager, and Financial Director with Mr. Bowman being primarily responsible for the accumulation of projects and suggestions and the continual examination of the future of the community with particular interest in Capital Improvements. These would be submitted quarterly to Council for discussion and consideration. Mr. Bowman is nearing completion of the maps requested by Mr. Thornton. This item was to be presented again on a July meeting. Mr. Lewis thinks this arrangement is adequate. Mr. Chambers commented that all the appointed people are members of administration, who answer to the Council, but Council has the responsibility to the public, therefore they should participate in the program. The motion passed with Mrs. Headlee, Mrs. Maurer , Mr. Chambers and Mr. Sutphen voting yes, and Mr. Lewis, Mr. Thornton and Mr. Amorose voting no. Mr. Lewis appointed Mrs. Maurer Mr. Chambers and Mrs. Headlee to serve on the committee. There will be no deadline for reporting to Council, it will be a continuing responsibility. ...... 'il'IIII!{". f. T '''''"''1 J"~. 1..:1 - RECORD OF PROCEEDINGS ~251 iH inutes of At eeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held . June _ 6,1983u 19 [ 3. I move, that effective Jan. 1, 1984, the salary of the Mayor be restored to the $7000.00 per year figure, which was in effect prior to 1980. Mrs. Maurer seconded the motion. Mr. Chambers believes, that even the $7000.00 is a small amount to ask for services rendered, but it should be restored to at least that. Mrs. Headlee pointed out, that under the City Manager form of government $3000.00 is very comparable salary with the neighbouring cities. She thinks it is adaquate because the Mayor is onl~ a figurhead, the City Manager runs the government. Mrs. Maurer would like to see a summary of how much time the Mayor really spends on his duties as mayor. Mr. Chambers suggested, that if a resolution is necessary to pass this motion, it should be prepared for the next meeting. That will be the last meeting before 1st July, by which date the change would have to be made to comply with the law. [ Mayor Lewis pointed out, that for the active role he fills, his present salary of $3000.00 can only be regarded as an expense account, but which he finds quite adaquate to Cover his out of pocket expenses. Changing it to $7000.00 would not serve any useful purpose, because for a salary it is still insultingl low and he would rather work for nothing than cheap. Looking at mayor's salaries in other communities is quite meaningless, because Dublin is such a unique community. He feels very strongly about, and recommends that this motion should be denied. Mrs. Maurer's suggestion of making it an expense account would create too much work and expense on the parts of the Village Manager, Financial Director, and the Mayor. The motion failed as follows: Mrs. Maurer, and Mr. Chambers voted yes, Mr. Thornton, Mrs. Headlee, Mr. Lewis, Mr. Sutphen, and Mr. Amorose voted no. Mr. Thornton reported that his committee which investigates the alternatives and expense of the extension of the Municipal Building, will have a report to make by next meeting. He also complimented the manager on his work done on Karrer Place cul-de-sac, which used to be an eyesore and now a beautiful spot at a nominal fee. Mrs. Headlee would like to see the speed limit more enforced now, that schools are out. She also wants the ordinance dealing with weed cutting enforced. When we send the letters out to lot owners, we should stress the point that the Village insists on compliance. Mr. Chambers thanked the maintainance people for the beautiful condition of the cemetery on Memorial Day. Mr. Amorose read a letter from a resident who wanted to know, what the law says about dumping on river slopes. Mr. Sheldon received the same letter. Mr. Amorose took a drive to look at the slopes on Riverside Drive. Mr. Chambers said if there in no ordinance against dumping, one should be prepared. Mr. Sheldon said Mr. Gunner is going to look into it. [ Mr. Amorose's second point was the deplorable state of our parks. Grass is badly cut, very little trimming done around trees and the shelter houses are unsanitary. Something sh6u~be done about this situation. He recommended the Parks & Recreation Commission should evaluate the maintenance of the parks. We spend Capital Improvement money on them, we should take care of our invest- ment. Mrs. Headlee feels we are building the parks but did not keep up with hiring enough help for maintenance. Mr. Amorose said we should go one step further and hire a full time Director who would oversee the maintenance operation. Mr. Thornton thinks too much of the money is spent on various training programs. Before we raise their budget they should investigate the possibility of doing a better job within their present budget. -~~~>i____..."",._;",,,,...._!-~ RECORD OF PROCEEDINGS 253' Al inutes of Meeting National Graphics Corp., Cols., O. Fonn No. 1097.... Held _ u JurJe_6, 1983n 19 ,.... t; ~ \- Mayor Lewis agreed with all the reports and recommended that Mr. Sheldon and the Director of Parks & Recreation report at the next meeting on what course of action can be taken to relieve the problem. Both Mrs. Maurer and Mr. Amorose believe well trained personnel is needrowho would organize basics like placing more trash recepticles in parks and having more frequent pickup. Mrs. Maurer reported she accompanied the Director of Library on a tour of Dublin. He was extremely impressed by the growth of Dublin and the need for additional funds for the library. Mrs. Maurer also wanted to thank the Village Planner for his help and cooperation in giving her all the details about the Village she had asked for at the Director's request. Mr. Sheldon reported he found a lady who is willing to remake Dublin flags at a reasonable price, so he is going to have 10 made. Mr. Speer, Director of Parks & Recreation made a few comments dealing with the condition of the parks. One of the reasons for the unsightly grass is the continuous rain we had in the last 11 weeks, there was no chance for mowing and the tractors are really not doing a good job. It is also difficult to work around people in the parks and we only have part time help. He requested additional trash recepticles. Restrooms in the new park have been excepted by EPA and they are now open. They need more mowing equipment. ".... ~ Becky Saylor from Parks & Recreation Commission asked permission to use some of the money Council has allotted for the construction of Avery park for land- scaping and curbs. Council had no problem with the idea if it fits in the present budget. ~ Mayor Lewis adjourned the meeting at 9:00 P.M. ~~ Cl erk 0 f Council ["